# 10 Best Project Management Software for Small Businesses 2026 | Capterra > Find and compare the 2026 best Project Management software for small businesses, using our interactive tool to quickly narrow your choices based on businesses like yours. Source: https://www.capterra.com/project-management-software/s/small-businesses --- # Best Project Management Software for Small Businesses in 2025 Last updated on March 3, 2026 Written by [Olivia Montgomery, PMP](https://www.capterra.com/resources/author/omontgomery/) Writer Edited by [Lindsay Page](https://www.capterra.com/resources/author/lindsay-page/) Editor Small businesses face constant challenges managing projects with limited resources. [Project management (PM) software](https://www.capterra.com/project-management-software/) offers tools for task management, collaboration, and the visibility needed to keep projects on track. It helps deliver projects on time and on budget, optimize resource coordination, and promote alignment across the organization. To help you find the right PM tool for your small business, we'll share the top-ranked systems, the features users rate most important, and specific benefits–all backed by our research, advisors, and insights from over 34,800 recent user reviews.. ## 10 best project management software for small businesses [ Jira ](#21baee7f-1996-4d76-9942-a6d200b4bc5b) Highly rated for prioritization 4.4 (15309) [ monday.com ](#c7f00a1b-c5c0-4be8-8c9b-a6d200b37696) Highly rated for multiple projects 4.6 (5721) [ Smartsheet ](#f15c523f-bf6e-40da-9338-a6d200b696d4) Highly rated for project planning and scheduling 4.5 (3481) [ Asana ](#e3d6d43b-3d5e-4498-9672-a6d200b2bfa3) Highly rated for task management 4.5 (13545) [ Nifty ](#6f5bf50a-7c74-459f-b631-a881007237c4) Highly rated for value for money 4.6 (440) [ Trello ](#5a30a122-8a98-4b5d-89bc-a6d200b72eb5) Highly rated for ease of use 4.5 (23484) [ Basecamp ](#a168d38d-b160-4ae4-a82a-a6d200b2d5bd) Highly rated for customer support 4.3 (14406) [ Miro ](#3c3fe58b-8e41-4462-81ee-aa62006b5e07) Highly rated for functionality 4.7 (1680) [ ClickUp ](#caf33a5b-ccd6-4653-9900-a705005458b7) Highly rated for workflow management 4.6 (4559) [ Notion ](#e7b8f7ee-43d5-409a-90e8-a6d200b7e1c5) Highest rated 4.7 (2704) [Explore our full Project Management solutions](https://www.capterra.com/project-management-software/) ### How we picked the software on this list All the tools listed below are featured in the 2024 Capterra Shortlist for Project Management, each earning an overall score of 80 or above. These tools have received more than 20 reviews in the past two years, with ratings consistently above 4.5. Our analysis of thousands of user reviews highlights key insights about user experiences with these platforms, offering valuable feedback on functionality, ease of use, customer support, and value for money. * * * [### Notion](https://www.capterra.com/p/186596/Notion/) [4.7 (2704)](https://www.capterra.com/p/186596/Notion/reviews/) Highest rated Highest rated [View Profile](https://www.capterra.com/p/186596/Notion/) Starting Price: $12.00 Per User, Per Month Free Trial Free Version Top rated feature: Task Management Based on 446 reviews User rating: 76% of reviewers rated it 5 stars Based on our analysis of 1200+ verified user reviews and with an overall rating of 4.74/5, Notion is the highest-rated project management tool for small businesses. Users say it helps with note-taking and collaboration and allows teams to organize projects, track progress, and manage workflows. It also allows them to create documents to outline project requirements and organize knowledge bases. Features Features reviewers most value Notion’s Collaboration Tools, rated 4.6/5 make teamwork effortless with real-time editing, commenting, and sharing. The Multiple Projects feature, with a rating of 4.5/5, allows for endless document, project, and page creation, complete with built-in templates that save countless hours. Additionally, Notion’s advanced Access Controls and Permissions, rated 4.1/5, ensure sensitive information is securely managed while still enabling efficient team collaboration. information is securely managed, while still allowing for efficient collaboration within teams. Pros & Cons Marco C. Legal Services, 51-200 employees Used the software for: Less than 6 months "It is an excellent application for achieving optimal collaborative work in large teams on complete cases, as it allows you to customize notes for a better visual and informational flow." Jiahao H. Information Technology and Services, 201-500 employees Used the software for: 1-2 years "Creating and formatting documents is intuitive and efficient, and features like tables, databases, and strong search capabilities help keep information well organized and accessible." SP Stephanie P. E-Learning, Self-employed Used the software for: 2+ years "I have found the addition of AI to the app to be kind of annoying, especially when a note-taking banner would automatically pop up every time I started a Zoom call or even made a call via Google Voice in my browser." RV Rakhi V. Information Technology and Services, 51-200 employees Used the software for: 2+ years "Finally, maintaining a clean system requires discipline: without consistent templates and naming, it’s easy for information to become scattered across pages and databases, making things harder to find over time." Pricing Notion has a forever-free plan that offers a collaborative workspace and basic page analytics. It allows users to invite up to 10 guests, making it ideal for businesses with small teams. If the team size increases, they can also consider investing in the Plus plan of the tool which costs $10 per user per month when billed annually. Plus plan supports unlimited file upload and up to 100 guests which can be suitable for growing businesses. [Learn more about Notion pricing plans](https://www.capterra.com/p/186596/Notion/pricing/) Integrations **Popular Integrations** - **Evernote** is a note-taking and organization app that integrates with Notion to allow for quick transfer of notes and ideas. - **GitHub** is a platform for version control and collaboration that integrates with Notion to centralize project documentation and track development progress. - **Google Drive** is a cloud storage service that integrates with Notion to enable quick access to documents, spreadsheets, and presentations directly within project workflows. [Learn more about Notion](https://www.capterra.com/p/186596/Notion/) * * * [4.6 (440)](https://www.capterra.com/p/172519/Nifty/reviews/) Highly rated for value for money Highly rated for value for money Starting Price: $7.00 Per User, Per Month Free Trial Free Version Top rated feature: Task Management Based on 137 reviews User rating: RC 73% of reviewers rated it 5 stars Nifty simplifies team collaboration, task tracking, and project planning. Users leverage this tool to create project roadmaps on a Gantt chart and manage tasks using multiple views, including kanban, list, timeline, and calendar. As per our analysis of 200+ verified user reviews and with a rating of 4.61/5, Nifty provides the best value for money. Features Features reviewers most value Nifty’s Multiple Projects feature, rated 4.6/5, excels in providing a centralized hub for managing multiple projects simultaneously, ensuring efficient organization and easy navigation. The Task Management feature, with a rating of 4.6/5, allows for effortless creation, assignment, and prioritization of tasks, with an intuitive interface that tracks progress, adds comments, and attaches files. Additionally, Nifty’s Reporting and Project Tracking features are rated 4.0/5, enhancing overall project oversight. Pros & Cons RC Robert C. Real Estate, 1-10 employees Used the software for: 1-2 years "We still use other tools, but Nifty is where we organize tasks, track progress, share files around specific projects, and keep team communication focused. Once we got past the