# Wrike Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Wrike the right Project Management solution for you? Explore 3007 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/76113/Wrike/reviews --- Wrike 4.4 (3007) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated May 29th, 2026 # Reviews of Wrike Ease of use 4.2 Customer Service 4.3 ## Pros and Cons in Reviews Centralized real-time team collaboration 94% positive reviews out of 484 Most users report team collaboration is seamless, with integrated communication, shared workspaces, and easy file sharing improving coordination across locations. Mohanaraman L SENIOR HR, 51 - 200 employees. "With features like shared workspaces, task discussions, and document sharing, Wrike facilitates effective collaboration among team members, which is particularly beneficial for teams working remotely or in different locations." High and inflexible pricing structure 50% negative reviews out of 274 Some reviewers describe pricing as expensive, with limited lower-tier features, confusing billing, and challenging contract terms for small teams. Juan G SEO, 2 - 10 employees. "If I had to mention something that I didn't like so much the price. While I understand that there is a cost associated with project management software like this, the price can be a bit high, especially for small businesses or teams with limited budgets." Comprehensive project tracking tools 96% positive reviews out of 303 Most reviewers find project tracking robust, offering visual timelines, real-time updates, and detailed reporting to monitor progress and meet deadlines. Taryn E Creative Manager, 1,001 - 5,000 employees. "It gives me clear visibility into timelines, priorities, and team workloads, which makes it much easier to keep projects on track." Frequent minor bugs and glitches 59% negative reviews out of 180 Some users say bugs and issues, like interface glitches, syncing errors, and occasional crashes, disrupt workflow and require troubleshooting. Matilda R Communciations Coordinator, 51 - 200 employees. "I find that there are lots of bugs and it doesn't work the same way it does on desktop." Highly customizable workflow automation 95% positive reviews out of 229 Most reviewers describe workflow management as highly adaptable, enabling teams to automate processes, tailor task flows, and standardize operations for greater efficiency. Stefano S Product manager, 10,001+ employees. "We can create custom workflows that actually match our team's unique processes rather than being forced into a "one size fits all" structure." Occasional slow performance issues 45% negative reviews out of 155 Some reviewers report performance and speed concerns, noting lag, slow loading, and delays, especially with large projects or heavy data. John D VP, Customer Engagement, 201 - 500 employees. "The interface, while powerful, can feel cluttered when many projects and automations are in play, and performance can sometimes lag with very large data sets." ## Showing most helpful reviews Showing 1-25 of 3007 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Tyra O. People Operations Specialist II Computer Software Used the software for: 6-12 months ### "Great Tool-- Needs More Enablement Resources!" May 27, 2026 3.0 Pros What I liked most about Wrike was the ability to have visibility across my team and organize and prioritize our project and program work holistically. I felt that having this visibility and transparency helped us with our accountability and productivity. Cons I did not find that Wrike was very easy to use. I think they fall into the trap that many Project Management Software tools find themselves in-- too much flexibility and granularity. For organizations that are looking for structure and looking to build, this gives way too much up to the interpretation of the user. If this is to work as intended, Wrike needs to provide way more resources to customers in terms of best practices, training, , etc, to enable teams to build what works for their process flow. Without that pillar, it just gives the operations team the world with no where to run with it. Review Source KH Kevin H. Director of Systems - On-Site Activities Mechanical or Industrial Engineering Used the software for: 2+ years ### "Director of Systems On-site Activities review" April 20, 2026 5.0 As the manager who orginally sought a software to implement for a team of persons >40 that allows one place to have a single source of truth related to our projects, the experience has been very good and appears to have long lasting positve impact. The system is good for onoboarding new hires and easy to share information on projects current status and projected status. Pros Easy to use, configure Spaces to meet the needs of my team and organization. I particullarly like the report creation features that helps us with KPI and provides visibility of our current status to the team. I also like the help boards and the ability to add or vote on new features as needed. Team collaboration on projects has improved and as an operating environment we can ensure all project related information and tasks are within the project, keep focus and not having to dig through emails to find what I am looking for or when. Cons Licensing costs, seem high when compared with some other solutions, making adding licensing a somewhat complex ROI justification. We have struggled with some features we would like like time keep integration with our ERP (Enterprise Resource Planning) software integration (Using SAP), so we are not using Wrike to get a good estimate of estimated verses actual from Wrike, but rather using 2 systems to get to utilization a variance to project estimated hours. I have noticed that some implemented changes by Wrike seem to overwrite my custom settings and changes how the Space or particular screen and tree view are shown, though I did not make a change myself. Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/)[monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Wrike Easy of use and available training, feature rich Review Source DS Daniel S. Manager, Marketing Technology Legal Services Used the software for: 2+ years ### "Issues with Wrike - areas for improvement" April 24, 2026 2.0 I don't think Wrike understands customers. I think there's a lack of misunderstanding with how teams within a department use Wrike. The high cost of learning wrike, with the intricacies of blueprints, automations, workflows, rules, and then people coming/going from an organization causes a massive amount of learning and rework. Its almost as if you require someone full time to keep developing the product. Pros Customization - however it takes a lot of effort and time to customize every aspect creating countless rules. Further, if there's a change in process, or change in person that built it, a great amount of time is required to learn what is involved Cons Dashboard, interface, calendar. The dashboards were not showing for example what a manager needs to know for their team such as how many projects they currently have or are being worked on. Interface - very slow, cumbersome. Earlier versions were much better that had a launchpad like a homepage to see everything that was happening. Calendar - I amazingly cannot see all the different projects and the due dates pers project. Since we use blueprints to have repeatable projects, we aren't going to rename every task, and can only show the task name, not project, is due on each day. For example an events team cannot see what projects are due or critical milestones for those projects compared to other projects. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Wrike Customization and feature availability at that time. Now looking at the industry, there are more common features amongst your competitors. Differentiation is now more important to your business than ever before. Review Source Sven P. Department head Electrical/Electronic Manufacturing Used the software for: 2+ years ### "A customizable project management tool with small drawbacks" April 10, 2026 4.0 The experience is very good. The support is quick. It is easy to use if you have set up your workflows. For this setting up help is available from Wrike (for payment). The software has a stable status, and if problems occure normaly they are fixed quickly. Pros Wrike is a very flexible software. So if you have good processes in place you can build Wrike for fitting to them very well. Nevertheless sometimes via API not integrated into Wrike. It works well if you customize and it fits very well to special needs. Cons Sometimes basic features of a simple project management tool are missing. Wrike sometimes does not know if it wants to be a project management tool or a work management tool. Would be good to concentrate more on project management and to implement simple feautures like pausing a task. Alternatives considered [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Reason for choosing Wrike Wrike was already in use at some sides of our company. So we choose comapnywide the same solution. Other products we evaluated where not available in selection list here. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) We searched for a cloud based solution. We evaluated different cloud based solutions and selected Wrike. We used also before MS Project (this is not available in selection list here) Review Source DP Dhrumit P. Project Manager Computer Software Used the software for: 2+ years ### "Powerful Project Hub — A Few Rough Edges, But Worth It" June 3, 2026 5.0 Wrike has genuinely transformed how our team manages work. Once past the initial setup, the ease of use improves dramatically. It centralizes everything — deadlines, responsibilities, files, and communication, eliminating the need for scattered spreadsheets or email chains. The productivity gains are real and measurable. Despite some pricing and onboarding concerns, it remains one of the most feature-complete project management tools available. Pros What I liked most: Wrike's task tracking and organizational management capabilities are genuinely impressive. The ability to create custom workflows, set dependencies, and visualize work through Gantt charts and Kanban boards makes managing complex projects feel structured and clear. The real-time collaboration features keep the entire team aligned, and the dashboard gives an excellent bird's-eye view of project health. For large teams handling multiple projects simultaneously, it's a serious productivity booster. Cons What I liked least: The learning curve is steeper than expected, onboarding new team members takes time and the interface can feel overwhelming initially. Some advanced features are locked behind higher-tier plans, which affects value for money for smaller teams. Occasional sync delays and minor UI bugs (especially on the mobile app) can disrupt the flow. Customer support response times could also be faster. Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/)[Teamwork.com](https://www.capterra.com/p/120390/Teamwork-Projects/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Wrike After evaluating several project management tools including Asana, teamwork.com, Jira, and ClickUp, Wrike stood out for a few key reasons: Depth of customization, Unlike Trello's relatively simple card-based system, Wrike offered custom workflows and fields that matched our team's specific processes without forcing us to adapt around the tool. Gantt chart & dependency management — Wrike's built-in Gantt charts were more intuitive and robust compared to Asana, where similar features required workarounds or higher-tier plans. Scalability - Monday.com felt great for small teams but became costly and cluttered as the team grew. Wrike scaled more cleanly across departments. Cross-team visibility - The ability to manage multiple projects across different teams with shared dashboards gave managers better oversight than ClickUp's more fragmented view at the time. Enterprise-ready structure - For our organization's needs, Wrike's folder/project/task hierarchy felt more logical and professional compared to the others. Ultimately, Wrike struck the best