# 9 Best Free Payroll Software 2026 | Capterra > Learn about and compare the 9 best free Payroll software in 2026. Understand the pros and cons and cost of each tool to narrow your choices. Source: https://www.capterra.com/payroll-software/s/free --- # Best Free Payroll Software in 2025 Last updated on November 19, 2025 Written by [Brian Westfall](https://www.capterra.com/resources/author/bwestfall/) Writer Edited by [Caroline Rousseau](https://www.capterra.com/resources/author/caroline-rousseau/) Editor Every small business has to pay their employees, yet many may not have the budget to afford a payroll service provider. Free payroll software can help by giving businesses a platform to pay all their employees accurately and efficiently, without adding cost. Available as either forever free or free trial versions, these solutions offer basic functionality to process payroll runs and generate payroll reports. To help you find the right payroll software with either a free plan or free trial, we analyzed over 12,000 verified user reviews and 304 products to identify the most important features, benefits, and limitations of free solutions.[\[1\]](#footnotes) ## 9 best free or free trial payroll software [ Gusto ](#42ee393d-0695-4c41-b194-a6d200b44a29) Highly rated for W-2 Preparation 4.6 (4201) [ Patriot Software ](#532c9341-4fdb-41c8-a168-a6d200b595c1) Highest rated 4.8 (3935) [ TriNet HR Plus ](#57f4719f-820d-4705-8074-a6d200b7a22f) Highly rated for Functionality 4.2 (823) [ Payfit ](#83c05c71-49d4-4c21-a061-a7690080979c) Highly rated for Payroll Reporting 4.5 (51) [ OnPay ](#222b240f-8294-401b-9dfa-a7ed00810a75) Highly rated for Customer Support 4.8 (464) [ Square Payroll ](#b52ef9a3-dcef-4143-b06b-a6d200b7fdea) Highly rated for Ease of Use 4.7 (621) [ QuickBooks Payroll ](#11f2f83f-4ff3-45ef-8aa6-9d297d6fc35e) Highly rated for Direct Deposit 4.5 (982) [ Workforce.com ](#58d1ee08-1307-4c79-9c46-eaff1c9724de) Highly rated for Value for Money 4.7 (41) [ Paychex Flex ](#8e6823ad-dfd1-457e-b4e0-a6d200b5a51b) Highly rated for Tax Compliance 4.2 (1797) [Explore our full Payroll solutions](https://www.capterra.com/payroll-software/) ### How we picked the software on this list All the tools listed below are featured in the [2024 Capterra Shortlist for Payroll](https://www.capterra.com/payroll-software/shortlist/). To qualify, each tool offers either a forever free plan or free trial, at least 20 user reviews in the past two years as of November 2024, and an overall rating of 4 and above. Preference is given to products that are always free over those simply offering a free trial. Our analysis of thousands of user reviews highlights key insights about user experiences with these platforms, offering valuable feedback on functionality, ease of use, customer support, and value for money. * * * [4.8 (3935)](https://www.capterra.com/p/116050/Patriot-Software/reviews/) Highest rated Highest rated Starting Price: $17.00 Flat Rate, Per Month Free Trial Free Version Top rated feature: Tax Compliance Based on 301 reviews User rating: TY 85% of reviewers rated it 5 stars Patriot Payroll has been built to handle the needs of small businesses with 1–500 employees., with this tool offering unlimited pay runs, customizable deductions, and integrated tax filing. Patriot Payroll has been designed with compliance in mind with features like printable W-2s and automated 1099 filings. Its intuitive design and mobile-friendly interface help users manage their payroll.  Patriot Payroll is the top-rated payroll tool that has a free plan. Features Features reviewers most value **Payroll management** Reviewers appreciate Patriot Payroll's payroll management capabilities, giving that feature a rating of 4.5 out of 5. They report that it ensures accurate salary processing and simplifies tax compliance. Users highlight the ease of adding, terminating, and adjusting employee details, as well as the ability to manage payroll from a smartphone app. However, some users wish for more automation and a modernized interface for viewing payroll information. **Tax compliance** Reviewers indicate that Patriot Payroll's tax compliance capabilities are valuable for ensuring accurate and timely tax filings; they give the feature a rating of 4.3 out of 5. They appreciate the software's ability to handle federal and state tax forms, reducing the risk of penalties and legal issues. Users find the reporting options helpful and the process straightforward. However, some users mention occasional errors and the need for better communication about certain services, such as mailing W-2s and 1099s. **Direct deposit** Reviewers give this feature a rating of 4.3 out of 5. Users report that Patriot Payroll's direct deposit feature is convenient and secure, allowing for seamless payment processing. They appreciate the ability to set up multiple bank accounts and the clear instructions provided. Reviewers highlight the time saved compared to issuing paper checks and the reliability of timely deposits. However, some users express a desire for faster processing times and next-day deposit options. Pros & Cons AL Abigail L. Public Relations and Communications, Self-employed Used the software for: 1-2 years "Patriot is the best tool I've found that makes it easy for a small-business owner (solopreneur) as an S-Corp to run payroll and manage everything seamlessly without overpaying. If I have questions, their team is a simple chat or phone call away." TF Teresa F. Computer Software, 1-10 employees Used the software for: Less than 6 months "Our contractors previously lacked portal access to review their payment history, so this feature has improved transparency and reduced administrative requests." TF Teresa F. Computer Software, 1-10 employees Used the software for: Less than 6 months "The main limitation is that support is not available 24/7, though this has not created operational issues for our team. If a question comes up over the weekend, you must wait until normal business hours." JF Jody F. Transportation/Trucking/Railroad, 1-10 employees Used the software for: 1-2 years "The only thing I don't like is when I am doing payroll and if I want to make a wage change for someone, I have to start my payroll all over. " Pricing Users can begin using Patriot Payroll with a 30-day trial that grants them full access to the tool’s payroll management features. For small businesses ready to take control of payroll, the Basic Payroll Plan kicks off at $17 per month, plus $4 per employee. Users can also go for the Full Service Plan, priced at $37 per month (plus $4 per employee), to handle federal, state, and local tax filings. [Learn more about Patriot Software pricing plans](https://www.capterra.com/p/116050/Patriot-Software/pricing/) Integrations **Popular Integrations** - **QuickBooks Online Advanced** is an accounting tool that integrates with Patriot Payroll to help users streamline financial reporting by linking payroll data. - **Vestwell** is a modern savings platform that integrates with Patriot Payroll to automate and simplify retirement plan contributions. - **Plaid** is a financial integration tool that integrates with Patriot Payroll to help users transfer data between payroll systems and banks securely and accurately, speeding up payroll processing. [Learn more about Patriot Software](https://www.capterra.com/p/116050/Patriot-Software/) * * * [### Workforce.com](https://www.capterra.com/p/230067/Workforcecom/) [4.7 (41)](https://www.capterra.com/p/230067/Workforcecom/reviews/) Highly rated for Value for Money Highly rated for Value for Money [View Profile](https://www.capterra.com/p/230067/Workforcecom/) Starting Price: Not provided by vendor Free Trial Free Version Top rated feature: Payroll Management Based on 5 reviews User rating: JH MR 80% of reviewers rated it 5 stars Workforce.com received the highest rating for value for money and has been designed specifically for payroll and