# Best Task Management Software 2026 | Capterra > Find the top Task Management software of 2026 on Capterra. Based on millions of verified user reviews - compare and filter for whats important to you to find the best tools for your needs. Source: https://www.capterra.com/task-management-software --- # Best Task Management Software Last updated on May 12, 2026 How to find the right Task Management Software? Learn more from our team about Task Management Software pricing features and benefits in our Task Management Buyers Guide ## What is task management software and how do I choose the right one? Researched by: [Shubham Gupta](https://www.capterra.com/resources/author/sgupta/)and reviewed by: [Hussain Bandukwala](https://www.capterra.com/resources/author/hussain-bandukwala/) Updated on May 12, 2026 [Task management software](https://www.capterra.com/task-management-software/) helps teams and individuals create, schedule, track, and assign tasks (such as daily, weekly, or monthly to-do lists).  Task management software is used by workforce managers, consultants, and marketers, among others. Most task management solutions often use a “per user, per month” pricing model divided into three tiers: Economy ($10-$19) suitable for basic needs, Professional ($19-$77.50) offering more advanced features, and Enterprise ($77.50 and above) catering to large-scale requirements. When acquiring this type of tool, in addition to evaluating price and integration capabilities with other tools, users should also ask vendors the following questions: _Which tasks and workflows can this system automate?_ _How can we use this tool’s dashboards to better visualize and track task progress and statuses?_ _How easy is it to add customizable fields to tasks and to-do lists?_ _What level of technical support will I need from the task management provider?_ _Does this tool use artificial intelligence to deliver personalized productivity insights?_ For more information consult our [Task Management Buyers Guide](#buyers-guide-content) [4.4 (15357)](https://www.capterra.com/p/19319/JIRA/reviews/) Jira is a project management tool for all teams to collaboratively plan, track, and manage projects, customize workflows, and more. [Learn more about Jira](https://www.capterra.com/p/19319/JIRA/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [4.2 (989)](https://www.capterra.com/p/113540/Bitrix24/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/shortlist/) Bitrix24 is a free team task & project management solution used by over 15 million teams worldwide. Cloud, mobile, open source editions [Learn more about Bitrix24](https://www.capterra.com/p/113540/Bitrix24/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [4.6 (6021)](https://www.capterra.com/p/147657/monday-com/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/shortlist/) With monday.com, easily plan, track, and allocate resources efficiently, ensuring smart decision-making and timely project delivery. [Learn more about monday.com](https://www.capterra.com/p/147657/monday-com/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. [4.5 (860)](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/shortlist/) Efficiently manage tasks with Zoho Projects. Collaborate seamlessly, track progress in real time, and meet deadlines with ease. [Learn more about Zoho Projects](https://www.capterra.com/p/169455/Zoho-Projects/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [4.7 (153)](https://www.capterra.com/p/143607/kintone/reviews/) Think about it. Build it. Kintone's visual application builder lets you create your own task management apps, zero coding required. [Learn more about kintone](https://www.capterra.com/p/143607/kintone/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management 87% recommend this product [4.7 (58)](https://www.capterra.com/p/230178/Ninety/reviews/) Assign and track tasks with purpose. Try Ninety free for 30 days to bring structure and accountability to team execution. [Learn more about Ninety](https://www.capterra.com/p/230178/Ninety/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [4.5 (13565)](https://www.capterra.com/p/184581/Asana-PM/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/shortlist/) Improve your Task Management with Asana. Use AI-powered project templates and automated progress tracking to achieve goals faster. [Learn more about Asana](https://www.capterra.com/p/184581/Asana-PM/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [3.8 (60)](https://www.capterra.com/p/147972/Mango-Billing/reviews/) Mango Smart Task Management helps you improve your workflow, so you never miss a deadline & always know the status of your projects. [Learn more about Mango Practice Management](https://www.capterra.com/p/147972/Mango-Billing/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [4.5 (537)](https://www.capterra.com/p/5782/Replicon-TimeBill/reviews/) Project time tracking platform helping mid-market and enterprise organizations manage time, projects, & workforce operations. [Learn more about Replicon Time Tracking](https://www.capterra.com/p/5782/Replicon-TimeBill/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management 83% recommend this product [4.6 (2227)](https://www.capterra.com/p/146652/Airtable/reviews/) Manage tasks with speed and clarity in Airtable. Centralize work, align teams, and adapt plans in real time with flexible workflows. [Learn more about Airtable](https://www.capterra.com/p/146652/Airtable/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management 81% recommend this product [4.5 (297)](https://www.capterra.com/p/169569/Zoho-Sprints/reviews/) Zoho Sprints is a cloud-based agile project management platform that helps teams plan, track, and deliver work with clarity. [Learn more about Zoho Sprints](https://www.capterra.com/p/169569/Zoho-Sprints/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management 85% recommend this product [4.6 (84)](https://www.capterra.com/p/108528/Intellect/reviews/) Intellect’s QMS AI streamlines compliance, automates quality processes, and reduces costs for manufacturing & life sciences. [Learn more about Intellect QMS AI](https://www.capterra.com/p/108528/Intellect/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management 0.0 (0) Projectlify helps teams manage tasks, track progress, and collaborate securely with encrypted data, views, and PWA access. [Learn more about Projectlify](https://www.capterra.com/p/10041496/Projectlify/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [4.6 (49)](https://www.capterra.com/p/118848/Business-in-a-Box/reviews/) Task management with clear ownership, priorities, and structure—connected to projects, roles, and goals. [Learn more about Business in a Box](https://www.capterra.com/p/118848/Business-in-a-Box/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [4.7 (387)](https://www.capterra.com/p/137568/Quire/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/shortlist/) Quire stands as the pinnacle of modern project management software, introducing a transformative approach to your workflow. [Learn more about Quire](https://www.capterra.com/p/137568/Quire/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management 92% recommend this product [4.7 (25)](https://www.capterra.com/p/229355/EdWorking/reviews/) All in one, AI powered workspace for tasks, docs, chat, video, files, and search. [Learn more about Edworking](https://www.capterra.com/p/229355/EdWorking/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [4.9 (16)](https://www.capterra.com/p/180291/INCITE/reviews/) Mobile-first task management and operational workflow platform for frontline teams. [Learn more about INCITE](https://www.capterra.com/p/180291/INCITE/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [4.7 (907)](https://www.capterra.com/p/178819/EngageBay-Marketing/reviews/) AI-powered all-in-one CRM for marketing, sales, and support — built to help small businesses grow faster. [Learn more about EngageBay CRM](https://www.capterra.com/p/178819/EngageBay-Marketing/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management 84% recommend this product 0.0 (0) Define goals and metrics with Nucleus One task management software to give your team a clear roadmap to success. [Learn more about Nucleus One](https://www.capterra.com/p/255239/Nucleus-One/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [4.6 (74)](https://www.capterra.com/p/156630/UpWave/reviews/) Upwave is a visual collaboration platform that helps modern businesses thrive. Organize, plan, track, collaborate and get things done. [Learn more about Upwave](https://www.capterra.com/p/156630/UpWave/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [4.7 (23)](https://www.capterra.com/p/159760/TimeHero/reviews/) TimeHero is smart work manager that helps teams plan and manage daily tasks, recurring work, and team projects - automatically. [Learn more about TimeHero](https://www.capterra.com/p/159760/TimeHero/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [## Trello](https://www.capterra.com/p/211559/Trello/) [4.5 (23522)](https://www.capterra.com/p/211559/Trello/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/shortlist/) Over 1,000,000 teams use Trello worldwide as a task management tool to plan, organize, and accomplish goals from any device. [Learn more about Trello](https://www.capterra.com/p/211559/Trello/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [## Basecamp](https://www.capterra.com/p/56808/Basecamp/) [4.3 (14411)](https://www.capterra.com/p/56808/Basecamp/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/shortlist/) Basecamp is a team collaboration system designed to be straightforward, easy for teams to adopt, and perfect for team managers. [Learn more about Basecamp](https://www.capterra.com/p/56808/Basecamp/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [## Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) [4.4 (8252)](https://www.capterra.com/p/154969/Evernote-Business/reviews/) Bring your teams work together, and unify your workflow. Create, collaborate, and store information all in one place. [Learn more about Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [## Box](https://www.capterra.com/p/148766/Box/) [4.4 (5631)](https://www.capterra.com/p/148766/Box/reviews/) Our simple, no-code design makes it easy for anyone to create workflows in minutes, freeing up IT to spend time where it matters.  [Learn more about Box](https://www.capterra.com/p/148766/Box/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management Page 1 of 33 ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Filter (824) Products: Sort By: Sponsored * * * Plan Type Free Trial Popular 85% of professionals opt for a 30-day trial before the software purchase Other subsciption plans: Free Version Monthly Subscription Annual Subscription One-Time License Key Features All key features Popular We have selected the most important and critical features as defined by Capterra user reviews [AI Copilot](https://www.capterra.com/task-management-software/features/721-virtual-assistant/) [Assignment Management](https://www.capterra.com/task-management-software/features/890-assignment-management/) [Calendar Management](https://www.capterra.com/task-management-software/features/262-calendar-management/) [Collaboration Tools](https://www.capterra.com/task-management-software/features/2476-collaboration-tools/) [Commenting/Notes](https://www.capterra.com/task-management-software/features/1432-commenting-notes/) [Deadline Management](https://www.capterra.com/task-management-software/features/2863-deadline-management/) [Dependency Tracking](https://www.capterra.com/task-management-software/features/3740-dependency-tracking/) [Drag & Drop](https://www.capterra.com/task-management-software/features/3967-drag-drop/) [Generative AI](https://www.capterra.com/task-management-software/features/2098-ai-content-creation/) [Mobile Access](https://www.capterra.com/task-management-software/features/365-mobile-access/) [Prioritization](https://www.capterra.com/task-management-software/features/1153-prioritization/) [Project Planning](https://www.capterra.com/task-management-software/features/185-project-planning/) [Project Tracking](https://www.capterra.com/task-management-software/features/3572-project-tracking/) [Resource Management](https://www.capterra.com/task-management-software/features/3455-resource-management/) [Sub-Task Management](https://www.capterra.com/task-management-software/features/2212-sub-task-management/) [Task Editing](https://www.capterra.com/task-management-software/features/2282-task-editing/) [Time Tracking](https://www.capterra.com/task-management-software/features/3847-time-tracking/) [To-Do List](https://www.capterra.com/task-management-software/features/3371-to-do-list/) [Workflow Management](https://www.capterra.com/task-management-software/features/3209-workflow-management/) Deployment Cloud, SaaS, Web-Based Desktop Mac Desktop Windows Desktop Linux On-Premise Windows On-Premise Linux Desktop Chromebook Mobile Android Mobile iPhone Mobile iPad Related Software Category: [Workflow Management Software](https://www.capterra.com/workflow-management-software/)[Resource Management Software](https://www.capterra.com/resource-management-software/)[Calendar Software](https://www.capterra.com/calendar-software/)[Agile Project Management Software](https://www.capterra.com/agile-project-management-tools-software/)[IT Project Management Software](https://www.capterra.com/it-project-management-software/)[Project Tracking Software](https://www.capterra.com/project-tracking-software/)[Team Management Software](https://www.capterra.com/team-management-software/)[Kanban Tools Software](https://www.capterra.com/kanban-tools-software/)[Scrum Software](https://www.capterra.com/scrum-software/)[Time Tracking Software](https://www.capterra.com/time-tracking-software/) I'm looking for Task Management Software that is: [Free](https://www.capterra.com/task-management-software/s/free/) Table of Contents - [Essential task management software buying information](#essential-task-management-software-buying-information) - [What are the most reviewed task management systems?](#what-are-the-most-reviewed-task-management-systems) - [What is task management software?](#what-is-task-management-software) - [Task management software pricing](#task-management-software-pricing) - [Task management software features rated by users](#task-management-software-features-rated-by-users) - [Top task management software benefits identified by users](#top-task-management-software-benefits-identified-by-users) - [Common challenges of task management software identified by users](#common-challenges-of-task-management-software-identified-by-users) - [What is task management software used for?](#what-is-task-management-software-used-for) - [Who uses task management software?](#who-uses-task-management-software) - [Common task management software integrations](#common-task-management-software-integrations) - [Recent trends in task management software](#recent-trends-in-task-management-software) - [Learn more about how task management software can help your business](#learn-more-about-how-task-management-software-can-help-your-business) ## Essential task management software buying information [Task management software](https://www.capterra.com/task-management-software/) helps teams and individuals create, schedule, track, and assign tasks (such as daily, weekly, or monthly to-do lists). The tool acts as a centralized database to add tasks with relevant documents, align stakeholders, and set due dates.  Task management software is used by project managers, consultants, and marketers, among others, across a wide range of industries. Hussain Bandukwala \[[1](#sources)\] , a consultant who’s helped companies of all sizes set up and optimize their project management offices, recommends task management tools for projects where usability is a priority over functionality. “You can use task management software for smaller, less complex projects,” he explains. “Compared to project management software, it’s typically easier to use, and more affordable to buy licenses for.” Most task management software solutions on the market are priced on a “per month” basis, with entry-level pricing plans ranging from $6 to $79+. An enterprise product that’s priced higher may include additional features, such as a workflow builder, multiple dashboards, budget tracking, Gantt chart, Kanban boards, and priority customer support. \[[2](#sources)\] First-time buyers should start their search with a budget, number of users, specific use cases, and needed integrations in mind. Consult with key stakeholders on a list of critical questions to help you evaluate tools based on your needs, such as:  - Which tasks and workflows can this system automate? - How can we use this tool’s dashboards to better visualize and track task progress and statuses? - How easy is it to add customizable fields to tasks and to-do lists? - What level of technical support will I need from the task management provider? - Does this tool use artificial intelligence to deliver personalized productivity insights? ## What are the most reviewed task management systems? [Capterra Shortlist](https://www.capterra.com/task-management-software/shortlist/) identifies the top task management systems based on a proprietary blend of user ratings and popularity, helping small businesses efficiently find the most effective task management solution for their needs. \[[3](#sources)\] Here are the five most-reviewed products in our Capterra Shortlist for this category: **Product** **Overall score** **Popularity score** **Ratings score** [Trello](https://www.capterra.com/p/211559/Trello/) 96/100 48/50 48/50 [Asana](https://www.capterra.com/p/184581/Asana-PM/) 96/100 48/50 48/50 [ClickUp](https://www.capterra.com/p/158833/ClickUp/) 93/100 45/50 48/50 [Basecamp](https://www.capterra.com/p/56808/Basecamp/) 91/100 44/50 47/50 [monday.com](https://www.capterra.com/p/147657/monday-com/) 90/100 42/50 48/50 These rankings are determined by combining verified user ratings and publicly available web search popularity data:  - **Ratings score:** Relative score of the software based on ratings given by users on Capterra, normalized for number and recency of reviews. - **Popularity score**: Relative popularity of software based on web search trends and products’ web presence. ## What is task management software?  [Task management software](https://www.capterra.com/task-management-software/) is a system designed to create, manage, and organize work tasks, allowing users to set deadlines, create to-do lists, and collaborate with team members. Users can also set automated reminders to alert stakeholders when a new task is assigned or updated, a new document is added, or users are tagged in comments. Additionally, the tool’s reporting and analytics capabilities allow real-time progress monitoring for team task management. It offers a dashboard to track task progress using completion time, total tasks created, pending tasks, and other performance metrics. Although some products offer project planning capabilities, task management software is not the ideal solution for managing complex projects or programs/portfolios. If you’re looking for a tool to manage project teams, check out Capterra’s list of [project management software](https://www.capterra.com/project-management-software/).  On Capterra, you’ll find 962 different task management products and 15,584 user reviews for these products have been added in the past year. \[[4](#sources)\] ## Task management software pricing Most products available today adopt a pricing model based on the number of users per month, typically categorized into three primary tiers reflecting their initial cost. Typical pricing categories: - **Economy tier:** $10-$19 - **Professional tier:** $19-$77.50 - **Enterprise tier:** $77.50 and above The prices noted above represent the entry-level costs from vendor websites, spanning from the 25th to the 100th percentiles of our pricing survey across various products. While these figures reflect basic plan costs, it's important to note that more comprehensive, premium packages often include expanded features, such as unlimited access options, enhanced workspace controls, and multi-factor security measures. It's also important to consider potential additional expenses not included in the upfront price, like training, setup, integration, or enhanced security features. For a clearer understanding of the total cost, directly discuss any such potential hidden fees with your software provider. Many products in this category offer options to test their features through free trials or free versions, allowing potential users to evaluate the software before committing financially. Explore these options by selecting the Free Trial or [Free Version](https://www.capterra.com/task-management-software/s/free/) filters on our directory page to find software that fits your needs without upfront investment. **Pros of using a free version:** - **Cost-effective:** Engaging with a free version minimizes initial expenses, making it ideal for small businesses or startups. - **Risk-free evaluation:** Users can assess the software’s compatibility with their needs without any financial risk. - **Immediate access:** Free versions are often readily available, providing instant access to the software capabilities. **Cons of using a free version:** - **Limited features:** Free versions typically offer limited functionality compared to paid subscriptions, which might not meet all business needs. - **Scale limitations:** As your business grows, a free version may not suffice, necessitating an upgrade to a paid plan. - **Support restrictions:** Limited or no access to customer support can be a significant drawback for free versions. ## Task management software features rated by users All task management software tools include, task progress tracking, and task scheduling features, and most share a variety of common features such as to-do lists, prioritization, and calendar management. ### Core task management software features - **Task scheduling**: Create tasks and assign completion dates and/or times. 89% rate this feature as critical or highly important. - **Task progress tracking**: Measurement and reporting of task milestones. 87% rate this feature as critical or highly important. ### Highly rated common task management software features - **To-do list:** Create and manage a digital list of items that need to be completed. 92% rate this feature as critical or highly important. - **Task editing**: Move/edit a task using drag-and-drop, by picking a status from a drop-down, or move multiple tasks at once via "Bulk edit.” 91% rate this feature as critical or highly important. - **Commenting/notes:** Leave comments and notes on documents for others to view. 89% rate this feature as critical or highly important. - **Prioritization**: Arrange activities and tasks based on their relative importance or urgency to complete. 85% rate this feature as critical or highly important. - **Project tracking:** Monitor the progress of projects from start to finish. 85% rate this feature as critical or highly important. - **Workflow management**: Create, design and manage workflows for repetitive tasks. 83% rate this feature as critical or highly important. - **Project planning**: Organize and schedule tasks and set project goals. 81% rate this feature as critical or highly important. - **Calendar management:** Create schedules, organize meetings, prioritize tasks, track deadlines and share these details via calendar. 74% rate this feature as critical or highly important. - **Collaboration tools:** Provides a channel for team members to share media files, communicate, and work together. 74% rate this feature as critical or highly important. - **Mobile access:** Access software remotely via mobile devices. 72% rate this feature as critical or highly important. Task management software plays a crucial role in coordinating team efforts and ensuring efficient project execution. In discussing the value of these tools, Bandukwala highlights the operational benefits: "Task management software simplifies updates on task progress and completion, enhancing transparency and accountability within teams." This capability is essential as it helps maintain clear communication and shared understanding among team members, ensuring everyone is aligned with project goals and responsibilities. ## Top task management software benefits identified by users **Boosts collaborative productivity:** Task management software enhances communication, sharing, and task delegation across teams, which improves collaboration and ensures alignment on project objectives. _“I love the fact that I can use \[our product\] for my personal and work tasks in addition to collaborating with my colleagues who are in other states. It's been a great tool to help us move projects forward together and know where projects are in an instant.”_ –Keshia B., program manager, hospital and healthcare Expanding on this, Bandukwala notes the broader impact on teamwork dynamics: "Users find that task management software facilitates better collaboration by improving notifications and updates among team members, enhancing collective efficiency." This reinforces how essential good communication tools are for maintaining team coherence and productivity. **Optimizes operational efficiency:** By centralizing task organization, prioritization, and deadline management, task management software reduces time spent on administrative duties, thereby increasing productivity and efficiency. _“\[Our product\] makes productivity addicting! Our small team likes seeing our progress and watching as tasks turn green and complete.”_ –Jake K., founder, information technology and services **Enhances visibility and control over projects:** Task management software allows for real-time monitoring of tasks, milestones, and deadlines, offering a clear view of project status and enabling timely modifications to ensure project success. _“I really appreciate the tracking features, \[our product\] has allowed me to stay on top of my work and responsibilities by way of some very supportive features. I like being able to create checklists and checking off tasks that have been completed.”_ –Penny M., communications and event coordinator, non-profit organization management **Streamlines workflow processes:** Task management software supports customizable workflow templates, automated task routing, and regular status updates, facilitating streamlined processes, optimized resource use, and structured task completion. _“\[Our product\] allows teams to customize their workflows to match their specific processes and requirements, with built-in templates to aid in setup.”_ –Ahmed A., founder, biomedical engineer & data scientist, information technology and services ## Common challenges of task management software identified by users Selecting the right task management software involves navigating several common challenges that can significantly impact the efficiency and effectiveness of your team. After analyzing user reviews over the past year, we've handpicked these prevalent obstacles to help you make a more informed decision when evaluating potential software solutions.  **1\. Sluggish system performance:** Users often experience slowdowns, which can disrupt the flow of work, especially when handling large volumes of tasks or data. - _Ask your vendor:_ How do you ensure your software maintains high performance as task volume scales? Can you share performance metrics or benchmarks from current clients? - _Overcome the challenge:_ Look for software with scalability features that maintain speed regardless of load. Request trial periods to test performance under your specific conditions. **2\. Ineffective issue resolution:** Ineffective handling of software issues can lead to prolonged downtime and frustration. - _Ask your vendor:_ What is your average response time for addressing critical issues? How do you prioritize and manage bugs and requests from users? - _Overcome the challenge:_ Ensure the vendor offers robust support and a clear roadmap for issue resolution. Consider their update and maintenance policies. **3\. Prohibitive software costs:** Finding a cost-effective solution that balances functionality with budget constraints can be difficult. - _Ask your vendor:_ Can you provide a transparent cost breakdown for each pricing tier? Are there any hidden costs such as implementation fees or charges for additional features? - _Overcome the challenge:_ Evaluate pricing models that offer flexibility, such as pay-as-you-go or modular pricing, allowing for adjustments based on your needs and growth. **4\. Complex user interface:** Poorly designed interfaces can reduce adoption rates and increase training time. - _Ask your vendor:_ How do you gather user feedback for improving the interface? Do you offer user training and what does it involve? - _Overcome the challenge:_ Choose software that prioritizes user-friendly design and offers comprehensive training resources to ensure smooth integration and usage. ## What is task management software used for? Analysis of our extensive task management reviews highlight the most common use cases: - **Enhance teamwork**: Comment, tag users, update statuses, and share files to collaborate and work together. Such an efficient and timely collaboration reduces errors or delays in task completion due to lack of communication. - **Visualize project tracking**: View summaries of all assigned tasks with their due dates and completion percentage by user or by project. This helps users visualize any approaching deadlines and if they are progressing as per the schedule. A summarized view of task progress assists with identifying bottlenecks and realigning resources based on their bandwidth and timeline.  - **Increase productivity**: Task management software helps to evaluate individual or team task performance and productivity levels. The tracked metrics include completion time, total tasks aligned, issues, approvals, overdue tasks, and realignment. Such insights help identify productivity, efficiency, and adherence to deadlines. - **Automate workflows**: Design and optimize business processes by automating repetitive tasks, standardizing procedures, and providing visibility into workflow status. Workflow management enhances productivity, reduces errors, and ensures consistency across operations. Ultimately, it enables businesses to streamline operations and improve resource allocation. Products on the market will vary in the types of work and industries they specialize in, with most of them fitting into one or more of these categories: - **General-purpose task management tools**: Suitable for businesses of all sizes and industries, offering to-do lists, reminders, and collaboration features. - **Project management software**: Ideal for larger and/or project-centric businesses, providing advanced features like resource allocation and progress tracking. - **Industry-specific task management solutions**: Tailored to the needs of specific sectors such as healthcare, construction, or marketing, offering specialized features, templates, and integrations relevant to their workflows and compliance requirements. If you need more than a task manager software tool, here are related types of software dedicated to project management, time tracking, workflow functions, and more: - [Project management software](https://www.capterra.com/project-management-software/): Automates task assignment, resource allocation and milestone tracking for all phases of a project. - [Time and expense software](https://www.capterra.com/time-and-expense-software/): Automates the tracking of billable hours and reimbursement expenses. - [Workflow management software](https://www.capterra.com/workflow-management-software/): Enables the visual representation of workflows, complete with tasks, triggers, and decision points. - [Remote work software](https://www.capterra.com/remote-work-software/): Includes a combination of different types of solutions needed for professionals to be efficient and effective in their role from outside a fixed office space. - [Collaboration software](https://www.capterra.com/collaboration-software/): Facilitates communication among team members through a built-in team messaging system, discussion threads, file sharing, and notifications. ## Who uses task management software? Task management software is a versatile tool that is crucial for businesses across various sizes and industries. This software helps track and manage work tasks, making it indispensable for streamlining processes and enhancing productivity. Industries that benefit significantly from these systems include: - **Consulting:** Consultants use task management software to track project timelines, allocate resources, and maintain communication with clients. - **Sales and marketing:** Teams in these sectors leverage the software to organize campaigns, monitor lead activities, and coordinate sales operations. - **Information technology:** IT professionals rely on task management software to prioritize technology issues, manage updates, and deploy IT projects efficiently. - **Hospital and health care:** In healthcare, task management tools are crucial for managing patient care tasks, scheduling staff, and ensuring compliance with healthcare regulations. - **Education management:** Administrators and educators use the software to plan academic schedules, track student progress, and manage administrative duties. **Various roles find value in task management software, including:** - **Individual contributors:** They utilize these tools for managing daily tasks, ensuring they meet deadlines and collaborate effectively. - **Project managers:** They oversee larger projects, using the software to track progress, align project goals with team activities, and report on milestones. - **Senior leaders and managers:** These users typically access reporting functionalities and dashboards to get an overview of project health and team productivity. - **Human resources:** HR professionals use the software to track recruitment processes, employee onboarding tasks, and training schedules. Our analysis of over 5,000 reviews from the past year reveals that 56% of users come from small businesses with 50 employees or fewer, and another 16% are from companies with 51 to 200 employees, highlighting the broad applicability of task management software across small and midsize businesses. This tool not only facilitates individual task management but also supports strategic business planning and resource allocation across departments. ## Common task management software integrations Our analysis of a comprehensive database of reviews has identified that the three most common integrations with task management systems are [time tracking](https://www.capterra.com/time-tracking-software/), [project management](https://www.capterra.com/project-management-software/), and [scheduling](https://www.capterra.com/scheduling-software/). These integrations enhance the utility of task management software by streamlining workflows and improving overall productivity.  **Here’s why each integration is crucial:** - **Time tracking:** Monitors how long tasks take, aiding in accurate budgeting and efficiency assessments. - **Project management:** Provides a comprehensive view of projects, enhancing planning accuracy and stakeholder communication. - **Scheduling:** Aligns tasks with team availability, preventing overbooking and ensuring balanced workloads. ## Recent trends in task management software [Optimization of project managers' roles beyond task management](https://www.capterra.com/resources/how-project-managers-can-become-more-influential/): Our project management study finds that, on average, a project manager spends over 40% of their day on task management and administrative tasks. But the benefits of PMs are limited with such a task execution focus, especially tasks that can be automated using software. Check out this guide for more information on how businesses should be leveraging a project manager strategically. [Artificial intelligence will reinvent task automation](https://www.capterra.com/resources/project-management-trends/): One of the top 3 project management trends is the rise of automating repetitive and tedious tasks to free up time for problem-solving. AI-enabled functionality can automate repetitive, predictable tasks, allowing team members to dedicate more time and expertise to problem solving.  ## Learn more about how task management software can help your business - [5 Key Task Management Software Features and Top Products That Offer Them](https://www.capterra.com/resources/key-task-management-software-features/) - [Category Compare: Project Management vs. Task Management Software](https://www.capterra.com/resources/category-compare-project-management-vs-task-management-software/) Sources 1. [Hussain Bandukwala](https://ca.linkedin.com/in/hussainbandukwala), LinkedIn 2. **Capterra software pricing data:** Products evaluated for the pricing calculation were taken from our task management software directory. The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in our directory that offer them. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology) 3. **Capterra Shortlist:** Capterra Shortlist identifies the top products in our software categories based on a proprietary blend of user ratings and popularity. We featured the products with the most reviews at the time of Capterra Shortlist publication. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#capterra-shortlist-methodology). 4. **Capterra reviews data:** Capterra reviews are collected from verified users for individual software products. For this report, we analyzed reviews from the past year as of the production date. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology). ## 2026 Capterra Shortlist for Task Management ### Get to a better list with verified ratings & reviews Capterra Shortlist charts the highest-rated and most popular software products. Explore, save your progress, and share with colleagues. Want to learn more? [Read full scoring methodology](https://www.capterra.com/resources/proprietary-data-research/#capterra-shortlist-methodology) [ ](https://www.capterra.com/p/186596/Notion/) ## [Notion](https://www.capterra.com/p/186596/Notion/) [ 4.7 (2,726)](https://www.capterra.com/p/186596/Notion/reviews/)[View all reviews](https://www.capterra.com/p/186596/Notion/reviews/) [View Profile](https://www.capterra.com/p/186596/Notion/)Add to compare Notion is the only task management software that connects your notes, tasks, and wiki in one tool. Overall Score 94/100 Popularity45/50 Rating49/50 Review Breakdown Ease of Use 4.4 Customer Service 4.4 Features 4.6 Value for Money 4.6 Paid plans start at $12.00Per User, Per Month Free Trial Free Version Category features 12/19 Pros and Cons MM Matthew M Health, Wellness and Fitness, Self-employedUsed the software for: Less than 6 months. “It works well for managing notes, projects, calendars, and workflows in a single platform, so you do not have to jump between multiple apps.“ April 22, 2026 SF Sam F Information Technology and Services, 1,001 - 5,000 employeesUsed the software for: More than 2 years. “They really need to add much more advanced capabilities for the custom actions for the AI. As it stands right now, the abilities provided by the custom actions are very limited and that is frustrating.“ April 6, 2026 [Read all 2,726 reviews→](https://www.capterra.com/p/186596/Notion/reviews/) [ ](https://www.capterra.com/p/184581/Asana-PM/) ## [Asana](https://www.capterra.com/p/184581/Asana-PM/) [ 4.5 (13,565)](https://www.capterra.com/p/184581/Asana-PM/reviews/)[View all reviews](https://www.capterra.com/p/184581/Asana-PM/reviews/) [Visit Website](https://www.capterra.com/ppc/clicks/collect/CA/directory/e3d6d43b-3d5e-4498-9672-a6d200b2bfa3/destination?country=US&language=en&specificLocation=sem-shortlist-tp-upgraded-visit-website-button&sessionStartPage=aHR0cHM6Ly9ieC1jYXB0ZXJyYS1yODUzeXBxYTAtZzJkbS52ZXJjZWwuYXBwL3Rhc2stbWFuYWdlbWVudC1zb2Z0d2FyZS8%3D&categoryId=91e27f96-9b38-45d9-91d1-ed76d08fae9a&listingPosition=2)Add to compare Improve your Task Management with Asana. Use AI-powered project templates and automated progress tracking to achieve goals faster. Overall Score 93/100 Popularity45/50 Rating48/50 Review Breakdown Ease of Use 4.4 Customer Service 4.3 Features 4.4 Value for Money 4.4 Paid plans start at $10.99Per User, Per Month Free Trial Free Version Category features 9/19 Pros and Cons JB Jordan B Electrical/Electronic Manufacturing, 51 - 200 employeesUsed the software for: More than 2 years. “Asana stood out from the rest by offering task tracking up to objective/strategy level, allowing us to link projects back to business objectives to follow their progress.“ April 24, 2026 TK Tatsiana K Computer Software, 51 - 200 employeesUsed the software for: More than 2 years. “It tracks the time so that the billing at the end of each month will not become an absolute nightmare when I am tired.“ January 8, 2026 [Read all 13,565 reviews→](https://www.capterra.com/p/184581/Asana-PM/reviews/) [ ](https://www.capterra.com/p/153140/Connecteam/) ## [Connecteam](https://www.capterra.com/p/153140/Connecteam/) [ 4.6 (5,162)](https://www.capterra.com/p/153140/Connecteam/reviews/)[View all reviews](https://www.capterra.com/p/153140/Connecteam/reviews/) [View Profile](https://www.capterra.com/p/153140/Connecteam/)Add to compare Connecteam task management software is an app to make task allocation and progress overview quick and easy, even when on the go. Overall Score 92/100 Popularity44/50 Rating48/50 Review Breakdown Ease of Use 4.7 Customer Service 4.6 Features 4.5 Value for Money 4.5 Paid plans start at $29.00Flat Rate, Per Month Free Trial Free Version Category features 6/19 Pros and Cons RS Radha S Legal Services, 51 - 200 employeesUsed the software for: Less than 6 months. “Having scheduling, time tracking, task management, communication, and basic HR tools in one mobile‑friendly app made day‑to‑day operations more organized and efficient.“ April 23, 2026 DH Denise H Non-Profit Organization Management, 2 - 10 employeesUsed the software for: Less than 6 months. “inability to set up permanent recurring schedules. While things occasionally change due to illnesses and vacations, all of our staff always works the same schedule, and it's inconvenient to have to copy it over and over for several months, knowing I'll have to do it again every few months.“ April 22, 2026 [Read all 5,162 reviews→](https://www.capterra.com/p/153140/Connecteam/reviews/) [ ](https://www.capterra.com/p/211559/Trello/) ## [Trello](https://www.capterra.com/p/211559/Trello/) [ 4.5 (23,522)](https://www.capterra.com/p/211559/Trello/reviews/)[View all reviews](https://www.capterra.com/p/211559/Trello/reviews/) [View Profile](https://www.capterra.com/p/211559/Trello/)Add to compare Over 1,000,000 teams use Trello worldwide as a task management tool to plan, organize, and accomplish goals from any device. Overall Score 91/100 Popularity43/50 Rating48/50 Review Breakdown Ease of Use 4.5 Customer Service 4.3 Features 4.3 Value for Money 4.5 Paid plans start at $5.00Per User, Per Month Free Trial Free Version Category features 8/19 Pros and Cons Greg W Hospitality, 1,001 - 5,000 employeesUsed the software for: More than 2 years. “It is incredibly intuitive for onboarding new team members, and the flexibility of the cards allows for a high degree of customization—especially when using Power-Ups to bridge the gap between simple task tracking and more complex project management.“ April 23, 2026 Mustafa A Civic & Social Organization, Self-employedUsed the software for: I used a free trial. “While it is excellent for task management, it can feel a bit limited for very complex, large-scale projects that require detailed resource management or native Gantt charts. As the number of cards on a board grows, it can sometimes become cluttered, making it difficult to find specific information without heavy use of filters“ April 9, 2026 [Read all 23,522 reviews→](https://www.capterra.com/p/211559/Trello/reviews/) [ ](https://www.capterra.com/p/158833/ClickUp/) ## [ClickUp](https://www.capterra.com/p/158833/ClickUp/) [ 4.6 (4,579)](https://www.capterra.com/p/158833/ClickUp/reviews/)[View all reviews](https://www.capterra.com/p/158833/ClickUp/reviews/) [View Profile](https://www.capterra.com/p/158833/ClickUp/)Add to compare ClickUp is the world’s first Converged AI Workspace, bringing together all work apps, data, and workflows. Overall Score 89/100 Popularity42/50 Rating47/50 Review Breakdown Ease of Use 4.3 Customer Service 4.5 Features 4.6 Value for Money 4.6 Paid plans start at $10.00Per User, Per Month Free Trial Free Version Category features 7/19 Pros and Cons EC Erica C Marketing and Advertising, 51 - 200 employeesUsed the software for: More than 2 years. “We moved different teams from different tools (Trello, Basecamp, Google spreadsheets, etc) years ago and combined everything into ClickUp, which brought all teams to the same platform, which is easier for cross-team training and consistency across the company.“ April 23, 2026 MARWA B Design, Self-employedUsed the software for: 6-12 months. “Sometimes the app can be slow or laggy, particularly on large projects, and some advanced features are only available in paid plans.