# 10 Best Time Tracking Software for Small Businesses 2026 | Capterra > Find and compare the 2026 best Time Tracking software for small businesses, using our interactive tool to quickly narrow your choices based on businesses like yours. Source: https://www.capterra.com/time-tracking-software/s/small-businesses --- # Best Time Tracking Software for Small Businesses in 2025 Last updated on July 22, 2025 Written by [Bruno Peláez](https://www.capterra.com/resources/author/bruno-pelaez/) Writer Edited by [Kathryn Todd](https://www.capterra.com/resources/author/kathryn-todd/) Editor Small businesses face constant challenges tracking time spent on tasks and projects, and need a cost-effective system to support these activities. [Time tracking software](https://www.capterra.com/time-tracking-software) provides tools to automate billable hours tracking, and can be integrated with services automation, project management, time clock, and workforce management systems. It helps to improve team management and improve project efficiency. To help you find the right time tracking tool for your small business, we analyzed 35,879 verified user reviews, including 24,893 from small businesses, to identify the most important features and benefits.[\[1\]](#footnotes) ## 10 best time tracking software for small businesses According to 24,893 verified Capterra reviews [ Zoho Projects ](#40b7a6c0-fbfb-4243-bb5c-a6d200b7a22f) Highly rated for Functionality 4.5 (857) [ BambooHR ](#8974fda0-96cf-44b9-a1c9-a6d200b2d5bd) Highly rated for Timesheet Management 4.6 (3108) [ My Hours ](#3498156b-0499-42a1-8f7e-a6d200b548cd) Highly rated for Value for Money 4.8 (986) [ Paymo ](#2500002a-9ac8-40a6-b27b-a6d200b5a51b) Highly rated for Customer Support 4.7 (686) [ QuickBooks Time ](#5500a101-2fed-474f-9f7e-a6de00c5fa29) Highly rated for Vacation/Leave Tracking 4.7 (6996) [ Clockify ](#d0fcb59b-e01f-4cd0-b481-a82d005f8b1d) Highest Rated 4.8 (9235) [ Wrike ](#dd850fc3-3264-45b5-bd6e-a6d200b7915e) Highly rated for Project Time Tracking 4.4 (2887) [ Toggl Track ](#f4992d78-cf1d-4446-9975-a6d200b70c43) Highly rated for Ease of Use 4.7 (2585) [ Time Tracker ](#2c1d641c-4552-4f6f-9069-a6d200b70c43) Highly rated for Activity Tracking 4.4 (3021) [ Hubstaff ](#ccf66c97-1850-41f5-9b62-a6d200b46712) Highly rated for Reporting/Analytics 4.6 (1601) [Explore our full Time Tracking solutions](https://www.capterra.com/time-tracking-software/) ### How we picked the software on this list All the tools listed below are featured in the [2024 Capterra Shortlist for Time Tracking Software](https://www.capterra.com/time-tracking-software/shortlist/). They have at least 20 reviews in the past two years from small and midsize businesses as of November 2024, with ratings of 4 and above. Our analysis of thousands of user reviews highlights key insights about user experiences with these platforms, offering valuable feedback on functionality, ease of use, customer support, and value for money. * * * [### Clockify](https://www.capterra.com/p/169607/Clockify/) [4.8 (9235)](https://www.capterra.com/p/169607/Clockify/reviews/) Highest R\\rated Highest R\\rated [View Profile](https://www.capterra.com/p/169607/Clockify/) Starting Price: $4.99 Per User, Per Month Free Trial Free Version Top rated feature: Project Time Tracking Based on 2073 reviews User rating: 78% of reviewers rated it 5 stars Clockify is a time-tracking and project management solution with the ability to add and edit entries from web, desktop, and mobile-based apps. Users can customize billable hours, break tasks into categories, and create detailed reports about the hours worked. According to our analysis of recent reviews, Clockify is the highest-rated time tracking tool with a rating of 4.8/5. Features Features reviewers most value Online time tracking Reviewers give this feature a 4.6 out of 5 rating. They appreciate Clockify's online time tracking capabilities for their flexibility and ease of use. They report that it allows them to track time on projects and tasks accurately, whether working remotely or on-site. Users highlight the integration with Google Calendar and the Chrome extension as particularly helpful. They also mention the ability to update task descriptions without interruption and the convenience of tracking time across multiple devices. Some users note the need for better idle time detection and overlapping task management. Real-time scheduling Reviewers give this feature a 4.4 out of 5 rating. They report that Clockify's real-time scheduling provides up-to-date information on project timelines and resource allocation. They find it helpful for managing team workloads and avoiding duplication of effort. Reviewers indicate that it allows for easy adjustments to schedules and helps in meeting deadlines. They appreciate the ability to monitor activities and make informed decisions. Some users mention the feature's ease of use on mobile devices and its role in improving productivity. Reporting/project tracking Reviewers rate this feature 4.3 out of 5. They highlight Clockify's reporting/project tracking capabilities for providing detailed insights into time spent on various tasks and projects. They appreciate the customizable reports and the ability to separate billable hours from fixed fees. Users find it useful for optimizing workflows, measuring project profitability, and ensuring deadlines are met. They also mention the ease of sharing reports with clients and the integration with other tools like Asana and Jira. Some users note occasional slow response times when generating reports. Pros & Cons BW Bradley W. Management Consulting, Self-employed Used the software for: 1-2 years "I use Clockify free to record all of my consulting time for customers, in order to charge for hours worked, and I have to say this is one product where I don’t NEED to upgrade to access features, but I feel I will anyway, because the developers DESERVE the payment." SJ Sarah J. Information Services, Self-employed Used the software for: 1-2 years "You can switch from "stop watch" mode to manual entry really easy and you can also label the different projects for each time recorded too which makes it easier to keep track if you are someone who clocks into multiple different projects like me." KM Karen M. Publishing, 1-10 employees Used the software for: 2+ years "AWe have encountered the odd bug with syncing time entries and reports, and customer support can be slow regarding billing or payment issues." Yasith P. Information Technology and Services, 1-10 employees Used the software for: 2+ years "The UI looks a bit old school, and it lacks some of the modern time tracking functionalities of other platforms like Toggl." Pricing There’s a free plan for Clockify that includes time tracking tools, and allows users to upgrade at any point if they want additional features such as invoicing. The lowest-tier paid plan is Basic at $3.99/user/month, followed by Standard at $5.49/user/month. This includes QuickBooks integration, goal reminders, and a range of billing services. There’s also a Pro plan at $7.99/user/month which includes forecasting and scheduling tools, and an Enterprise plan at $11.99/user/month that adds single sign-on (SSO), a custom subdomain, and audit log. [Learn more about Clockify pricing plans](https://www.capterra.com/p/169607/Clockify/pricing/) Integrations **Popular Integrations** - **Trello** offers digital project boards and cards and, with Clockify’s integration, allows users to track how long individuals are spending on each card. - **Jira** is a project management platform that integrates with Clockify to offer time tracking for individual tasks.  - **Basecamp** is another project management solution that uses Clockify’s integration to monitor time spent on entire projects, to-do lists, and tasks. [Learn more about Clockify](https://www.capterra.com/p/169607/Clockify/) * * * [4.8 (986)](https://www.capterra.com/p/149427/My-Hours/reviews/) Highly rated for value for money Highly rated for value for money Starting Price: $8.00 Per User, Per Month Free Trial Free Version Top rated feature: Online Time Tracking Based on 172 reviews User rating: 81% of reviewers rated it 5 stars My Hours provides time-tracking solutions for businesses that need to manage multiple tasks and projects. Users can break down data into customizable client categories, break time into billable and non-billable hours, and add custom hourly rates. Our reviews analysis shows that My Hours is the best value for money out of popular time-tracking solutions, which has an overall user rating of 4.8/5. Features Features reviewers most value Online time tracking Reviewers appreciate My Hours' online time tracking capabilities, rating them 4.6 out of 5. They find it easy to track time for multiple clients and projects, generate detailed reports, and export data for billing purposes. Users report that the online access simplifies time tracking on the go, and they value the ability to see detailed breakdowns of their time usage. They say it helps them manage their schedules and improve future project planning, making it a valuable tool for freelancers and consultants. Time and expense tracking Users report that My Hours' time and expense tracking is helpful for managing project budgets and billing clients accurately; giving the feature a