management of shift-based teams. Users can create schedules and forecast labor needs using AI, track employee attendance in real time, access all this information via their mobile devices, and then process payroll based on the shifts worked. Features Features reviewers most value **Timesheet management** Reviewers appreciate Workforce.com's timesheet management capabilities, giving it a feature rating of 4.3 out of 5. They highlight the convenience of having all information, including sick days, lates, and vacations, in one place. Users report that going digital with Workforce.com has eliminated the hassle of paper timesheets. They find it easy to track and approve timesheets daily, which helps them stay organized and on top of their tasks. They also mention that the system is user-friendly once everyone is logged in, making it easier to manage breaks and schedules. **Employee scheduling** Reviewers indicate that Workforce.com's employee scheduling aspect is highly valuable; they rate this feature 4.2 out of 5. They find it helpful to keep track of daily, weekly, and monthly shifts in one place. Users appreciate the detailed options and templates that make scheduling easier and more efficient. They also mention the ability to assign staff to different locations and the user-friendly interface, which simplifies the scheduling process. They say it is particularly useful for preparing contracts and handling emergencies in a 24/7 unit. **Payroll management** Reviewers highlight Workforce.com's payroll management capabilities, rating the feature 4.2 out of 5. They report that the system ensures accurate payment for hours worked and simplifies the payroll process. Users appreciate the ability to automate timesheet reports for their payroll company, reducing the time spent on payroll tasks. They also mention the ease of approving times daily and the clarity of timecards received. Although some wish for better organization of Excel sheets, they find the overall payroll management effective and reliable. Pros & Cons AM Alec M. Construction, 11-50 employees Used the software for: 6-12 months "Workforce.com is user-friendly for both our team members and admins." DR Deb R. Hospital & Health Care, 51-200 employees Used the software for: 6-12 months "Definite learning curve getting every department, role, etc set up, but end product worth the effort. " GC G.T. C. Health, Wellness and Fitness, 201-500 employees Used the software for: 1-2 years "It is sometimes difficult to figure out which component that I need to access to review staff compliance with their own schedule to ensure they are not working hours outside of what they are scheduled." CF Christina F. Veterinary, 11-50 employees Used the software for: Less than 6 months "Integration didn't really benefit the clinic due to us not going with quick book i cloud version vs. desktop version." Pricing SMB owners can begin their journey with Workforce.com with a 14-day free trial that gives complete access to the platform’s payroll management features. The platform offers users a personalized consultation and free demo to see how it can help their business. SMBs can benefit from the custom pricing plans available. They only pay for the features they need, avoiding unnecessary costs. Integrations **Popular Integrations** - **Gusto** is a payroll platform that integrates smoothly with Workforce.com to help with accurate pay runs and automated tax filings. - **Paychex Flex** is an all-in-one HR solution that integrates with Workforce.com to help users manage taxes and process benefits faster. - **Workday HCM** is an HR suite that connects with Workforce.com and aligns workforce scheduling with HR operations to improve how users manage employees. [Learn more about Workforce.com](https://www.capterra.com/p/230067/Workforcecom/) * * * [### Square Payroll](https://www.capterra.com/p/170266/Square-Payroll/) [4.7 (621)](https://www.capterra.com/p/170266/Square-Payroll/reviews/) Highly rated for Ease of Use Highly rated for Ease of Use [View Profile](https://www.capterra.com/p/170266/Square-Payroll/) Starting Price: $35.00 Other, Per Month Free Trial Free Version Top rated feature: Tax Compliance Based on 21 reviews User rating: RP 74% of reviewers rated it 5 stars Square Payroll is designed for small businesses and contractors to handle automated tax filings, direct deposits, and compliance tracking, freeing users from payroll headaches. Based on our analysis of verified user reviews, Square Payroll is highly rated for its ease of use and could be a good fit for those looking for straightforward, frustration-free payroll management. Features Features reviewers most value **Direct deposit** Reviewers give this feature a rating of 4.5 out of 5. They appreciate Square Payroll's direct deposit capability for its ease of use and efficiency. They find it simplifies paying employees, eliminates the need for printed checks, and ensures timely deposits. Users report that it adds flexibility and professionalism to their company, and they value the ability to track payroll expenses digitally. Some users mention occasional delays in deposits, but overall, they highlight the seamless and streamlined process of paying employees directly into their bank accounts with Square Payroll. **Tax compliance** Reviews give this feature a rating of 4.5 out of 5. They indicate that Square Payroll's Tax Compliance aspect is highly valuable for managing state and federal taxes. They appreciate that Square handles all payroll tax filings and provides necessary reports, reducing the burden of paperwork. Users report that it keeps them on time with tax payments and ensures all forms are in one place. They find it easy to use and stress-free, as Square takes care of the entire tax compliance process, allowing them to focus on their business. Pros & Cons ES Emily S. Retail, 11-50 employees Used the software for: 2+ years "I like that staff can clock in and clock out for their shifts with Square Payroll, their tips are automatically added to their paycheck along with commission, and I receive test messages when a payroll run is about to happen so I can double check it." CC Carolyn Black-Coffey C. Consumer Services, 1-10 employees Used the software for: 1-2 years "Square has been immeasurably helpful with getting and keeping me organized in regard to payroll." CC Carolyn Black-Coffey C. Consumer Services, 1-10 employees Used the software for: 1-2 years "The transition was harder for me, as my former payroll company had a more manual system, and the formatting process was harder for me to understand than Square." Bb Blake b. Retail, 11-50 employees Used the software for: 1-2 years "At first it was a little hard to get used too." Pricing Business leaders can start with a 30-day free trial and see how it impacts the payroll process. After that, they can access its Full-Service Payroll plan for$35 per month, plus $6 per employee. Gig-based businesses can choose the Contractor-Only Payroll plan at only $6 per contractor per month. [Learn more about Square Payroll pricing plans](https://www.capterra.com/p/170266/Square-Payroll/pricing/) Integrations **Popular Integrations** - **QuickBooks Time** is an online time tracker that integrates with Square Payroll to help SMB leaders track employee hours and feed data directly into payroll for accurate calculations. - **Square Point of Sale** is a POS system that syncs sales data with Square Payroll, ensuring employees are paid correctly and on time. - **When I Work** is an employee scheduler that integrates with Square Payroll to simplify scheduling while perfectly aligning hours worked with payroll. [Learn more about Square Payroll](https://www.capterra.com/p/170266/Square-Payroll/) * * * [### OnPay](https://www.capterra.com/p/167109/OnPay/) [4.8 (464)](https://www.capterra.com/p/167109/OnPay/reviews/) Highly rated for Customer Support Highly rated for Customer Support [View