# Document Management Pricing Report for Software & Apps | Capterra > Compare pricing for document management software products. Check out the pricing details for top-rated document management products to help you select a tool that best meets your business needs. Source: https://www.capterra.com/resources/document-management-software-pricing-report --- # Document Management Price Comparison Guide: A Capterra Value Report Written by: Akriti Sharma Akriti SharmaAuthor Experience I am a writer at Capterra, where since April 2023, I have been delivering expert insights to empower small businesses in selecting the best softwa... [See bio & all articles](https://www.capterra.com/resources/author/akriti-sharma/) and edited by: Kathryn Todd Kathryn ToddEditor Kathryn Todd is a senior editor at Capterra. She specializes in editing data-driven research reports that cover the latest technology trends. She has almost ... [See bio & all articles](https://www.capterra.com/resources/author/kathryn-todd/) Published August 27, 2024 20 min read ## Check out value-for-money and functionality ratings for document management tools We hear from software buyers time and again that price and functionality are two of their top considerations when investing in a new document management solution. Budget is a constraint for most businesses, but affordability alone doesn't make a product valuable—it must also offer the required functionality.  [Document management software](https://www.capterra.com/document-management-software/) automates document management from creation to distribution, and provides a searchable repository to store and locate documents. The price of document management solutions can range from free to over $757 per month, but a higher price may not always mean higher value. Read the [buyers guide](https://www.capterra.com/document-management-software/#buyers-guide-content) to further understand the benefits of the software, considerations when buying software, and more.  In this report, we've ranked the most valuable document management software products based on user reviews: those with the highest ratings for both value for money and functionality. We’ve also included the starting price and functionality details for each product where such data is publicly available. ## Document management software with the highest value-for-money and functionality ratings The graphic below shows document management products that offer the best value for money and functionality according to user ratings. Products are arranged in increasing order of their value-for-money ratings (bottom to top) and functionality ratings (left to right). **_Note_**_: While products in the top-right zone of the graph rank higher in terms of both functionality and value-for-money ratings, all products in this graph are top rated._ ## Price comparison for top-rated document management software The cost of document management software products may vary based on the number of users, features, or other factors, and comparing pricing for multiple products can be time consuming.  We’ve created a table to highlight how different document management tools stack up against each other in terms of starting price, free trial, and free version—allowing you to compare these products side by side. **Below is a price comparison table for the products mapped on the scatter plot above. They are arranged in ascending order of their pricing.** **Some of the products do not have their pricing information available publicly; for those products, contact the vendor to learn more.** We selected products for this article based on their average ratings between July 2022 - July 2024, which may differ from their current overall average ratings. ## Products with public pricing information ## 1\. [Collabora Online](https://www.capterra.com/p/10011676/Collabora-Online/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.7 #### Value-for-money rating 4.7 #### Functionality rating 4.8 #### Starting price $23.18 per user for up to 99 users (billed annually) #### Device Compatibilty **Features available at starting price:** The standard pack allows users to view and edit documents such as text, spreadsheets, presentations, and more. This includes support for various file formats including ods, docx, doc, xls, ppt, and more. It also offers features such as collaborative editing and custom layout and formatting, and comes with long-term support and signed security updates. **Cost to upgrade:** Contact vendor for information on upgrades. **Features available in advanced versions:** Advanced versions offer additional features including roadmap input, pricing support, customization, and mobile support. **User review excerpts**: To help you understand how reviewers feel about Collabora Online’s capabilities, here are some excerpts from the most positive user reviews on Capterra:  _“However, the benefits incurred when operating these tools are many compared to the cost of maintaining and owning this software.”