balance between power and structure for a mid-to-large team managing complex, multi-phase projects. Review Source JV Jaimin V. Project Coordinatore Information Technology and Services Used the software for: 2+ years ### "Excellent Project Management Tool for Planning, Tracking, and Team Collaboration" June 3, 2026 5.0 My overall experience with Wrike has been extremely positive. Over the last 4 years, it has helped our team streamline project planning, task tracking, resource management, and collaboration. The platform provides complete visibility into project progress, making it easier to identify bottlenecks and ensure timely delivery. Wrike has played a key role in improving team coordination, project transparency, and operational efficiency. I would highly recommend it to organizations looking for a reliable and scalable project management solution. Pros I have been using Wrike for the past 4 years, and it has become an essential part of our project management process. The platform provides excellent task management, project planning, and team collaboration features. Its customizable workflows, dashboards, Gantt charts, and reporting capabilities help us keep projects organized and on track. The ability to assign tasks, track progress, manage deadlines, and maintain clear communication within teams significantly improves productivity and accountability. Cons While Wrike is a powerful tool, new users may find the initial setup and learning curve slightly challenging due to the wide range of features available. Some advanced functionalities and customizations can require additional training to utilize effectively. Additionally, certain reporting and dashboard configurations could be more intuitive. Switched from [Jira](https://www.capterra.com/p/19319/JIRA/) We switched from Jira to Wrike because we needed a more user-friendly and efficient project management solution. Wrike's Kanban boards, customizable workflows, and project planning features made it easier for our team to track tasks, manage deadlines, and collaborate effectively. The platform provides better visibility into project progress and helps streamline our overall project management process. Review Source SB Stephanie B. Senior Design Manager Hospital & Health Care Used the software for: 2+ years ### "Wrike for the Win!" June 2, 2026 5.0 Overall, Wrike is a powerful, flexible project management solution that improves visibility, streamlines collaboration, and helps teams work more efficiently while keeping everything organized in one central location. Pros Wrike has become an essential platform for our team and has significantly improved how we manage projects, collaborate, and stay organized across the organization. One of the standout aspects of Wrike is its customer support. Whenever we've had questions or needed assistance, the support team has responded quickly and provided helpful, knowledgeable guidance. Their responsiveness has made implementation and ongoing use much smoother. From an ease-of-use perspective, Wrike is both intuitive and highly flexible. The platform can be configured in ways that best support your team's workflows rather than forcing you into a rigid process. Whether you're managing a small team or a large organization, it's easy to adapt Wrike to fit your specific needs. Task tracking is another major strength. The highly visual interface makes it easy to see projects, tasks, due dates, and overall progress at a glance. Having clear visibility into workloads and deadlines helps teams stay aligned and reduces the risk of important items falling through the cracks. Wrike also excels at organizational management by providing a centralized location for everything related to a project. Source documents, reviews, comments, approvals, notes, and project history are all stored in one place. This not only keeps current work organized but also makes it easy to reference past projects and understand what was done, when, and why. Perhaps the biggest benefit we've experienced is the impact on productivity. Wrike has dramatically reduced the amount of back-and-forth email communication that used to consume our day. Team members can collaborate directly within projects, provide feedback, track decisions, and maintain clear documentation without endless email chains. Additionally, the review and approval functionality allows stakeholders across the business to participate in the process without requiring everyone to be a full platform user, making collaboration both efficient and scalable. Cons One area where we have experienced some frustration is with platform updates and interface changes. Over time, Wrike has introduced changes to certain features and workflows that our team relied on heavily. While we understand the need for product evolution and continuous improvement, some updates have required us to adjust established processes that were working well for our organization. It would be beneficial if organizations had more flexibility to retain certain legacy functionality or interface options when major workflow-related changes are introduced. Having the ability to opt into new experiences on a timeline that aligns with business needs would help reduce disruption and make transitions smoother for long-term users. Alternatives considered [Basecamp](https://www.capterra.com/p/56808/Basecamp/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Wrike We felt the other platforms were a bit overstimulating, and Wrike was the best fit to match to our existing processes. Switched from [Confluence](https://www.capterra.com/p/136446/Confluence/) Confluence was absolutely horrible to utilize for project management (at least the way we were using it). This was a complete upgrade. Review Source AK Anastasia K. Project Manager Information Technology and Services Used the software for: 1-2 years ### "Our team runs on Wrike now and we have almost no issues with it" May 26, 2026 5.0 Prior to using Wrike, we were updating project status via email chains, keeping track of tasks via spreadsheets and checking-in on project status via Slack