Profile](https://www.capterra.com/p/167109/OnPay/) Starting Price: $49.00 Per User, Per Month Free Trial Free Version Top rated feature: Tax Compliance Based on 62 reviews User rating: JC 89% of reviewers rated it 5 stars As per our analysis of verified user reviews, OnPay is highly rated for reliability and best customer support. Small and midsize business owners may find OnPay fit for its easy way to manage payroll, unlimited pay runs, tax compliance support, and a user-friendly employee self-service portal. Our verified users praise its responsive and knowledgeable award-winning customer support available via phone, chat, FAQs, forums, live chat, and email. Features Features reviewers most value **Tax compliance** Reviewers appreciate OnPay's tax compliance capabilities, giving it a rating of 4.3 out of 5. They report that OnPay keeps them up to date with tax laws and changes, ensuring timely and accurate tax payments. Users highlight the helpful customer service and the relief from dealing with tax issues themselves. They find that OnPay handles state and federal matters efficiently, reducing stress and liability. Although there have been occasional non-compliance issues, reviewers indicate that OnPay resolves them quickly. **Payroll management** Reviewers give this feature a rating of 4 out of 5. They report that OnPay's payroll management saves them significant time and effort. They appreciate the ease of running payroll, tracking expenses, and accessing payroll information. Reviewers indicate that OnPay's customizable options and user-friendly interface make managing payroll straightforward. They find the self-service access for employees valuable and note the efficient customer service. Users also highlight the integration with QuickBooks Online and the ability to manage everything from a single dashboard. **W-2 preparation** Reviewers appreciate OnPay's W-2 preparation capabilities, giving it a rating of 4 out of 5. They report that OnPay handles the preparation, storage, and distribution of W-2 forms efficiently, saving them time and effort. Users like the option to print or mail forms directly from OnPay and find the process easy and reliable. They highlight the timely availability of W-2s and the peace of mind it provides. Reviewers also mention the cost savings and the convenience of having downloadable W-2s without additional charges. Pros & Cons MS Marcus S. Construction, 11-50 employees Used the software for: 6-12 months "It supports unlimited monthly pay runs for W-2 employees and 1099 contractors, handles multi-state payroll, direct deposit/check/debit card payments." MS Marcus S. Construction, 11-50 employees Used the software for: 6-12 months "Overall, it worked for us with the transparent pricing and predictable costs." CR Cory R. Transportation/Trucking/Railroad, 501-1,000 employees Used the software for: 6-12 months "The software does not have built-in time tracking or scheduling tools, requiring users to rely on external integrations." OD Olga D. Health, Wellness and Fitness, Self-employed Used the software for: I used a free trial "Not being able to set date of payroll check to be sooner to when I ran payroll l. I wish I could make the date of check closer." Pricing OnPay’s pricing is straightforward. Users wanting to explore the platform without risk or commitment can dive in headfirst with a 30-day free trial. From there, they can choose the basic package at $40 per month, plus $6 per employee. This all-inclusive plan covers unlimited pay runs, tax filings in all 50 states, and robust HR tools. [Learn more about OnPay pricing plans](https://www.capterra.com/p/167109/OnPay/pricing/) Integrations **Popular Integrations** - **QuickBooks Online** is an accounting tool that integrates with OnPay to help businesses automate taxes and process payroll data.  - **QuickBooks Time** is a time tracking tool that integrates with OnPay to help business managers track hours worked, ensuring the payroll is accurate to the last minute. - **Xero** is an online accounting software that integrates with OnPay to simplify accounting tasks by integrating payroll data into financial reports. [Learn more about OnPay](https://www.capterra.com/p/167109/OnPay/) * * * [### TriNet HR Plus](https://www.capterra.com/p/133019/Zenefits/) [4.2 (823)](https://www.capterra.com/p/133019/Zenefits/reviews/) Highly rated for Functionality Highly rated for Functionality [View Profile](https://www.capterra.com/p/133019/Zenefits/) Starting Price: Not provided by vendor Free Trial Free Version Top rated feature: W-2 Preparation Based on 14 reviews User rating: RM 56% of reviewers rated it 5 stars TriNet Zenefits is an all-in-one HR platform that handles everything from payroll and benefits to compliance and employee engagement. Users prefer TriNet Zenefits for its features like automated onboarding, time tracking, and benefits management, through its sleek mobile app. With this automation, businesses can reduce administrative burdens and free up time while fostering a positive employee experience. The result is reduced errors, better employee retention, and a more organized workplace. An analysis of verified reviews highlights its high rating for its unrivaled functionality. Features Features reviewers most value **Onboarding** Reviewers appreciate TriNet Zenefits' onboarding capabilities, rating them 4.8 out of 5. They find it very easy to use and intuitive, making it a breeze to onboard new team members. Users report that it helps keep candidate documents organized, which was especially helpful during remote hiring periods. They also highlight the integration with hiring software and value having everything in one place for ease of use. **Vacation/leave tracking** Reviewers indicate that TriNet Zenefits' vacation/leave tracking capabilities are very helpful; they give them a rating of 4.8 out of 5. They say it eliminates human error and saves time by tracking time off and remaining hours accurately. Users report that it is dependable and easy to use on both desktop and mobile app, making it simple to keep track of their time off. **Direct deposit** Reviewers give this feature a 4.8 out of 5 rating. Users report that TriNet Zenefits' direct deposit capabilities significantly reduce time and effort. They find it easy to set up and manage accounts and appreciate that it always notifies them when they get paid. Reviewers indicate that the direct deposit is always on time and accurate, making it an easy way to pay all employees. Pros & Cons AG Annie G. Accounting, 201-500 employees Used the software for: 2+ years "It is so helpful to have one platform that centralizes HR, payroll and benefit under one system." EW Elizabeth W. Government Relations, 11-50 employees Used the software for: 1-2 years "Great customer service that can answer very complex questions but you pay for it in the price." DP David P. Retail, 201-500 employees Used the software for: 1-2 years "Too many to list, but let's try: super slow for both processing payroll and just retrieving / entering employee data; insane wait times for customer support (45 minutes was standard, but occasionally we would hold for 2-3 hours, and I wish I were exaggerating); glitchy systems that were as far from intuitive as possible; and for us, the final straw was the Friday that I received emails from our 250 employees who didn't get paid, because Zenefits had hired a new payroll processor on their end, and that person missed a step that triggered all the Direct Deposits, so I spent an entire day on the phone with various people trying to get it resolved. " Aroob A. Computer Software, 11-50 employees Used the software for: Less than 6 months "Sometimes the performance of the app is not very fast, the system glitches and loads slower." Pricing TriNet Zenefits caters to businesses of all sizes starting with a free demo and trial to test the platform’s payroll management functionalities. From as low as $8 per employee per month, users can get basic HR features like onboarding and scheduling. Additional plans costing $14 and above per employee per month, add performance, compensation management, engagement tools, and well-being programs. Integrations **Popular Integrations** - **Slack** is a communication tool that integrates with TriNet Zenefits to bring HR updates into real-time communication channels for better team collaboration. - **Salesforce Sales Cloud** is a customer relationship management (CRM) platform that integrates with TriNet Zenefits, helps track team performance, and aligns it with business goals. - **Google Workspace** is a collection of cloud computing, productivity, and collaboration tools that integrate with TriNet Zenefits helping SMBs to connect and collaborate. [Learn more about TriNet HR Plus](https://www.capterra.com/p/133019/Zenefits/) * * * [### QuickBooks Payroll](https://www.capterra.com/p/174981/QuickBooks/) [4.5 (982)](https://www.capterra.com/p/174981/QuickBooks/reviews/) Highly rated for Direct Deposit Highly rated for Direct Deposit [View Profile](https://www.capterra.com/p/174981/QuickBooks/) Starting Price: $3.50 Flat Rate, Per Month Free Trial Free Version Top rated feature: Direct Deposit Based on 154 reviews User rating: ca 68% of reviewers rated it 5 stars QuickBooks Payroll provides payroll solutions to small businesses. Tax calculations and withholdings are painless and automatic while filing Form 941, W-2, and 1099 is straightforward. Users usually cite that this tool combines simple integration, employee enrollment, and multiple accounts to give them greater flexibility over their finances. QuickBooks Payroll is regarded as a tool with the best direct deposit functionality in its category by verified software reviewers. Features Features reviewers most value **Online time tracking** Reviewers appreciate QuickBooks Payroll's online time tracking capabilities, giving them a rating of 4.8 out of 5. They find it easy to track working hours, which improves accuracy and saves time. Users report that employees prefer entering their time via mobile phones, and they value the ability to assign time to specific projects, making cost tracking more precise. They say it simplifies viewing weekly or daily hours and makes managing time for service calls and various locations more efficient. **Payroll management** Reviewers indicate that QuickBooks Payroll's payroll management is efficient and user-friendly; they rate it 4.5 out of 5. They appreciate its seamless integration with QuickBooks Online, which simplifies accounting. Users report that it handles payroll deductions, gross and net pay, and employer tax liabilities accurately. They find it easy to set up multiple payroll schedules, manage direct deposits, and customize employee needs. They also value the automatic calculation, filing, and payment of payroll taxes, which saves time and reduces errors. **Tax compliance** Reviewers give this feature a rating of 4.5 out of 5. They highlight QuickBooks Payroll's tax compliance capabilities as comprehensive and reliable. They appreciate the automated tax calculation, filing, and payment for state and federal taxes, which simplifies the process. Users report that the software sends reminders for tax deadlines and allows for automatic or manual filings. They find it ensures accurate deductions and compliance with tax regulations, reducing the risk of penalties. They say it keeps all tax records organized and easily accessible. Pros & Cons DM Daniel M. Construction, 1-10 employees Used the software for: 1-2 years "It works seamlessly with QuickBooks accounting software, making it easier to manage both payroll and finances in one place. And tax filing, I love that I don’t have to add all employees records one by one" JI Jess I. Construction, 51-200 employees Used the software for: 2+ years "The larger our company became we had to transition to something more substantial to handle Out of state Payrolls and Certified Payrolls. But for smaller companies - Works just fine." Alvin W. Accounting, 1-10 employees Used the software for: 2+ years "My client has had to turn of automatic payroll features because he can't afford to give Intuit his money for 6 weeks at a time." SF Sarah F. Accounting, 11-50 employees Used the software for: 2+ years "I noticed that the software doesn't calculate Simple IRA deductions as it should for pre-tax deductions and I have to manually calculate and change on each payroll." Pricing QuickBooks Payroll’s plans are all subscription-based, with monthly fees varying depending on the number of employees and features selected. The Core plan kicks things off at $85 per month, plus $6 per employee. At $115 per month (plus $6 per employee), users get access to the Core plan plus Essentials, and it packs features such as expert product support and the ability to manage bills. [Learn more about QuickBooks Payroll pricing plans](https://www.capterra.com/p/174981/QuickBooks/pricing/) Integrations **Popular Integrations** - **QuickBooks Online** is an online accounting tool that integrates with QuickBooks Payroll to provide accuracy and efficiency across the entire direct deposit ecosystem. - **Shopify** is an e-commerce platform that integrates with  QuickBooks Payroll’s capabilities to ensure SMBs include commission-based sales and bonuses in the final employee payout. It also tracks these payments for tax reporting. - **WooCommerce** is an eCommerce payment processor that integrates with QuickBooks Payroll to facilitate automatic and accurate payment processing for SMBs. [Learn more about QuickBooks Payroll](https://www.capterra.com/p/174981/QuickBooks/) * * * [### Payfit](https://www.capterra.com/p/162480/Payfit/) [4.5 (51)](https://www.capterra.com/p/162480/Payfit/reviews/) Highly rated for Payroll Reporting Highly rated for Payroll Reporting [View Profile](https://www.capterra.com/p/162480/Payfit/) Starting Price: $68.00 Per User, Per Month Free Trial Free Version Top rated feature: Payroll Management Based on 12 reviews User rating: JM FC 69% of reviewers rated it 5 stars Payfit garnered the highest marks in terms of payroll reporting in the payroll software category. Users appreciate this tool for its HR management capabilities, making it a good fit for its unified and detailed payroll reports that incorporate a breakdown of taxes, wages, benefits, and deductions. The reports themselves are highly customizable and available on demand. Features Features reviewers most value **Online time tracking** Reviewers rate this feature 4.8 out of 5; they appreciate QuickBooks Payroll's online time tracking capabilities. They find it easy to track working hours, which improves accuracy and saves time. Users report that employees prefer entering their time via mobile phones, and they value the ability to assign time to specific projects, making cost tracking more precise. They say it simplifies viewing weekly or daily hours and makes managing time for service calls and various locations more efficient. **Payroll management** Reviewers give this feature a rating of 4.5 out of 5. They indicate that QuickBooks Payroll's payroll management is efficient and user-friendly. They appreciate its seamless integration with QuickBooks Online, which simplifies accounting. Users report that it handles payroll deductions, gross and net pay, and employer tax liabilities accurately. They find it easy to set up multiple payroll schedules, manage direct deposits, and customize employee needs. They also value the automatic calculation, filing, and payment of payroll taxes, which saves time and reduces errors. **Tax compliance** Reviewers rate this feature 4.5 out of 5. They highlight QuickBooks Payroll's tax compliance capabilities as comprehensive and reliable. They appreciate the automated tax calculation, filing, and payment for state and federal taxes, which simplifies the process. Users report that