_ _“It's also nice because it can handle different types of files, making it flexible for our needs. And the best part is that it doesn't cost a lot, which is good for our budget.”_ _“Additionally, it is user-friendly in that subscription costs are reasonable.”_ ## 2. [DocuGenerate](https://www.capterra.com/p/10002718/DocuGenerate/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.8 #### Value-for-money rating 4.7 #### Functionality rating 4.6 #### Starting price $19 per month (billed monthly) #### Device Compatibilty **Features available at starting price:** With the entry-level product, users can create and edit custom templates, update them, generate documents from templates, add merge tags, and ensure syntax validation. **Cost to upgrade:** $39 per month (billed monthly) **Features available in advanced versions:** Advanced versions include 2,000 documents per month, 20 templates, full API access, batch document generation, and team collaboration. **User review excerpts**: To help you understand how reviewers feel about DocuGenerate’s capabilities, here are some excerpts from the most positive user reviews on Capterra: _“There is nothing that should hold anybody back from paying for the premium package.”_ _“It helps to make different type of documents like invoices, notices, memoes, certificates etc in short span of time and it helps to simplify our work”_ _“Coupled with the fact that they produced highly attractive templates for use and you can even search for the templates of your choice.”_ ## 3\. [Google Drive](https://www.capterra.com/p/161425/Drive/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.8 #### Value-for-money rating 4.6 #### Functionality rating 4.6 #### Starting price $6 per user per month (billed annually) #### Device Compatibilty **Features available at starting price:** The Google Workspace Business Starter pack provides access to all Google Workspace apps including Google Drive, Google Docs, Google Sheets, Gmail, and more. The Google Drive functionality provides features for storing files, AI-powered search, shared team spaces, access controls, third-party integrations, and more. **Cost to upgrade:** $12 per user per month (billed annually)  **Features available in advanced versions:** Advanced versions of Google Workspace offer additional storage, a custom business email, and advanced security and support. **User review excerpts**: To help you understand how reviewers feel about Google Drive’s pricing capabilities, here are some excerpts from the most positive user reviews on Capterra: _“Big box support and functionality but pricing is effective for smaller businesses.”_ _“It is quite worthwhile and comes highly recommended for the price.”_ _“Talking Price, Google Drive is not expensive at all when you consider all the benefits it gives you and when you also compare it to the competition.”_ ## 4\. [SuiteFiles](https://www.capterra.com/p/209335/SuiteFiles/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.6 #### Value-for-money rating 4.6 #### Functionality rating 4.5 #### Starting price $25 per user per month (billed monthly) #### Device Compatibilty **Features available at starting price:** The starter pack provides features like document sharing, editing, and collaboration. It also offers features for automating document management, templates, and integration with third-party tools such as Xero, Karbon, QuickBooks Online, and more. **Cost to upgrade:** $45 per user per month (billed monthly) **Features available in advanced versions:** Advanced versions offer unlimited digital signing, a client portal, custom branding, and automatic filing. **User review excerpts**: To help you understand how reviewers feel about SuiteFiles’s pricing capabilities, here are some excerpts from the most positive user reviews on Capterra: _“Love it, great value for money and great product”_ _“Convivence and ability to save documents directly from emails as well as having the ability to save documents into SuiteFiles without having the browser open.”_  _“With its powerful suite of features, users can easily create, upload, organize, and share files SuiteFiles also offers a secure and integrated messaging system that allows for seamless communication within the CRM environment, eliminating the need for external communication channels.”_ ## 5\. [Square 9](https://www.capterra.com/p/161845/Square-9/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.7 #### Value-for-money rating 4.5 #### Functionality rating 4.6 #### Starting price $50 per user, per month (billed monthly) #### Device Compatibilty **Features available at starting price:** The essentials pack offer tools for digital transformation in accounts payable, accounts receivable, HR, and contracts. Features include document versioning, audit trails, fully encrypted storage, and OCR-assisted keyless indexing. **Cost to upgrade:** $68 per user per month (billed monthly)  **Features available in advanced versions:** The advanced pack includes features like intelligent capture automation, web forms and integration with multiple ERP platforms. **User review excerpts:** To help you understand how reviewers feel about Square 9’s capabilities, here are some excerpts from the most positive user reviews on Capterra: _“I like the various features that are included: automation of indexing documents, document workflows, key free indexing, Image Xchange, and File XChange.”