# Microsoft To Do Software 2026: Features, Integrations, Pros & Cons | Capterra > Capterra's in-depth exploration of Microsoft To Do Software's capabilities reveals its suitability for various software needs and provides a comprehensive overview of Microsoft To Do Software pricing, features, integrations, and potential alternatives. Source: https://www.capterra.com/p/227173/Wunderlist --- # Microsoft To Do Software Review 2026: Features, Integrations, Pros & Cons Last updated on November 6, 2025 Written byPreksha Buttan Preksha Buttan Preksha Buttan is a writer at Capterra. She provides insights to help small businesses identify the right software for their needs by analyzing more than 550,000 Capterra user reviews and nearly 48,000 interactions between Capterra software ad... [See bio & all articles](https://www.capterra.com/resources/author/pbuttan/) Edited byCaroline Rousseau Caroline Rousseau Content Editor After three years of building surveys, analyzing data, and writing her own research, Caroline has been a senior content editor since 2022. Her previous experience as an analyst converged into a skill set that allows her to help her peers devel... [See bio & all articles](https://www.capterra.com/resources/author/caroline-rousseau/) Content Editor Written by [Preksha Buttan](https://www.capterra.com/resources/author/pbuttan/) Preksha Buttan is a writer at Capterra. She provides insights to help small businesses identify the right software for their needs by analyzing more than 550,000 Capterra user reviews and nearly 48,000 interactions between Capterra software advisors and buyers. Edited by [Caroline Rousseau](https://www.capterra.com/resources/author/caroline-rousseau/) Content Editor After three years of building surveys, analyzing data, and writing her own research, Caroline has been a senior content editor since 2022. Her previous experience as an analyst converged into a skill set that allows her to help her peers develop and produce compelling content about today’s business matters. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Key takeaways](#key-takeaways)[Our verdict](#our-verdict)[Alternatives](#alternatives)[Users](#users)[Pros and Cons](#pros-cons)[Interface](#interface)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Microsoft To Do Microsoft To Do Overview: ### Key takeaways Insights from verified Capterra reviews Microsoft To Do helps small businesses and individual users organize daily tasks with calendar sync and mobile access. It’s most used by administrative and IT roles in SMBs. Reviewers value its scheduling and editing tools, though collaboration features are limited.  ### Our verdict Microsoft To Do is a practical choice for SMBs that need lightweight task tracking without adding to their software spend. Its simplicity supports fast adoption, but buyers should expect trade-offs in collaboration depth and project-level planning. The tool works best when paired with other Microsoft apps, where its integrations help offset its limited standalone scope. Top alternative Featured Overall rating Based on 3,063 user reviews Reviews sentiment Positive 93% Neutral 6% Negative 1% Pros & cons Intuitive and simple interface Flexible list and folder organization Uncertain updates and costly upgrades Unreliable and excessive notifications Contact vendor for pricing Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Microsoft To Do?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.microsoft.com&name=Microsoft To Do) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Microsoft To Do 4.6 (3,063) VS. [4.4 (15,332)](https://www.capterra.com/p/19319/JIRA/reviews/) Starting Price Contact vendor Starting Price $7.91 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (3,013) Ease Of Use 4.1 (22,317) Value For Money 4.6 (1,826) Value For Money 4.3 (15,131) Customer Service 4.3 (1,510) Customer Service 4.2 (12,633) ## Microsoft To Do alternatives Microsoft To Do may not suit teams seeking deeper collaboration tools, advanced project tracking, or broader integration flexibility. If your workflow requires more customization or cross-platform coordination, consider exploring other task management solutions that better meet those needs. [4.5 (13,553)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Starting price $10.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars Highest Rated [4.6 (5,736)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.6 (5,111)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.4 (2,922)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/227173/Wunderlist/alternatives/) ## Who uses Microsoft To Do? Based on Capterra reviews from the past 2 years Talk to a software expert to get a free software list tailored to your business needs ## Pros and Cons Intuitive and simple interface 95% positive reviews out of 616 Most reviewers indicate ease of use makes planning, managing, and updating tasks straightforward for users of all experience levels. Uncertain updates and costly upgrades 41% negative reviews out of 271 Some users comment updates are infrequent, platform support