initial setup and learning curve, it actually reduced confusion and made it easier for everyone to know what they should be working on." SW Stacey W. Public Relations and Communications, 1-10 employees Used the software for: 1-2 years "The best thing about the software is that I can create complex project management projects with it and share the projects with clients." RC Robert C. Real Estate, 1-10 employees Used the software for: 1-2 years "My biggest early frustration was with Nifty Docs, which felt basic compared to the rest of the platform and lacked version control and document locking, so I chose not to use them much." RS Rachel S. Non-Profit Organization Management, 201-500 employees Used the software for: 2+ years "The learning curve, particularly for less tech savvy employees, has been quite high, and at times prohibitive for adoption." Pricing Nifty has a forever-free plan that supports unlimited users and offers 100MB of storage space. Small businesses working on up to two projects can consider opting for this plan. If the projects increase, they can go for the Starter plan priced at $39 per month when billed annually. It supports up to 10 members but allows teams to manage 40 projects. [Learn more about Nifty pricing plans](https://www.capterra.com/p/172519/Nifty/pricing/) Integrations **Popular Integrations** - **Dropbox Business** is a cloud storage and file sharing solution that integrates with Nifty to allow teams to manage and access documents directly within their project workflows. - **Slack** is a messaging platform for teams that integrates with Nifty to streamline project updates and team discussions. - **GitHub** is a version control and code collaboration platform that integrates with Nifty to allow development teams to track code updates, manage tasks, and align project goals. [Learn more about Nifty](https://www.capterra.com/p/172519/Nifty/) * * * [### Trello](https://www.capterra.com/p/211559/Trello/) [4.5 (23484)](https://www.capterra.com/p/211559/Trello/reviews/) Highly rated for ease of use Highly rated for ease of use [View Profile](https://www.capterra.com/p/211559/Trello/) Starting Price: $5.00 Per User, Per Month Free Trial Free Version Top rated feature: Task Management Based on 815 reviews User rating: VR 62% of reviewers rated it 5 stars Trello uses boards, lists, and cards to enhance team productivity. Each board represents a project, while lists are used to track different stages of progress. Cards within lists hold tasks, which are assigned to team members, set with due dates and supplemented with additional details. This tool is considered easy to use based on our analysis of 2000+ verified user reviews and a rating of 4.58/5. Features Features reviewers most value Trello’s Project Planning and Scheduling features, rated 4.5/5 help create structured workflows by detailing tasks, deadlines, and dependencies, clarifying project timeframes, detecting bottlenecks, and efficiently allocating resources. The Collaboration Tools, with a rating of 4.5/5, offer real-time updates and various integrations for seamless teamwork. Additionally, Trello’s Billing and Invoicing feature, rated 4.1/5, helps businesses track and manage finances effectively, ensuring accurate and timely billing. Pros & Cons Tom L. Information Technology and Services, 11-50 employees Used the software for: 2+ years "Useful collaboration tool for the marketing team to manage our content and comms calendar - the calendar power up in particular is easy to manage within the team, and share across the wider business to give visibility on our activity" Willy H. Insurance, 1,001-5,000 employees Used the software for: 2+ years "It's my go-to tool for things like personal to-do lists, planning a quick social media calendar, or handling small projects with a defined beginning and end." LA Lalitha A. Hospital & Health Care, 51-200 employees Used the software for: Less than 6 months "Also, the free version has some frustrating limitations around attachment sizes and automation features. If you want calendar views or more advanced automations, you have to jump to a paid plan pretty quickly." RV Ravi V. Construction, 1,001-5,000 employees Used the software for: 6-12 months "Trello has its limits and not a good fit for the big projects. when you generate performance reports for the project , it doesnt go much in details also automations are not advanced if you're not paying for premium." Pricing Trello has a free plan which offers 10 boards per workspace and unlimited storage space and activity logs. Small businesses can leverage this plan to organize their projects. If the number of projects increases, they can consider investing in the Standard plan of the tool at $5 per user per month when billed annually. In this plan, users get unlimited boards. [Learn more about Trello pricing plans](https://www.capterra.com/p/211559/Trello/pricing/) Integrations **Popular Integrations** - **Google Calendar** is a scheduling tool that integrates with Trello to allow teams to sync deadlines and due dates from Trello cards to their calendar. - **Jira** is a project management tool that integrates with Trello to allow teams to sync tasks and track development progress in Trello’s visual boards. - **One Drive** is a cloud storage service that integrates with Trello to enable teams to easily attach and access documents within Trello cards. [Learn more about Trello](https://www.capterra.com/p/211559/Trello/) * * * [### Basecamp](https://www.capterra.com/p/56808/Basecamp/) [4.3 (14406)](https://www.capterra.com/p/56808/Basecamp/reviews/) Highly rated for customer support Highly rated for customer support [View Profile](https://www.capterra.com/p/56808/Basecamp/) Starting Price: $15.00 Per User, Per Month Free Trial Free Version Top rated feature: Task Management Based on 354 reviews User rating: 50% of reviewers rated it 5 stars Basecamp centralizes project communication, task management, and file sharing. Users say it offers separate spaces to visualize the project timeline, organize tasks, post announcements, store files, and chat with the team in real time. Based on our analysis of 500+ reviews and with a rating of 4.43/5, Basecamp is considered best from customer support by the verified reviewers of the tool. Features Features reviewers most value Basecamp’s Multiple Projects feature, rated 4.5/5, handles tasks effortlessly, facilitating collaboration and ensuring clarity across different projects. The Access Controls and Permissions, with a rating of 4.5/5, ensure that the right people have access to the necessary information and workspaces, making it easy and effective. Additionally, Basecamp’s Reporting and Project Tracking feature, rated 4.4/5, provides valuable insights into project performance, facilitating decision-making and keeping teams aligned, enhancing overall project management efficiency. Pros & Cons Kai Z. Retail, 11-50 employees Used the software for: Less than 6 months "I liked how Basecamp kept all project communication, files, and tasks in one place — it helped reduce scattered emails and messages and I loved the simple, intuitive interface that everyone on the team could use without much training." KA Keir A. Computer Software, 11-50 employees Used the software for: 1-2 years "This system provides the client with an opportunity to see their own, proof and marketing schedule, taking out a lot of phone calls." Eddy D. Marketing and Advertising, 1-10 employees Used the software for: 6-12 months "The lack of subtasks and recurring tasks was a bit of a hassle since lots of our projects are repeatable processes." MZ Macaire Z. Retail, 51-200 employees Used the software for: 1-2 years "The only annoying function is that it sent too many notifications to my inbox, and it was hard to ensure that I do not miss important information." Pricing Basecamp has a pricing plan, ideal for startups and small teams, starting at $15 per user per month, billed monthly. It includes all the