_ _“Its user-friendly interface, robust features, workflow automation, integration capabilities, and excellent customer support make it a valuable asset for businesses seeking to enhance efficiency, productivity, and compliance in their document processes”_ _“The document storage feature was the primary attraction to Square 9. But what sold us on Square 9 was the OCR technology, which has automated the invoice entry process.”_ ## 6\. [FileCloud](https://www.capterra.com/p/166916/FileCloud/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.6 #### Value-for-money rating 4.6 #### Functionality rating 4.5 #### Starting price $12.5 per user per month (billed annually) #### Device Compatibilty **Features available at starting price:** The starter pack includes features like document capture (digitization), document storage (store, access, and edit), full-text search (keywords in search bar), control access/permissions (users and groups), collaboration tools (user-based sharing, editing, and commenting; file locking and versioning), and archiving (decentralized repository for sensitive/archived data).  **Cost to upgrade:** $18.75 per user per month (billed annually)  **Features available in advanced versions:** Advanced versions offer a custom number of users, online and phone support, and individual admin setup support. **User review excerpts**: To help you understand how reviewers feel about Filecloud’s capabilities, here are some excerpts from the most positive user reviews on Capterra: _“FileCloud is a cost-effective solution for businesses and individuals, offering a reliable and secure way to store, access, and share data without the need for expensive hardware or IT support.”_ _“FileCloud is one of the best cloud file storage solutions, with lots of useful features such as their Sync desktop applications to allow users to sync files on the go.”_  _“I also appreciate FileCloud's advanced security features, including two-factor authentication, data encryption, and access controls, which give me peace of mind knowing that my files are secure.”_ ## 7\. [PACE Packager Hub](https://www.capterra.com/p/232995/PACE-Packager-Hub/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.7 #### Value-for-money rating 4.6 #### Functionality rating 4.5 #### Starting price $757 per month (billed annually) #### Device Compatibilty **Features available at starting price:** The starter pack allows for the conversion of existing installers to MSI and MSI X formats, advanced authoring of MSI and MSIX packages, creation of packages in various formats from a single project, repackaging on virtual machines and containers, and includes support for the Package Support Framework.  **Cost to upgrade:** $839 per month (billed annually) **Features available in advanced versions:** Advanced versions offer features like command-line automation, an intuitive and user-friendly UI, the ability to create MSIX/APPX packages from scratch, convert existing installers into MSIX/APPX, combine packages into a bundle, and create modification packages. **User review excerpts**: To help you understand how reviewers feel about PACE Packager Hub’s pricing capabilities, here are some excerpts from the most positive user reviews on Capterra that mention pricing: _“The real-time package tracking and electronic notifications are also great for business like us when packages arrive, which help us to stay informed about our deliveries..”_ _“PACE Packager Hub is an end-to-end ecosystem that offers users this technology to assist with team management, customer service, and application.”_ _“It also offers adaptable bundling formats, empowering us to make bundles that are custom-made to their particular necessities and prerequisites.”_ _\*\*Converted from EURO to USD on July 22, 2024, using www.xe.com_ ## 8\. [Notion](https://www.capterra.com/p/186596/Notion/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.7 #### Value-for-money rating 4.5 #### Functionality rating 4.6 #### Starting price $10 per user per month (billed annually) #### Device Compatibilty **Features available at starting price:** This suite of tools includes document management capabilities including unlimited file uploads, permissions management, custom formatting, 50+ content types, document storage, and unlimited page history. It also offers page analytics and provides actionable insights about who’s viewing and interacting with content. **Cost to upgrade:** $15 per user per month (billed annually).  **Features available in advanced versions:** Advanced versions support site customizations, custom domains and branding, Single Sign-On (SSO), and automatic user provisioning (SCIM) with identity providers like Okta. **User review excerpts**: To help you understand how reviewers feel about Notion’s capabilities, here are some excerpts from the most positive user reviews on Capterra: _“Finally, the cost benefit is incredible, both for the price and for the integrity features, artificial intelligence.”_ _“Using notion is a good experience for every blogger and I believe anyone working with writing knows notion as the first app give many features with least price possible if you are using there premium features.”_ _“The pricing plans are reasonable, and they also offer credits when you complete certain tasks.”_ ## 9\. [Nifty](https://www.capterra.com/p/172519/Nifty/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.6 #### Value-for-money rating 4.5 #### Functionality rating 4.5 #### Starting price $7 per user per month (billed annually) #### Device Compatibilty **Features available at starting price:** The basic package provides features that includes tasks, milestones, discussions, docs, files, team chat, portfolios, recurring tasks, task dependencies, and milestone dependencies. **Cost to upgrade:**  $10 per user per month (billed annually).   **Features available in advanced versions:** Advanced versions include time tracking and reporting, custom fields, budget tracking, workflow automations, file proofing, cross-project overviews, goal tracking, team workloads, custom roles and permissions, two-factor authentication, open API, custom SAML, IP restriction, and native forms. **User review excerpts**: To help you understand how reviewers feel about Nifty’s capabilities, here are some excerpts from the most positive user reviews on Capterra: _“I like the fact that Nifty is designed as a tool for workflow management and includes different features to help teams coordinate, monitor the task progress, and get the work done.”_ _“It is easy and simple software where we can easily manage our project and task, the UI of the software is easy and user friendly to navigate the task or project which is required, from the software I have used I had great experience with Nifty, it made my daily task easier to manage.”_ _“Its reliable storage and efficient organization of my work materials have made it easy for me to manage my office tasks.”_ ## 10\. [IT Glue](https://www.capterra.com/p/170401/ITGlue/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.6 #### Value-for-money rating 4.5 #### Functionality rating 4.5 #### Starting price $29 per user per month for 5 minimum users (billed monthly) #### Device Compatibilty **Features available at starting price:** The basic package provides unlimited organizations, documentation, and client accounts, along with domain and SSL certificate tracking, an IT Glue library and asset template, and access, audit, and version control. **Cost to upgrade:** $36 per user per month for 5 minimum users(billed monthly).  **Features available in advanced versions:** Advanced versions supports Single Sign-On (SSO/SAML), automated account backup, workflows, IT Glue Copilot, just-in-time provisioning for SSO, IT Glue API access, custom SSL branding, runbooks, and Office Cloud Editor. **User review excerpts**: To help you understand how reviewers feel about IT Glue’s capabilities, here are some excerpts from the most positive user reviews on Capterra: _“My favorite function of IT Glue is the fact that we're able to store many forms of information on the platform, along with consuming information from various sources, in-turn saving time in gathering relevant information on our clients and infrastructure.”_ _“IT Glue has completely changed how we document clients' business environments, the information is easily searchable and at our fingertips so much quicker than previous solutions that we used.”_  _“Storing documentation, assets, configurations, passwords, contacts, information and everything in between - it's so much better than having a network drive or sharepoint setup!”_ ## 11\. [empower](https://www.capterra.com/p/140317/empower/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.4 #### Value-for-money rating 4.4 #### Functionality rating 4.5 #### Starting price $11.99 per user per month (billed monthly) #### Device Compatibilty **Features available at starting price:** The base plan allows users to select from a library of powerpoint templates, auto-format slides, access over 10,000 slide templates and millions of royalty-free images and icons, create and share new presentations based on selected slides, and use advanced layout and formatting tools for professional slides. **Cost to upgrade:** $35.99 per user per month (billed monthly)  **Features available in advanced versions:** Advanced versions include AI integration in PowerPoint, Word, and Outlook, with the option to deactivate AI if desired. It offers pre-built layouts and design samples, access to over 4 million copyright-free images via Unsplash (available in Lite), and a selection of over 1 million vector-quality icons from Icons8. **User review excerpts**: To help you understand how reviewers feel about empower’s capabilities, here are some excerpts from the most positive user reviews on Capterra: _“The ease of searching for slides or documents where you need them most is first and foremost.”