is unclear, and premium features or cross-platform use can be expensive. Ganesh T Lab engineer, 501 - 1,000 employees. "The thing I disliked the most about Microsoft To Do at first was how poorly it integrated with other Microsoft services and platforms, which occasionally made it difficult to work seamlessly between different apps. But with updates and improvements over time, this has become better." Flexible list and folder organization 96% positive reviews out of 254 Most users report organization tools help categorize tasks, manage projects, and maintain order in both work and personal life. Evana W Sales And Marketing Associate, 10,001+ employees. "I'm able to stay organized and keep on top of all of my commitments in a way that was never possible before." Unreliable and excessive notifications 47% negative reviews out of 95 Some reviewers describe notifications as inconsistent, delayed, or overwhelming, leading to missed tasks or unnecessary alerts. Somenath S information technology, 1 employee. "Least feature that it cannot send alerts or notification on right time sometimes it gets delayed or sometimes it can't send any notification you have to check in opening the app." Comprehensive task management features 96% positive reviews out of 127 Most reviewers describe task tracking as intuitive, efficient, and reliable for managing daily responsibilities across devices. Amr K Senior Lecturer in Marketing, 1,001 - 5,000 employees. "A simple yet effective application for organising and tracking your to do list." ## Microsoft To Do's interface The interface is clean and minimalist, featuring a straightforward layout that facilitates fast onboarding and daily use. Navigation is intuitive, though some reviewers mention limited customization and occasional confusion during initial setup. Visual clarity and task grouping are consistent strengths. 1+ Preksha Buttan Microsoft To Do’s layout helps users focus on tasks without distraction, especially through its “My Day” view and simple list structure. Reviewers say the mobile experience is smooth and reliable, though first-time users may need time to explore hidden features. Ease of Use 4.7 (3,013) 4.7 Based on 3,013 reviews ## Key features View by: These features have been rated as most important by users based on their reviews. View by: Get Advice We can help you find the software with the features you need. Preksha Buttan Microsoft To Do’s top-rated features work together to simplify task flow and reduce friction. From scheduling to syncing, reviewers describe a system that helps them stay organized, adjust priorities quickly, and maintain momentum across devices. Features 4.3 (2,987) 4.3 Based on 2,987 reviews The Microsoft To Do features below were rated the highest by reviewers. Our commentary is based on reviewer sentiment and collective feedback from reviews published in the past two years. To-do list 4.6 (266) 266 reviewers rated this feature Enables task creation, prioritization, and organization across devices. Reviewers highlight file attachments, recurring tasks, and real-time syncing. Categorization and archiving help users stay productive. Task management 4.5 (510) 510 reviewers rated this feature Supports organizing, tracking, and prioritizing tasks with subtasks, reminders, and due dates. Integration with Outlook and Office 365 allows task creation from emails and notes. Task scheduling 4.5 (776) 776 reviewers rated this feature Helps plan daily, weekly, and monthly activities with recurring options and calendar sync. Reviewers value deadline tracking and time allocation across devices. Task editing 4.5 (682) 682 reviewers rated this feature Allows updates to task details, priorities, and due dates across platforms. Sidebar editing and real-time sync support dynamic workflows and keep information current. Reminders 4.4 (368) 368 reviewers rated this feature Keeps users on track with customizable alerts across desktop and mobile. Helps reduce missed tasks and procrastination, supporting busy schedules. Alerts and notifications 4.4 (469) 469 reviewers rated this feature Tracks upcoming tasks and deadlines with push alerts and pop-ups. Reviewers value customization and cross-device sync, though some suggest improvements. Outlook tasks integration 0 reviewers rated this feature Syncs tasks between Microsoft To Do and Outlook, allowing users to manage deadlines and reminders across both platforms. This helps streamline workflows for those already using Microsoft 365 tools. File attachments 0 reviewers rated this feature Enables users to attach files up to 25MB directly to tasks, adding context and reference material without switching apps. This supports better documentation and task clarity. Recurring tasks 0 reviewers rated this feature Allows users to set tasks to repeat on custom schedules, helping maintain consistency for routine responsibilities and reducing manual re-entry. Task sharing and assignment 0 reviewers rated this feature Lets users share task lists and assign items to others, supporting lightweight collaboration and accountability within small teams. All key features (36) Track and document all activities across devices, networks, and other systems 53.30% of 212 reviewers that rated this feature as important or highly important Tracks upcoming tasks and deadlines with push alerts and pop-ups. Reviewers value customization and cross-device sync, though some suggest improvements. 