Check out these seven fitness client management apps that users rate the highest with guidance on how to choose.
Fitness instructors and gym administrators often find it hectic to manage clients’ records, schedule classes, and train people remotely without a skilled team to handle multiple operations simultaneously. Fortunately, you can invest in fitness client management apps that allow you to take on routine business operations, such as membership management, online fee collection from clients, and scheduling upkeep for your fitness studio, providing seamless service to your clients.
To help you select the right tool, we looked at 2M+ unique user reviews to see what real users had to say. We then highlighted the top seven fitness client management mobile apps based on sentiment analysis of reviews, arranged in order of percentage of positive reviews.
1. Everfit
Everfit is a fitness client management and personal training app that lets you build online custom training programs for clients and engage with them virtually. The fitness app provides a drag-and-drop dashboard to create a customized workout plan and track client progress by analyzing metrics such as body fat percentage, weight, and body measurements. Everfit also offers nutrition coaching and helps you provide daily accountability. It allows users to set different macros for rest and training days so clients can perform their best in each workout.
Customer support: Help center, FAQ, and phone support
Mobile app price: Available with free and paid plans. Paid plan starts at $16 per month (up to 5 clients)
Who should consider Everfit’s mobile app?
Fitness coaches offering remote personal training and workout programs can benefit from Everfit’s ability to create an on-demand fitness content video library that is accessible from anywhere. Users can create and share skill training courses with their clients from a single dashboard. To increase client engagement, they can also offer ancillary programs, such as yoga, barre, and pilates.
Review excerpt from a user of Everfit’s mobile app:
“I've been using this for over a year now and I wouldn't explore any other option as it is now. It's very easy to use and very straight forward for clients which is already a big win! Sometimes I've had to go to the desktop version to sort out things.”
Read all Everfit reviews here.
2. WeStrive
Trial/Free Version
- Free Trial
- Free Version
Device Compatibilty
WeStrive is a personal training application that helps personal trainers and gym owners build workout programs and automate routine tasks such as tracking client communication and nutrition management. The app helps you schedule messages, surveys, and daily habits on an automated calendar. It also offers habit coaching by creating and assigning a habit chart to individual clients and tracking their weekly habit results.
Customer support: Call and email support, help center, FAQs
Mobile app price: Available with the paid plan, which starts at $5 per month (up to 2 clients)
Who should consider WeStrive’s mobile app?
Personal trainers and coaches who need a personalized website to promote their services can go for WeStrive. Its ability to create a free personal training website allows fitness professionals to craft training programs and add them to their website, listing all associated payment details. The website’s client progress tracking functionality enables personal trainers to monitor their clients’ workout sessions. The target audience can buy the program directly from the business website and start their fitness journey anytime.
Review excerpt from a user of WeStrive’s mobile app:
“Fitness apps are a dime a dozen but this one really takes the cake. It's obvious they've spent a long time building out this platform. Everything is super quick and easy. Much faster than just using sheets to build plans!”
Read all WeStrive reviews here.
3. FitBudd
Trial/Free Version
- Free Trial
- Free Version
Device Compatibilty
FitBudd is an online coaching app that lets you create online fitness coaching programs for people around the world. You can create personalized coaching schedules for clients and even take group classes for activities such as pilates, Zumba, and high-intensity interval training. A pre-bundled exercise library helps you create structured fitness programs for individual clients. The app also offers in-app real-time messaging to stay connected with your clients and help solve workout-related doubts and queries.
Customer support: Email and chat support
Mobile app price: Available with the paid plan, which starts at $29 per month (up to 10 clients)
Who should consider Fitbudd’s mobile app?
Fitness studios with multiple trainers can use the Fitbudd app’s team accounts feature to add trainers to the mobile app and create their work schedules. The app also offers automated payment collection with third-party payment platform integrations. Users can also conduct video calls within their app with remote clients, allowing them to provide immediate posture corrections and adjustments.