features offered by the tool and 500GB of storage for files and documents. Basecamp also offers a 30-day trial which small businesses can leverage to try the tool before committing. [Learn more about Basecamp pricing plans](https://www.capterra.com/p/56808/Basecamp/pricing/) Integrations **Popular Integrations** - **Slack** is a team communication platform that integrates with Basecamp to enable teams to sync discussions, updates, and tasks across both platforms, improving communication. - **Zapier** is an automation tool that connects apps and it integrates with Basecamp to automate repetitive tasks by connecting Basecamp with other apps. - **Gmail** is an email service that integrates with Basecamp to allow teams to centralize communication by automatically linking emails to projects. [Learn more about Basecamp](https://www.capterra.com/p/56808/Basecamp/) * * * [### Miro](https://www.capterra.com/p/128955/Miro/) [4.7 (1680)](https://www.capterra.com/p/128955/Miro/reviews/) Highly rated for functionality Highly rated for functionality [View Profile](https://www.capterra.com/p/128955/Miro/) Starting Price: $10.00 Per User, Per Month Free Trial Free Version Top rated feature: Collaboration Tools Based on 128 reviews User rating: OR 73% of reviewers rated it 5 stars Miro allows teams to brainstorm, plan, and visualize projects in real time on a whiteboard using sticky notes, mind maps, and flowcharts. Users leverage this tool to create and organize tasks, track progress, and collaborate across devices. Based on our analysis of 500+ reviews and with a rating of 4.54/5, Miro is considered a tool with the best functionality by verified software reviewers. Features Features reviewers most value Miro’s Collaboration Tools, rated 4.7/5, excel in facilitating team collaboration with features like easy presentation control and simultaneous editing. The Project Planning and Scheduling feature, rated 4.5/5, offers a variety of templates and intuitive tools for organizing frames and creating tables. Additionally, Miro’s Task Management, rated 4.4/5, is highly flexible, allowing users to visualize project management content from simple Kanban boards to detailed project roadmaps. Pros & Cons OR Orest R. Chemicals, 11-50 employees Used the software for: 1-2 years "It does have it’s disadvantages, such as the limit on dashboards and the small number of free templates, but it also has many advantages that make virtual teamwork easier and faster. Once you get the hang of it, it becomes a very useful and even fun tool!" SB Sakshi B. Oil & Energy, 10,001+ employees Used the software for: 1-2 years "Miro supports collaboration with colleagues easily as it allows multiple users to work on the same board at the same time as all the changes are synced in real time in the cloud" MB Matt B. Non-Profit Organization Management, 51-200 employees Used the software for: 1-2 years "The main downsides are that structured diagrams don’t export in a useful hierarchy, overlapping items can be painful to work with because of the layers, and it would be better if you could add more detail to items without cluttering the board." Nicole G. Insurance, Self-employed Used the software for: Less than 6 months "It could get laggy with lots of users on the file, sometimes we would have trouble locating specific parts of the project because there were too many details in one screen." Pricing Miro has a forever-free plan for unlimited users. In this plan, users get one workspace with three editable boards. It includes customizable templates and allows users to deliver presentations, making it ideal for small teams to collaborate. If the project management requirement increases, users can invest in the Starter plan of the tool at $8 per user per month, which comes with unlimited editable boards. [Learn more about Miro pricing plans](https://www.capterra.com/p/128955/Miro/pricing/) Integrations **Popular Integrations** - **monday.com** is a work management platform that integrates with Miro to allow teams to merge monday.com's project tracking with Miro’s visual collaboration features. - **Notion** is a note-taking and project management tool that integrates with Miro to combine Notion's organizational features with Miro’s visual collaboration tools. - **Adobe XD** is a design and prototyping tool that integrates with Miro to allow teams to collaborate on and visually brainstorm design concepts while sharing and reviewing Adobe XD prototypes within Miro’s interactive whiteboard. [Learn more about Miro](https://www.capterra.com/p/128955/Miro/) * * * [4.5 (13545)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Highly rated for task management Highly rated for task management Starting Price: $10.99 Per User, Per Month Free Trial Free Version Top rated feature: Task Management Based on 1051 reviews User rating: km 59% of reviewers rated it 5 stars Based on our analysis of 600+ verified user reviews and with the rating of 4.61/5, Asana is considered best for its task management capabilities. Users say it offers a centralized dashboard that helps them monitor project progress, track task status, and create specialized workflows. They also leverage Asana’s time tracking and workload rebalancing capabilities to monitor staff capacity. Features Features reviewers most value Asana’s Project Planning feature, rated 4.8/5, excels in managing time, workload, and deadlines, with the ability to view tasks and projects on a calendar. The Billing and Invoicing feature, rated 4.4/5, ensures accurate invoices reflecting completed work, reducing billing errors and client disputes. Additionally, Asana’s Project Reporting Feature, rated 4.4/5, provides excellent real-time visibility into project progress, allowing users to see task completion rates, identify potential roadblocks, and adjust workloads as needed. Pros & Cons RG Reyes G. Wholesale, 51-200 employees Used the software for: 1-2 years "It has an intuitive dashboard with great reporting capabilities so we are able to track workloads and spot bottlenecks in real-time." Veronika T. Commercial Real Estate, 1-10 employees Used the software for: 1-2 years "It helped me bring structure and clarity to managing my beauty coworking space, especially with part-time staff. Once everything was set up, it became a reliable system for keeping tasks organized and the team aligned." TB Tracie B. Non-Profit Organization Management, 1-10 employees Used the software for: 6-12 months "it is next to impossible to set up your projects and tasks on your dashboard in order of priority so many tasks from different projects show up and not in a specific priority order." TK Tatsiana K. Computer Software, 51-200 employees Used the software for: 2+ years "It tracks the time so that the billing at the end of each month will not become an absolute nightmare when I am tired." Pricing Asana offers a free plan that allows small businesses to manage unlimited projects, tasks, and activity logs. The free plan includes three project views (list, board, and calendar) and some basic reporting capabilities. If the feature requirements increase, SMBs can consider upgrading to the Starter plan which costs $10.99 per user, per month when billed annually. [Learn more about Asana pricing plans](https://www.capterra.com/p/184581/Asana-PM/pricing/) Integrations **Popular Integrations** - **Stripe** is a payment processing tool that integrates with monday.com to manage and track financial transactions directly within your project management workflows. - **Zoom** Workplace is a video conferencing and collaboration tool that integrates with monday.com. It allows users to schedule, join, and manage Zoom meetings directly from their project dashboards. - **Slack** is a team communication tool that integrates with monday.com to improve real-time communication and collaboration among team members. [Learn more about Asana](https://www.capterra.com/p/184581/Asana-PM/) * * * [4.5 (3481)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Highly