messages — none of which were connected. Thus, each question received approximately 4 different answers in 4 different places. Now all of these questions have a central location to receive an answer and because they’re tied together (contextually) including comments, files, and historical status updates – they get completed much faster and more accurately than when they existed in someone’s email box. Pros The cross-tagging is literally the first real game-changer for how our team works and so instead of having to create and maintain two separate versions of the same task/project, when something impacts both marketing and ops teams, you don’t have to duplicate anything or follow-up on multiple teams. I am beat from today and needed to write this down before i forgot about what i was saying. The Gantt view in Wrike is probably one of the better views i’ve used. The ability to drag dependencies around and have everything flow without breaking (this seems like a no-brainer), has been a pain point for many other platforms. Blueprints will likely also reduce your overall setup time if you’re creating similar types of projects, as once you get your blueprint set up correctly; you won’t be building from scratch every single time. Cons I find that the dashboard builder is somewhat underwhelming relative to the power of the rest of the application. While you’ll be able to get very basic widgets into the dashboard, most of the more detailed reporting capabilities require far too much clicking and sometimes the data just doesn’t report out in the manner that you’d expect. Request forms work fine, however new users often need to be walked through where their submissions end up post-submission, as it’s not clear. It may seem minor, but the notification section becomes cluttered quickly and i haven’t found a good way to clean it out without getting into settings and adjusting the noise levels. In terms of cost structure – there isn’t a lot of flexibility with the pricing tiers. Some of the really valuable features such as time-tracking reports and automated trigger functionality are restricted by higher tier plans. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/) Wrike has more features and has better support overall. Review Source MA Megan A. Consultant Hospitality Used the software for: 2+ years ### "Wrike for Organizational Management: A Game Changer" May 25, 2026 5.0 Overall, my experience has been fantastic. I have been a leader and implementer of the tool for multiple organizations, and Wrike is hands down my favorite project management tool of the many I have tried. I would also say that the customer experience is exceptional, and my relationships with our appointed contacts at Wrike have been huge helps in being successful within the tool. Pros I love that Wrike takes projects and teams beyond task management, and makes it so that you can truly manage departments, teams, and an entire organization with ease within the tool. There are so many different ways to view the work that you are doing in Wrike, making it customizable to different working and learning styles. Cons Currently, the limitations to use of AI without paying more. Our organization already has a large cost associated with our Wrike licenses, so when adding in additional costs in order to utilize the AI features that have been rolled out, that has been a bummer. Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/)[Asana](https://www.capterra.com/p/184581/Asana-PM/)[Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Reason for choosing Wrike Wrike provided the highest ability to customize the tool to the needs of each individual team, yet be able to still cohesively connect our teams processes. Review Source Jean S. Account Rep Medical Devices Used the software for: Less than 6 months ### "A great tool for task management and team visibility" April 29, 2026 4.0 My overall experience with Wrike has been pretty good. It has been very useful for staying organized, managing assigned tasks, updating project statuses, and keeping track of my deadlines through dashboards. Pros It is intuitive and I like its ability to keep you informed as and when task statuses change and a request needs my attention. It helps me stay on top of things. Cons 1- I'm not so crazy about checking attached PDFs in my tasks, when there are different updates attached. Its tough to say whether this document is version 2 or 3 or such. I have to click on another sub task to check the updated pdf attached by the design team. Review Source IB Ihor B. Senior Software Engineer Information Technology and Services Used the software for: 1-2 years ### "Wrike provides good visibility for projects but it has a very steep learning curve" May 17, 2026 5.0 No one ever had a complete understanding of the overall picture at the same time. Wrike allows me to keep track of Task Status, Deadlines, Dependencies and Team Bandwidth without having to bother anyone. Specifically, the Intake Form has helped solve the issue of Vague Requests being submitted by people with incomplete Information required to begin work. On Larger Cross Functional Projects it makes coordinating MUCH EASIER because everyone is working off the same Timeline and NO ONE can claim they didn't see the Update. Pros I believe the visibility I am able to achieve within the platform is probably the most important thing for me. At any point in time I can easily jump into any project and find out who is responsible for what, where each item is in its life cycle, what is blocking each item and have access to all history without being forced to go search Slack for answers or dig around through e-mail threads. Also, our Request Forms have provided us a lot of value as it forces users to provide content based on pre-defined questions rather than sending a completely blank "Hey, can you...?" type message to the person responsible. Cons The learning curve for the product is significant and typically impacts individuals that don't spend their days using Project Management software. While the User Interface is functional it does