_ _“It's easy to use and provides lots of helpful features, like customizable reports and regulatory compliance features.”_ _“I especially appreciate the intuitive interface and the fact that it's fast and easy to collect and process data. Plus, the customer support is great, so if I ever have any questions, I know I can get help right away.”_ ## 12\. [OneDrive](https://www.capterra.com/p/161304/OneDrive/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.5 #### Value-for-money rating 4.3 #### Functionality rating 4.4 #### Starting price $1.99 per month (billed annually) #### Device Compatibilty **Features available at starting price:** This plan offers OneDrive photo and file backup across devices, Outlook.com email and calendar, and web and mobile versions of Word, Excel, PowerPoint, OneNote, OneDrive, and other apps. **Cost to upgrade:** $6.99 per month (billed annually)  **Features available in advanced versions:** Advanced versions include premium desktop, web, and mobile versions of Word, Excel, PowerPoint, OneNote, and other apps, ad-free Outlook with advanced security, advanced file and photo protection with OneDrive, access to Microsoft support experts, and data and device protection with Microsoft Defender. **User review excerpts**: To help you understand how reviewers feel about OneDrive’s capabilities, here are some excerpts from the most positive user reviews on Capterra: _“The amazing part of the one drive is that it could be linked to the outlook and have all the documents send to the email be saved on to one drive or send documents from one drive to others via outlook.”_ _“Initially for personal use only, as I kept my photo files, important documents and notes from university lessons, I created folders with my fellow students to share my study materials, without using up the phone's memory unnecessarily, still having everything at my fingertips!”_  _“OneDrive integrates smoothly with Microsoft Office and allows for document sharing to be easy. If you're looking for a place to store your word docs, excel sheets, or emails, OneDrive is a great option.”_ ## 13\. [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.6 #### Value-for-money rating 4.5 #### Functionality rating 4.5 #### Starting price $9.99 per month (billed annually) #### Device Compatibilty **Features available at starting price:** The starter plan includes 1 user, 3 TB of storage, the ability to transfer files up to 100 GB, 180 days to restore deleted files, file engagement tracking, unlimited signature requests, PDF editing, and video recording, reviewing, and editing.  **Cost to upgrade:** $15 per month (billed annually).  **Features available in advanced versions:** Advanced versions enables document scanning, remote device wipe, watermarking, an account transfer tool, granular permissions, HIPAA compliance support, device approvals, data classification, image editing, image search, full text search, file locking, unlimited self-signing, and unlimited signature requests. **User review excerpts**: To help you understand how reviewers feel about Dropbox business’s capabilities, here are some excerpts from the most positive user reviews on Capterra: _“Our association utilizes Dropbox, a superb distributed storage framework, for document allotment, Enormous limit with respect to putting away and keeping up with a lot of information in the cloud.”_ _“Automatic file backup option is my favourite feature, Am not afraid of loosing my documents as this helps me back up all my docs.”_  _“So easy to use, literally anyone could implement this into their business. And best of all, it's so affordable!”_ ## 14\. [pCloud Business](https://www.capterra.com/p/161573/pCloud-Business/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.6 #### Value-for-money rating 4.5 #### Functionality rating 4.3 #### Starting price $7.99 per month (billed annually) #### Device Compatibilty **Features available at starting price:** This plan includes 1 TB of storage per user, access for 3+ users, pCloud encryption, teams and access control, secure file sharing, and 180 days file versioning. **Cost to upgrade:** $15.98 per month (billed annually).  **Features available in advanced versions:** The Pro plan includes all the same features as the Business plan, plus 2 TB of storage and priority support. **User review excerpts**: To help you understand how reviewers feel about pCloud Business capabilities, here are some excerpts from the most positive user reviews on Capterra: _“Pcloud is quite simple to set up and utilize. If you desire a monthly or annual subscription, it is quite affordable.”_ _“Overall I'm pleased with my experience and I would recommend it to other small business owners who need a low cost but effective software.”