“ April 18, 2026 [Read all 4,579 reviews→](https://www.capterra.com/p/158833/ClickUp/reviews/) [ ](https://www.capterra.com/p/79104/Smartsheet/) ## [Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) [ 4.5 (3,499)](https://www.capterra.com/p/79104/Smartsheet/reviews/)[View all reviews](https://www.capterra.com/p/79104/Smartsheet/reviews/) [View Profile](https://www.capterra.com/p/79104/Smartsheet/)Add to compare Smartsheet is an Intelligent Work Management Platform that revolutionizes how you manage projects, portfolios, and processes. Overall Score 88/100 Popularity41/50 Rating47/50 Review Breakdown Ease of Use 4.3 Customer Service 4.3 Features 4.3 Value for Money 4.4 Paid plans start at $12.00Per User, Per Month Free Trial Free Version Category features 7/19 Pros and Cons Hr Haley r Hospital & Health Care, 201 - 500 employeesUsed the software for: Less than 6 months. “I love how you can customize your sheets to fit different projects, and the automation features have saved us a ton of time.“ April 3, 2026 KS Keith S Computer Software, 51 - 200 employeesUsed the software for: 6-12 months. “When I’m working on a bunch of stuff at once and they’re all quite busy, if I don’t tidy up after myself my sheets start to feel cluttered.“ February 23, 2026 [Read all 3,499 reviews→](https://www.capterra.com/p/79104/Smartsheet/reviews/) [ ](https://www.capterra.com/p/147657/monday-com/) ## [monday.com](https://www.capterra.com/p/147657/monday-com/) [ 4.6 (6,021)](https://www.capterra.com/p/147657/monday-com/reviews/)[View all reviews](https://www.capterra.com/p/147657/monday-com/reviews/) [Visit Website](https://www.capterra.com/ppc/clicks/collect/CA/directory/c7f00a1b-c5c0-4be8-8c9b-a6d200b37696/destination?country=US&language=en&specificLocation=sem-shortlist-tp-upgraded-visit-website-button&sessionStartPage=aHR0cHM6Ly9ieC1jYXB0ZXJyYS1yODUzeXBxYTAtZzJkbS52ZXJjZWwuYXBwL3Rhc2stbWFuYWdlbWVudC1zb2Z0d2FyZS8%3D&categoryId=91e27f96-9b38-45d9-91d1-ed76d08fae9a&listingPosition=7)Add to compare With monday.com, easily plan, track, and allocate resources efficiently, ensuring smart decision-making and timely project delivery. Overall Score 88/100 Popularity41/50 Rating47/50 Review Breakdown Ease of Use 4.5 Customer Service 4.4 Features 4.5 Value for Money 4.3 Paid plans start at $9.00Per User, Per Month Free Trial Free Version Category features 4/19 Pros and Cons Diego G Banking, 201 - 500 employeesUsed the software for: More than 2 years. “For a roll-out project involving multiple locations, the ability to automate status changes and instant notifications is invaluable; it significantly reduces manual work and ensures all stakeholders are aligned.“ April 28, 2026 JT Jody T Non-Profit Organization Management, 2 - 10 employeesUsed the software for: More than 2 years. “We have been with Monday.com for almost three years and just over a year ago we ran into a billing and platform upgrade simultaneously, this caused a problem for us to log in and we had to step back to the legacy product while they worked the big out.“ April 28, 2026 [Read all 6,021 reviews→](https://www.capterra.com/p/147657/monday-com/reviews/) [ ](https://www.capterra.com/p/149339/Todoist-for-Business/) ## [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) [ 4.6 (2,638)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/)[View all reviews](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [View Profile](https://www.capterra.com/p/149339/Todoist-for-Business/)Add to compare Todoist helps individuals and teams organize tasks, stay focused, and make progress in one simple shared workspace. Overall Score 86/100 Popularity38/50 Rating48/50 Review Breakdown Ease of Use 4.6 Customer Service 4.4 Features 4.4 Value for Money 4.5 Paid plans start at $4.00Per User, Per Month Free Trial Free Version Category features 13/19 Pros and Cons rp ryan p Design, 2 - 10 employeesUsed the software for: 6-12 months. “You can share projects, assign tasks, comment, and attach files which is handy for teams and partners.“ February 3, 2026 VN Victor N Information Technology and Services, 51 - 200 employeesUsed the software for: 1-2 years. “Another problem I have with Todoist is that you cannot assign a single task to multiple people.“ March 22, 2026 [Read all 2,638 reviews→](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [ ](https://www.capterra.com/p/56808/Basecamp/) ## [Basecamp](https://www.capterra.com/p/56808/Basecamp/) [ 4.3 (14,411)](https://www.capterra.com/p/56808/Basecamp/reviews/)[View all reviews](https://www.capterra.com/p/56808/Basecamp/reviews/) [View Profile](https://www.capterra.com/p/56808/Basecamp/)Add to compare Basecamp is a team collaboration system designed to be straightforward, easy for teams to adopt, and perfect for team managers. Overall Score 85/100 Popularity38/50 Rating47/50 Review Breakdown Ease of Use 4.3 Customer Service 4.3 Features 4.2 Value for Money 4.2 Paid plans start at $15.00Per User, Per Month Free Trial Free Version Category features 15/19 Pros and Cons RS Radha S Legal Services, 51 - 200 employeesUsed the software for: Less than 6 months. “Overall, the biggest strength of Basecamp is how it reduces noise and complexity, making it especially effective for teams that value clear communication and straightforward project tracking over heavy customization or advanced workflows.“ April 23, 2026 RF Robert F Food & Beverages, 501 - 1,000 employeesUsed the software for: 6-12 months. “I didn't find several smalls apps integration to basecamp during my uses and that is its only disgrace“ December 16, 2025 [Read all 14,411 reviews→](https://www.capterra.com/p/56808/Basecamp/reviews/) Need a Little Help? Talk with a software expert for free. Get a list of software that’s great for you in less than 15 minutes. [ ](https://www.capterra.com/p/76113/Wrike/) ## [Wrike](https://www.capterra.com/p/76113/Wrike/) [ 4.4 (2,974)](https://www.capterra.com/p/76113/Wrike/reviews/)[View all reviews](https://www.capterra.com/p/76113/Wrike/reviews/) [View Profile](https://www.capterra.com/p/76113/Wrike/)Add to compare Wrike goes beyond to-do lists. All project details and updates are organized in one shared space, and teams collaborate in real time. Overall Score 84/100 Popularity36/50 Rating48/50 Review Breakdown Ease of Use 4.2 Customer Service 4.3 Features 4.3 Value for Money 4.2 Paid plans start at $10.00Per User, Per Month Free Trial Free Version Category features 5/19 Pros and Cons SF Sarah F E-Learning, 5,001 - 10,000 employeesUsed the software for: More than 2 years. “We demoed over 10 PM tools from Basecamp to Monday to Asana to Workzone and Wrike won with it's attention to custom field management, flexible request forms, and sophisticated organizational tools.“ April 21, 2026 DS Daniel S Legal Services, 1,001 - 5,000 employeesUsed the software for: More than 2 years. “The high cost of learning wrike, with the intricacies of blueprints, automations, workflows, rules, and then people coming/going from an organization causes a massive amount of learning and rework.“ April 24, 2026 [Read all 2,974 reviews→](https://www.capterra.com/p/76113/Wrike/reviews/) [ ](https://www.capterra.com/p/169455/Zoho-Projects/) ## [Zoho Projects](https://www.capterra.com/p/169455/Zoho-Projects/) [ 4.5 (860)](https://www.capterra.com/p/169455/Zoho-Projects/reviews/)[View all reviews](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) [Visit Website](https://www.capterra.com/ppc/clicks/collect/CA/directory/40b7a6c0-fbfb-4243-bb5c-a6d200b7a22f/destination?country=US&language=en&specificLocation=sem-shortlist-tp-upgraded-visit-website-button&sessionStartPage=aHR0cHM6Ly9ieC1jYXB0ZXJyYS1yODUzeXBxYTAtZzJkbS52ZXJjZWwuYXBwL3Rhc2stbWFuYWdlbWVudC1zb2Z0d2FyZS8%3D&categoryId=91e27f96-9b38-45d9-91d1-ed76d08fae9a&listingPosition=11)Add to compare Efficiently manage tasks with Zoho Projects. Collaborate seamlessly, track progress in real time, and meet deadlines with ease. Overall Score 82/100 Popularity34/50 Rating48/50 Review Breakdown Ease of Use 4.3 Customer Service 4.2 Features 4.4 Value for Money 4.4 Paid plans start at $4.00Per User, Per Month Free Trial Free Version Category features 12/19 Pros and Cons Rakesh A Accounting, 201 - 500 employeesUsed the software for: I used a free trial. “The platform offers a comprehensive set of tools that make project planning, task management, and team collaboration efficient and well-organized.“ April 11, 2026 Rakesh A Accounting, 201 - 500 employeesUsed the software for: I used a free trial. “Additionally, the mobile application is not as responsive or feature-rich as the desktop version, which can limit productivity when managing projects on the go.“ April 11, 2026 [Read all 860 reviews→](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) [ ](https://www.capterra.com/p/173614/Any-do/) ## [Any.do](https://www.capterra.com/p/173614/Any-do/) [ 4.7 (916)](https://www.capterra.com/p/173614/Any-do/reviews/)[View all reviews](https://www.capterra.com/p/173614/Any-do/reviews/) [View Profile](https://www.capterra.com/p/173614/Any-do/)Add to compare A simple task management solution designed to organize and streamline daily workflows for maximum efficiency. Trusted by +40m people Overall Score 81/100 Popularity32/50 Rating49/50 Review Breakdown Ease of Use 4.7 Customer Service 4.5 Features 4.5 Value for Money 4.4 Paid plans start at $4.99Per User, Per Month Free Trial Free Version Category features 10/19 Pros and Cons JR Jazmin R Higher Education, Self-employedUsed the software for: More than 2 years. “I like all the features that the website provides us with, such as the ability to connect our to-do list to our Google Calendar and the customization of the background to make it more personal.