rated for project planning and scheduling Highly rated for project planning and scheduling Starting Price: $12.00 Per User, Per Month Free Trial Free Version Top rated feature: Project Planning/Scheduling Based on 373 reviews User rating: SS 59% of reviewers rated it 5 stars Based on 350+ verified user reviews and with a rating of 4.61/5, Smartsheet is considered best for its project planning and scheduling capabilities. Users say it allows them to create, share, and manage projects with task dependencies, resource management, Gantt charts, and project scaling tools. It also automates repetitive workflows, such as monitoring project status and sending updates. Features Features reviewers most value Smartsheet’s Project Scheduling features, rated 4.6/5, provide comprehensive tools for managing project timelines, tasks, and resources. The Prioritization capabilities, rated 4.5/5, make it easy to identify critical and time-sensitive tasks with deadlines and importance fields. Additionally, Smartsheet’s Access Controls and Permissions feature, rated 4.3/5, ensures secure and efficient management of user access. Pros & Cons CH Carnell H. Real Estate, 1-10 employees Used the software for: 1-2 years "It allows you to roll out standardized project templates at scale. If you need to change a process across 100 active projects, you can do it once in the Control Center and it will push the update to every single sheet automatically." AR Anitha R. Financial Services, 10,001+ employees Used the software for: 2+ years "You can create sheets to track projects, approvals, internal requests or operational calendars, and everything remains clear and easy to follow." LW Laura W. Events Services, 1-10 employees Used the software for: 2+ years "It has a steep learning curve which can be frustrating to the new hires during the onboarding process and the mobile app has a habit of freezing when we attempt to update intricate sheets." SS Sarah S. Real Estate, 51-200 employees Used the software for: 6-12 months "We need to manually sort them or right-click and reset the sorting filters each time. While automated sorting has the potential to cause issues while working with live data with others, it would be preferable to at least save the sort settings so they do not need to be recreated each time." Pricing Smartsheet’s base plan (Pro) starts at $9 per member, per month when billed annually. This plan supports up to 10 members (users) and unlimited viewers, making it a viable option for small teams. If the team size increases, they can consider investing in the Business plan which costs $19 per member, per month (billed annually). The Business plan supports unlimited free guests and viewers which can be suitable for growing businesses [Learn more about Smartsheet pricing plans](https://www.capterra.com/p/79104/Smartsheet/pricing/) Integrations **Popular Integrations** - **Microsoft Outlook** is an email and calendar tool that integrates with Smartsheet to streamline communication, allowing users to update tasks and manage project timelines directly from their inbox. - **Okta** is an identity and access management tool that integrates with Smartsheet to enhance security and simplify user authentication. - **ServiceNow** is an IT service management tool that integrates with Smartsheet to improve workflow automation and incident tracking. [Learn more about Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) * * * [4.6 (5721)](https://www.capterra.com/p/147657/monday-com/reviews/) Highly rated for multiple projects Highly rated for multiple projects Starting Price: $9.00 Per User, Per Month Free Trial Free Version Top rated feature: Task Management Based on 1047 reviews User rating: MH 65% of reviewers rated it 5 stars Based on our analysis of 150+ verified user reviews, monday.com has received an overall rating of 4.6/5 for its ability to manage multiple projects simultaneously. Its agile capabilities allow users to visualize project tasks and milestones within a defined timeline. Users can generate real-time reports on project progress, backlog, and continuous improvement efforts to make informed decisions. Features Features reviewers most value monday.com’s Project Tracking features, rated 4.8/5, help identify potential bottlenecks and delays, ensuring projects stay on track and are managed effectively. The collaboration capabilities, rated 4.7/5, facilitate seamless interaction with colleagues, management, and clients, allowing everyone to contribute as needed. Additionally, monday.com’s Task Management feature, rated 4.6/5, integrates easily with Gmail and Slack, making it simple to set reminders and complete team tasks efficiently. Pros & Cons JC Jack C. Information Technology and Services, 1-10 employees Used the software for: 6-12 months "Monday.com is excellent for teams that need flexible workflows, visual project management, and strong collaboration within larger organizations willing to invest in scalable tools with automation and integration capabilities, has such much of my experience comes from working with it with our clients." JC Jack C. Information Technology and Services, 1-10 employees Used the software for: 6-12 months "It offers highly customizable boards, workflows, and multiple viewing options (Kanban, Timeline, Gantt or Calendar) with built-in automation that lets you reduce repetitive tasks and streamline workflows." AM Aqiral M. Civil Engineering, 51-200 employees Used the software for: Less than 6 months "Also, the pricing structure becomes expensive if you need many seats or advanced features, and some important functions (like time tracking or certain automation) are only available in higher-paid plans — which may limit value for small teams or solo users." MH Michael H. Information Technology and Services, 51-200 employees Used the software for: 2+ years "Honestly, I dislike very little. But the two things would be notifications (tend to be overwhelming in quantity and hard to curate properly) and search (I'm not always able to search as targetted as I'd like to be able to)." Pricing monday.com offers a free plan that supports up to two users (or seats), making it suitable for individual contributors or small teams. The free plan lets users create up to three project boards and store up to 500 MB of files. If the feature requirements increase, SMBs can consider upgrading to the basic plan which costs $9 per seat, per month when billed annually. [Learn more about monday.com pricing plans](https://www.capterra.com/p/147657/monday-com/pricing/) Integrations **Popular Integrations** - **Zapier** is an automation tool that integrates with monday.com to connect it with other apps. This allows users to automate workflows and standardize processes without writing any code. - **Gmail** is an email tool that integrates with monday.com to facilitate communication and task management. Users can convert emails into tasks, set reminders, and track email-related activities directly within monday.com. - **Microsoft Teams** is a collaboration tool that integrates with monday.com to enhance team communication and project management. [Learn more about monday.com](https://www.capterra.com/p/147657/monday-com/) * * * [4.4 (15309)](https://www.capterra.com/p/19319/JIRA/reviews/) Highly rated for prioritization Highly rated for prioritization Starting Price: $7.91 Per User, Per Month Free Trial Free Version Top rated feature: Task Management Based on 1196 reviews User rating: RW 55% of reviewers rated it 5 stars Based on our analysis of 150+ verified user reviews and with a rating of 4.58/5, Jira is considered best for its prioritization capabilities. This tool allows users to prioritize IT tickets based on urgency, impact, complexity, dependencies, and other criteria. It offers a weighted scoring system that helps users assign weights to each of these metrics and calculate a total score for each issue. Features Features reviewers most value Jira’s Multiple