_ _“Pcloud is quite simple to set up and utilize. If you desire a monthly or annual subscription, it is quite affordable.”_ ## Products without public pricing information ## 1\. [Bloomfire](https://www.capterra.com/p/131501/Bloomfire/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.8 #### Value-for-money rating 4.7 #### Functionality rating 4.7 #### Device Compatibilty Bloomfire's onboarding features include administration and document management tools, an advanced reporting and analytics suite, SAML SSO and SCIM user provisioning, and vanity URLs. **Starting price:** Pricing information available on request from the vendor.   **User review excerpts:** To help you understand how reviewers feel about BloomFire’s capabilities, here are some excerpts from the most positive user reviews on Capterra: _“Our company uses this product as the information bible we have been building it up for years and this is used daily with all our agents and it is a very easy and effective way to get the info you need and if the info is not there that is an easy way to add it.”_ _“It is so easy to customize the platform, add your own content, manage users and maintain an archive of information.”_ _“They have helped us develop a much-needed tool to accommodate all of our daily activity, content management and training needs.”_ ## 2\. [LibreOffice](https://www.capterra.com/p/158981/LibreOffice/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.3 #### Value-for-money rating 4.7 #### Functionality rating 4.2 #### Device Compatibilty Libreoffice’s entry-level plan supports the Open Document Format (ODF). It offers maximum control over your data and content, with the ability to export work in various formats, including PDF. **Starting price:** Pricing information available on request from the vendor.   **User review excerpts:** To help you understand how reviewers feel about Libre office’s capabilities, here are some excerpts from the most positive user reviews on Capterra: _“LibreOffice is a cost-effective application, which I enjoy using. Considering the functions it has that meet my expectations and needs, I have good productivity with the application.”_ _“As an open-source solution, LibreOffice was particularly beneficial for our budget-conscious research department, providing a cost-effective alternative to commercial office suites.”_  _“Download it and try it out the price is right and it will work for you.”_ ## 3\. [Consolidate](https://www.capterra.com/p/236898/Consolidate/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.5 #### Value-for-money rating 4.2 #### Functionality rating 4.6 #### Device Compatibilty Consolidate enables automatic assignment of documents to the relevant business processes, contacts, employees, and projects. Using clear criteria such as activity type, customizable additional fields, and integrated version management, there is always one correct, valid document. Additionally, you have access to the document and insight into the entire process, from initial contact to completion. **Starting price:** Pricing information available on request from the vendor.   **User review excerpts:** To help you understand how reviewers feel about Consolidate’s capabilities, here are some excerpts from the most positive user reviews on Capterra: _“Cooperation between data management and communication simplifies many tasks.”_ ## 4\. [DocuPhase](https://www.capterra.com/p/125393/DocuPhase/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.6 #### Value-for-money rating 4.2 #### Functionality rating 4.4 #### Device Compatibilty DocuPhase's onboarding features include auto-indexing, cloud hosting, data capture, custom permissions, advanced search functions, and automatic file routing. **Starting price:** Pricing information available on request from the vendor.   **User review excerpts:** To help you understand how reviewers feel about DocuPhase’s capabilities, here are some excerpts from the most positive user reviews on Capterra: _“It excels as a solution for document workflow management, providing efficient automation and organization.”_ _“With customization capabilities and impressive search functionalities, it offers scalability and ease in finding results.”_ _“The software's OCR function allows just about anything from any program to work with DocuPhase.”_ ## 5\. [DocuWare](https://www.capterra.com/p/220466/DocuWare/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.5 #### Value-for-money rating 3.96 #### Functionality rating 4.5 #### Device Compatibilty DocuWare's onboarding features invoice processing, allowing users to instantly search invoices and associated documents using index data or full text search. It also manages personnel documents, enabling quick retrieval, sharing, and updating of relevant information. **Starting price:** Pricing information available on request from the vendor.   **User review excerpts:** To help you understand how reviewers feel about DocuWare’s  capabilities, here are some excerpts from the most positive user reviews on Capterra: _“This allows me and my team to stay on top of our work but also allows us to review our work one last time before officially sending it over for approval.”