“ January 11, 2026 MD Margarida D Computer Software, 51 - 200 employeesUsed the software for: Less than 6 months. “For now I have the Free Plan, but I can see me going for the Premium Plan one once I have the routine of using the Free Plan one down. Either that or having the Recurring Tasks/ Tags and Labels blocked will keep me from finding long-term use for this app (and I wouldn't upgrade an app that I haven't been using).“ January 27, 2026 [Read all 916 reviews→](https://www.capterra.com/p/173614/Any-do/reviews/) [ ](https://www.capterra.com/p/227173/Wunderlist/) ## [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) [ 4.6 (3,064)](https://www.capterra.com/p/227173/Wunderlist/reviews/)[View all reviews](https://www.capterra.com/p/227173/Wunderlist/reviews/) [View Profile](https://www.capterra.com/p/227173/Wunderlist/)Add to compare Task management app that allows users to share to-do lists among themselves, set reminders, and add notes. Overall Score 81/100 Popularity34/50 Rating47/50 Review Breakdown Ease of Use 4.7 Customer Service 4.3 Features 4.3 Value for Money 4.6 Paid plans start at Not provided by the vendor Category features 9/19 Pros and Cons SS Scott S Human Resources, 1,001 - 5,000 employeesUsed the software for: 6-12 months. “Microsoft To Do is a simple and effective tool for managing daily tasks and personal workload within projects.“ January 4, 2026 CG Carly G Food & Beverages, 5,001 - 10,000 employeesUsed the software for: 1-2 years. “This means it’s not something I would go back to to use all the time but that it was a really nifty tool to try for a few of my task, but it just wasn’t for me.“ November 29, 2025 [Read all 3,064 reviews→](https://www.capterra.com/p/227173/Wunderlist/reviews/) [ ](https://www.capterra.com/p/150991/Hive/) ## [Hive](https://www.capterra.com/p/150991/Hive/) [ 4.4 (217)](https://www.capterra.com/p/150991/Hive/reviews/)[View all reviews](https://www.capterra.com/p/150991/Hive/reviews/) [View Profile](https://www.capterra.com/p/150991/Hive/)Add to compare Hive is the all-in-one project management and collaboration platform that eliminates tool sprawl. Overall Score 80/100 Popularity34/50 Rating46/50 Review Breakdown Ease of Use 4.4 Customer Service 4.5 Features 4.3 Value for Money 4.4 Paid plans start at Not provided by the vendor Category features 12/19 Pros and Cons RR Riley R Legal Services, 501 - 1,000 employeesUsed the software for: Less than 6 months. “I enjoy using this app with my coworkers because we can securely send documents back and forth.“ February 23, 2026 Mahi P Information Technology and Services, 501 - 1,000 employeesUsed the software for: 1-2 years. “When working on big projects, the platform can sometimes feel a little slow.“ February 11, 2026 [Read all 217 reviews→](https://www.capterra.com/p/150991/Hive/reviews/) [ ](https://www.capterra.com/p/227201/Microsoft-Planner/) ## [Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/) [ 4.3 (293)](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/)[View all reviews](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) [View Profile](https://www.capterra.com/p/227201/Microsoft-Planner/)Add to compare Microsoft Planner is a new app from Microsoft that helps teams organize their work. Overall Score 80/100 Popularity32/50 Rating48/50 Review Breakdown Ease of Use 4.5 Customer Service 4.2 Features 4.2 Value for Money 4.5 Paid plans start at $10.00Per User, Per Month Free Trial Free Version Category features 11/19 Pros and Cons AV Alexandra V Wholesale, 201 - 500 employeesUsed the software for: More than 2 years. “The platform is easily accessible, and you can use it as an app on the computer, as well as through the browser, allowing access from multiple devices.“ April 5, 2026 Cq Connor q Media Production, 201 - 500 employeesUsed the software for: More than 2 years. “Rather than being a familiar tool I can settle in to, interfacing with the app feels like a constant game of cat and mouse where I'm having to re-learn where functions and features are moved to in order to leverage its functionality in full. As such it feels vastly less attractive that other, simpler solutions, despite having far less functionality and their own flaws within corporate environments.“ April 15, 2026 [Read all 293 reviews→](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) [ ](https://www.capterra.com/p/148476/Kanbanize/) ## [Businessmap](https://www.capterra.com/p/148476/Kanbanize/) [ 4.8 (215)](https://www.capterra.com/p/148476/Kanbanize/reviews/)[View all reviews](https://www.capterra.com/p/148476/Kanbanize/reviews/) [View Profile](https://www.capterra.com/p/148476/Kanbanize/)Add to compare Businessmap is the most flexible Lean project and portfolio management platform for strategy execution at scale. Overall Score 79/100 Popularity30/50 Rating49/50 Review Breakdown Ease of Use 4.6 Customer Service 4.7 Features 4.7 Value for Money 4.5 Paid plans start at $8.50Per User, Per Month Free Trial Free Version Category features 14/19 Pros and Cons DB Devanshi B Biotechnology, 201 - 500 employeesUsed the software for: More than 2 years. “Businessmap stands out as a powerful platform thanks to its seamless integration with tools like Power BI, enabling robust data connectivity and visualization.“ July 18, 2025 IH Ingo H Computer Software, 51 - 200 employeesUsed the software for: More than 2 years. “If I was forced to find a con then it would be that there is no free version available for individuals for basic use.“ December 19, 2024 [Read all 215 reviews→](https://www.capterra.com/p/148476/Kanbanize/reviews/) [ ](https://www.capterra.com/p/268205/Adobe-Workfront/) ## [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) [ 4.4 (1,492)](https://www.capterra.com/p/268205/Adobe-Workfront/reviews/)[View all reviews](https://www.capterra.com/p/268205/Adobe-Workfront/reviews/) [View Profile](https://www.capterra.com/p/268205/Adobe-Workfront/)Add to compare The collaborative work management leader, helping teams get the right work done with greater visibility and improved productivity. Overall Score 78/100 Popularity30/50 Rating48/50 Review Breakdown Ease of Use 4.1 Customer Service 4.4 Features 4.3 Value for Money 4.2 Paid plans start at Not provided by the vendor Category features 10/19 Pros and Cons MR Mathieu R Gambling & Casinos, 1,001 - 5,000 employeesUsed the software for: 6-12 months. “I like how clearly tasks, timelines, and dependencies are structured, which helps when coordinating with production and other disciplines.“ December 18, 2025 NA Nava A Commercial Real Estate, 11 - 50 employeesUsed the software for: Less than 6 months. “can feel overwhelming for day-to-day operational tasks.“ December 11, 2025 [Read all 1,492 reviews→](https://www.capterra.com/p/268205/Adobe-Workfront/reviews/) [ ](https://www.capterra.com/p/137568/Quire/) ## [Quire](https://www.capterra.com/p/137568/Quire/) [ 4.7 (387)](https://www.capterra.com/p/137568/Quire/reviews/)[View all reviews](https://www.capterra.com/p/137568/Quire/reviews/) [Visit Website](https://www.capterra.com/ppc/clicks/collect/CA/directory/4568134d-2e63-4d07-9f61-a6d200b601d6/destination?country=US&language=en&specificLocation=sem-shortlist-tp-upgraded-visit-website-button&sessionStartPage=aHR0cHM6Ly9ieC1jYXB0ZXJyYS1yODUzeXBxYTAtZzJkbS52ZXJjZWwuYXBwL3Rhc2stbWFuYWdlbWVudC1zb2Z0d2FyZS8%3D&categoryId=91e27f96-9b38-45d9-91d1-ed76d08fae9a&listingPosition=18)Add to compare Quire stands as the pinnacle of modern project management software, introducing a transformative approach to your workflow. Overall Score 78/100 Popularity29/50 Rating49/50 Review Breakdown Ease of Use 4.7 Customer Service 4.6 Features 4.6 Value for Money 4.5 Paid plans start at $10.95Per User, Per Month Free Trial Free Version Category features 16/19 Pros and Cons Peter Mwangangi M Research, Self-employedUsed the software for: 1-2 years. “For a student juggling a heavy academic workload, or a professional managing deeply layered, long-horizon projects, Quire meaningfully improves how you stay on top of complexity without drowning in it.“ April 12, 2026 Peter Mwangangi M Research, Self-employedUsed the software for: 1-2 years. “The initial learning curve for the nested view can be mildly disorienting if you are migrating from a flat task-list tool.“ April 12, 2026 [Read all 387 reviews→](https://www.capterra.com/p/137568/Quire/reviews/) [ ](https://www.capterra.com/p/137033/Paymo/) ## [Paymo](https://www.capterra.com/p/137033/Paymo/) [ 4.7 (686)](https://www.capterra.com/p/137033/Paymo/reviews/)[View all reviews](https://www.capterra.com/p/137033/Paymo/reviews/) [View Profile](https://www.capterra.com/p/137033/Paymo/)Add to compare Paymo allows you to manage tasks, track work time, invoice your clients, and measure profitability from the same platform. Overall Score 77/100 Popularity29/50 Rating48/50 Review Breakdown Ease of Use 4.6 Customer Service 4.7 Features 4.5 Value for Money 4.6 Paid plans start at $5.90Per User, Per Month Free Trial Free Version Category features 11/19 Pros and Cons AF Andrea F Architecture & Planning, 2 - 10 employeesUsed the software for: 1-2 years. “The best feature is the ability of granularly keeping track of the profitability of a project at task level.