Review excerpt from a user of Fitbudd’s mobile app:
“So far FitBudd has been everything I need and already done for you and simple to change out branding and template to start using their services fairly quick. The initial call was great and I was paying for another app that I wasn't seeing the financial benefits for and happy that I was able to easily set up my site myself and use FitBudd instead of the other app.”
Read all FitBudd reviews here.
4. TrueCoach
Trial/Free Version
- Free Trial
- Free Version
Device Compatibilty
TrueCoach is a personal trainer app that offers a personalized workout builder for your clients. The TrueCoach mobile app lets clients quickly log their workouts, review past results, post comments, and ask questions. It also offers a compliance tracking feature that helps overview your clients' training habits. Trainers can leverage it to track clients’ routine deviations from the planned training goals, including missed workouts, meals, or over-indulgence in cheat meals.
Customer support: Email support, FAQ, and learning center
Mobile app price: Available with the paid plan, which starts at $19.99 per month (up to 5 clients)
Who should consider TrueCoach’s mobile app?
TrueCoach provides a National Academy of Sports Medicine (NASM) certified continuing education (CE) course library that coaches can use to obtain personal training certifications and enhance their coaching expertise. The app also integrates with fitness wearables such as a fitness watch. It provides detailed insights into clients' activity levels, sleep patterns, and recovery metrics, enabling users to tailor training programs precisely to their clients’ individual needs.
Review excerpt from a user of TrueCoach’s mobile app:
“My business is way more organized! I love the ease True Coach gives me to program for my clients. I feel way more professional with True Coach, than using a spreadsheet. Best investment!”
Read all TrueCoach reviews here.
5. MindBody
Trial/Free Version
- Free Trial
- Free Version
Device Compatibilty
MindBody is a fitness and wellness app that helps fitness studios, and coaches scale their practice by using an integrated marketplace for promotional activities. The app works as a payment processing platform to accept payments from clients. It helps you sell training programs and handle every sale on one system. It also simplifies the client checkout process. Additionally, the MindBody marketplace enables you to automate marketing campaigns and promotions for your fitness studio or practice. A built-in dashboard keeps track of potential leads and sends emails and texts that reach out to them on your behalf when they enquire.
Customer support: Phone, chat, email, and online support center
Mobile app price: Available upon request from vendor
Who should consider MindBody’s mobile app?
MindBody is great for fitness studios and online coaches who wish to promote their businesses and services through marketing campaigns. The app’s built-in marketplace offers a platform to list services, contact leads, and streamline your intake process with templated digital forms.
Review excerpt from a user of MindBody’s mobile app:
“Love the application and cannot run my business without it! The ease of setting up your studio as an admin is very clear from the moment you go live. Control over price, schedule, policies is easy.”
Read all MindBody reviews here.
6. LegitFit
Trial/Free Version
- Free Trial
- Free Version
Device Compatibilty
LegitFit is a fitness management mobile app that helps fitness studios and instructors with client management, simplifies payment for services, and streamlines business operations by providing a singular administrative dashboard to control gym access, track attendance, and manage front desk check-ins. The app also lets you add staff members and create individual profiles for them. You can get detailed insights on individual staff performance on parameters, such as active bookings, cancellations, and total sessions.
Customer support: Chat, email, and help center
Mobile app price: Available with the paid plan, which starts at $29 per month
Who should consider LegitFit’s mobile app?
LegitFit allows fitness studio administrators to create staff profiles that include their availability, making coordinating schedules and managing bookings easier. This reduces the chances of double-booking and ensures that staff members are allocated efficiently. Fitness studios that often have overlapping training program sessions can take advantage of this feature to streamline bookings.
Review excerpt from a user of LegitFit’s mobile app:
“Helped me build my business by making my job as a coach easier by having an easy to use app for customers. Billing and reports are also a huge plus to have too Easy to use for management and customers. Zero complaints. If there’s anything that’s wrong it’s dealt with asap.”