tend to look busy/heavy and sometimes finding something that was created 3-6 months earlier requires more clicks than expected. One of my pet peeves specifically: Notifications are excessive and lack intelligence. I receive ping-backs for items that require no further input from myself and making them relevant would likely require significantly more configuration efforts than it should. Alternatives considered [Hive](https://www.capterra.com/p/150991/Hive/) Reason for choosing Wrike Wrike was more reliable and cheaper compared to Hive. Review Source AC Amy C. Senior Writer Computer Software Used the software for: 2+ years ### "The First List I Check Each Day" April 17, 2026 5.0 It's the one source of truth I can always depend on to help me get everything done quickly and efficiently. Everyone who works with me knows, "If it's not in Wrike, it doesn't exist!" :) Pros I have been a long-time user of Wrike and find it especially useful for planning and tracking my numerous copywriting projects. I created my own personal dashboard, and I check it every day to stay one step ahead of my always-evolving workflow. Cons I really would love to sort my customized "starred task" widget by date, so the projects that are due first are at the top. (This functionality is currently not available.) Switched from [Jira](https://www.capterra.com/p/19319/JIRA/) I was very new to the company, so was not part of the decision-making process at that point, but I assume it was due to both value and efficiency needs. Review Source NP Nitisha P. TMP Designer Telecommunications Used the software for: 1-2 years ### "A Powerful Toom for managing Workflows" July 15, 2025 5.0 Overall, my experience with Wrike has been positive. As a Traffic Management Plan Designer, I found Wrike to be a valuable tool for staying organized, meeting deadlines, and managing multiple TMP requests efficiently. Its project tracking features, collaborative task management, and clear visibility into workloads helped streamline communication between office and field teams. While there was a learning curve at the start and occasional complexity in customizing workflows, the platform ultimately improved our team’s productivity and responsiveness. Wrike has become an integral part of our planning and delivery process. Pros As a TMP Designer, I appreciated Wrike’s ability to streamline communication and task tracking across multiple projects. The real-time collaboration tools allowed seamless coordination between design, operations, and field teams, reducing delays and misunderstandings. I especially liked the customizable dashboards and Gantt charts, which gave me clear visibility of deadlines, dependencies, and approval workflows. Wrike also made it easier to prioritize urgent TMP requests, track revisions, and maintain documentation all in one place, which was a huge time-saver in a fast-paced environment. Cons While Wrike is a powerful tool for project management, I found the initial setup and customization to be quite time-consuming, especially when tailoring workflows to meet specific TMP processes. Some features, like folder structures and task dependencies, can feel overly complex or cluttered without consistent team-wide usage. Additionally, notifications can become overwhelming if not carefully managed, making it easy to miss critical updates among less urgent alerts. Switched from [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) Wrike was user friendly and convenient for use. Review Source VR Verified Reviewer Engineering Data Management Electrical/Electronic Manufacturing Used the software for: 2+ years ### "Great Tool - Limitless possiblities" April 8, 2026 4.0 Good. Support is great overall, slow response times for European timezones. Very high AI-Feature push currently. Missing core updates to the regular product. Pros Clean and slick design. Open to all platforms (iOS, Android, MacOS, Windows,..). Easy access ( no need to configure any file server sharing) Cons Perfomance. Perfomance has been degrading over time. Many Functions loved by customers have been discontinued ( List view) Review Source SS Sally S. Senior Marketing Operations Associate Medical Devices Used the software for: 2+ years ### "Engaged with the Future, Hopeful Wrike can Scale to meet it" April 20, 2026 5.0 I work in marketing operations. I operationalize all of the work that we do to serve our customers. We work as a marketing agency of sorts for doctor's offices. We are in the process of a re-org which is expanding our use of task tracking and Wrike Spaces, something we haven't heavily utilized in the past. I am excited to see what Wrike can do for us in those realms. Pros I like that I can create a workspace unique to my needs. It is an excellent product that allows for unique customizations for any type of work. I am excited to see what AI can do for Wrike as well. AI will be able to take the building blocks of Wrike and really put it into overdrive which will be exciting. But I am a little concerned whether or not Wrike can scale to meet the customer demands. Right now Wrike has become a SLOW product (as in, page load times) and our experience with Customer Success over the last few years has left us feeling like our use case is not well understood. Cons Frankly, we have struggled to have a Customer Success Manager that serves our needs aptly for quite some time. We are looking for someone we can partner with to help us when we as admins have failed to figure out a solution to our needs within the product. Typically, our Customer Success Managers will take it back to their product team, and we won't hear anything about it. Or get told it is not possible. It would be nice if our Customer Success Manager felt like a partner that helped us solve complex problems but it seems like the knowledge of our use case with the product just isn't there. This is unfortunate as we are long time Wrike user and it seems like our Customer Success Manager's struggle to answer questions about our use case. It would be nice if that experience was more tailored to how we use Wrike, versus