“ November 16, 2024 VT Vicky T Writing and Editing, Self-employedUsed the software for: 1-2 years. “Paymo can’t (yet) set a price per word for invoicing articles, and due to legal requirements in the UK, I have to export invoices to Quickbooks and send them from there rather than directly from Paymo.“ April 2, 2024 [Read all 686 reviews→](https://www.capterra.com/p/137033/Paymo/reviews/) [ ](https://www.capterra.com/p/113540/Bitrix24/) ## [Bitrix24](https://www.capterra.com/p/113540/Bitrix24/) [ 4.2 (989)](https://www.capterra.com/p/113540/Bitrix24/reviews/)[View all reviews](https://www.capterra.com/p/113540/Bitrix24/reviews/) [Visit Website](https://www.capterra.com/ppc/clicks/collect/CA/directory/d4f9fc76-9ea5-40e1-99c4-a6d200b2e0b3/destination?country=US&language=en&specificLocation=sem-shortlist-tp-upgraded-visit-website-button&sessionStartPage=aHR0cHM6Ly9ieC1jYXB0ZXJyYS1yODUzeXBxYTAtZzJkbS52ZXJjZWwuYXBwL3Rhc2stbWFuYWdlbWVudC1zb2Z0d2FyZS8%3D&categoryId=91e27f96-9b38-45d9-91d1-ed76d08fae9a&listingPosition=20)Add to compare Bitrix24 is a free team task & project management solution used by over 15 million teams worldwide. Cloud, mobile, open source editions Overall Score 76/100 Popularity31/50 Rating45/50 Review Breakdown Ease of Use 4.0 Customer Service 4.0 Features 4.3 Value for Money 4.2 Paid plans start at $69.00Flat Rate, Per Month Free Trial Free Version Category features 4/19 Pros and Cons Ajay P Building Materials, 10,001+ employeesUsed the software for: 1-2 years. “We can recommend viasocket as a convenient and flexible no/low-code solution for configuring integrations between business applications.“ April 7, 2026 Ajay P Building Materials, 10,001+ employeesUsed the software for: 1-2 years. “Separately, I would like to note the work of the support service — at the start, the application for connecting to Bitrix24 did not work correctly, but experts quickly suggested an alternative option with direct connection via client\_id.“ April 7, 2026 [Read all 989 reviews→](https://www.capterra.com/p/113540/Bitrix24/reviews/) [ ](https://www.capterra.com/p/152761/OpenProject/) ## [OpenProject](https://www.capterra.com/p/152761/OpenProject/) [ 4.6 (188)](https://www.capterra.com/p/152761/OpenProject/reviews/)[View all reviews](https://www.capterra.com/p/152761/OpenProject/reviews/) [View Profile](https://www.capterra.com/p/152761/OpenProject/)Add to compare Open source project management software with a wide set of features. It supports teams along the entire project management life cylce. Overall Score 76/100 Popularity27/50 Rating49/50 Review Breakdown Ease of Use 4.6 Customer Service 4.6 Features 4.5 Value for Money 4.6 Paid plans start at €5.95Usage Based, Per Month Free Trial Free Version Category features 10/19 Pros and Cons DM Direzione M Automotive, 51 - 200 employeesUsed the software for: More than 2 years. “Openproject support collaborative realtime product development with interactive dashboards that allow to work together on project plans, get an overview of the status at all project stages, create and visualize a product roadmap.“ March 24, 2025 AA Adeniyi A Leisure, Travel & Tourism, 11 - 50 employeesUsed the software for: 1-2 years. “Unavailability of offline access is the biggest challenge so far.“ July 11, 2024 [Read all 188 reviews→](https://www.capterra.com/p/152761/OpenProject/reviews/) [ ](https://www.capterra.com/p/170641/TickTick/) ## [TickTick](https://www.capterra.com/p/170641/TickTick/) [ 4.7 (128)](https://www.capterra.com/p/170641/TickTick/reviews/)[View all reviews](https://www.capterra.com/p/170641/TickTick/reviews/) [View Profile](https://www.capterra.com/p/170641/TickTick/)Add to compare Ideal for individuals and businesses of all sizes, the scheduling application helps manage tasks, deadlines, emails, files and more. Overall Score 76/100 Popularity28/50 Rating48/50 Review Breakdown Ease of Use 4.7 Customer Service 4.3 Features 4.6 Value for Money 4.7 Paid plans start at $35.99Flat Rate, Per Year Free Trial Free Version Category features 15/19 Pros and Cons Anita W Retail, 2 - 10 employeesUsed the software for: Less than 6 months. “Love the userability across desktop and app.“ March 17, 2026 MR Michael R Entertainment, 11 - 50 employeesUsed the software for: 6-12 months. “With the paid version it was sort of hard to find things sometimes and there's still a cap on how many tasks you can have.“ February 5, 2024 [Read all 128 reviews→](https://www.capterra.com/p/170641/TickTick/reviews/) [ ](https://www.capterra.com/p/142293/GanttPRO/) ## [GanttPRO](https://www.capterra.com/p/142293/GanttPRO/) [ 4.8 (544)](https://www.capterra.com/p/142293/GanttPRO/reviews/)[View all reviews](https://www.capterra.com/p/142293/GanttPRO/reviews/) [View Profile](https://www.capterra.com/p/142293/GanttPRO/)Add to compare GanttPRO makes it easy to comprehensively work on tasks, track time, and manage resources. Overall Score 75/100 Popularity25/50 Rating50/50 Review Breakdown Ease of Use 4.8 Customer Service 4.8 Features 4.7 Value for Money 4.7 Paid plans start at $7.00Per User, Per Month Free Trial Free Version Category features 17/19 Pros and Cons IM Ieva M Non-Profit Organization Management, 11 - 50 employeesUsed the software for: I used a free trial. “We manage several parallel projects with overlapping timelines, and being able to see tasks by day, week, or month helps us plan ahead and anticipate workload peaks.“ February 25, 2026 FA Federico A Mechanical or Industrial Engineering, 2 - 10 employeesUsed the software for: Less than 6 months. “Its also quite annoying to move tasks to subtasks as its not possible to do and having to copy and paste tasks individually can be very time consuming.“ February 9, 2026 [Read all 544 reviews→](https://www.capterra.com/p/142293/GanttPRO/reviews/) [ ](https://www.capterra.com/p/120390/Teamwork-Projects/) ## [Teamwork.com](https://www.capterra.com/p/120390/Teamwork-Projects/) [ 4.5 (936)](https://www.capterra.com/p/120390/Teamwork-Projects/reviews/)[View all reviews](https://www.capterra.com/p/120390/Teamwork-Projects/reviews/) [View Profile](https://www.capterra.com/p/120390/Teamwork-Projects/)Add to compare Teamwork.com is the only platform built for scaling client work. The best balance of functionality, price, and ease of use. Overall Score 75/100 Popularity27/50 Rating48/50 Review Breakdown Ease of Use 4.3 Customer Service 4.5 Features 4.4 Value for Money 4.4 Paid plans start at $9.99Per User, Per Month Free Trial Free Version Category features 11/19 Pros and Cons MR Monica R Marketing and Advertising, 11 - 50 employeesUsed the software for: 6-12 months. “I love how simple task information is laid out all in one place, from prioritization, due dates, and estimated time of completion to who it's assigned to and assigned from.“ April 27, 2026 AP Allie P Financial Services, 2 - 10 employeesUsed the software for: More than 2 years. “Sometimes I have to click a few times to open a folder but that could just be user error lol“ March 24, 2026 [Read all 936 reviews→](https://www.capterra.com/p/120390/Teamwork-Projects/reviews/) [ ](https://www.capterra.com/p/136078/Float/) ## [Float](https://www.capterra.com/p/136078/Float/) [ 4.5 (1,618)](https://www.capterra.com/p/136078/Float/reviews/)[View all reviews](https://www.capterra.com/p/136078/Float/reviews/) [View Profile](https://www.capterra.com/p/136078/Float/)Add to compare Float.com is the leading solution for profitable resource management, purpose-built for professional service teams. Overall Score 74/100 Popularity27/50 Rating47/50 Review Breakdown Ease of Use 4.5 Customer Service 4.5 Features 4.2 Value for Money 4.4 Paid plans start at $12.00Per User, Per Month Free Trial Free Version Category features 11/19 Pros and Cons Danny C Insurance, 2 - 10 employeesUsed the software for: 6-12 months. “The visual layout and real-time updates help keep everything organized and transparent, which is especially useful when juggling multiple projects or shifting priorities.“ April 22, 2026 Danny C Insurance, 2 - 10 employeesUsed the software for: 6-12 months. “One drawback of Float is that, while the interface is clean and easy to use, it can feel a bit limited when you need more detailed reporting or deeper customization. If you’re looking for highly granular analytics or advanced filtering, the built-in tools may not go as far as you’d like.“ April 22, 2026 [Read all 1,618 reviews→](https://www.capterra.com/p/136078/Float/reviews/) Most Popular Popularity Score Popular Highly Rated Ratings Score Highest Rated To ensure objectivity and avoid any bias, Capterra Shortlist mathematically combines two key dimensions: a ratings score and a popularity score. These two dimensions are combined to plot top products on the grid and create a total score for a stack-ranked list view—all independent of vendor influence. Date published:January 5, 2026