469 reviewers rated this feature It gives you timely reminders for tasks and deadlines, customizable across devices. Reviewers appreciate reliable notifications, easy setup, and cross-device syncing, though some wish for pop-up alerts or smartwatch compatibility. Users say alerts help them stay organized and avoid missing important tasks. 55.51% of 472 reviewers that rated this feature as important or highly important Provides a channel for team members to share media files, communicate, and work together 41.98% of 343 reviewers that rated this feature as important or highly important Leave comments and notes on documents for others to view 40.45% of 89 reviewers that rated this feature as important or highly important Pre-designed layouts that can be customized to match preferences and requirements 80.00% of 5 reviewers that rated this feature as important or highly important Assembly of graphs and charts for visualizing and tracking statistics/metrics 83.33% of 6 reviewers that rated this feature as important or highly important Import and export data to and from software applications 30.77% of 78 reviewers that rated this feature as important or highly important Specify or track the date/time a project, task, etc., is due for completion 46.67% of 15 reviewers that rated this feature as important or highly important Assemble applications and processes by dragging over and arranging pre-built components 86.36% of 22 reviewers that rated this feature as important or highly important Enables users to attach files up to 25MB directly to tasks, adding context and reference material without switching apps. This supports better documentation and task clarity. 0 reviewers rated this feature Public or private sharing of digital files such as documents, audio/video, images, and more 14.29% of 7 reviewers that rated this feature as important or highly important Access software remotely via mobile devices 61.92% of 323 reviewers that rated this feature as important or highly important Allow users to create, edit, and sort multiple notes 68.18% of 44 reviewers that rated this feature as important or highly important Syncs tasks between Microsoft To Do and Outlook, allowing users to manage deadlines and reminders across both platforms. This helps streamline workflows for those already using Microsoft 365 tools. 0 reviewers rated this feature Arrange tasks based on the level of priority or urgency 52.69% of 446 reviewers that rated this feature as important or highly important Tools to facilitate the production of information and promote efficiency 53.85% of 13 reviewers that rated this feature as important or highly important Reporting on how each user, task or process has advanced since its initiation 48.21% of 224 reviewers that rated this feature as important or highly important Plan and coordinate all the resources, costs and time needed to execute assignments 28.57% of 7 reviewers that rated this feature as important or highly important Allows users to set tasks to repeat on custom schedules, helping maintain consistency for routine responsibilities and reducing manual re-entry. 0 reviewers rated this feature Timed notification for any upcoming task, deadline, appointment, or activity 56.18% of 372 reviewers that rated this feature as important or highly important Keeps users on track with customizable alerts across desktop and mobile. Helps reduce missed tasks and procrastination, supporting busy schedules. 368 reviewers rated this feature Collection, analysis, and representation of numerical data and generation of reports to understand various patterns 100.00% of 1 reviewers that rated this feature as important or highly important View and track pertinent metrics to find patterns and gain insights from data 71.43% of 7 reviewers that rated this feature as important or highly important Search and filter data across systems to locate required information by entering keywords or certain criteria 32.76% of 58 reviewers that rated this feature as important or highly important Split and manage tasks into individual components 51.52% of 99 reviewers that rated this feature as important or highly important Attach digital tags to documents and assets for identification, search, or monitoring purposes 50.00% of 6 reviewers that rated this feature as important or highly important Allows updates to task details, priorities, and due dates across platforms. Sidebar editing and real-time sync support dynamic workflows and keep information current. 682 reviewers rated this feature Supports organizing, tracking, and prioritizing tasks with subtasks, reminders, and due dates. Integration with Outlook and Office 365 allows task creation from emails and notes. 