a blanket Wrike customer experience. Also, this is timing, but as an Enterprise customer, we have really struggled to track how often tasks are being completed after the due date. The fact that you list Task Tracking as a considered topic, but figuring out a way to track that information in an Enterprise account is not at all user-friendly. Perhaps it would be easier if we used the time-tracking feature, however, that is a level of oversight we would prefer not to utilize. And manually updating the amount of time overdue that task was, defeats a purpose that Wrike should absolutely be able to serve. ALSO, and this is a BIG one. Wrike has been SO SLOW, ever since you got rid of list view and introduced Table View. As an admin, on a daily basis, I get complaints from users that Wrike is slow to load. Dashboards take lightyears to load, specifically with the more filters you put into a widget. I feel like I when I use filters I am using Wrike to its fullest capabilities, but am then penalized because of the amount of time things take to load. This literally costs the organization time waiting for Wrike to load. Hugely, hugely unfortunate. Review Source LP Lauren P. VP, Sea Production Entertainment Used the software for: 2+ years ### "Command Center for Complex Work" April 20, 2026 5.0 Overall, Wrike is a strong project management solution for teams handling complex, multi‑step work who need visibility and accountability. It’s not a plug‑and‑play tool, but once workflows, fields, and dashboards are set up correctly, it becomes a reliable central hub for managing tasks, timelines, and collaboration. While there is an initial learning curve, the payoff is better organization, fewer follow‑ups, and clearer ownership across projects. I truly couldn't imagine going thru a workday without it! Pros Wrike is a great tool if you’re juggling a lot at once and need everything to live in one place. It’s especially strong for teams running complex projects with lots of moving parts. For example, you can build custom workflows for different types of work; creative approvals, production timelines, operational request - so a design task doesn’t move the same way a finance or logistics task does. Dashboards and timelines make it easy to see what’s on track, what’s slipping, and who’s overloaded, which is helpful when you’re managing multiple teams or long-term programs. Wrike’s integrations are also a big win; being able to connect it to tools like Outlook, Teams, Box keep communication and files tied directly to the work. Cons Wrike can feel like a lot at first. We joke that it feels like drinking out a fire hose (mostly due to how much we rely of it as a business). If you’re coming from a simpler tool, the number of features - folders, spaces, custom fields, automations, can be overwhelming without some time invested in learning. For example, if everyone creates tasks their own way or names things differently, things can get messy fast. (Same goes for Custom Fields - lock those down!) I do think that with custom service for a ticket, it's sometimes hard to get bounced from rep to rep depending on times zones. Review Source JD John D. VP, Customer Engagement Computer Software Used the software for: 1-2 years ### "Great Project Management Software" April 23, 2026 5.0 My overall experience with Wrike was positive, especially for managing complex, cross‑functional work. It’s a very capable platform once it’s set up well. The ability to customize workflows, views, and automation made it much easier to align teams around shared processes while still supporting different working styles. Collaboration improved because conversations, files, and approvals lived alongside the work instead of being scattered across email and chat. The trade‑off is that you do need clear ownership and governance; without that, things can become messy or confusing over time. With strong admin practices, though, Wrike is a powerful backbone for project and portfolio management. Pros What I liked most about Wrike was how it combined flexibility with structure. The platform makes it easy to manage complex, cross‑functional projects while still giving teams freedom to work in the way that suits them best. Customizable workflows, dashboards, and automation help keep everyone aligned without adding unnecessary bureaucracy. Real‑time visibility into tasks, dependencies, and workloads improves accountability and makes it much easier to spot issues early. I also appreciated the strong collaboration features—comments, proofing, and approvals all in one place—which significantly reduced back‑and‑forth emails and helped decisions move faster. Cons What I liked least about Wrike was the learning curve and occasional complexity as usage scaled. For new or non‑technical users, the sheer number of features, views, and configuration options can feel overwhelming and require meaningful onboarding time. As workspaces grow, it’s easy for structures, custom fields, and workflows to become inconsistent if there isn’t strong admin governance and clear standards. The interface, while powerful, can feel cluttered when many projects and automations are in play, and performance can sometimes lag with very large data sets. Reporting is solid but can require effort to tailor exactly to leadership’s needs. Review Source BS Briana S. E-Com Creative and Retention Manager Consumer Goods Used the software for: 2+ years ### "Wrike Review - 8 Years In" April 27, 2026 5.0 I'm considered a curious mind and a lover of process, so my experience has been great, because I am curious about how all the menus and buttons in general work or what they offer to then see how we can use Wrike better. Wrike certainly helps as being the source of truth for my projects. When a meeting occurs about something in Wrike, I pull it up and add any notes right into it. No splitting between an email inbox, Google Drive notes (although we link those all the time for briefs), and Slack messages. I like that I can dump my thoughts into projects and set up subtasks just how I like and then not have to think about