# Smartsheet Pricing: A Comprehensive Guide | Capterra > Check out the Smartsheet pricing guide to understand the cost of different pricing plans, features, and insights on how to choose the right plan. Source: https://www.capterra.com/p/79104/Smartsheet/pricing --- Smartsheet Pricing Guide 2025 Last updated on July 3, 2025 Written by [Preksha Buttan](https://www.capterra.com/resources/author/pbuttan/) Writer Edited by [Caroline Rousseau](https://www.capterra.com/resources/author/caroline-rousseau/) Editor Pricing for Smartsheet [4.5 (3479)](#reviews) User rating:[ 4.5 ](#reviews) Based on (3,479) reviews ## Overview of Smartsheet pricing [Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) is a project management solution with four pricing options, two of which are custom plans. The pricing starts at $9 per user per month for 1-10 users. To help you understand the differences between each plan and help you make the best choice, we leveraged our extensive database of reviews and buyer interactions to compare Smartsheet pricing plans. Here’s what you need to know: Pro $12.00 Per User,Per Month * * * It Includes - Unlimited Free Viewers - Gantt, Grid, Board, and Calendar View - Rich Formulas - Unlimited Sheets, Forms, and Reports - 250 Automations Per Month - File Library Business $24.00 Per User,Per Month * * * It Includes - Unlimited Free Guests - Timeline View - Team Workload Tracking - Admin Capabilities - Unlimited Automations - 1 TB Attachment Storage Enterprise Contact vendor * * * It Includes - AI formulas, texts, and charts (new) - Single Sign-on/ SAML - Approval Requests - WorkApps - Work Insights - Enterprise Plan Manager Advanced Work Management Contact vendor * * * It Includes - Administrator Control Center - Salesforce Integration‪ - JIRA Integration - Calendar - Premium Support - AI Tools The latest pricing information is available on Smartsheet’s website. * * * ## Smartsheet pricing at a glance - Smartsheet has a 30-day trial. Upgrading to paid plans gives unlimited access to features included in each plan.  - The Enterprise plan and Advanced Work Management plan allow for custom pricing based on features. - Smarthsheet has a value-for-money rating of 4.4/5. Users like its automation, dashboards, and scalable pricing. It works well for teams managing complex projects on a budget. * * * ## Feature differentiation between Smartsheet pricing plans Here's a breakdown of feature differentiation by plan[\[1\]](#footnotes): **Feature** **Pro** **Business** **Enterprise** **Advanced Work Management** **Multiple views** Available Available Available Available **Reports** Unlimited Unlimited Unlimited Unlimited **Team workload tracking** Not available Available Available Available **Activity log** Not available Available Available Available **Members** Max 10 Min 3 Custom Custom **AI data analysis** Not available Not available Available Available **eSignature** Not available Not available Available Available **Safe sharing** Not available Not available Available Available **Resource management** Not available Add-on Add-on Add-on **Technical account managers** Not available Add-on Add-on Add-on ## Detailed breakdown of Smartsheet pricing plans Smartsheet offers tiered paid plans with different billing structures. ### Pro plan **Price**: $9 per user per month (billed annually); $12 per user per month (billed monthly) **Ideal for**: Individuals or small teams looking for basic project management capabilities **What to know about this plan**: The Pro plan gives your small team solid tools to manage projects—multiple views (Gantt, Grid, Board, Calendar), unlimited sheets and reports, and support for up to 10 users. It’s built for simple workflows and fast setup. But you’ll hit limits as you grow. Reports pull from only one sheet, dashboards allow just 10 widgets, automation is capped at 250 runs per month, and unlicensed users can’t edit. You’ll need a higher-tier plan to unlock more. **Pro plan features**[**\[2\]**](#footnotes)**:** - **Pre-built templates** to kickstart projects with ready-made structures for common workflows. - **Task dependencies** to link tasks and auto-adjust timelines as changes happen. - **Custom filters** to surface the data you need and cut through the noise. - **Unlimited viewers** to share project updates with anyone—no extra cost, read-only access. - **In-sheet comments** to keep conversations tied to tasks and reduce scattered communication. ### Business plan **Price**: $19 per user per month (billed annually); $24 per user per month (billed monthly) **Ideal for**: Small to mid-sized growing teams seeking enhanced project tracking, collaboration, and management tools. **What to know about this plan**: The Business