Projects management feature, rated 4.5/5, allows teams to centralize tasks, prioritize workloads, and maintain visibility across various initiatives. The Reporting and Project Tracking feature, rated 4.4/5, provides comprehensive insights into project progress. Additionally, Jira’s Time and Expense Tracking feature, rated 4.3/5, offers valuable insights into resource management by tracking how team members allocate their time. Pros & Cons Kevin P. Information Technology and Services, 51-200 employees Used the software for: 1-2 years "big capabilities provided for my team to receive and manage all requests, tasks and minimize efforts on ordering all, has a lot of connections and integrations, confluence is the best tool i found to be sure everyone knows what to do in fact." KG Kregg G. Hospital & Health Care, 1,001-5,000 employees Used the software for: 1-2 years "Its strength is on allowing dispersed teams to collaborate on requirements, development, testing, and release of software and product stories (items that define a specific need or function within a product or system)." Suresh K. Staffing and Recruiting, 10,001+ employees Used the software for: 1-2 years "Setting up complex permissions and automation rules often requires a dedicated administrator, and the software can feel quite slow to load when you have a large number of active tickets on a single board." CH Carl H. Maritime, 51-200 employees Used the software for: 6-12 months "not the simplest layout when first accessing the system and setting up tasks etc is extremely clunky until you get used to the system logic- even slight changes can cause notification emails to be sent to all involved" Pricing Jira offers a free plan that allows small businesses to manage unlimited goals, projects, issues, and tasks. The free plan supports up to 10 users per site and offers 2GB of storage with up to 100 email notifications per day. If the feature requirements increase, SMBs can consider upgrading to the standard plan which costs $7.16 per user, per month when billed monthly. [Learn more about Jira pricing plans](https://www.capterra.com/p/19319/JIRA/pricing/) Integrations **Popular Integrations** - **Confluence** is a collaboration and knowledge base software that integrates with Jira to enhance collaboration by linking project documentation and issue tracking. - **Salesforce Sales Cloud** is a customer relationship management tool that integrates with Jira to help sales teams create and track Jira issues directly from Salesforce. - **Microsoft Outlook** is an email management tool that integrates with Jira to help users convert emails into Jira issues or tasks without leaving Outlook. [Learn more about Jira](https://www.capterra.com/p/19319/JIRA/) * * * [### ClickUp](https://www.capterra.com/p/158833/ClickUp/) [4.6 (4559)](https://www.capterra.com/p/158833/ClickUp/reviews/) Highly rated for workflow management Highly rated for workflow management [View Profile](https://www.capterra.com/p/158833/ClickUp/) Starting Price: $10.00 Per User, Per Month Free Trial Free Version Top rated feature: Task Management Based on 630 reviews User rating: JF 69% of reviewers rated it 5 stars ClickUp is known for its workflow management capabilities according to our analysis of 100+ verified user reviews and a rating of 4.33/5. It allows users to build custom workflows for teams, facilitating better organization and process optimization. Users leverage the tool to automate tasks and workflows to speed up their processes. ClickUp also offers pre-built templates for common workflows. Features Features reviewers most value ClickUp’s Collaboration Tools, rated 4.6/5, enable seamless teamwork across time zones, shifts, and multiple countries. The Billing and Invoicing feature, rated 4.4/5, simplifies the process of creating and sending invoices, making it easy to manage customer billing. Additionally, ClickUp’s Prioritization capabilities, rated 4.3/5, help users clearly define the order of tasks, ensuring effective prioritization and workflow management. Pros & Cons AH Arielle H. Accounting, Self-employed Used the software for: 6-12 months "Having separate workspaces for different departments aka "hats" (even as a solopreneur) is instrumental in keeping things running smoothly- such as an area for Marketing Planning (as well as tracking campaigns and promotions), Operations planning, Networking tracking, Referral partners, memberships, and even a lead tracking pipeline." EJ Emily J. Leisure, Travel & Tourism, 1-10 employees Used the software for: 2+ years "The calendar is an essential tool in planning the schedule of our booking with the maintenance issues, which makes sure that we do not book the same property twice when they are under repairs, which is very important to us." MH MaryHelen H. Education Management, 51-200 employees Used the software for: 6-12 months "I dislike the chrome extension which was a big feature of getting us into the app,the "send to clickup" chrom extensoin that works with gmail doesnt really work well on my computer." KM Katsia M. Information Technology and Services, 11-50 employees Used the software for: 1-2 years "I also wish that the proofing add on would allow me to do frame by frame review, as right now, it’s not detailed enough for the video team." Pricing ClickUp offers a free plan that is best for personal use. The free plan allows SMBs to manage unlimited tasks with collaborative documents, white boards, and real-time chats. This plan offers a storage space of 100 MB and 24/7 customer support. SMB’s can upgrade to the paid plan, starting $7 per user, per month (billed annually), to access advanced features, such as unlimited Gantt charts, agile reporting, and resource management. [Learn more about ClickUp pricing plans](https://www.capterra.com/p/158833/ClickUp/pricing/) Integrations **Popular Integrations** - **GitHub** is a software development platform that integrates with ClickUp to enhance project management and development workflows. - **OneDrive** is a cloud storage platform that integrates with ClickUp to help teams attach, share, and manage files stored in OneDrive directly within ClickUp tasks. - **Clockify** is a time tracking tool that integrates with ClickUp to allow individuals and teams to track how much they spend on various tasks and projects. [Learn more about ClickUp](https://www.capterra.com/p/158833/ClickUp/) * * * ## Top project management software for small businesses at a glance Vendor Highly rated Starting Price [Jira](https://www.capterra.com/p/19319/JIRA/)[4.4 (15309)](https://www.capterra.com/p/19319/JIRA/reviews/) Prioritization $7.91 Per Month [monday.com](https://www.capterra.com/p/147657/monday-com/)[4.6 (5721)](https://www.capterra.com/p/147657/monday-com/reviews/) Multiple projects $9.00 Per Month [Smartsheet](https://www.capterra.com/p/79104/Smartsheet/)[4.5 (3481)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Project planning and scheduling $12.00 Per Month [Asana](https://www.capterra.com/p/184581/Asana-PM/)[4.5 (13545)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Task management $10.99 Per Month [Nifty](https://www.capterra.com/p/172519/Nifty/)[4.6 (440)](https://www.capterra.com/p/172519/Nifty/reviews/) Value for money $7.00 Per Month [Trello](https://www.capterra.com/p/211559/Trello/)[4.5 (23484)](https://www.capterra.com/p/211559/Trello/reviews/) Ease of use $5.00 Per Month [Learn More](https://www.capterra.com/p/211559/Trello/) [Basecamp](https://www.capterra.com/p/56808/Basecamp/)[4.3 (14406)](https://www.capterra.com/p/56808/Basecamp/reviews/) Customer support $15.00 Per Month [Learn More](https://www.capterra.com/p/56808/Basecamp/) [Miro](https://www.capterra.com/p/128955/Miro/)[4.7 (1680)](https://www.capterra.com/p/128955/Miro/reviews/) Functionality $10.00 Per Month [Learn More](https://www.capterra.com/p/128955/Miro/) [ClickUp](https://www.capterra.com/p/158833/ClickUp/)[4.6 (4559)](https://www.capterra.com/p/158833/ClickUp/reviews/) Workflow management $10.00 Per Month [Learn More](https://www.capterra.com/p/158833/ClickUp/) [Notion](https://www.capterra.com/p/186596/Notion/)[4.7 (2704)](https://www.capterra.com/p/186596/Notion/reviews/) Highest rated $12.00 Per Month [Learn More](https://www.capterra.com/p/186596/Notion/) Explore our 1,109 Project Management solutions[Browse Directory](https://www.capterra.com/project-management-software/) ## Our methodology To be considered for this list, products had to: - Appear in the [2024 Capterra Shortlist for Project Management](https://www.capterra.com/project-management-software/shortlist/). - Meet our market definition for project management software. - Have at least 20 reviews from small and midsized businesses (SMBs) within two years of the evaluation period. We took the highest rated products in each of the listed parameters unless that product already appeared on our list, in which case we featured the next highest rated.  