rating of 4 out of 5. They indicate that it allows for easy customization of task costs and tracking occasional expenses. Reviewers feel that the reports generated help them demonstrate the exact time spent on tasks and manage client billing efficiently. They find it user-friendly and appreciate the ability to track both time and expenses in one place, enhancing overall business management. Project time tracking Reviewers give this feature a 4 out of 5 rating. They highlight My Hours' project time tracking as essential for managing multiple projects and clients. They find it easy to log time, categorize work, and generate detailed reports for billing. Users report that it helps them understand the time spent on various project tasks, aiding in accurate estimates and future planning. They appreciate the ability to track time separately for each project and client, making invoicing straightforward and improving overall project management. Pros & Cons MT Mike T. Pharmaceuticals, 51-200 employees Used the software for: 6-12 months "It's really been beneficial to dive into specific projects and departments to get a better understanding of our efforts and costings." JO Justina O. Program Development, Self-employed Used the software for: Less than 6 months "I also like that Tasks that have the same name across different Projects are grouped together - it helps me see how much I'm in meetings or doing individual tasks or doing field work." AP Amanda P. Graphic Design, Self-employed Used the software for: 2+ years "When I add a new project from the "time log" menu, it doesn't give the option to add pricing with it." Zeya M. Marketing and Advertising, 51-200 employees Used the software for: 6-12 months "Historical team names aren't tracked, which creates gaps in reporting." Pricing For freelancers or small teams, the Free plan provides features for up to five users. These features include the ability to add unlimited projects and clients, track time across all related tasks, and set custom billable rates. Businesses that need to add more than five users can opt for the Pro plan at $8/user/month. This paid plan includes priority customer support, automation, bulk log editing features, and the ability to quickly generate client invoices directly from hours worked. There’s a 14-day free trial so buyers can try out these features. [Learn more about My Hours pricing plans](https://www.capterra.com/p/149427/My-Hours/pricing/) Integrations **Popular Integrations** - **Zapier** is an automation and integration tool that can connect My Hours to multiple business tools to centralize employee data.  - **QuickBooks Payroll** and other QuickBooks offerings integrate with My Hours for accurate finances and swift payments based on actual hours worked.  - **Power BI** is a business intelligence tool from Microsoft that integrates with My Hours for enhanced insight from your employee and time-tracking data. [Learn more about My Hours](https://www.capterra.com/p/149427/My-Hours/) * * * [### Toggl Track](https://www.capterra.com/p/247745/Toggl/) [4.7 (2585)](https://www.capterra.com/p/247745/Toggl/reviews/) Highly rated for ease of use Highly rated for ease of use [View Profile](https://www.capterra.com/p/247745/Toggl/) Starting Price: $10.00 Per User, Per Month Free Trial Free Version Top rated feature: Online Time Tracking Based on 343 reviews User rating: LM 75% of reviewers rated it 5 stars Toggl Track offers dedicated time management software that allows businesses to track total hours plus time spent on individual tasks and projects. Features include employee support functions like productivity timers, time reporting and billing tools, and workload management. Our reviews analysis reveals that Toggl Track is the highest-rated time-tracking tool when it comes to ease of use, and has an overall rating of 4.7/5. Features Features reviewers most value Time tracking Reviewers appreciate Toggl Track's time tracking capabilities, giving them a rating of 4.6 out of 5. They find it easy to use across various devices and platforms, including browser extensions and mobile apps. Users report that it helps them manage their time efficiently and track billable hours. They highlight the ability to manually enter time or use a click-on/click-off method. They also value its integration with other tools and its utility for remote teams and freelancers. Online time tracking Reviewers give this feature a 4.6 out of 5 rating. Users report that Toggl Track's online time tracking is highly valuable for its flexibility and convenience. They appreciate the ability to track time across multiple devices and the seamless synchronization between them. Reviewers indicate that it helps them stay focused and productive, with features like reminders and notifications. They also highlight its integration with browser extensions and the ease of switching between tasks and projects. Project time tracking Reviewers rate this feature 4.5 out of 5. They highlight Toggl Track's project time tracking as essential for managing multiple clients and projects. They find it useful for estimating project timelines, tracking progress, and ensuring accurate billing. Users appreciate the ability to assign time to specific projects, use tags for organization, and generate detailed reports. They also mention that it helps them identify areas for improvement and optimize their time management. Pros & Cons CJ Chris U J. Accounting, Self-employed Used the software for: 1-2 years "After using it for a while, the way everything can be structured into projects, clients, and tags turned out to be quite practical. When handling multiple clients at the same time, this setup helps keep entries organized without much confusion." Kevin J. Environmental Services, 1,001-5,000 employees Used the software for: 2+ years "It also offer analytics that allows me to extract useful insights from my time data which guide me on how to improve on my time management." CJ Chris U J. Accounting, Self-employed Used the software for: 1-2 years "There isn’t a strong way to add detailed context to each entry, so it mainly captures how long was spent rather than what was actually done." KM Karen M. Publishing, 1-10 employees Used the software for: 2+ years "I do not like the sync hiccups that will happen occasionally, and the fact that advanced permissions are restrictive when working with the various editor roles." Pricing There’s a free Toggl Track plan for up to five users that includes mobile apps, unlimited time tracking, and integrations with many popular tools. For more users and enhanced features, the Starter plan is $9/user/month and includes additional online storage, project time estimates, and a range of templates. There’s also the Premium plan at $18/user/month, which adds automatic timesheet tools, tracking reminders, labor costing solutions, and additional integrations. All prices quoted are for businesses that opt to pay annually, with month-by-month charges more expensive. There’s also a free 30-day trial. [Learn more about Toggl Track pricing plans](https://www.capterra.com/p/247745/Toggl/pricing/) Integrations **Popular Integrations** - **Trello** offers visual project management solutions that can integrate with Toggl Track for automated logging of hours spent on tasks.  - **Salesforce Sales Cloud** is a popular business CRM that integrates with Toggl Track to transfer Salesforce events into the time-tracking solution for streamlined data management.  - **Jira** is a project management tool that Toggl Track has a native sync tool for, so businesses can accurately measure time spent on Jira tasks. [Learn more about Toggl Track](https://www.capterra.com/p/247745/Toggl/) * * * [### Paymo](https://www.capterra.com/p/137033/Paymo/) [4.7 (686)](https://www.capterra.com/p/137033/Paymo/reviews/) Highly rated for customer support Highly rated for customer support [View Profile](https://www.capterra.com/p/137033/Paymo/) Starting Price: $5.90 Per User, Per Month Free Trial Free Version Top rated feature: Online Time Tracking Based on 125 reviews User rating: AF 72% of reviewers rated it 5 stars Paymo is a project management platform that offers time tracking and task management among other features, making it suitable for businesses needing to streamline their processes or tech stack. Features include task-specific time clocks, manual time entry for individual tasks, timesheets, and mobile tracking. Our analysis of verified user reviews finds that Paymo is the highest rated time tracking tool for customer support. The platform has an overall rating of 4.7/5. Features Features reviewers most value Online time tracking ​​Reviewers appreciate Paymo's online time tracking capabilities for their ease of use and real-time monitoring, rating the feature 4.5 out of 5. They find it helpful for tracking billable and non-billable hours, managing productivity, and generating detailed reports. Users highlight the convenience of the mobile and desktop apps, as well as the integration with invoicing. They also value the ability to track time across different projects and clients, and some mention the helpful inactivity detection feature. Project time tracking Reviewers give this feature a 4.1 out of 5 rating. Users report that Paymo's project time tracking is essential for managing tasks and billing accurately. They