plan builds on Pro with unlimited automations, advanced reporting, team workload tracking, admin controls, and 1 TB of storage—ideal for managing complex projects. It also allows unlimited free guests and viewers, making external collaboration seamless. However, it requires a minimum of three paid users, which may not suit solo operators. Additionally, some features such as resource management require separate add-ons. For full enterprise-grade tools, you'll need to upgrade to the Enterprise plan. **Business plan features**[**\[2\]**](#footnotes)**:** - **Conditional logic** to show or hide form fields based on user input and keep responses focused and relevant. - **Team workload tracking** to visualize assignments, balance workloads, and prevent burnout across your team. - **Grouped reports with summaries** to organize data, spot trends, and make smarter decisions faster. - **Document builder** to auto-generate invoices, contracts, and reports from live Smartsheet data. - **Scheduled backups** to protect your data with regular, automatic saves you can restore anytime. ### Enterprise plan **Price**: Available upon request from the vendor **Ideal for**: Large organizations needing comprehensive solutions with enhanced security and controls. **What to know about this plan**: The Enterprise plan gives you everything in Pro and Business, plus single sign-on (SSO), WorkApps, directory integrations, and AI-driven insights. You get advanced security with encryption, user provisioning, and admin controls—ideal for large teams handling sensitive data. But key tools such as Control Center, Dynamic View, and Data Shuttle aren’t included by default. You’ll need to pay extra for the Advanced Work Management add-on to unlock them. **Enterprise plan features**[**\[2\]**](#footnotes)**:** - **Collections** to group sheets, reports, and dashboards in one place for faster access and smoother project management. - **DocuSign** integration to send, sign, and track documents without leaving Smartsheet. - **User merge** to combine duplicate accounts and centralize permissions under one profile. - **Enterprise access controls** to manage roles, set policies, and enforce SSO across your organization. - **Safe sharing** to limit access to approved domains and protect sensitive project data. ### Advanced Work Management plan **Price**: Available upon request from the vendor **Ideal for**: Large organizations that need deeper customization and high levels of control over their project workflows. **What to know about this plan**: The Advanced Work Management plan includes everything in Enterprise, plus advanced automation, API access for custom integrations, and premium support. It’s built for large teams running complex workflows that need more control and customization. You get the flexibility to tailor Smartsheet to your exact needs—ideal if you're scaling fast or managing high-volume, cross-functional work. **Advanced Work Management plan features**[**\[2\]**](#footnotes)**:** - **Control Center** to standardize project setup, automate portfolio management, and gain centralized visibility at scale. - **Dynamic View** to share only the data that matters, giving stakeholders limited, secure access without clutter. - **Data Shuttle** to automate imports and exports between Smartsheet and other systems, keeping data synced and accurate. - **Connectors** to integrate with tools like Salesforce, Jira, and ServiceNow for seamless, real-time data flow across platforms. - **Bridge** to build custom workflows and automate complex processes through a low-code, flexible interface. ## What users say about Smartsheet pricing Our team analyzed 590+ reviews from verified Smartsheet users on our website over the last two years to understand their views about the software’s pricing. Here are some review excerpts that helped us understand its value proposition relative to cost[\[3\]](#footnotes): Chris W.Marketing ManagerImport and Export1-2 years “There are some features like calendar and brand folder that I would love to use but they've priced these at an enterprise level and I don't feel I'd be getting value for money if we paid for them.” June 11, 2023 Melanie A.ConsultantNon-Profit Organization Management1-2 years “What I like least about Smartsheet is that for larger or cross-functioning teams, the priced-per-user approach can drive the price point up a bit." October 4, 2023 Irfan K.ManagerConstruction1-2 years “Pros: Those who use spread-sheet & power BI—They also should use this tool as when you compare the cost, you will get more features in low cost.” January 12, 2023 [Read more Smartsheet reviews here](https://www.capterra.com/p/79104/Smartsheet/reviews/). ## Total cost of