In our descriptions of each featured product, we included the following details:  **Most valued features:** Our research team analyzed verified project management software reviews on Capterra to identify each product’s highest rated features (among features with at least 5 reviews). We then summarized user sentiment using real reviews for each feature.  **Review excerpts:** Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, sentiment, topic coverage, and thematic relevance. Excerpts represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. **Popular integrations:** We identified integrations from our internal database and selected products considered as “most popular” based on how often they were cited by users as integrating with products in the category. ## What is project management software? Project management software is a tool designed to organize, plan, and track project work. It allows users to break projects into tasks, assign them to team members, and set deadlines to provide clarity and accountability. Team members can collaborate by sharing files, tagging others, and providing updates within the platform. Many tools also support time tracking, resource allocation, and automated reminders that help streamline workflows and handoffs. Most project management solutions include visual tools such as Gantt charts and calendars to help manage project timelines. Additionally, reporting features provide real-time insights into project progress and performance, enabling better decision-making and keeping projects on track. ## Importance of project management software for small businesses Unlike large businesses with dedicated project coordination teams, small businesses rely on fewer employees to manage multiple tasks and even run large, complex projects. No matter the size of your business, the scope of projects can range from straightforward to complex and from relatively small to enormous. Project management software standardizes workflows, ensuring tasks aren’t overlooked and improving efficiency without adding administrative overhead. This helps small teams stay organized and productive, even with fewer resources. Other key reasons project management software is important for small businesses are: - **Provides visibility and alignment:** Manages tasks, deadlines, and project updates in a centralized, visible place, giving everyone access to the same, up-to-date information. When individuals manage their own spreadsheets or use manual methods to track their work, there is a lack of consistency and visibility. This leads to errors, misaligned priorities, and delayed decision-making, as managers struggle to get a clear view of what’s happening across different tasks and projects. - **Optimizes resource allocation:** Provides a clear overview of available resources, such as team members, budget, and tools. It assigns tasks based on availability and skills, preventing overloading and under-using resources. The software tracks resource usage in real time, helping managers adjust workloads and reallocate resources as needed to maintain efficiency and prevent bottlenecks. - **Supports flexibility:** Offers customizable workflows, allowing small businesses to adapt processes to fit their unique needs. Teams can modify task priorities, timelines, and responsibilities as projects evolve. Automation features, such as task reminders and status updates, reduce the drag of repetitive tasks. This flexibility helps the team adjust to changing project demands without disrupting progress. - **Keeps project on budget:** Offers tools to set financial limits, track spending, and manage resources. The tool provides real-time visibility into expenses and compares them with initial budgets, alerting teams when costs exceed expectations. Centralizing financial data allows businesses to forecast future costs, avoid unexpected expenses, and maintain better control over project finances. Small businesses need to be nimble and flexible, which often means spinning up projects quickly. By providing a PM system where teams can collaborate, communicate, and manage their work, team members, even from different locations and time zones, can access the same information, stay updated on project progress, and contribute without the need for constant check-ins or lengthy email threads. Essentially, project managers can spend less time herding cats and more time leading the team when supported by PM software. ## Key features to look for in project management software for small businesses Project management software includes features that facilitate project planning, organizing, and tracking. We asked users to rate, on a scale of “low importance” to “critical”, how important different features are for project management software. The features listed below are those that the highest percentage of reviewers rated as “highly important” or “critical” over the past two years as of Sept. 27, 2024. ### Task tracking and management Allows users to break down projects into individual tasks, assign them to team members, set deadlines, and prioritize work. The software provides an overview of each task's progress, promoting accountability. Real-time updates help users monitor workloads, adjust timelines, and reassign tasks if needed, keeping the project on schedule. 91% of software reviewers rate this feature as highly important. ### Project planning and scheduling Helps users map the project's entire timeline, from start to finish by defining goals, setting deadlines, assigning tasks, and establishing dependencies. Visual tools such as calendars and kanban boards provide a clear view of milestones and deadlines. 90% of software reviewers find this feature highly important. ### Collaboration tools Allows team members to share information, files, and updates in a unified platform. It includes tools such as real-time chat, file sharing, and commenting and notes that keep communication organized and accessible to all stakeholders. These tools help everyone be on the same page, promote faster decision-making, and reduce the need for lengthy email chains or meetings. 