appreciate the ability to customize tracking for specific projects and tasks, and find it easy to log and visualize time spent. Reviewers indicate that managers can monitor budget thresholds and allocate time effectively. They also value the detailed reports and the ability to track project profitability, which aids in improving efficiency and future planning. Timesheet management Reviewers rate this feature 4 out of 5. They highlight Paymo's timesheet management for its ease of use and detailed reporting. They find it valuable for tracking time spent on tasks and projects, and appreciate the ability to set time budgets and filters. Users report that it helps in managing team time, especially when working remotely, and enhances transparency with clients. They also mention the convenience of visualizing time allocation and the ability to collaborate with team members effectively. Pros & Cons Samuel K. Logistics and Supply Chain, 1-10 employees Used the software for: Less than 6 months "Paymo is user-friendly, so I easily manage tasks, track time, and handle billing without needing to learn complex features for my small team." AF Andrea F. Architecture & Planning, 1-10 employees Used the software for: 1-2 years "The best feature is the ability of granularly keeping track of the profitability of a project at task level." RK Ryan K. Hospital & Health Care, Self-employed Used the software for: 2+ years "This can be frustrating for users who rely heavily on Excel for data analysis or further manipulation of project timelines. While Paymo does offer exporting options for Gantt charts in other formats such as PDF or image files, the inability to export directly to Excel may pose an inconvenience for those accustomed to working extensively with Excel spreadsheets." AR Alejandra R. E-Learning, 11-50 employees Used the software for: 1-2 years "my slack integration with paymo does not work correctly when I integrated paymo with my google calendar, the tasks I already had assigned did not appear only the new task that I got assigned to" Pricing Paymo offers a free plan that includes unlimited time tracking features plus invoicing and tasks for up to 10 projects and five clients. If your business is scaling up or you already manage more projects than this, you can opt for the Starter plan at $3.90/user/month which includes unlimited clients and projects, plus enhanced storage and guest access. There are also Small Office and Business plans at $6.90 and $10.90 per user per month, respectively, that each offer additional reporting and support features. Buyers can gain a discount by choosing to pay annually. [Learn more about Paymo pricing plans](https://www.capterra.com/p/137033/Paymo/pricing/) Integrations **Popular Integrations** - **Google Docs** offers word processing and spreadsheet capabilities that integrate with Paymo for intuitive project briefs and reports.  - **Google Drive** is an online storage solution and part of the Google suite, and Paymo users can sync project and task files directly into dedicated Google Drive folders.  - **Slack** is a business communications solution that can integrate with Paymo to transform conversations into task-related actions. [Learn more about Paymo](https://www.capterra.com/p/137033/Paymo/) * * * [4.5 (857)](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) Highly rated for functionality Highly rated for functionality Starting Price: $4.00 Per User, Per Month Free Trial Free Version Top rated feature: Task Management Based on 55 reviews User rating: 59% of reviewers rated it 5 stars Zoho Projects provides project and task management tools including solutions for employee time tracking. Collaborative tools like file sharing and team chats keep personnel updated while timesheet features ensure every minute spent on tasks is logged accurately. Our analysis shows that this platform is the highest-rated time tracking tool in terms of functionality. Zoho Projects has an overall rating of 4.5/5. Features Features reviewers most value Project planning and scheduling Reviewers appreciate Zoho Projects' project planning and scheduling capabilities, rating them 4.5 out of 5. They highlight the use of Gantt charts for visualizing project timelines, setting milestones, and managing task dependencies. Users report that Zoho Projects helps in tracking project progress in real-time and adjusting schedules as needed. They find it easy to add tasks, allocate resources, and manage budgets. Reviewers also mention the integration with other tools and the user-friendly interface, which enhances the overall planning experience. Task scheduling Users report that Zoho Projects' task scheduling capabilities are efficient and organized, giving the feature a 4.4 out of 5 rating. They appreciate the ability to create and assign tasks, set deadlines, and track progress. Reviewers highlight the importance of setting task dependencies and using Gantt charts for visual representation. They indicate that the task scheduling aspect helps in identifying potential bottlenecks and keeping the project on track. Users also mention the ease of use and reliability of this characteristic, making it a valuable tool for managing tasks. Task management Reviewers give this feature a rating of 4 out of 5. They highlight Zoho Projects' task management capabilities for organizing and categorizing tasks. They appreciate the ability to create task lists, set dependencies, and assign tasks to team members. Users report that the integration with other Zoho apps, such as Zoho CRM, streamlines communication and collaboration. They find the user-friendly interface helpful for tracking task progress and meeting deadlines. Reviewers also mention the customization options and real-time tracking, which improve efficiency and accountability in managing tasks. Pros & Cons MEENACHISUNDARAM M. Architecture & Planning, 1-10 employees Used the software for: 6-12 months "The integration of features such as timesheets, reporting, and task tracking facilitate effective project management, making Zoho Projects an ideal solution for teams seeking a comprehensive project management system." IA Imogen R. A. Marketing and Advertising, 11-50 employees Used the software for: 2+ years "Zoho Projects helps us keep our marketing deliverables in order particularly where campaigns are getting delivered across a range of media and maybe even have delivery dates for various formats." Jay B. Animation, 1-10 employees Used the software for: I used a free trial "I disliked the UI creativity, there are lot of options but still it lacks that user friendliness of making task, sub task, task decscription and its confusing as compared to Asana as per UI is the concern, It should have a project briefing and atatchments module like Asana has at the start of the project." EZ Eman Z. Management Consulting, 11-50 employees Used the software for: I used a free trial "Zoho Projects' drawbacks include a learning curve for advanced features, limited customization in lower plans, complex permission settings, mobile app limitations, occasional performance issues, minimal offline access, and integration challenges with non-Zoho apps" Pricing There’s a free plan that includes up to five users and tools to manage three projects and their related personnel. If you need more users or tools for additional projects, the paid plan for small to midsize businesses is called Premium and costs $4/user/month. This plan includes features for unlimited projects, time-tracking solutions, customizable templates, and tools to gain insights from your employee and project data. The Premium plan includes a 10-day free trial and users can gain a discount by choosing to pay annually rather than month-by-month. [Learn more about Zoho Projects pricing plans](https://www.capterra.com/p/169455/Zoho-Projects/pricing/) Integrations **Popular Integrations** - **Google Drive** and other Google services integrate with Zoho Projects to bring all relevant project and employee data into a single location.  - **Trello** offers visual board-based project management tools, and can integrate with Zoho Projects to track task progress in one platform.  - **Dropbox Business** is a cloud-based document storage and management solution that Zoho Projects can sync with to automatically transfer project-relevant data. [Learn more about Zoho Projects](https://www.capterra.com/p/169455/Zoho-Projects/) * * * [### Wrike](https://www.capterra.com/p/76113/Wrike/) [4.4 (2887)](https://www.capterra.com/p/76113/Wrike/reviews/) Highly rated for project time tracking Highly rated for project time tracking [View Profile](https://www.capterra.com/p/76113/Wrike/) Starting Price: $10.00 Per User, Per Month Free Trial Free Version Top rated feature: Task Management Based on 138 reviews User rating: LS 52% of reviewers rated it 5 stars Wrike is a project management platform with integrated employee time-tracking features, suitable for businesses that need to bring multiple aspects of time management into a single location. Features include task management, progress management via Gantt charts, and forecasting based on historical time-tracking data. Wrike has an overall rate of 4.3/5 , and is the highest rated tool for project time tracking specifically. Features Features reviewers most value Task management  Reviewers appreciate Wrike's task management capabilities, giving them a 4.5 out of 5 feature rating. They highlight the ability to create, assign, edit, and monitor tasks, including subtasks, which aids in tracking and collaboration. Users report the customizable views and dashboards enhance productivity by providing clear overviews of active and overdue tasks. They find the integration with other tools and the ability to share tasks outside the organization valuable. Users also mention the ease of setting deadlines, priorities, and dependencies, which helps in managing multiple projects efficiently. Online time tracking Reviewers give this feature a 4.5 out of 5 rating. Reviewers indicate Wrike's online time tracking feature is helpful for monitoring project progress and billing clients accurately. They find it valuable for tracking time spent on tasks and projects, which aids in resource allocation and project planning. Users appreciate the detailed overview of team members' time usage, though some mention occasional glitches and a small interface. They say the feature is especially useful for remote work and provides accurate records of billable hours, enhancing overall efficiency. Task scheduling Users report Wrike's task scheduling capabilities are effective for planning and organizing tasks, rating this feature 4.4 out of 5. They appreciate the ease of scheduling tasks, setting deadlines, and using Gantt charts for tracking milestones. Reviewers find the ability to set recurring tasks and dependencies between tasks helpful. They mention the flexibility in changing schedules and the option to notify team members about task updates. Some users note the need for additional automation features, but overall, they find Wrike's task scheduling aids in meeting deadlines and managing workloads. Pros & Cons Victoria S. Market Research, 51-200 employees Used the software for: 2+ years "It has all the necessary tools to successfully manage our projects by gathering all the communication in one place and logging the time spent on a project." RR Rafia R. Information Technology and Services, 1-10 employees Used the software for: 2+ years "Wrike provides a more structured way to manage projects, which helps when coordinating multiple tasks and deadlines across the team." SS Suzanne S. Computer Software, 1,001-5,000 employees Used the software for: 2+ years "There's no sort of filter option on the automations (besides date and owner), making it difficult to find a specific one - no name filter and I have to open the automation to see the entire title." SH Suhail H. Apparel & Fashion, 5,001-10,000 employees Used the software for: 1-2 years "A stream of notifications can clutter the interface, making it more difficult to concentrate on an urgent QA at peak activity production cycles." Pricing Wrike offers a fully free plan that includes project management tools, mobile apps, and some limited task management features. For more comprehensive features including adding extra users, the Team plan is $10/user/month and includes nested projects and automation. The Business plan costs $24.80/user/month and includes unlimited forms, shared spaces, and dashboards, increased automation, and real-time reporting functions. All paid plans offer a free 14-day trial and include generative AI features for generating project plans and briefs. [Learn more about Wrike pricing plans](https://www.capterra.com/p/76113/Wrike/pricing/) Integrations **Popular Integrations** - **Slack** is a multi-channel messaging tool that integrates with Wrike to transform charts into readily understandable insights.  - **Basecamp** is another project management solution that can integrate with Wrike for synchronized workflows and task lists.  - **Gmail** offers cloud-based email solutions and integrates with Wrike to capture tasks and work completed directly from email messages. [Learn more about Wrike](https://www.capterra.com/p/76113/Wrike/) * * * [4.6 (3108)](https://www.capterra.com/p/110968/BambooHR/reviews/) Highly rated for timesheet management Highly rated for timesheet management Starting Price: $10.00 Per User, Per Month Free Trial Free Version Top rated feature: Online Time Tracking Based on 150 reviews User rating: KW 65% of reviewers rated it 5 stars BambooHR is a HR platform that includes dedicated employee time-tracking software. Features include customizable timesheets, punch cards, and employee self-service options including smartphone apps and an online portal. Our analysis shows that BambooHR is the highest-rated time-tracking tool by those prioritizing timesheet management, making it suitable for businesses wanting to increase their time-tracking accuracy. The platform has an overall rating of 4.6/5. Features Features reviewers most value Application management Reviewers appreciate BambooHR's application management capabilities, which they rate 4.8 out of 5. They find it streamlines the recruitment process, enhances collaboration, and ensures compliance. Users report it improves candidate experience and allows for easy tracking of candidates through various stages. They highlight the integration with other applications like HireFlix for video interviews and value the ability to customize application questions. They say it keeps all applicant information in one place, making it accessible to multiple managers and simplifying the hiring process. Candidate tracking Reviewers give this feature a rating of 4.6 out of 5. They indicate BambooHR's candidate tracking capabilities streamline the hiring process and centralize candidate data. They appreciate the improved communication and data-driven insights it provides. Users report it enables collaborative hiring, with features like assigning tasks and scheduling interviews. They find it beneficial for managing candidate profiles, sending automated communications, and generating reports. They highlight the ability to track candidates' progress and share notes among team members, which enhances the overall efficiency of HR operations. Time off requesting Users report BambooHR's time off requests capabilities are easy to use and manage, giving the feature a rating of 4.5 out of 5. They appreciate the ability to request and approve time off through both desktop and mobile apps. Reviewers highlight the centralized location for managing approvals and planning, as well as the transparency it provides. They find the interface user-friendly and value the real-time balance tracking. They say it simplifies the process for both employees and managers, making it a valuable tool for tracking and managing leave. Pros & Cons Timothy C. Marketing and Advertising, 1-10 employees Used the software for: 1-2 years "It has allowed us to scale our onboarding—sending out digital offer letters and new hire packets in minutes rather than hours—while keeping our employee data clean and compliant. While no software is perfect—the reporting engine can feel a bit rigid when you need hyper-specific, cross-tabular data—the trade-off for such an intuitive user interface is well worth it." Chris C. Sports, 201-500 employees Used the software for: 2+ years "I have applied for many other jobs on different websites and the user interface and ability to add the necessary pieces of a job applications are most easily done on Bamboo." Nicole D. Real Estate, 11-50 employees Used the software for: 6-12 months "I find it difficult to add mileage using the app and there is no way to even access the tab for 1:1s with my supervisor in the app." RV Rakhi V. Information Technology and Services, 51-200 employees Used the software for: 2+ years "Some areas feel a bit limited once you need more detail—like- reporting or pulling specific insights can require extra steps or doesn’t always give the exact view you want without workarounds." Pricing There’s no free plan currently for BambooHR and buyers wanting pricing have to contact the vendor directly. Companies with more than 25 employees are priced on a per-employee, per-month basis, while those with 25 or fewer employees are charged a flat monthly rate. There are two plans: Core and Pro. Core offers time off and benefits tracking while Pro adds in performance management and enhanced employee communications for growing businesses. For both plans, the time-tracking solutions are offered as a chargeable add-on, along with optional payroll and benefits tools. [Learn more about BambooHR pricing plans](https://www.capterra.com/p/110968/BambooHR/pricing/) Integrations **Popular Integrations** - **Google Calendar** is a popular scheduling and appointment tool and integrates with BambooHR via the platform’s iCalendar tool for fully synchronized employee events such as time off.  - **NetSuite** from Oracle is an ERP solution that syncs with BambooHR for accurate employee data across multiple systems.  - **Deputy** offers time-tracking and scheduling tools that integrate with BambooHR for compliance purposes and speedy approval or rejection of time off requests. [Learn more about BambooHR](https://www.capterra.com/p/110968/BambooHR/) * * * [### Hubstaff](https://www.capterra.com/p/132376/Hubstaff/) [4.6 (1601)](https://www.capterra.com/p/132376/Hubstaff/reviews/) Highly rated for reporting/analytics Highly rated for reporting/analytics [View Profile](https://www.capterra.com/p/132376/Hubstaff/) Starting Price: $7.00 Per User, Per Month Free Trial Free Version Top rated feature: Online Time Tracking Based on 105 reviews User rating: AI 67% of reviewers rated it 5 stars Hubstaff offers time tracking and productivity management tools for freelancers and small to midsize businesses. Features include location-based time tracking for enhanced activity monitoring and remote mobile applications for employees and administrators. Our analysis of verified user reviews shows that out of popular time-tracking tools, Hubstaff was the highest-rated by users prioritizing reporting and analytics with an overall rating of 4.4/5. Features Features reviewers most value Online time tracking Reviewers appreciate Hubstaff's online time tracking capabilities for accurately monitoring work hours and enhancing productivity, giving the feature a 4.1 out of 5 rating. They report that it helps track employee activities, including taking screenshots and measuring activity levels. Users find it valuable for billing clients and managing remote teams. However, some reviewers indicate issues with time tracking during meetings and occasional inaccuracies. They also mention seamless integration between the web and desktop apps, and the ease of switching between projects using the desktop app. Timesheet management Reviewers give this feature a rating of 3.7 out of 5. Reviewers indicate that Hubstaff's timesheet management is helpful for tracking employee hours and generating payroll reports. They find it valuable for evaluating performance, managing schedules, and ensuring accurate payments. Users appreciate the ability to track time for payroll and export reports. However, some reviewers mention the need for better training on modifying timesheets and improving the visibility of individual tasks. They also highlight the usefulness of integrating third-party timesheets and the overall accuracy and reliability of the timesheet management. Pros & Cons AR Aditya R. Information Technology and Services, 10,001+ employees Used the software for: 6-12 months "It’s a reliable tool for tracking time, and monitoring productivity. While there are a few minor drawbacks, it delivers strong performance and is especially useful for remote work environments." SC Sarah C. Information Technology and Services, Self-employed Used the software for: Less than 6 months "Hubstaff is seamlessly integrated with my client's platform, so other than hitting start/stop on the Hubstaff timer, my actual interaction with Hubstaff is minimal. And that's how a timeclock should be!" Junaid E. Hospitality, 11-50 employees Used the software for: 1-2 years "Some features like activity tracking and screenshots can feel a but intrusive if not managed carefully." IM Isaac M. E-Learning, 1-10 employees Used the software for: Less than 6 months "Some of the features I need I must pay for extra adding which adds to the total cost." Pricing Although there’s no free package, buyers can request a demo to see the platform in action and there’s also a free 14-day trial. Beyond this, paid plans start at $4.99/seat/month for the Starter package but buyers must opt for at least two seats. This plan includes time tracking, timesheets, and some reporting capabilities. The Grow plan is $7.50/seat/month and adds in enhanced reporting and integrations. The Team plan at $10/seat/month includes a three-month trial of the insights package for advanced analytics plus payroll and PTO services. [Learn more about Hubstaff pricing plans](https://www.capterra.com/p/132376/Hubstaff/pricing/) Integrations **Popular Integrations** - **PayPal** is a global payment system that integrates with Hubstaff to allow users to pay employees via PayPal. - **Slack** is a popular business messaging solution and, when integrated with Hubstaff, provides instant updates on completed tasks.  - **Trello** offers digital project management solutions that can integrate with Hubstaff to accurately track how many hours employees are spending on each task. [Learn more about Hubstaff](https://www.capterra.com/p/132376/Hubstaff/) * * * [### Time Tracker](https://www.capterra.com/p/122309/eBillity-Time-Tracker/) [4.4 (3021)](https://www.capterra.com/p/122309/eBillity-Time-Tracker/reviews/) Highly rated for activity tracking Highly rated for activity tracking [View Profile](https://www.capterra.com/p/122309/eBillity-Time-Tracker/) Starting Price: $11.20 Per User, Per Month Free Trial Free Version Top rated feature: Online Time Tracking Based on 216 reviews User rating: JD 51% of reviewers rated it 5 stars Time Tracker by Ebillity allows users to track the hours worked by employees but also project tasks and costs. Businesses across multiple industries use Time Tracker’s scheduling tools, project timeline management, and the ability to instantly share schedules with employees. Our analysis finds that this software is the best time-tracking solution for businesses prioritizing detailed employee activity tracking, and has an overall rating of 4.3/5. Features Features reviewers most value Time and expense tracking Reviewers appreciate Time Tracker's time & expense tracking capabilities, rating them 4.6 out of 5. They find it valuable for accurate project costing, expense reimbursement, and maintaining financial records. Users report it helps identify bottlenecks, improve resource allocation, and optimize processes. They indicate it supports integration with accounting systems and compliance. They say it is useful for tracking billable hours and managing income and expenses. Some users mention the interface could be more intuitive for new users. Online time clock Reviewers give this feature a rating of 4.6 out of 5. Users report that Time Tracker's online time clock is user-friendly and accessible from any device with internet access. They find it simplifies attendance tracking and ensures accurate time records. Reviewers indicate it supports features like digital clock-in/out, unique pins, and facial recognition. They say it helps with accurate payroll processing and adherence to regulations. Some users mention occasional glitches but appreciate the overall functionality for managing employee time and attendance. Online time tracking Reviewers highlight Time Tracker's online time tracking for its real-time monitoring and recording of work hours; they give it a 4.6 out of 5 feature rating. They find it convenient for remote work, accurate billing, and project management. Users report it provides real-time visibility and supports integration with other tools. They appreciate its accessibility on various devices and its ability to track time for different tasks and projects. They say it helps improve productivity and resource allocation. Pros & Cons HD Haley D. Medical Practice, 501-1,000 employees Used the software for: I used a free trial "Time Tracker has proven to be intuitive for logging hours, managing timesheets and even creating invoices." Ankita P. Information Technology and Services, 1,001-5,000 employees Used the software for: 1-2 years "Time Tracker is very easy to use and accurate and Clock in and clock out works smoothly and time tracking is reliable that Scheduling and payroll features save a lot of manual work or Reports are clear and helpful for tracking team productivity and it gives good value for money." CO Chioma O. Telecommunications, 1-10 employees Used the software for: Less than 6 months "It has limited features in the free version, and can be time consuming to log in manually." MP Minal P. Health, Wellness and Fitness, 1-10 employees Used the software for: 2+ years "Can be difficult to correct employee clock ins when they forget to clock in" Pricing Time Tracker doesn’t have a fully free plan but does provide a full-feature 14-day free trial. Paid plans start at a $20 base fee plus $12 per user, per month, for the basic Time Tracker plan. This includes activity tracking, location-based tools, scheduling solutions, and free smartphone apps. Time Tracker Premium is $27.50 + $18.75 per user, per month and also includes job costing and a client portal. LawBillity is specifically for firms requiring features for the legal industry, and costs $37.50 per user, per month. Buyers received a 20% discount by opting for an annual subscription. [Learn more about Time Tracker pricing plans](https://www.capterra.com/p/122309/eBillity-Time-Tracker/pricing/) Integrations **Popular Integrations** - **ADP Workforce Now** is an HR and payroll solution that integrates with Time Tracker for the automatic exporting of timesheets. - **Gusto** offers cloud-based payroll services and syncs with Time Tracker for automated employee payments. - **Xero** is an accounting solution that, when integrated with Time Tracker, streamlines finances by reducing the need for manual data entry. [Learn more about Time Tracker](https://www.capterra.com/p/122309/eBillity-Time-Tracker/) * * * [### QuickBooks Time](https://www.capterra.com/p/151722/TSheets/) [4.7 (6996)](https://www.capterra.com/p/151722/TSheets/reviews/) Highly rated for vacation/leave tracking Highly rated for vacation/leave tracking [View Profile](https://www.capterra.com/p/151722/TSheets/) Starting Price: $20.00 Per User, Per Month Free Trial Free Version Top rated feature: Timesheet Management Based on 325 reviews User rating: JH 77% of reviewers rated it 5 stars QuickBooks Time is part of the QuickBooks suite of