ownership When choosing Smartsheet, it’s smart to factor in more than the base price. Total cost of ownership (TCO) includes your plan, any premium features, and what you might need as your team or project complexity grows. ### Example: Small team on the Pro plan You choose the Pro plan at $9 per user per month for a 7-person team. - Base Pro plan: $9 × 7 users × 12 months = $756 per year - Support: Standard support included - Training: Optional **Estimated total annual cost: $756 per year** This setup works for simple, small-scale project management. But as your needs grow—more users, higher automation limits, or increased storage—you’ll likely need to upgrade. Business plans offer 1 TB of storage (vs. 20 GB in Pro), unlimited automations, and advanced admin tools. These upgrades increase cost but unlock the flexibility and scale larger teams need. [Read this to understand the true cost of your business software](https://www.capterra.com/resources/business-software-cost/). ### Additional costs to consider  Beyond your base Smartsheet subscription, here are other potential costs to keep in mind[\[1\]](#footnotes): **Cost category** **Details** Add-on features Advanced tools such as Control Center, Dynamic View, and Data Shuttle are available as add-ons in Business and Enterprise plans. Support and training Smartsheet professional services and technical account managers are only available as add-on support options. Storage and automation Pro plan includes 20 GB storage and 250 automation runs per month. Upgrading to Business or higher plans increases these limits. ## Choosing the right Smartsheet pricing plan Choosing the right Smartsheet plan means matching your team's project needs with the features offered in each tier. Here's a straightforward way to help you decide: _Key considerations while choosing the right Smartsheet plan_ **Define your core workspace needs:** - Estimate how many users you need today and how that could grow over the next 12–24 months. - Consider the number of sheets, dashboards, reports, and automations your team will rely on. - Identify key features—do you need advanced workflows, external user collaboration, SSO, or API access? Separate must-haves from nice-to-haves. **Estimate your potential costs:** - Use your team size to calculate the base cost across plans. - Factor in add-ons such as Control Center, Dynamic View, or Data Shuttle. - Account for optional services such as premium support, Smartsheet University training, or consulting. **Plan for scale and evolving needs:** - As your projects grow, you may need Business or Enterprise features, such as workload tracking, advanced admin controls, or unlimited automations. - Review your usage regularly. If you hit plan limits or need more flexibility, consider upgrading. If your needs shrink, a lower-tier plan may be more cost-effective. **Leverage Smartsheet’s resources to guide your choice:** - Compare plans on the Smartsheet pricing page. - Explore the Help and Learning Center to see how features work in practice. - Contact the Smartsheet sales team for tailored advice, especially if your team is large or managing complex workflows. ## Is Smartsheet worth it? Whether Smartsheet is worth investing in depends on your project management needs and budget. Here's a breakdown to help you decide: ### Value for money Analysis of verified user reviews received in the last two years on Capterra reveals that Smartsheet has a value-for-money rating of 4.4/5. Here are some review excerpts from verified users of Smartsheet that helped us understand its value proposition relative to cost[\[3\]](#footnotes): Brandon E.Sales SpecialistHospital & Health Care1-2 years “Every aspect of our sales activities is immediately managed through Smartsheet.” July 24, 2023 Nyibori A.OperatorTelecommunicationsLess than 6 months “Smartsheets can get expensive for big teams or companies. So, it's really important to take a close look at the pricing options to make sure they fit your budget.” August 24, 2023 Gianluca M.Finance DirectorConstruction1-2 years “Smartsheet has proper project management solutions, and it saves on costs that businesses run.” July 1, 2024 [Read more Smartsheet reviews here.](https://www.capterra.com/p/79104/Smartsheet/reviews/) ### Alternatives to Smartsheet Smartsheet is a highly rated tool with an overall rating of 4.5/5 stars. But how does it compare to competitors regarding pricing in the project management space? When considering value for money, Smartsheet has an average rating of 4.4/5 based on reviews received in the last two years. Some of its competitors also fare well in this category: **Alternative** **Starting price** **Value-for-money** Jira $7.53 per user per