the software sends reminders for tax deadlines and allows for automatic or manual filings. They find it ensures accurate deductions and compliance with tax regulations, reducing the risk of penalties. They say it keeps all tax records organized and easily accessible. Pros & Cons LB Leah B. Arts and Crafts, Self-employed Used the software for: I used a free trial "Loved using made working for the company I was so much easier an the fact I occasionally still need interaction it makes it easier to do" LB Leah B. Arts and Crafts, Self-employed Used the software for: I used a free trial "How truly easy this was to run any problems or how paid hours everything in one place" JM Jason M. Retail, 1-10 employees Used the software for: 6-12 months "Everything I blame Payfit for is its price." JM Jason M. Retail, 1-10 employees Used the software for: 6-12 months "What I liked the least, obviously, is the price." Pricing Payfit’s take on a free plan is limited: a one-month, no-commitment trial. The Light package is the lowest of the three tiers, and it goes for $6.33 per employee per month plus a $36.69 base fee. With features such as access to PayFit OpenAPI and e-signature, the Standard package is suitable for SMBs who want an upgrade to the complete payroll package. It comes in at $7.59 per employee per month and a $82.2 per month base fee. [Learn more about Payfit pricing plans](https://www.capterra.com/p/162480/Payfit/pricing/) Integrations **Popular Integrations** - **Leapsome** is a performance and employee management tool that integrates with Payfit to enable seamless syncing of employee data between the two platforms. - **Qonto** is a business banking solution that integrates with Payfit to allow small and growing teams to accurately record payroll expenses in financial reports. - **Swile** is an employee benefits management platform that integrates with Payfit to ensure meal vouchers, transport allowances, and other benefits-related deductions are automatically reflected in payroll reports. [Learn more about Payfit](https://www.capterra.com/p/162480/Payfit/) * * * [### Paychex Flex](https://www.capterra.com/p/119841/Paychex-Flex/) [4.2 (1797)](https://www.capterra.com/p/119841/Paychex-Flex/reviews/) Highly rated for Tax Compliance Highly rated for Tax Compliance [View Profile](https://www.capterra.com/p/119841/Paychex-Flex/) Starting Price: Not provided by vendor Free Trial Free Version Top rated feature: Direct Deposit Based on 273 reviews User rating: 49% of reviewers rated it 5 stars Paychex Flex is considered the best in its category for its tax compliance in payroll management. It allows users to automate payroll, generate W-2 and 1099 forms on the go, and comply with tax requirements in their entirety. Users can obtain up-to-the-minute tax data so their filings accurately reflect any changes in tax laws or rates. As for the actual taxes, Paycheck calculates them automatically, reducing the risk of errors or inconsistencies. Features Features reviewers most value **Direct deposit** Reviewers appreciate Paychex Flex's direct deposit capabilities for their convenience and reliability, rating the feature 4.5 out of 5. Users report that employees receive their paychecks on time, often even early, and can split payments into multiple accounts. They find it easy to set up and manage, with options to add or remove accounts without contacting payroll administrators. Users also highlight the security and accuracy of the system, noting it prevents errors and ensures timely payments, which is particularly valuable for remote employees. **Timesheet management** Users report that Paychex Flex's timesheet management capabilities are easy to use and efficient; they give this feature a rating of 4.3 out of 5. They find it helpful for tracking hours worked, making adjustments, and ensuring accuracy before submission. Reviewers indicate that the system allows for quick corrections of errors and provides a clear summary of submitted and unsubmitted time. They appreciate the organized layout and the ability to manage employee hours effectively. **W-2 preparation** Reviewers highlight the ease and efficiency of W-2 preparation with Paychex Flex, giving it a rating of 4.2 out of 5. They appreciate that the process is automated, timely, and accurate, with W-2s being mailed directly to employees and available online for self-service. Users report that this capability saves time and reduces the administrative burden, allowing employees to access their tax documents quickly. They also value the ability to update employee information easily and the integration with tax services for seamless filing. Pros & Cons Nicholas D. Construction, 11-50 employees Used the software for: 2+ years "It's great for users as well, as it allows us, as users, to manage retirement (401k), manage direct deposit, and even manage taxes, right from the employee login." Mai M. Hospitality, 11-50 employees Used the software for: 6-12 months "It's become the perfect option for our small businesses by automating tax data, self-service access via desktop or mobile app, and all the additional workforce management tasks." Nicholas D. Construction, 11-50 employees Used the software for: 2+ years "We don't use time clocks, as we're all salaried, so no tracking needed, but the communication features are somewhat lacking, and we do not use any to communicate with employees, rather doing so via phone calls or in-person." JL Jill L. Construction, 51-200 employees Used the software for: 1-2 years "We will be using time tracking through Paylocity and Paycheck does not offer this feature. Once you are no longer a member, you need to contact them to have paycheck stubs, W2's and any additional information printed." Pricing Paychex Flex’s three plans are all paid, and they require a user to contact the vendor for a quote. Select is the entry point, providing features such as analytics, reporting, and tax administration for W-2s. Next is the Pro package that could be a fit for SMBs wanting to upgrade for exclusive access to general ledger and garnishment payment service. [Learn more about Paychex Flex pricing plans](https://www.capterra.com/p/119841/Paychex-Flex/pricing/) Integrations **Popular Integrations** - **QuickBooks Online** is a cloud-based accounting tool that integrates with Paychex Flex to remove complexities from the payroll process and ensure teams remain tax compliant all through. - **Xero** is an accounting software that integrates with Paychex Flex to sync payroll and tax-related information into Xero’s accounting system. - **BambooHR** is an employee management platform that integrates well with Paychex Flex to help teams struggling to accurately reflect employee payroll data (salary, benefits, deductions) in payroll. [Learn more about Paychex Flex](https://www.capterra.com/p/119841/Paychex-Flex/) * * * [4.6 (4201)](https://www.capterra.com/p/131882/Gusto/reviews/) Highly rated for W-2 Preparation Highly rated for W-2 Preparation Starting Price: $49.00 Other, Per Month Free Trial Free Version Top rated feature: Payroll Management Based on 325 reviews User rating: CC 73% of reviewers rated it 5 stars Gusto is recognized for its ability to manage payroll, HR, and business administration. With Gusto, teams can automate payroll across the board, simplify health insurance and retirement benefit planning, and take full advantage of built-in employee management and onboarding tools. Users also frequently cite that Gusto’s W-2 preparation capabilities are accurate. Beyond generating W-2 forms automatically, this tool takes care of W-2 filing, distribution, and report generation way before the due date. Features Features reviewers most value **Employee profiles** Reviewers give this feature a rating of 4.8 out of 5. They appreciate Gusto's employee profiles for their ease of creation and maintenance. They say employees can quickly set up and update their own profiles, which