business management tools and helps users track employee hours and synchronize time worked with payroll services. Features include remote clock-in/clock-out capabilities and employee scheduling tools. Our analysis highlights that this tool is the highest-rated among users prioritizing vacation/leave tracking, with an overall rating of 4.7/5. Features Features reviewers most value Online punch card Reviewers give this feature a 4.7 out of 5 rating. They appreciate QuickBooks Time's online punch card for its ease of use and convenience. They find it helpful for tracking employees working off-site and ensuring accurate timekeeping. Users report that it allows HR to monitor clock-in and clock-out times, and employees can clock in via a smartphone app. They say the interface is sleek and easy to learn. However, some users mention difficulties accessing the system if they have old accounts with outdated information. Employee database Reviewers rate this feature 4.5 out of 5. They highlight the employee database in QuickBooks Time as a valuable tool for centralizing and managing employee information. They find it user-friendly and comprehensive, allowing storage of personal details, employment history, and documents. Users report it streamlines payroll accuracy, communication, and compliance. They appreciate the ease of adding, editing, and updating information. However, some mention limitations in search functionality and its integration with QuickBooks Online, noting that certain data does not reciprocate between systems. Time calendar management Reviewers indicate that QuickBooks time's calendar management enhances productivity and organization; they rate the feature 4.5 out of 5. They find it useful for scheduling and tracking appointments, events, and employee work hours. Users report it helps avoid scheduling conflicts, monitor attendance, and simplify payroll processing. They appreciate the ability to sync with other calendars and receive reminders. Some users mention that it improves shift planning and overall workforce management efficiency, while others note it integrates well with work order management tools. Pros & Cons BJ Becca J. Hospitality, 51-200 employees Used the software for: 2+ years "This product allowed us to customize what we needed to support our business and not have to fall to a "cookie cutter" system that doesn't truly support our organization." Stenie O. Food & Beverages, 11-50 employees Used the software for: 1-2 years "The mobile app functionality allows employees to clock in and out easily as well as checking and managing their schedule." Hallye N. Mechanical or Industrial Engineering, 11-50 employees Used the software for: I used a free trial "The app can have crashes, poor customer support, high per-user pricing, limited customization, and single-level timesheet approvals." MS Mitch S. Accounting, Self-employed Used the software for: 6-12 months "The interface feels familiar because of the similarities to QuickBooks payroll and bookkeeping, but otherwise I don't love the interface." Pricing There’s no free plan or trial for QuickBooks Time, although the provider offers a discount on the first three months of the subscription. Time Premium offers time and absence tracking tools for $20 a month, plus $8 per user. Time Elite includes collaborative project management tools and is $40 a month, plus $10 per user. There are also plans that combine time tracking and payroll tools, starting at $85/month and rising to $130/month. It’s worth noting that users must create a paid QuickBooks Online account to gain access to QuickBooks Time, with costs for this starting at $35/month for the Simple Start plan. [Learn more about QuickBooks Time pricing plans](https://www.capterra.com/p/151722/TSheets/pricing/) Integrations **Popular Integrations** - **QuickBooks Online** is a suite of business accounting tools that integrates seamlessly with QuickBooks Time for instant payroll and ensuring employees are accurately paid for hours worked. - **Gusto** is another payroll solution for businesses and QuickBooks Time offers a simple integration for easy exporting of timesheets. - **Rippling** is an HR platform offering automation of tasks from onboarding to benefits processing, and when integrated with QuickBooks Time, helps businesses ensure compliance with various regulatory requirements and streamlines administrative tasks. [Learn more about QuickBooks Time](https://www.capterra.com/p/151722/TSheets/) * * * ## Top time tracking software for small businesses at a glance Vendor Highly rated Starting Price [Zoho Projects](https://www.capterra.com/p/169455/Zoho-Projects/)[4.5 (857)](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) Functionality $4.00 Per Month [BambooHR](https://www.capterra.com/p/110968/BambooHR/)[4.6 (3108)](https://www.capterra.com/p/110968/BambooHR/reviews/) Timesheet Management $10.00 Per Month [My Hours](https://www.capterra.com/p/149427/My-Hours/)[4.8 (986)](https://www.capterra.com/p/149427/My-Hours/reviews/) Value for Money $8.00 Per Month [Paymo](https://www.capterra.com/p/137033/Paymo/)[4.7 (686)](https://www.capterra.com/p/137033/Paymo/reviews/) Customer Support $5.90 Per Month [Learn More](https://www.capterra.com/p/137033/Paymo/) [QuickBooks Time](https://www.capterra.com/p/151722/TSheets/)[4.7 (6996)](https://www.capterra.com/p/151722/TSheets/reviews/) Vacation/Leave Tracking $20.00 Per Month [Learn More](https://www.capterra.com/p/151722/TSheets/) [Clockify](https://www.capterra.com/p/169607/Clockify/)[4.8 (9235)](https://www.capterra.com/p/169607/Clockify/reviews/) Highest Rated $4.99 Per Month [Learn More](https://www.capterra.com/p/169607/Clockify/) [Wrike](https://www.capterra.com/p/76113/Wrike/)[4.4 (2887)](https://www.capterra.com/p/76113/Wrike/reviews/) Project Time Tracking $10.00 Per Month [Learn More](https://www.capterra.com/p/76113/Wrike/) [Toggl Track](https://www.capterra.com/p/247745/Toggl/)[4.7 (2585)](https://www.capterra.com/p/247745/Toggl/reviews/) Ease of Use $10.00 Per Month [Learn More](https://www.capterra.com/p/247745/Toggl/) [Time Tracker](https://www.capterra.com/p/122309/eBillity-Time-Tracker/)[4.4 (3021)](https://www.capterra.com/p/122309/eBillity-Time-Tracker/reviews/) Activity Tracking $11.20 Per Month [Learn More](https://www.capterra.com/p/122309/eBillity-Time-Tracker/) [Hubstaff](https://www.capterra.com/p/132376/Hubstaff/)[4.6 (1601)](https://www.capterra.com/p/132376/Hubstaff/reviews/) Reporting/Analytics $7.00 Per Month [Learn More](https://www.capterra.com/p/132376/Hubstaff/) Explore our 896 Time Tracking solutions[Browse Directory](https://www.capterra.com/time-tracking-software/) ## Our methodology Our independent and objective research is based on market demand signals along with analysis of our proprietary data, including product information and verified user ratings and reviews as of November 2024. To be considered for this list, products had to: - Appear in the [Capterra Shortlist for Time Tracking Software](https://www.capterra.com/time-tracking-software/shortlist/) - Meet our market definition for Time Tracking - Have at least 20 reviews from small and midsized businesses (SMBs) within two years of the evaluation period - In certain cases, depending on the market, we may expand the criteria for selection of products based on our market insights to ensure we’re providing the best options for buyers.  We took the highest rated products in each of the listed parameters unless that product already appeared on our list, in which case we featured the next highest rated.  In our descriptions of each featured product, we included the following details:  **Most valued features:** Our research team analyzed verified Time Tracking software reviews on Capterra to identify each product’s highest rated features (among features with at least 5 reviews). We then summarized user sentiment using real reviews for each feature.  **Review excerpts:** Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, sentiment, topic coverage, and thematic relevance. Excerpts represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. **Popular integrations:** We identified integrations from our internal database and selected products considered as “most popular” based on how often they were cited by users as integrating with products in the category. ## What is time tracking software? Time tracking software is designed to help businesses monitor and manage time spent on tasks and projects. It offers core features like timesheet management, reporting/analytics, and vacation and leave tracking. It helps businesses gain insights into how time is allocated across various activities, enabling them to identify inefficiencies and optimize workflows. This can enhance productivity and lead to more accurate project timelines. Additionally, businesses can leverage the software's reporting capabilities to make informed decisions. Some time tracking software also integrates with payroll, project management, and accounting tools—streamlining operations and ensuring accurate billing. ## Importance of time tracking software for small businesses Time tracking software supports small businesses by centralizing time and task management, allowing them to maximize limited resources and budgets. It is designed to aid businesses with improving team collaboration, project tracking, and HR operations, which can be especially important in small businesses that don’t have dedicated staff for these tasks. By standardizing workflows and providing insights into productivity and resource utilization, the software alleviates administrative strain and helps to create efficient operations. This enables small businesses to stay organized and productive.  