79% of software reviewers find this feature highly important. ## How to choose the right project management software for your small team When choosing a project management solution for your small business, it's important to carefully evaluate a variety of options. Taking the time to assess each tool ensures you select one that meets your needs, such as it supports the number of users and projects you have within your budget, giving you confidence in the solution you ultimately choose. ### 1\. Assessing your business needs Ask yourself and your team: What are the key project management challenges that you face? How large is the team? What features are must-haves? What are the business growth plans? Having answers to these questions will help you understand your key pain points, such as task management, collaboration, or resource allocation. You’ll know which features to look for and how many users the tool should support. This process will help see what your business requires so that you can pick the right tool that supports your business growth. ### 2\. Evaluate your budget As a small business, you can avoid overspending on tools with features that may not be necessary or scalable by conducting a thorough budget evaluation. It also helps in choosing a cost-effective option that meets the business’s needs while leaving room for other essential expenses. A clear budget assessment allows for comparing pricing plans, understanding long-term costs (such as subscriptions or upgrades), and ensuring the software aligns with the business's financial capabilities. ### 3\. Check user-friendliness The tool you invest in should be straightforward for your team to adopt and use. A tool that's too complex or unintuitive can slow down productivity, require extensive training, and create frustration among employees. User-friendly software helps teams learn the system, manage tasks efficiently, and collaborate without a steep learning curve. An accessible and straightforward system helps avoid wasting time and resources on troubleshooting or underutilization. ## Tips for implementing project management software When it comes to software implementation, having a clear plan and approach is essential for a smooth transition and maximizing the tool's benefits. These tips can help you plan a successful project management software implementation at your small business: ### 1\. Train your team Proper training is needed so your team can use the project management software effectively. Offer hands-on training sessions and provide resources such as guides or videos to help them learn the tool's features. Equipping your team with the right knowledge can help avoid confusion, reduce errors, and promote smooth adoption of the software across all users. ### 2\. Integrate with existing processes To get the most out of your project management software, verify that it integrates with your existing processes. Align the tool with your current workflows, communication methods, and reporting systems to minimize disruption. Customizing the features of the tool to fit your business model can enhance productivity rather than create additional complexity. ### 3\. Measure success To gauge the effectiveness of your project management software, establish clear metrics for success from the beginning. Track key performance indicators (KPIs) such as task completion rates, project timelines, and resource usage. Regularly review these metrics to see if the tool is improving efficiency and achieving the intended goals, making adjustments as needed for continuous improvement. ## The future of project management for small businesses ### Advancement of artificial intelligence (AI) and automation AI and automation are becoming a key part of project management as they simplify repetitive tasks, such as scheduling, resource allocation, and progress tracking. For small businesses, AI-driven project management tools offer data-driven insights, allowing more informed decision-making and predictive analytics to foresee potential challenges. Automation also reduces manual effort, giving teams more time to focus on strategic work. As AI becomes more accessible, small businesses can use these tools to level the playing field with larger competitors, improving productivity and efficiency. They can integrate AI to handle everyday processes which will allow project managers to concentrate on creativity, innovation, and problem-solving. Check out [More Than Half of Project Managers Find AI-Powered Software Benefits in Three Key Ways](https://www.capterra.com/resources/more-than-half-of-project-managers-find-artificial-intelligence-powered-software-benefits-in-three-key-ways/) to learn what our latest project management research says about how PMs are using AI today for risk management, task automation, and more. ### Shift towards remote work With remote and hybrid teams becoming the norm, project management tools must integrate features such as real-time collaboration, video conferencing, and cloud-based file sharing. These tools help manage teams and tasks across different locations and time zones. For small businesses, this trend allows access to a global talent pool while reducing overhead costs. Effective remote work integration requires clear communication, transparency, and tools that support flexibility. Moving forward, project management solutions will focus heavily on keeping remote teams aligned and productive through enhanced digital collaboration. ### Sustainability-focused projects on the rise Sustainability is becoming a core focus in project management, as businesses are increasingly held accountable for their environmental and social impact. Small businesses can integrate sustainability into their projects by prioritizing eco-friendly practices, reducing waste, and using resources efficiently. Project management tools now offer features that track sustainability metrics, such as carbon footprints or energy consumption. Adopting sustainable practices not only helps meet regulatory requirements but also appeals to eco-conscious consumers and partners. For small businesses, managing projects with sustainability in mind can strengthen brand reputation, reduce costs, and promote long-term growth, all while contributing positively to environmental goals. ### Change management is challenging but necessary Since the project management profession is constantly evolving with the upcoming trends, small businesses need to equip themselves with effective change management strategies to prepare for these changes. Implementing new technologies, processes, or business models requires careful planning and communication to minimize disruption. Small businesses often face resistance when introducing change, so project managers need to guide teams through transitions by offering support, training, and clear communication. Change management strategies ensure that new tools or workflows are successfully adopted and understood. As the pace of change accelerates, businesses that master change management will be better positioned to stay agile, foster innovation, and continuously improve their project outcomes. Check out our deep dive into how project managers drive successful change initiatives for small to midsize businesses (SMBs), [Don't Try To Transform Your Business Without a Project Manager: Here's Why](https://www.capterra.com/resources/do-not-try-a-business-transformation-without-a-project-manager-here-is-why/). ## What does project management for small business cost? Pricing for project management software for small businesses typically range from free to $30/ per user, per month for basic functionality. For more advanced features, such as automations and document storage, price averages can range from up to $45 to $70. Monthly, flat rate pricing models average up to $500 for basic functionality, and increase based on capabilities and other factors. Here's a comparison of current pricing available for popular PM tools. “Basic” includes core features of the product, such as task management and project tracking. “Premium” and “Advanced” generally have basic features plus premium features, such as customization and support for large teams or enterprises. Vendor Pricing model Free version Free trial Basic Premium Advanced **Asana** Subscription /mo Yes Yes $11 - $550 $1,274 - $2,499 $2,524+ **Trello** Subscription /mo Yes Yes $10 - $500 $893 - $1,750 $1,768+ **ClickUp** Subscription /mo Yes Yes $7 - $350 $612 - $1,200 $1,212+ **Note:** Only products with publicly available pricing information were included in this comparison table. We summarized publicly available pricing sources including vendor websites as of November 2023 beginning with the lowest monthly pricing (not including annual discounts) for packages that include the core functionality for this software category. As always, your company’s specific needs may differ, and