month for 300 users (billed monthly) 4.3/5 Zoho Projects $4 per user per month (billed annually) 4.4/5 Confluence $5.16 per user per month for 300 users (billed monthly) 4.3/5 Clockify $7.99 per user per month (billed annually) 4.6/5 Asana $10.99 per user per month (billed annually) 4.4/5 Check out the [top Smartsheet alternatives](https://www.capterra.com/p/79104/Smartsheet/alternatives/), comparable to Smartsheet in terms of core features, pricing, and usability. ### Cost comparison: Smartsheet vs. popular alternatives [4.5 (3479)](https://www.capterra.com/p/79104/Smartsheet/#reviews) * * * Starting Price $12.00 Per User , Per Month * * * [4.5 (855)](https://www.capterra.com/p/169455/Zoho-Projects/#reviews) * * * Starting Price $4.00 Per User , Per Month * * * [4.5 (13544)](https://www.capterra.com/p/184581/Asana-PM/#reviews) * * * Starting Price $10.99 Per User , Per Month * * * [4.4 (15309)](https://www.capterra.com/p/19319/JIRA/#reviews) * * * Starting Price $7.91 Per User , Per Month * * * [4.6 (5720)](https://www.capterra.com/p/147657/monday-com/#reviews) * * * Starting Price $9.00 Per User , Per Month * * * ### Making the final decision Based on verified user reviews on Capterra, Smartsheet has received the following scores: - Overall rating: 4.5/5 - Value-for-money: 4.4/5 The right Smartsheet plan depends on your business size and needs. Here’s a breakdown of which plan may suit you best: - **Small teams** that manage simple projects and need basic collaboration tools can use the Pro plan. It includes project views, unlimited sheets, and supports up to 10 users. - **Growing businesses** that require more visibility, automation, and data control should consider the Business plan. It offers team workload tracking, unlimited automations, and 1 TB of storage. - **Large enterprises** with complex workflows and strict security requirements will benefit most from the Enterprise or Advanced Work Management plan. These include SSO, AI features, admin controls, and integrations such as Control Center for large-scale project coordination. ## FAQs Does Smartsheet offer any discounts? Smartsheet offers special discounts on annual plans for eligible nonprofit organizations, helping them access its project management features at a reduced rate. To qualify, nonprofits must have a valid 501(c)(3) status in the U.S. or equivalent in other countries. Certain types of organizations, such as educational institutions, government entities, healthcare providers, and political or advocacy groups, are not eligible for this discount. Nonprofits interested in this discount should mention their status and provide relevant details during the purchase process, as Smartsheet verifies eligibility and reserves the right to adjust pricing if necessary. How much is a Smartsheet license per year? A Smartsheet license varies by plan and is structured to meet different business needs. The Pro plan, ideal for individuals or small teams, costs $9 per user per month when billed annually, totaling $108 per user per year. For those opting for monthly billing, the price is $12 per user per month. The Business plan, designed for growing teams, is priced at $19 per user per month (billed annually), equaling $228 per user per year, or $24 per month with monthly billing. Smartsheet’s Enterprise and Advanced Work Management plans, which include enhanced features and customization options, are available with custom pricing; interested organizations can contact Smartsheet's sales team for a quote tailored to their needs. Is Smartsheet free or paid? Smartsheet is a paid platform that offers a variety of subscription plans to suit different team sizes and project management needs. While Smartsheet does not have a permanent free plan, it does offer a 30-day free trial for new users, allowing access to all features without any upfront cost. This trial period helps businesses assess whether Smartsheet is the right fit for their needs before committing to a paid plan. Who is Smartsheet's competitor? According to ratings on our website, Smartsheet’s main competitors include Clockify, monday.com, Asana, Jira, and Zoho Projects. Clockify leads with a high rating of 4.8/5, followed by monday.com at 4.6/5, and Asana with a 4.5/5 rating. Both Jira and Zoho Projects have ratings of 4.4/5. These ratings reflect user feedback on each platform's overall effectiveness and usability in the project management space. Is there a free alternative to Smartsheet? There are several alternatives to Smartsheet, some of which offer free versions with limited functionality, while others are entirely paid. However, if you’re interested in Smartsheet specifically, you can take advantage of a 30-day free trial, which