that thing until it is ready to be worked on, on the list of priorities. My dashboard helps me not loose sight of it and keeps my productivity up. Pros I like that I can build dashboards to fit the needs of what I personally want to see in order to manage what is assigned to me (for example: A widget for work tagged as analytics to gather, a widget for work due in the next week, a widget for work that helps our business on Amazon...etc) and dashboards for a specific department to fit their needs. I open Wrike daily and it's so nice to see what is "Ready", as our workflow status, for me in my dashboard as well. We also use the file commenting feature very frequently, that really cuts down on meetings and understanding the vision between team members. I also like that you can submit ideas for the tool at any time. Cons I think the the inbox structure could use improvements. Could add a search bar for the inbox that lets you search for date ranges of a comment, keywords someone might have commented with as another way to find things (for example: I might remember that so-and-so tagged me with the word 'retailers' in their comment, but I don't remember which subject that was for and I had already had the inbox message 'read'.) Something more similar to an email inbox. I also think if you are using the "approvals" process on assets, that it would be nice to see in my 'sent' inbox that the approval I am requesting shows up there. Some times when I use that feature I need to then track down the ticket again the same day and it could be easier that way. Review Source OW Ojaswini W. Software Developer Marketing and Advertising Used the software for: 6-12 months ### "Simplifying Complex Projects: Why Wrike Stands Out" May 4, 2026 5.0 Overall, my experience with Wrike has been very positive. The platform strikes a strong balance between power and usability, with an intuitive onboarding process and a relatively gentle learning curve. Managing tasks, assigning responsibilities, and setting timelines is quick and efficient, making day-to-day project coordination smooth. The collaboration features are a standout, particularly the ability to leave contextual comments and use built-in approval workflows, which significantly reduce back-and-forth communication. I also value the flexibility of the interface, with multiple view options and customizable dashboards that help keep work organized and focused. While some advanced features and customizations take a bit of time to fully learn, this is a minor trade-off for the depth and capability Wrike offers. Overall, it’s a reliable and efficient tool that supports streamlined project management and team collaboration. Pros I appreciate how intuitive and efficient Wrike is to use. The onboarding process is quick, and despite its powerful capabilities, the learning curve remains very manageable. Task creation, assignment, and timeline management are all streamlined and easy to execute. What stands out most is the commenting and approval functionality. Being able to leave feedback directly on tasks, images, and files keeps communication clear and contextual, while the built-in approval workflows significantly reduce reliance on email chains. Additionally, the flexibility of the interface is a major advantage. Switching between List, Board, Table, and Gantt views is seamless, and the ability to customize dashboards and spaces ensures that I can focus on the most relevant information. Overall, Wrike offers a smooth, responsive experience that supports efficient project management. Cons There’s very little I dislike about Wrike overall. If anything, some of the more advanced features and customization options can take time to fully understand. While this depth is ultimately a strength, it may slightly slow down initial adoption for new users who need to get up to speed. That said, once familiar with the platform, these capabilities become highly valuable. Review Source TF Thiago F. Head of Client Service Marketing and Advertising Used the software for: 2+ years ### "Powerful platform for managing complex workflows" April 16, 2026 5.0 My overall experience with Wrike has been very positive. It is a robust platform that helps centralize project management, improve workflow visibility, and keep teams aligned across multiple demands and deadlines. In more complex operational environments, it becomes especially valuable because it supports detailed processes, task tracking, and cross-functional collaboration. Although it may require some initial learning and thoughtful setup, once implemented properly it delivers a lot of control, organization, and efficiency. Pros Wrike has been very helpful for organizing complex workflows, tracking tasks across multiple teams, and giving visibility into project status in real time. It is especially strong when managing high volumes of demands, different stakeholders, and detailed process flows. I also like the customization possibilities, such as custom fields, request forms, dashboards, and automations, which make it adaptable to different operational realities. Once the structure is well built, it becomes a very powerful tool for project and process management. Cons The platform can feel complex at first, especially for new users who are not familiar with more robust workflow tools. Some configurations require deeper knowledge to unlock the full value of the system, and adoption can take time depending on the team. In some cases, reporting and interface navigation could feel more intuitive, especially for less operational users or leaders who want faster high-level views. Review Source MW Michael W. Director of Web and Organic Search Higher Education Used the software for: 1-2 years ### "Flexibility without compromising functionality." April 20, 2026 5.0 Overall, my experience with Wrike is fantastic. It allows people from multiple different departments at my organization to collaborate in a very simple and easy way for example, compliance uses it for contract. Review the marketing team we made our own form for accepting external request from