Here are some other benefits of time tracking software for small businesses: - **Improves team collaboration:** Time tracking software provides a cost-effective way to track tasks, time, and billable hours, ensuring that each team member's contributions are visible in real time. By maintaining a complete view of each member's work and keeping everyone on the same page, the software aids collaboration and optimizes workflows. - **Enhances project tracking:** Time tracking tools provide a comprehensive overview of time spent across multiple projects. Features like calendar and task management ensure that all team members are aligned and aware of their responsibilities. Notifications and alerts keep everyone on track by reminding them of upcoming deadlines or newly added tasks. This helps monitor team productivity and planning ahead, ensuring that resources are optimally allocated. - **Increases HR efficiency:** HR saves administrative time by simplifying time capture and recording for billable hours, streamlining approval processes like vacation requests, and generating reports on employee performance. Integrated with a centralized employee database, it ensures accurate tracking of working hours. - **Streamlines business management:** Time tracking software helps small businesses organize and streamline operations by providing a centralized platform for time and task tracking. It enables smoother project execution and resource management by automating administrative tasks. It also offers analytics on efficiency, helping business owners make informed decisions. ## Key features to look for in time tracking software for small businesses All time tracking software includes core features that facilitate timesheet management, vacation/leave tracking, and reporting and analytics. There could be other features as well. We asked small business users to rate how important different features are for time tracking software on a scale of “low importance” to “critical”. The features listed below are those that the highest percentage of reviewers rated as “highly important” or “critical” over the past two years. ### Online time tracking  Track employee and task times. This can include mobile and remote tracking options, which enhance flexibility and efficiency by allowing employees to log their hours from any location. 92% of time tracking software users from small businesses rate this feature as critical. ### Project time tracking  Measure time to completion or hours worked for projects. Integration with other tools, such as project management software, can help businesses optimize productivity and accuracy by syncing data across platforms. 85% of small business software users rate project time tracking as a critical feature. ### Timesheet management  Track the amount of time employees spend on a job or task. A user-friendly interface can simplify the process and reduce errors when employees input their hours. 80% of time tracking software users from small businesses rate this feature as critical. ### Reporting/analytics capabilities  View and track pertinent metrics to find patterns and gain insights from data. Advanced reporting features can help identify productivity trends, allocate resources more effectively, and support data-driven decision-making to help improve business performance. 80% of small business software users rate this feature as critical. ## How to choose the right time tracking software for your small team When choosing a time tracking solution for your small business, it's important to carefully evaluate a variety of options. Taking the time to assess each tool ensures you select one that meets your needs when it comes to things such as features, integrations, and the software price. ### 1\. Understand your business needs Identify your business needs by asking your team these questions:  - What are the primary goals for using time tracking software?  - What are the current challenges when tracking time and tasks in the company?  - How much support or training does our team need from the vendor? You can also ask potential vendors the following questions:  - Can the software scale in terms of features and number of users as the business grows?  - Does the software have mobile access? Answering these questions will help you understand your pain points and the main areas or departments where this software will help you (e.g., project management, payroll, productivity analysis, or client billing). It will also help you to have an estimate of the time and resources you will need to invest to have your team fully onboarded within the software. ### 2\. Evaluate pricing plans All small businesses have different needs and budgets, so comparing pricing plans and what they include will help you choose the right product.  You can ask the vendor the following questions to see if their software fits your business needs: - How many users are included in each pricing tier?  - Are there additional costs to consider like setup fees or training?  - Is there a discount available for annual payments?   - What is the policy on scaling up or down in terms of pricing?  Choosing a time tracking software with the right pricing plan is important because it ensures that the solution is financially sustainable for your business. By aligning the cost with your budget and needs, you can maximize the value received from the software without straining your financial resources. ### 3\. Check integrations with other tools When selecting a time tracking software for your small business, it's essential to ensure that it integrates well with the tools you already use. Identify which of your current software systems would benefit from integrating with the time tracking platform and ask your team whether there are any specific workflows that could be streamlined with better software integration.  Choosing a time tracking software with the right integrations is important because it ensures that your business processes remain efficient and interconnected. ## Tips for implementing time tracking software When selecting a time tracking software, having a well-defined strategy for implementation is crucial to ensure a seamless transition and to fully leverage the software's features. Here are some tips to help you implement time tracking software in your small business: ### 1\. Train your team Comprehensive training is key for your team to utilize the time tracking software effectively. Design a proper training plan with the software vendor. Conduct hands-on training sessions and provide resources like guides or videos to familiarize your team with the software's features. Equipping your team with the necessary knowledge helps prevent confusion, minimize errors, and facilitate a smooth adoption of the software by all users. ### 2\. Integrate with existing processes Verify that time tracking software fits into your existing processes. Depending on your specific needs, align the tool with your current project management and accounting workflows, payroll methods, and reporting systems to minimize disruption. Tailoring the tool's features to fit your business model can enhance productivity rather than create additional complexity. ### 3\. Create checkpoints Work with the software vendor to design an implementation plan that fits the needs of your business. Establish checkpoints for key tasks like integrating existing software, transferring crucial data, conducting training sessions, and setting the final go-live date. Make sure historical data is included to provide context for decisions and prevent miscommunication. ## The future of time tracking for small businesses ### The use of biometrics is on the rise According to the Capterra 2024 Biometric Technologies Survey, 55% of respondents utilize biometrics for logging into various applications—making biometric features in time-tracking software increasingly popular.[\[2\]](#footnotes) This technology, which uses facial recognition or fingerprint scanning to verify identities, effectively prevents buddy punching and time theft. For small businesses, this technology can save time and compensate for the absence of dedicated resources by providing accurate attendance data, minimizing payroll errors, and streamlining work-hour management. ### There’s high demand for AI-enhanced capabilities According to Gartner’s Market Share Analysis of HCM Software, in 2023, more than 52% of HR leaders were investigating various applications of Generative AI. Meanwhile, as of June 2023, 19% of HR leaders surveyed were either conducting pilot projects, planning implementation, or had already integrated Generative AI into their operations.