510 reviewers rated this feature With this aspect, you monitor completed and pending tasks, using checkboxes, strikethroughs, and subtasks. Reviewers appreciate the visual progress tracking and motivation it provides, but some wish for more detailed tracking options beyond just completed or not completed. 52.54% of 630 reviewers that rated this feature as important or highly important Helps plan daily, weekly, and monthly activities with recurring options and calendar sync. Reviewers value deadline tracking and time allocation across devices. 776 reviewers rated this feature Lets users share task lists and assign items to others, supporting lightweight collaboration and accountability within small teams. 0 reviewers rated this feature Add labels or tags to tasks 52.14% of 140 reviewers that rated this feature as important or highly important Allow multiple team members to edit and work on the same document 0.00% of 1 reviewers that rated this feature as important or highly important Set up connections to third-party platforms to improve business processes 33.33% of 9 reviewers that rated this feature as important or highly important Enables task creation, prioritization, and organization across devices. Reviewers highlight file attachments, recurring tasks, and real-time syncing. Categorization and archiving help users stay productive. 266 reviewers rated this feature Get Advice We can help you find the software with the features you need. Preksha Buttan Microsoft To Do’s top-rated features work together to simplify task flow and reduce friction. From scheduling to syncing, reviewers describe a system that helps them stay organized, adjust priorities quickly, and maintain momentum across devices. Features 4.3 (2,987) 4.3 Based on 2,987 reviews ## Pricing Microsoft To Do is included at no extra cost with all Microsoft 365 plans. The entry-level Business Basic plan starts at $6 per user per month, billed annually—well below the average SMB budget of $50. Pricing scales by plan type, with a 300-user cap across tiers. ### Starting price Contact vendor for pricing Free trial available Preksha Buttan Senior Content Analyst Microsoft To Do’s cost structure favors teams seeking basic task tools without adding to their software spend. Value for money 4.6 (1,826) 4.6 Based on 1,826 reviews ## Integrations Microsoft To Do connects with a range of productivity and communication tools, including calendar, email, and task management systems. These integrations, offered through native and third-party links, help streamline task tracking across platforms. Popular integrations [ Slack](https://www.capterra.com/p/135003/Slack/)[ Trello](https://www.capterra.com/p/211559/Trello/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Asana](https://www.capterra.com/p/184581/Asana-PM/)[ Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/)[ GitHub](https://www.capterra.com/p/129067/GitHub/) Preksha Buttan Senior Content Analyst Linking Microsoft To Do with scheduling, messaging, and task systems helps your operations lead reduce manual updates, while your sales team can track follow-ups more easily across shared tools and daily workflows. Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.3 (1510) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.3 (1,510) 4.3 Based on 1,510 reviews ## User reviews Overall rating 4.6 Based on 3,063 reviews Filter by rating 5(1959) 4(884) 3(193) 2(24) 1(3) Mentioned topic Sorted by most recent TS Tomek S. specialist Chemicals ### "New features – new possibilities" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 March 20, 2026 Everything works perfectly, and the app is easy to use. Tasks scheduled in the Microsoft To Do app help me manage my time and get things done faster. Now I never forget anything. Pros Fast performance and a wide range of options. Resizable windows. Compatibility with Outlook. Clear task list. Cons I haven't had any negative experiences using the Microsoft To Do app. Everything works fine; I haven't noticed any bugs. Alternatives considered [MindManager](https://www.capterra.com/p/31776/MindManager/) Reasons for choosing Microsoft To Do is part of the MS Office 365 software, which allows you to easily integrate with other programs included in the MS Office 365 software Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. BS Brett S. Corporate Paralegal Legal Services ### "Microsoft To Do: Still a Staple for Productive Professionals" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 19, 2026 Pros Keeping track of tasks is still super easy, and the fact that my colleagues can get notified when they are added to a task is a big plus. Cons Honestly, I'm very pleased with the product. The UI could be better from a consumer viewpoint, but functionality is 10/10. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. PD Portia D. Teacher Education Management ### "Microsoft To Do Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 19, 2026 Pros I still use and like about the way it helps me organize and plan my tasks on a daily basis. This is very easy to access from phone. Cons There are not enough features to modify or sort the list in one file according to different categories. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Nicholas D. Project Manager Construction ### "Microsoft To Do Keeps Me in Order" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 18, 2026 I use Microsoft To Do on a constant basis to keep track of my projects, tasks, and other general needs around the business. I can share the load, or take on other tasks as needed with zero issues. It's truly helped me be my best self when it comes to project management and time management. Pros Microsoft To Do has some great features, and really helps me keep track of my day. As someone who can be all over the place, this product helps me keep my task list organized so I can best prioritize what needs to be done. I can manage each project, one at a time, based on how I scheduled myself to do so in To Do. And even better, I can assign some of these tasks to other users, allowing us to collaborate better. It's part of our overall M365 package, so I would say it's worth the money. Cons I ran into a few issues earlier on, regarding collaboration, and when I reached out to customer support, they were helpful, if not a bit slow, in realizing that we had incompatible versions of the software installed. A quick update and we were good to go. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AM Amber M. HR Advisor Insurance ### "Great product" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 3.0 3.0 Likelihood to Recommend 10/10 March 9, 2026 I use Microsoft-To-Do every day, both personally and professionally, within the Outlook desktop app & the iPhone app. Pros I find Microsoft-To-Do extremely easy to use & find the task scheduling/repeat function the most useful Cons The thing I like the least about Microsoft-To-Do is the limitation in the app with regards to scheduling Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. PR Pawan R. Owner Construction ### "You Have To Try This App For To Dos" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 1.0 1.0 Likelihood to Recommend 10/10 February 27, 2026 My overall experience of Microsoft To Do has been great is it helped me manage my lifestyle my business with to do tasks and deadline due dates it helps me keep everything organized and helps me. Keep myself on top of everything. Pros What I love most about Microsoft to do is it’s a free app, easy to use, easy to schedule and follow. This app has truly made my life easier. From creating deadlines to checking off daily tasks completed and keeping everything organized. Cons What I like least about Microsoft to do is that once you have a lot of to do items and tasks the app does start lagging and moving slower Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JC Joana C. Analyst Logistics and Supply Chain ### "Very good for keep all our lists together in a fun way!" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 February 19, 2026 Pros I like that there's some level of personalization to yhe losts, in therms of themes, colors, emojis, so we can really arrange it how we like it! Cons It would be good to have some sort of integration/synchronisation with external calendars like outlook or google m! Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MC Maria C. Teacher E-Learning ### "Efficiency" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 3, 2026 Practical and efficient. I’m satisfied with how efficiently it works across devices and how reliable the sync is. Pros It’s practical, clear, and helps me stay focused on what needs to be done without adding complexity. Cons I am very satisfied. If I had to add something it would be more flexibility for grouping tasks and projects. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. WB Will B. Short Course Manager Education Management ### "A good and simple task manager but not for power use" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 6/10 January 20, 2026 An easy to use, close to hand and simply designed To Do list with a more limited task and project management capacity. Great for getting started as a basic to-do list, but not quite suitable for power users. Pros One of the most accessible and in-built to-do list tools available as stock with the Microsoft Suite. You will find it built in to Outlook across desktop and iOS Apps. This makes it feel close to hand and enables easy task management and collaboration across teams. Cons Whilst it is built in and close to hand, the thing I like least is how quickly the number of tasks quickly gets out of hand, or where, task management becomes more difficult. I would like it more if you could more easily group tasks into categories and visualise them across timelines. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SS Scott S. Project Manager Human Resources ### "daily task management" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 January 4, 2026 Microsoft To Do is a simple and effective tool for managing daily tasks and personal workload within projects. Pros The app is easy to use and integrates well with Outlook. Task lists are clear, reminders work reliably, and it helps stay organized throughout the day. Cons It lacks advanced project management features, so it works best for personal task tracking rather than team-wide planning. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/227173/Wunderlist/reviews/) ## FAQs Yes. Microsoft To Do is free and included with all Microsoft 365 plans. Users with a Microsoft account can access it across devices without paying extra, making it a cost-effective option for basic task management. Yes. Microsoft To Do syncs automatically across Android, iOS, Windows, Mac, and web platforms using Exchange Online. This ensures that tasks and updates are accessible and consistent wherever you log in. Yes. Microsoft To Do allows list sharing with colleagues, friends, or family. You can assign tasks, track progress, and collaborate in real time, making it suitable for both personal and lightweight team use. Yes. Tasks created in Microsoft To Do sync with Outlook Tasks via Exchange Online. Flagged emails in Outlook can also appear as tasks in To Do, helping users manage follow-ups directly from their inbox. Yes, but only if your organization has enabled licenses for Microsoft To Do and Exchange Online. Without a cloud-based mailbox, task syncing and storage will not function properly. Yes. Microsoft To Do uses Exchange Online for data storage, which includes encryption at rest and in transit. The web app complies with industry standards and has passed audits like SOC 2 Type 1. ### Have more questions? Connect with one of our advisors for a free consultation and save time in your software search. ## Sources - **Capterra reviews data:** Capterra reviews are collected from verified users for individual software products. [Learn more about how we source our data](https://www.capterra.com/resources/proprietary-data-research/). - **Capterra Shortlist:** Capterra Shortlist identifies the top products in our software categories based on a proprietary blend of user ratings and popularity. [Read the complete methodology here](https://www.capterra.com/resources/proprietary-data-research/#capterra-shortlist-methodology). - This product information came from Microsoft To Do’s own online content in September 2025, including the product's website and its social media channels. ## Related reading ### [5 Top-Rated Project Management Software for Small Businesses](https://www.capterra.com/resources/project-management-software-for-small-businesses/) Published March 8, 2023 by [Shephalii Kapoor](https://www.capterra.com/resources/author/skapoor/) ### [Category Compare: Project Management vs. Task Management Software](https://www.capterra.com/resources/category-compare-project-management-vs-task-management-software/) Published March 2, 2023 by [Barkha Bali](https://www.capterra.com/resources/author/bbali/) ### [7 Best Project Management Software](https://www.capterra.com/resources/best-project-management-tools-for-professionals/) Published January 19, 2023 by [Shephalii Kapoor](https://www.capterra.com/resources/author/skapoor/) Popular comparisons [Trello vs Microsoft To Do](https://www.capterra.com/compare/211559-227173/Trello-vs-Wunderlist)[Jira vs Microsoft To Do](https://www.capterra.com/compare/19319-227173/JIRA-vs-Wunderlist)[Asana vs Microsoft To Do](https://www.capterra.com/compare/184581-227173/Asana-PM-vs-Wunderlist)[Any.do vs Microsoft To Do](https://www.capterra.com/compare/173614-227173/Any-do-vs-Wunderlist)[Todoist vs Microsoft To Do](https://www.capterra.com/compare/149339-227173/Todoist-for-Business-vs-Wunderlist)[monday.com vs Microsoft To Do](https://www.capterra.com/compare/147657-227173/monday-com-vs-Wunderlist)[Notion vs Microsoft To Do](https://www.capterra.com/compare/186596-227173/Notion-vs-Wunderlist)[Connecteam vs Microsoft To Do](https://www.capterra.com/compare/153140-227173/Connecteam-vs-Wunderlist)[Evernote Teams vs Microsoft To Do](https://www.capterra.com/compare/154969-227173/Evernote-Business-vs-Wunderlist)[ClickUp vs Microsoft To Do](https://www.capterra.com/compare/158833-227173/ClickUp-vs-Wunderlist) [Basecamp vs Microsoft To Do](https://www.capterra.com/compare/56808-227173/Basecamp-vs-Wunderlist)[Microsoft OneNote vs Microsoft To Do](https://www.capterra.com/compare/227173-227211/Wunderlist-vs-Microsoft-OneNote)[Wrike vs Microsoft To Do](https://www.capterra.com/compare/76113-227173/Wrike-vs-Wunderlist)[Smartsheet vs Microsoft To Do](https://www.capterra.com/compare/79104-227173/Smartsheet-vs-Wunderlist)[Nifty vs Microsoft To Do](https://www.capterra.com/compare/172519-227173/Nifty-vs-Wunderlist)[Zoho Projects vs Microsoft To Do](https://www.capterra.com/compare/169455-227173/Zoho-Projects-vs-Wunderlist)[Quire vs Microsoft To Do](https://www.capterra.com/compare/137568-227173/Quire-vs-Wunderlist)[Teamwork.com vs Microsoft To Do](https://www.capterra.com/compare/120390-227173/Teamwork-Projects-vs-Wunderlist)[Flock vs Microsoft To Do](https://www.capterra.com/compare/151072-227173/Flock-vs-Wunderlist)[Airtable vs Microsoft To Do](https://www.capterra.com/compare/146652-227173/Airtable-vs-Wunderlist)  Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)