provides access to its full range of features. This trial period allows you to explore Smartsheet’s capabilities and decide if it meets your project management needs without any financial commitment. Why use Smartsheet instead of Excel? Smartsheet provides a range of project management features that Excel does not, making it a more suitable tool for team collaboration and complex workflows. While Excel is excellent for data analysis and basic task tracking, Smartsheet offers automated workflows, customizable project views, and collaborative features that streamline project management. Smartsheet’s interface resembles a spreadsheet but includes tools such as dashboards, real-time updates, and reporting, making it a more comprehensive and efficient solution for project-based work. What are the limitations of Smartsheet free license? Smartsheet does not have a permanent free license; instead, it offers a 30-day free trial that grants access to all features. After the trial, users must select a paid plan to continue using the platform. While the trial allows users to explore Smartsheet’s capabilities in full, the absence of a permanent free plan means users must transition to a paid plan to retain access. This could be limiting for individuals or small teams needing long-term free access. How long can you use Smartsheet for free? Smartsheet offers a 30-day free trial for new users, allowing them to explore the platform and evaluate its features without commitment. During this period, users have access to all Smartsheet functionalities, enabling a comprehensive test of its project management tools. Once the 30 days end, users need to subscribe to a paid plan to continue using Smartsheet. This trial period is particularly useful for determining if Smartsheet aligns with project needs. Can you edit a Smartsheet without a license? In Smartsheet, editing privileges are generally reserved for licensed users with an active subscription. However, Smartsheet offers a feature that allows non-licensed users to view shared sheets and, in some cases, collaborate by adding comments. For full editing capabilities, users must have a paid license or be part of an organization that provides them with access. This model ensures that editing and management functions are secure and limited to authorized users only. #### Methodology 1. This product information came from Smartsheet’s own online content in May 2025, including the product's website and its social media channels. 2. Our research team identified these features from the vendor website (as of May 27, 2025) based on their analysis of what users find valuable or expect from project management software. This list is not exhaustive. For additional features, refer to the vendor’s website. 3. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. Excerpts represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. [Preksha Buttan](https://www.capterra.com/resources/author/pbuttan/) Writer Experience I am a writer at Capterra, where I've been providing expert insights to help small businesses find the right software solutions since January 2022. I analyze user review data for top-rated products across various software categories—including project management, finance, technology, and healthcare—to ensure businesses make informed decisions in an ever-evolving tech landscape. Before joining Capterra, I wrote, published, and managed website, blog, and social media content for... [Caroline Rousseau](https://www.capterra.com/resources/author/caroline-rousseau/) Caroline Rousseau is a content editor at Capterra. A former content analyst, Caroline has, for the past five years, built, written, and edited research reports about technological trends, opportunities, and challenges with a small and midsize business audience in mind. Her content has been featured in French tier 1 media including Le Monde, L’Express, and Le Figaro, among other publications. Her previous experience as a graphic designer, translator, and LQA specialist in various industries... Related reading Table of Contents - [Overview of Smartsheet pricing](#overview-of-smartsheet-pricing) - [Smartsheet pricing at a glance](#smartsheet-pricing-at-a-glance) - [Feature differentiation between Smartsheet pricing plans](#feature-differentiation-between-smartsheet-pricing-plans) - [Detailed breakdown of Smartsheet pricing plans](#detailed-breakdown-of-smartsheet-pricing-plans) - [What users say about Smartsheet pricing](#what-users-say-about-smartsheet-pricing) - [Total cost of ownership](#total-cost-of-ownership) - [Choosing the right Smartsheet pricing plan](#choosing-the-right-smartsheet-pricing-plan) - [Is Smartsheet worth it?](#is-smartsheet-worth-it) - [FAQs](#faqs)