Read all LegitFit reviews here.
7. WellnessLiving
Trial/Free Version
- Free Trial
- Free Version
Device Compatibilty
WellnessLiving is a booking management app for fitness studios, gyms, and wellness businesses. The app helps with individual and group class scheduling. It also offers client tracking and features a marketing directory for promoting fitness businesses. A built-in payment system simplifies payment collection from clients, and you can share customer reviews in the marketing directory to build credibility for your business.
Customer support: Chat, email, and phone support
Mobile app price: Available with the paid plan, which starts at $49 per month
Who should consider WellnessLiving’s mobile app?
Fitness instructors and businesses that run loyalty and rewards programs can benefit from WellnessLiving’s integrated rewards program. The app lets you customize and choose the actions your clients are rewarded for, the number of points they earn, and the prizes they win by achieving their fitness goals. Clients can redeem their own points for discounts, or they can come to you to present them with prizes.
Review excerpts from a user of WellnessLiving’s mobile app:
“The onboarding process was fabulous! My dedicated specialist would find the answers to any questions I had. I also utilize the "help line" quite often and I'm always surprised by the quick response and level of concern from the agents who are on call. The ability to create classes, events, and appointments for my new yoga studio is the part of the software that I use the most.”
Read all WellnessLiving reviews here.
Features of interest*
Here are some common features you can expect in mobile fitness client management apps.
Feature | Description |
|---|---|
Scheduling and workout booking | Sync with personal and professional third-party calendars for seamless scheduling. Send clients reminders for upcoming sessions via email, SMS, or app notifications, and allow clients to book, reschedule, or cancel sessions through the app. |
Workout and nutrition planning | Create and assign personalized workout and nutrition plans tailored to each client's needs. Also provide access to a database of exercises with instructions and videos. |
Client communication | Use secure communication channels for the fitness coach and clients to discuss progress, answer questions, and provide support. |
Progress reporting | Generate detailed progress reports with charts and graphs to visualize client improvements. Also allow clients to provide feedback on workouts and overall experience. |
Payment processing | Accept payments directly through the app for sessions, packages, and products. |
What are the benefits of mobile fitness client management apps over desktop versions?
Mobile fitness client management apps have become increasingly popular because they offer flexibility, accessibility, and the ability to onboard new clients, manage payments, oversee workout and nutritional requirements, and track progress. Here is why you should consider a mobile app for your fitness team’s needs.
Benefit | Description |
|---|---|
On-the-go access | Trainers and clients can access the app anywhere, whether at the gym, outdoors, or at home, without being tethered to a desktop computer. Smartphones are typically always within reach, allowing for instant access to schedules, workouts, and client information. |
Real-time updates and notifications | Trainers receive real-time updates about appointment changes, client messages, and important reminders. They can also respond to client inquiries promptly, enhancing communication and support. |
Integrated progress tracking | Mobile apps seamlessly connect with fitness wearables and health gadgets (e.g., smartwatches to track activity, heart rate, and other health metrics in real-time. Trainers can monitor clients' progress and adjust plans based on real-time data collected from mobile devices. |
Ease of communication | Mobile apps facilitate quick and easy communication between trainers and clients through built-in chat features to help clients target their fitness goals. |
Frequently asked questions when selecting mobile fitness client management apps
Here are some common questions you can ask your vendors while looking for the best fitness client management app for mobile.
Check if the app allows for customization in branding (logo, colors) and personalized workout or nutrition plans. Also, ensure that such brand customization is available with the mobile app version of the software.
The mobile app should have features such as push notifications, daily tips, and motivational messages that you can automate and send to your clients. Such engagement can also help boost client retention.
The mobile app should track the percentage of completed workouts versus scheduled workouts for each client, visualize improvements in strength, endurance, flexibility, and other fitness metrics over time using charts and graphs, and monitor changes in body composition metrics such as weight, body fat percentage, muscle mass, and BMI to help coaches showcase client progress effectively.