_ _“It excels as a solution for document workflow management, providing efficient automation and organization.”_ _“It is the best software for document management, it is very good at keeping our documents digitally secure, it is very good at exchanging documents between colleagues, it is a very fast system, it is easy to navigate and it keeps document management smooth.”_ ## 6\. [Papercloud](https://www.capterra.com/p/10006907/Papercloud/) #### Trial/Free Version - Free Trial - Free Version #### Overall rating 4.3 #### Value-for-money rating 4.2 #### Functionality rating 4.3 #### Device Compatibilty Papercloud offers cross-platform compatibility for access on any device, data imports for pre-existing data, data retention within 'bins' or permanent deletion, OCR for quick and easy searches, virtual printing, scanning from local/USB multifunction devices and network scanners, and templates to replicate existing file structures for reduced admin time and file consistency. **Starting price:** Pricing information available on request from the vendor.   **User review excerpts:** To help you understand how reviewers feel about Papercloud’s capabilities, here are some excerpts from the most positive user reviews on Capterra: _“It allows us to have quick and easy access to all the files we need and the cabinet set up and templates help to index the files to simplify use.”_ _“Ease of use for storing documents, simple to create new accounts, rows, tabs etc.”_ _“The product is very intuitive for users and we see it as a useful tool to mirror our former paper filing system, but in a more efficient and secure way.”_ Check out [Capterra Shortlist for Document Management software](https://www.capterra.com/document-management-software/) to view the highest-rated and most popular products. ## Document Management software pricing models and related costs **Understand the common pricing models:** - **Perpetual license:** You pay an upfront sum for license to own the software and use it in perpetuity. This is the more traditional model and is most common with on-premise applications. - **Subscription:** You pay a monthly fee to use the software for a specific amount of time. Subscription-based pricing gained popularity, thanks to the increasing adoption of Software-as-a-Service (SaaS). - **Open-source license:** Open-source licenses are usually free of charge, which reduces your upfront investment. Implementation, pricing, and ongoing maintenance, however, can be major expenses **Watch out for these often overlooked costs:** - **Data migration**: While this can be done in-house, you might want to pay the vendor to transfer your existing data to the new system. - **Training**: Web-based training is often included in your plan, but vendors might charge for in-person training. - **Hardware and IT:** This could be a major expense for on-premise software buyers who need their own servers. - **Maintenance and upgrades**: Some vendors charge for updates, patches, upgrades, and other maintenance activities. * * * Looking for Document Management software?Check out Capterra's list of the [best Document Management software](https://www.capterra.com/document-management-software/) solutions. ### Was this article helpful? * * * ## About the Authors [### Akriti Sharma](https://www.capterra.com/resources/author/akriti-sharma/) Akriti Sharma has been a writer at Capterra since April 2023. She has delivered expert insights to help small businesses select the best software solutions through expert insights and review-based analysis. With a background in market research across finance, IT, and technology, she focuses on top-rated tools in education, hospitality, and real estate industries. [### Kathryn Todd](https://www.capterra.com/resources/author/kathryn-todd/) Kathryn Todd is a senior editor at Capterra. She specializes in editing data-driven research reports that cover the latest technology trends. She has almost a decade of experience writing and editing content to help small businesses stay ahead of trends and find the best tech solutions for their needs. Kathryn holds a bachelor's degree in English Language and Linguistics from Sheffield Hallam University in the U.K. When not editing content herself, she enjoys reading content other people have... ### RELATED READING - [How AI Scheduling Software Helps Restaurants Reduce Overtime and Boost Staff Satisfaction](https://www.capterra.com/resources/ai-employee-scheduling-software-for-restaurants/) - [Why Use Accounting Software? 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From the products that met the above criteria, the 20 with the highest functionality and value-for-money ratings were included. **Editorial independence:** We select and rank products based on an objective methodology developed by our research team. While some vendors may pay us when they receive web traffic or leads, this has no influence on our methodology.