final pricing will vary. ## What is the difference between project management for small and large businesses? The difference between project management for small and large businesses comes down to scale, resources, and complexity. For small businesses, project management is typically more hands-on, focusing on immediate, tangible goals with fewer layers of complexity. Limited resources mean teams need to stay flexible, often juggling multiple roles, making agility a key strength. In contrast, large businesses operate on a grander scale. Projects span multiple departments and often require a more formalized approach with dedicated project managers. These businesses have the luxury of more resources, but that also means navigating more bureaucracy and rigid processes. While small businesses thrive on adaptability, large enterprises focus on structure and efficiency. ## Common project management pitfalls small businesses need to avoid Mistakes in project management, especially for those new to the processes, are common. However, with the right preparation, small businesses can avoid these challenges. Below are some key project management pitfalls that teams should be ready to tackle head-on. ### Lack of clear objectives Without clearly defined project goals, teams can lose focus and direction, resulting in wasted time and resources. Lack of clear objectives can lead to confusion about deliverables, misalignment with business goals, and overall project failure. A project management tool provides a centralized platform where clear objectives and milestones can be set, tracked, and communicated to the entire team. Features such as task assignment, progress tracking, and goal visualization (such as Gantt charts) help keep everyone aligned with the project’s purpose, reducing ambiguity and keeping the team focused on achieving well-defined outcomes. ### Inconsistent use of tools Inconsistent use of PM tools across a team creates confusion, communication gaps, and inefficiencies. When some team members fail to fully adopt the tool, project updates and important information may get lost in emails or informal channels, leading to missed deadlines and miscommunication. A properly implemented PM tool keeps team members working within the same framework for task management, communication, and reporting. Offering a single platform for collaboration, document sharing, and progress tracking via PM tools standardizes workflows, making it easier for teams to stay coordinated and accountable throughout the project. ### Overloading the team Overloading a team with too many tasks or unrealistic deadlines can lead to burnout, poor performance, and decreased morale. It’s a common pitfall when managers lack visibility into team capacity and workload distribution. A PM tool helps prevent this by offering resource management features, which allow managers to track workloads and balance task assignments based on team capacity. It provides insights into how much each team member is handling, allowing for adjustments to avoid overburdening anyone. This promotes a more sustainable workflow, increases productivity, and improves overall project performance without overextending team resources. ### Failing to prioritize Failing to prioritize tasks can cause confusion, with teams focusing on less important tasks while critical deadlines slip. This pitfall leads to inefficiencies and delays, as resources are misdirected. A PM tool can help avoid this by offering features such as task prioritization and dependency tracking. Managers can set clear priorities for tasks, helping teams focus on what’s most urgent or impactful. Tools such as Kanban boards or Gantt charts visually display task importance and order, making it easy for teams to see what needs immediate attention and preventing less critical work from derailing progress. ## Frequently asked questions What is the most widely-used project management software for small businesses? When it comes to the most widely-used project management software for small businesses, tools like [Jira](https://www.capterra.com/p/19319/JIRA/), [Notion](https://www.capterra.com/p/186596/Notion/), and [monday.com](https://www.capterra.com/p/147657/monday-com/) stand out. These platforms have had the most user reviews with high overall ratings submitted by small businesses, indicating their popularity and widespread use. Jira is ideal for agile project management, monday.com provides highly-rated task management features, and Notion is highly-rated for project planning and scheduling. Be sure to document your specific needs and then demo multiple options to find the best fit for your requirements. The “most widely used” PM tools were identified based on products having the highest number of user reviews from small businesses (1 - 200 employees) from October 2022 - October 2024, and have a minimum average overall rating of 4.0. What is the best project management software for small businesses? The best project management software for small businesses depends on your specific needs, but tools like [Notion](https://www.capterra.com/p/186596/Notion/), [Jira](https://www.capterra.com/p/19319/JIRA/), and [monday.com](https://www.capterra.com/p/147657/monday-com/) are highly-rated among businesses with 200 and fewer employees, and are featured in [Capterra's Shortlist of PM Software.](https://www.capterra.com/project-management-software/shortlist/) It’s crucial to thoroughly evaluate your options—consider top-rated features such as task management and project planning/scheduling to verify the tool fits your team’s workflow. Take time to test a few systems to see which works best for your projects and budget. Does a small business need a project manager? For a small business, a project manager brings leadership, structure and focus, ensuring that deadlines are met, resources are used efficiently, and projects stay on track. They coordinate efforts, manage risks, and keep communication clear. Even if your projects are smaller in scale, a PM can help prevent costly mistakes and improve productivity. If hiring a full-time project manager isn't feasible, consider part-time or outsourced options to get the benefits without stretching your budget. [Olivia Montgomery, PMP](https://www.capterra.com/resources/author/omontgomery/) Olivia Montgomery is an associate principal analyst at Capterra, covering program and project management with a focus on the strategic alignment of IT and operations to optimize digital transformation. Drawing from her experience as a former IT PMO leader and her background in humanities studies, Olivia delivers data-driven insights that empower business leaders to drive business growth through projects. Olivia’s research and analysis is informed by nearly 200,000 authentic user reviews on... [Lindsay Page](https://www.capterra.com/resources/author/lindsay-page/) Lindsay Page is an editor at Capterra. She specializes in editing data-driven research and tech trends reports for small to midsize businesses. She has more than a decade of experience writing and editing for a variety of industries, with particular expertise in cybersecurity, corporate and securities regulation, and finance. When not editing, Lindsay can be found reading a mystery novel, spending time with her family, and playing competitive tennis. Lots and lots of tennis. Related reading Best rated products on this list - [ Jira](#21baee7f-1996-4d76-9942-a6d200b4bc5b) - [ monday.com](#c7f00a1b-c5c0-4be8-8c9b-a6d200b37696) - [ Smartsheet](#f15c523f-bf6e-40da-9338-a6d200b696d4) - [ Asana](#e3d6d43b-3d5e-4498-9672-a6d200b2bfa3) - [ Nifty](#6f5bf50a-7c74-459f-b631-a881007237c4) - [ Trello](#5a30a122-8a98-4b5d-89bc-a6d200b72eb5) - [ Basecamp](#a168d38d-b160-4ae4-a82a-a6d200b2d5bd) - [ Miro](#3c3fe58b-8e41-4462-81ee-aa62006b5e07) - [ ClickUp](#caf33a5b-ccd6-4653-9900-a705005458b7) - [ Notion](#e7b8f7ee-43d5-409a-90e8-a6d200b7e1c5) Talk to a Capterra advisor for free and get results within 15 minutes.