reduces management's workload. Users report that having all employee information, including payroll, tax documentation, and benefits, in one secure place is helpful. They find the automated email invitations and the ability for employees to self-maintain their profiles valuable. They also highlight the convenience of having detailed reports and analytics readily available. **Direct deposit** Reviewers indicate Gusto's direct deposit is reliable and efficient, ensuring timely payroll processing; they give the feature a rating of 4.8 out of 5. They appreciate the ability to split payments into multiple bank accounts and the ease of updating direct deposit information. Users report that the automated notifications and reminders help manage payroll schedules effectively. They find the direct deposit feature saves time compared to issuing paper checks and enhances employee satisfaction by providing quick access to funds. Some users mention occasional issues with payment timing. **Employee database** Reviewers give this feature a rating of 4.5 out of 5. Users report that Gusto's employee database centralizes essential information, making HR tasks easier. They appreciate the secure storage of compliance documents and the automatic creation of employee profiles during onboarding. Reviewers find it easy to access and manage employee data, including payroll activities and contact information. They highlight the convenience of having all employee information in one place, which improves organization and efficiency. Some users note that the search function could be more reliable. Pros & Cons Ryan P. Design, 1-10 employees Used the software for: 1-2 years "As an employee with the employer implementing Gusto as our way to clock hours and bill labor, I found it pretty simple and straightforward, with full transparency as far as being able to view accrued hours, break time etc." JT Jarvis T. Health, Wellness and Fitness, 11-50 employees Used the software for: 2+ years "The integration between the app and the desktop version makes the login and navigation process feel completely seamless, which significantly reduces the administrative burden of managing my employment details." Hallye N. Mechanical or Industrial Engineering, 11-50 employees Used the software for: I used a free trial "Slow support, rising per-employee costs, limited customization, weaker mobile app, and advanced features locked behind higher-tier plans." Sofia L. Accounting, 1-10 employees Used the software for: 1-2 years "Gusto can get pricey depending upon the number of employees being serviced, and some employees have found it difficult to customize their withholdings." Pricing Gusto has a free trial available for SMBs, after which it offers the Simple package as an entry-level plan for simple, affordable, multi-state W-2 preparation. It goes for $40 per month, plus $6 per employee per month. An upgrade to the Plus package at $80 per month, plus $12 per employee, opens up additional features such as 1099 filing and next-day direct deposit. [Learn more about Gusto pricing plans](https://www.capterra.com/p/131882/Gusto/pricing/) Integrations **Popular Integrations** - **QuickBooks Enterprise** is an accounting and financial management platform that integrates with Gusto to enable automated data syncing between payroll and accounting. - **QuickBooks Online** is an accounting tool that integrates with Gusto to help SMBs maintain accurate, up-to-date W2-forms data. - **Vagaro** is a fitness, and salon software that integrates with Gusto to assist teams in related industries with tax holdings calculation and reporting. [Learn more about Gusto](https://www.capterra.com/p/131882/Gusto/) * * * ## Top free payroll software at a glance Vendor Highly rated Starting Price [Gusto](https://www.capterra.com/p/131882/Gusto/)[4.6 (4201)](https://www.capterra.com/p/131882/Gusto/reviews/) W-2 Preparation $49.00 Per Month [Patriot Software](https://www.capterra.com/p/116050/Patriot-Software/)[4.8 (3935)](https://www.capterra.com/p/116050/Patriot-Software/reviews/) Rated $17.00 Per Month [TriNet HR Plus](https://www.capterra.com/p/133019/Zenefits/)[4.2 (823)](https://www.capterra.com/p/133019/Zenefits/reviews/) Functionality Not provided by vendor [Learn More](https://www.capterra.com/p/133019/Zenefits/) [Payfit](https://www.capterra.com/p/162480/Payfit/)[4.5 (51)](https://www.capterra.com/p/162480/Payfit/reviews/) Payroll Reporting $68.00 Per Month [Learn More](https://www.capterra.com/p/162480/Payfit/) [OnPay](https://www.capterra.com/p/167109/OnPay/)[4.8 (464)](https://www.capterra.com/p/167109/OnPay/reviews/) Customer Support $49.00 Per Month [Learn More](https://www.capterra.com/p/167109/OnPay/) [Square Payroll](https://www.capterra.com/p/170266/Square-Payroll/)[4.7 (621)](https://www.capterra.com/p/170266/Square-Payroll/reviews/) Ease of Use $35.00 Per Month [Learn More](https://www.capterra.com/p/170266/Square-Payroll/) [QuickBooks Payroll](https://www.capterra.com/p/174981/QuickBooks/)[4.5 (982)](https://www.capterra.com/p/174981/QuickBooks/reviews/) Direct Deposit $3.50 Per Month [Learn More](https://www.capterra.com/p/174981/QuickBooks/) [Workforce.com](https://www.capterra.com/p/230067/Workforcecom/)[4.7 (41)](https://www.capterra.com/p/230067/Workforcecom/reviews/) Value for Money Not provided by vendor [Learn More](https://www.capterra.com/p/230067/Workforcecom/) [Paychex Flex](https://www.capterra.com/p/119841/Paychex-Flex/)[4.2 (1797)](https://www.capterra.com/p/119841/Paychex-Flex/reviews/) Tax Compliance Not provided by vendor [Learn More](https://www.capterra.com/p/119841/Paychex-Flex/) Explore our 595 Payroll solutions[Browse Directory](https://www.capterra.com/payroll-software/) ## Our methodology  Our independent and objective research is based on market demand signals along with analysis of our proprietary data, including product information and verified user ratings and reviews as of November 2024. To be considered for this list, products had to: - Appear in the [Capterra Shortlist for Payroll](https://www.capterra.com/payroll-software/shortlist/). - Show evidence of offering required functionality for a given software category as demonstrated by publicly available sources, such as the vendor’s website. - Offer either a forever free version or a free trial period. - In certain cases, depending on the market, we may expand the criteria for selection of products based on our market insights to ensure we’re providing the best options for buyers.  We took the highest-rated products in each of the listed parameters a product is “best for” unless that product already appeared on our list. In these cases, we feature the next highest-rated product.  In our descriptions of each featured product, we include the following details:  - **Most valued features:** Our research team analyzed verified payroll software reviews on Capterra to identify each product’s highest-rated features (among features with at least five reviews). We then summarized user sentiment using real reviews for each feature. Please note some of the highest-rated features for a given product may not be included in its free version.  - **Review excerpts selection**: Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, sentiment, topic coverage, and thematic relevance. Excerpts represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. - **Popular integrations:** We identified integrations from our internal database and selected products considered as “most popular” based on how often they were cited by users as integrating with products in the category. ## What is payroll software? [Payroll software](https://www.capterra.com/payroll-software/) automates the process of calculating employee payroll (including wages, salaries, tips, taxes, benefits, etc.), doing payroll runs, and generating payroll reports. Business owners, HR managers, and accountants all use payroll software to pay employees and maintain compliance, with help from features like payroll management, payroll reporting, and W-2 preparation. These systems typically integrate with [accounting software](https://www.capterra.com/accounting-software/), [time tracking systems](https://www.capterra.com/time-tracking-software/), and [HR software](https://www.capterra.com/human-resource-software/) to make it easier to track compensation and financial data in a single platform. ## What is free payroll software? There are two different types of free payroll software: forever free systems and free trials of paid systems. Knowing the limitations of these options can help you decide which one is best for your situation. ### Forever free options (free version with limited features) Forever free payroll software solutions give you access to basic features with no time limit or cost. You likely won’t get access to more advanced features, but you can do simple payroll management and reporting. There could be other limits in place as well, such as a cap on the number of employees you can pay at one time, the methods of payment you can use, and the amount of reports you can generate and store. Forever free payroll software is best for startups and solo entrepreneurs with simple payroll needs. With 102 forever free payroll systems on our site, there are a lot of options available if you’re looking for a payroll system that is truly zero cost. ### Free trial options (time-limited free access) As opposed to forever free payroll software, a free trial option for payroll software gives you access to all the features the payroll system has to offer for a limited time (usually 14 to 30 days). Free trials don’t have the same restrictions as forever-free systems. However, once your free trial period has ended, you either have to upgrade to a paid version or lose access to the software entirely.  If you plan on buying a payroll system, the free trial period is a great way to try out a specific product before making a purchase decision. In fact, we find that successful software buyers are 25% more likely to factor free trial periods into their final purchase decision than those who ultimately regret their software purchase.[\[2\]](#footnotes) There are 284 different payroll systems on our site with a free trial period, giving you a lot of options to try out before committing any money. ## Features included with free payroll software All payroll systems—even free ones—offer payroll management, payroll reporting, and tax compliance as core features. Any additional features are not guaranteed to be available as part of a free system. To help, here is a list of the features that typically are and are not included in free payroll software packages, along with an analysis of our user reviews to learn which features matter most to them. ### Core features available in free payroll software - **Basic payroll management**: Track employee payment details and automate payroll runs. 94% rate this feature as critical or highly important. - **Simple payroll reporting**: Generate reports on employee payroll data, including compensation and benefits details. 89% rate this feature as critical or highly important. - **Limited tax compliance**: Maintain records of tax withholding and other tax-related transactions for compliance purposes. 82% rate this feature as critical or highly important. ### Common features of free payroll software - **Self-service portal**: Gives employees their own login to be able to view and download paystubs, download their W-2, and more. 83% rate this feature as critical or highly important. - **W-2 preparation**: Automatically generate and distribute W-2/1099 tax forms to employees. 81% rate this feature as critical or highly important.  - **Time and attendance**: Track employee hours and vacation/sick leave, accounting for how they impact payroll. 72% rate this feature as critical or highly important. ### Features not typically included in free payroll software - **Direct deposit**: Automatically transfer payroll amounts to employee bank accounts. 89% rate this feature as critical or highly important. - **Compensation management**: Analyze total compensation trends and optimize compensation packages across the entire workforce. 71% rate this feature as critical or highly important.  ## Benefits of using free payroll software Even if you only have a few employees, manually calculating payroll and cutting physical paychecks for each of them is prone to errors and wastes a lot of time. More than two-thirds (68%) of the HR software buyers currently using manual methods (including for payroll) who spoke to our advisors in the past year complain of inefficiencies.[\[3\]](#footnotes) Payroll service providers can be hired to handle your payroll needs for you but may be too expensive. A major benefit of free payroll software is it offers small businesses a best-of-both-worlds option: It can not only save you money, but reduce the time and hassle with doing critical payroll tasks. Our analysis of user reviews reveals some other benefits that you can get from payroll software, even if it’s free: - **Improved payroll organization**: Features like audit trails, automated notifications, and digital storage help ensure that nothing falls through the cracks on any of your payroll processes. - **Better overall HR management**: Even if your system only does payroll, users say the digitization and organization of all that employee data sets up success for other facets of HR, like onboarding and benefits administration.  - **Fine-tuned customization**: Whether you employ full-time or part-time workers, operate across multiple countries, or have a particular bonus structure, there are payroll platforms out there customizable to your unique needs to navigate complex compliance regulations. ## What to look for in free payroll software If a payroll software system is marked as “free,” there are still a few things you should look for before implementing, like: ### Hidden costs and fees Some aspects of the payroll software may be truly free, while others carry a cost. For example, you may be able to calculate payroll and taxes for free, but there’s a cost to actually cut checks or do direct deposit of funds to employees. Similarly, there may be hidden fees associated with customer support, data migration, or system customization.  ### Region locks Payroll products are highly specific to the laws and regulations where their users do business. You’re more likely to find a free payroll system that works for your region if your vendor also operates in that region. And if you operate in multiple countries, be sure to check that your free payroll software actually offers multinational support. ### User reviews Only the people who have used a free payroll system before can tell you if it’s truly worth it. You should read verified reviews for all of the [free payroll software systems you’re considering on our site](https://www.capterra.com/payroll-software/s/free/) to learn if features work as advertised and if customer support is actually available and helpful. ## How to choose free payroll software With so many free payroll software options to choose from, how do you find the right one for your needs? Here are our recommendations as you approach this decision: ### 1\. Assess your basic payroll needs Do you only have salaried employees, or do you hire contractors as well? What is your bonus and tax structure? How are wages delivered to your workers? Understanding the makeup of your workforce and their payroll needs is critical to eliminating options that don’t support them. ### 2\. Consider your growth trajectory Forever-free payroll systems often have a limit on the number of employees you can run payroll for at one time. If you’re a growing company that plans to hire more employees in the near future, it doesn’t make a lot of sense to invest in a forever-free system. A free trial option is probably a better