other teams and the customization of the forms make it really easy to get exactly the information we need to do our work efficiently and in a timely manner, but overall, yeah, I love Rex flexibility, and customization possibilities Pros I love the integrations and the flexibility of how you can present the different task items for example for one board we use just a standard table view, but for my testing board, I use a column board view so I can actually show the tasks moving through the process as they progress and I really like having flexibility so that you could present the work the best way it can be. Cons The thing I like the least about Wrike is probably the email immigration functionality where I do love the fact that you can respond to a comment but I wish I could do an emoji response or actually tag someone in the response so that I don't have to go into the app directly itself if I manage most of my communication through email Review Source HP Harris P. Senior Engineer Computer Software Used the software for: 1-2 years ### "Wrike makes a good impression on my Project Tracking Cards" May 31, 2026 5.0 Prior to using Wrike, we were keeping all of our Review Comments & Drawing Updates in clunky Spreadsheets and Endless Email Chaining Where Context Was Lost. With Wrike, We are able to place all of Our Calendars and Tasks in One Single Spot so everyone knows Who Owns What Deadline Without Us Having to Schedule a 47-Minute Meeting. Simply put, Wrike Stops Daily Operational Chaos & The Back-And-Forth Chat Across A Thousand Different Platforms. Pros I find I use the card table feature for my day to day activities because I'm able to easily drag tasks back and forth to display what's been completed and what still needs to be accomplished and the file storage is also huge so I've placed all of my engineering files and documents into each respective project card without worrying about running out of room. Plus I love the fact it has no confusing Dashboard; I'd rather spend time working then trying to teach the Team how to navigate through the menu options. Cons The Mobile App Notification System is completely Overwhelming and I would almost prefer to shut it off totally so I don't get buried under an avalanche of notifications. In addition, I find that Wrike fails miserably when integrating with Google Docs; They are formatted as Links and thus force you to exit the App to view or edit anything. And lastly, they made some changes to their Pricing Plans and it seems to me that it is far too Expensive for Teams with fewer than Five (5) members. Review Source KN Komal N. Senior Software Engineer Information Technology and Services Used the software for: 6-12 months ### "Wrike does help to keep projects organized most of the time." May 24, 2026 5.0 Wrike took and combined all the features into one platform so team members could easily locate information without needing to contact other team members to obtain that information. Additionally, Wrike provides visibility as to who owns a particular task, thus significantly reducing the number of "who is responsible for..." conversations. Finally, prior to implementing Wrike, we were conducting weekly check-in meetings with our teams solely to determine where we stood on various projects. Pros The part of Wrike I really use everyday is the way it lets me set up tasks as to-dos and assign them to team members, that way everyone knows who has which task and by when. That may seem simple but our previous tool made that a real chore. I am sitting here zoned out half way through my coffee break and I am still able to recall how awful our previous method was. The ability to have discussions attached to the project via the message board are often overlooked, and once again, decisions do not go missing in someones email box, they simply stay there, right where they need to. Cons Time tracking is available in Wrike, however, it is only available in higher level plans (Team & Enterprise), so if your organization is using Team or Free, time tracking will not even be an option. This causes teams to use alternative tools such as Harvest or Toggl in addition to Wrike, adding additional cost for another tool. Also it could take an additional 2-3 click actions each time I wanted to make edits to a task. When making these types of changes 50 times per day, those added click actions add up! Review Source PB Paula B. Growth Brands Design Leader Food & Beverages Used the software for: 1-2 years ### "A game-changer for managing creative projects at scale" May 11, 2026 5.0 Overall, my experience with Wrike has been very positive. It has helped us centralize our marketing workflows, improve visibility across teams, and reduce manual coordination. The platform is flexible enough to adapt to different processes, and features like automation, dashboards, and request forms have made a real impact on our efficiency. It’s a tool that continues to evolve and add value over time. Pros What I like most about Wrike is how it centralizes all our workflows in one place. Features like custom request forms, automation rules, and dashboards have significantly improved how we manage creative requests across multiple brands. It reduces manual work, increases visibility, and keeps everyone aligned in real time. Cons There’s not much to dislike, but some features like reporting and advanced configurations can have a slight learning curve at first. That said, once set up, they become very powerful and flexible for managing workflows. Review Source JL Jordan L. Designer Computer & Network Security Used the software for: 2+ years ### "One-Stop Creative Shop" April 22, 2026 5.0 Pros Wrike makes our creative workflow so much more seamless. It's great to have a one-stop-shop for our creative team to post, review, and complete work. Using it as our source of truth has made us much more efficient. Cons I am incredibly happy with Wrike and don't have any major bugs/issues in mind. I can't fathom going back to not using a system as intuitive and helpful as Wrike. 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