[\[3\]](#footnotes) This trend can be beneficial for small businesses by enhancing their time tracking software with AI-driven insights, which streamline time management tasks, improve accuracy in tracking employee hours, and ultimately boost overall productivity. ## What does time tracking for small businesses cost? Pricing of time tracking software for small businesses is mostly billed per user per month, and can therefore be cheaper for smaller businesses since they often require less users. Generally, prices for time tracking software range from free to $1.99 per user, per month for basic functionality. For more advanced features, such as comprehensive analytics and reporting, integrations, and automated alerts, price averages can increase up to $20 or more per month.[\[4\]](#footnotes) ## What is the difference between time tracking for small and large businesses? Small businesses face unique challenges in time tracking due to limited resources and smaller teams. With fewer employees, each person often handles multiple roles, making it difficult to track time allocation across tasks. These businesses need intuitive and easy-to-implement software, focusing on essential features like simple clock-in/clock-out systems, mobile access, activity tracking, and basic reporting. Such functionalities help ensure accurate billing and payroll without overwhelming their limited resources. In contrast, large businesses deal with the complexity of managing time across multiple departments and locations. They require sophisticated solutions that integrate with enterprise systems like accounting and project management tools. Advanced features such as detailed analytics, customizable reporting, and permissions controls are crucial for optimizing productivity and maintaining compliance. These capabilities allow large businesses to handle extensive data and adapt to evolving needs, ensuring operational efficiency. ## Common time tracking pitfalls small businesses need to avoid Errors in time tracking are quite common, particularly for small businesses that are new to the process. However, these challenges can be reduced with the appropriate tools. Here are some major time tracking pitfalls and how software can assist in resolving them. ### Inaccurate time entries Without precise time tracking, small businesses may face issues like inaccurate billing, payroll errors, and misallocation of resources. Employees might forget to log hours or estimate them inaccurately, leading to discrepancies. Time tracking software features like clock in/out or automatic time capture can help avoid these issues. Work hours are recorded more accurately, ensuring that all logged time is precise and reducing errors in billing and payroll. ### Lack of visibility into productivity Small businesses often struggle to gain visibility into how time is spent on various tasks and projects. This can lead to inefficiencies and missed opportunities for improvement. Time tracking software with detailed reporting and analytics capabilities can offer valuable insights into productivity trends. With features such as dashboards and customizable reports, business owners can examine time utilization, pinpoint bottlenecks, and make informed decisions to enhance operations. ### Overlooking non-billable hours Failing to track non-billable hours can result in an incomplete picture of employee workload and project costs, which can affect profitability and resource planning. Time tracking software that distinguishes and classifies between billable and non-billable hours helps businesses understand the full scope of work. This functionality allows for better resource allocation and more accurate project costing. ### Inconsistent application across teams Small businesses can struggle when team members use different methods for tracking time. This creates inconsistencies and confusion, leading to data inaccuracies and communication gaps. Adopting a unified time tracking system guarantees that everyone logs their hours on the same platform. With features like centralized timesheet management and integration with other business tools like project management platforms, processes become standardized—facilitating team coordination and preserving data integrity. ## Frequently asked questions What does time tracking software do? Time tracking software automates the recording of billable hours for tasks or projects, improving efficiency and accuracy. It supports project tracking, client billing, and productivity metrics, often integrating with payroll and project management tools to streamline operations and enhance data accuracy. Does my small business need time tracking software? Small businesses can benefit from time tracking software in many ways. It centralizes time and task management, enhancing team collaboration, project tracking, and HR efficiency. By streamlining operations and providing productivity insights, it helps maximize limited resources, organize workflows, and inform decisions, which improves efficiency and reduces administrative strain. How do small businesses track time? Small businesses track time using several methods. Time tracking software offers automated and precise logging with features like project tracking and reporting. Manual timesheets provide basic record-keeping but can be prone to errors. Traditional clock-in/out systems involve employees physically punching a time card or using a digital clock to register their start and end times, ensuring straightforward time entry. Do you need time tracking software for improved management? Time tracking software for small businesses can improve management by ensuring accurate time entries, providing productivity insights, and distinguishing billable from non-billable hours. It helps reduce errors in billing and payroll, improves resource allocation, and standardizes processes across teams. This leads to improved management and streamlined operations, addressing common challenges faced by small businesses. Does time tracking software have the time tracking tools you need for your small business’ work hours? Time tracking software offers essential tools for small businesses, including timesheet management, clock in/out, and project time tracking. It provides reporting/analytics, vacation tracking, and distinguishes billable from non-billable hours. Every small business is unique, so it’s important to consider how and why you want to track work hours before deciding if time tracking software is right for you. Is there plenty of support available for time tracking software, both on the free plan and paid plans? The type and quality of support available for time tracking software depends on the vendor and whether it is a free or paid plan. Paid plans tend to provide more comprehensive support—such as a dedicated account manager or 24/7 support—to clients, but some vendors also offer support to free plan users. We recommend you ask the vendor you are interested in what type of support they provide for their free and paid plans. #### Sources 1. **Capterra reviews data**: Capterra reviews are collected from verified users for individual software products. For this report, we analyzed reviews from the past year as of the production date.  [Read the complete methodology.](https://www.capterra.com/resources/proprietary-data-research/#capterra-shortlist-methodology) 2. **Capterra 2024 Biometric Technologies Survey**: This survey was conducted in January 2024 among 1,000 U.S. consumers to learn more about attitudes toward the use of biometrics by businesses. 3. [Market Share Analysis: Human Capital Management Software, Worldwide, 2023](https://www.gartner.com/document-reader/document/5563095?ref=ddisp&refval=808682). Gartner. 4. [6 Top-Rated Free Time Tracking Software](https://www.capterra.com/resources/top-free-time-tracking-software/), 2023, Capterra. [Bruno Peláez](https://www.capterra.com/resources/author/bruno-pelaez/) Bruno Peláez is a senior content analyst at Capterra, covering the B2B software industry, with a current focus on the human resources and finance and accounting industries. His Capterra research has been featured in various Spanish-speaking publications including El Economista (Mexico), Forbes México (Mexico), El Universal (Mexico), El Financiero (Mexico) and El Periódico (Spain), among others. Bruno’s research and analysis is informed by more than 300,000 authentic user reviews on Capterra and... [Kathryn Todd](https://www.capterra.com/resources/author/kathryn-todd/) Kathryn Todd is a senior editor at Capterra. She specializes in editing data-driven research reports that cover the latest technology trends. She has almost a decade of experience writing and editing content to help small businesses stay ahead of trends and find the best tech solutions for their needs. Kathryn holds a bachelor's degree in English Language and Linguistics from Sheffield Hallam University in the U.K. When not editing content herself, she enjoys reading content other people have... Related reading Best rated products on this list - [ Zoho Projects](#40b7a6c0-fbfb-4243-bb5c-a6d200b7a22f) - [ BambooHR](#8974fda0-96cf-44b9-a1c9-a6d200b2d5bd) - [ My Hours](#3498156b-0499-42a1-8f7e-a6d200b548cd) - [ Paymo](#2500002a-9ac8-40a6-b27b-a6d200b5a51b) - [ QuickBooks Time](#5500a101-2fed-474f-9f7e-a6de00c5fa29) - [ Clockify](#d0fcb59b-e01f-4cd0-b481-a82d005f8b1d) - [ Wrike](#dd850fc3-3264-45b5-bd6e-a6d200b7915e) - [ Toggl Track](#f4992d78-cf1d-4446-9975-a6d200b70c43) - [ Time Tracker](#2c1d641c-4552-4f6f-9069-a6d200b70c43) - [ Hubstaff](#ccf66c97-1850-41f5-9b62-a6d200b46712) Talk to a Capterra advisor for free and get results within 15 minutes.