fit. ### 3\. Narrow your options down to a focused shortlist After you’ve figured out your basic needs, and which route is better between a forever free and free trial payroll system, use resources like [Capterra Shortlist](https://www.capterra.com/payroll-software/shortlist/) and our [software comparison tool](https://www.capterra.com/resources/capterra-software-comparison-tool/) to land on a focused shortlist. We find that successful buyers average no more than three options to engage with further (talk to vendors, attend demos, etc.). ## Common limitations of using free payroll software While free payroll software may not cost any money, you can expect to run into limitations compared to using a paid system, such as: - A cap on the number of employees you can have - Advertisements - Restrictions on how you can disperse paychecks to employees (like no direct deposit) - Limited or no access to advanced features like compensation management or customizable reports You may be able to overcome these limitations through your bank or integrations with other software you have, like [accounting](https://www.capterra.com/accounting-software/) or [HR software](https://www.capterra.com/human-resource-software/). If you find yourself unable to overcome these limitations to do important payroll tasks, however, you should consider a paid system. ## When to consider free vs paid payroll software If you’re a solo entrepreneur, a startup, or a very small business with only a handful of employees and basic payroll needs, a free payroll software system is a great option. Consider upgrading to a paid solution when you: - Pass the 25-employee mark - Have to calculate and file your own payroll taxes - Desire more nice-to-have payroll features, like employee self-service and direct deposit Depending on your needs and current software, you may want to consider investing in a more comprehensive [HR software](https://www.capterra.com/human-resource-software/) system to automate other HR tasks in addition to payroll, like recruiting and onboarding. ## What is the cost of upgrading from free payroll software to a paid package? Paid payroll systems are often some of the most affordable in the HR software category. You’ll find most systems are priced as a monthly or annual subscription that scales based on the number of employees you have and how advanced the functionality is. Typical pricing for payroll software looks like this[\[4\]](#footnotes): - **Entry-level** plans start as low as $2 per month and offer basic payroll features like payroll management and tax compliance for up to 100 employees. - **Mid-tier** plans scale up and start around $420 per month, giving you access to more common features for anywhere from 101-250 employees. - **Higher-end** plans start around $1,000 per month, give you access to advanced features like customizable analytics and compensation management, and can be used with 251 employees or more. As a baseline for comparison, we find that more than two-thirds (68%) of the payroll software buyers our advisors have talked to in the past year budget between $5 and $10 per employee, per month. ## FAQs How can I process payroll myself for free? The only true way to process payroll for free is to do it manually by hand (doing the math and cutting physical paychecks). Banks, payroll software vendors, payroll service providers, and accountants are all likely to charge some sort of fee to calculate payroll and directly deposit paychecks. Is free payroll software secure? Free payroll software can be secure if it has proper security features, like data encryption, access controls, and audit trails. Because payroll data is so sensitive, be sure to research free payroll software products carefully to ensure they have good security features. Where can I get free payroll software with direct deposit? We have nearly 40 free payroll software products with direct deposit on our site. [Click here to compare your options](https://www.capterra.com/payroll-software/?pricing_options=FREE_VERSION&features=85ba7b6e-8124-4dfd-95c6-fe32983bce3c). What is the best free payroll software? [Patriot Payroll](https://www.capterra.com/p/116050/Patriot-Payroll/) is the highest-rated free payroll software system, according to our reviews. What software do companies use for payroll? Companies have a variety of options to choose from when it comes to what payroll software they use. Of the 810 payroll software products available on our site, however, [Quickbooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/) has the highest number of verified user reviews. **Sources** 1. **Capterra reviews data**: Capterra reviews are collected from verified users for individual software products. For this report, we analyzed reviews from the past two years as of the research date. Research was conducted in November 2024. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology). 2. **Capterra’s 2025 Tech Trends Survey** was conducted online in August 2024 among 3,500 respondents in the U.S. (n=700), U.K. (n=350), Canada (n=350), Australia (n=350), France (n=350), India (n=350), Germany (n=350), Brazil (n=350), and Japan (n=350), at businesses across multiple industries and company sizes (five or more employees). The survey was designed to understand the timeline, organizational challenges, adoption & budget, vendor research behaviors, ROI expectations, and satisfaction levels for software buyers. Respondents were screened to ensure their involvement in business software purchasing decisions. 3. **Capterra advisor call notes**: Findings are based on data from telephonic conversations that Capterra’s advisor team had with small-to-midsize businesses seeking HR tools. For this report, we analyzed phone interactions from the past year of the research. Research was conducted in November 2024. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology). 4. **Capterra software pricing data:** Only products with publicly available pricing information and qualified software products within the category, as of the research date, are included in our pricing analyses. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology). [Brian Westfall](https://www.capterra.com/resources/author/bwestfall/) Associate Principal HR Analyst Experience I worked at Capterra for over a decade, becoming a trusted thought leader on all aspects of the HR technology market. I have a passion for helping organizations cultivate a great place to work, and I draw on my eye for detail, curious nature, and ability to distill information in engaging formats to help them do so. Prior to joining Capterra, I honed my writing skills doing journalism for various newspapers, creating social media content for businesses,... [Caroline Rousseau](https://www.capterra.com/resources/author/caroline-rousseau/) Caroline Rousseau is a content editor at Capterra. A former content analyst, Caroline has, for the past five years, built, written, and edited research reports about technological trends, opportunities, and challenges with a small and midsize business audience in mind. Her content has been featured in French tier 1 media including Le Monde, L’Express, and Le Figaro, among other publications. Her previous experience as a graphic designer, translator, and LQA specialist in various industries... Related reading Best rated products on this list - [ Gusto](#42ee393d-0695-4c41-b194-a6d200b44a29) - [ Patriot Software](#532c9341-4fdb-41c8-a168-a6d200b595c1) - [ TriNet HR Plus](#57f4719f-820d-4705-8074-a6d200b7a22f) - [ Payfit](#83c05c71-49d4-4c21-a061-a7690080979c) - [ OnPay](#222b240f-8294-401b-9dfa-a7ed00810a75) - [ Square Payroll](#b52ef9a3-dcef-4143-b06b-a6d200b7fdea) - [ QuickBooks Payroll](#11f2f83f-4ff3-45ef-8aa6-9d297d6fc35e) - [ Workforce.com](#58d1ee08-1307-4c79-9c46-eaff1c9724de) - [ Paychex Flex](#8e6823ad-dfd1-457e-b4e0-a6d200b5a51b) Talk to a Capterra advisor for free and get results within 15 minutes.