# Google Calendar Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Google Calendar the right Scheduling solution for you? Explore 4160 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/213340/Google-Calendar/reviews --- Google Calendar 4.8 (4160) [View alternatives](https://www.capterra.com/p/213340/Google-Calendar/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated April 24th, 2026 # Reviews of Google Calendar Ease of use 4.8 Customer Service 4.4 ## Pros and Cons in Reviews Comprehensive diGital organization tool 100% positive reviews out of 232 Most reviewers indicate organize enables efficient planning for work, personal, and group activities, improving productivity. Marina O President, 1 employee. "Google Calendar is an essential tool for staying organized and efficient when managing multiple clients and priorities" Cluttered and confusing interface 36% negative reviews out of 259 Some reviewers indicate navigation and view can be unintuitive, with clutter, hidden options, and difficult date browsing. Zak A Support Worker, 201 - 500 employees. "Some people find it hard to use the daily view, as you can zoom in and out, leading to odd time in which they didn't have a good perspective about what they were looking at, which lead to confusion." Streamlined daily task management 97% positive reviews out of 144 Most users report daily routine features help manage ongoing tasks, appointments, and recurring events with ease. Kirste W Marketing Specialist, 1 employee. "It's been great for everyday use and having my calendar in the same area as my daily work tasks." Inconsistent and overwhelming notifications 37% negative reviews out of 235 Some users report notification and alert settings are hard to customize, with missed, excessive, or poorly timed reminders. Anton E Founder, 1 employee. "The customization options for notifications could be improved, and offline access can sometimes be unreliable." Free, accessible scheduling solution 96% positive reviews out of 130 Most reviewers describe pricing as a major benefit, highlighting the no-cost access to robust calendar features. Charlie S Managing Director, 2 - 10 employees. "Google Calendar costs nothing, which is an incredible advantage and puts Google Calendar ahead of its competitors in terms of value for money." ## Showing most helpful reviews Showing 1-25 of 4160 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Kimberly E. Owner Public Relations and Communications Used the software for: 2+ years ### "Efficient, Integrated, and Virtually Indispensable" April 12, 2026 4.0 Overall, Google Calendar is my primary hub for organization. It simplifies scheduling across different platforms, though it does require some manual "cleanup" when handling multiple accounts. I think the user experience could be greatly improved if Google offered a monthly "meet up" or live help session to show users how to smooth out these minor technical friction points. Despite a few integration limitations regarding visual tools during meetings, it remains the most effective calendar solution for my needs at this price point. Pros The integration is unmatched; it connects with almost every tool I use. I love that I can click a single button and event information is automatically placed on my calendar at the correct time without manual entry. The ability to launch a video meeting instantly from the schedule is also a game-changer—it has made other third-party meeting apps like Zoom unnecessary for my daily operations. For the cost, it’s truly the "BOSS." Cons Managing multiple Gmail accounts can be cumbersome; when integrating calendars, I frequently see duplicate entries for the same event. I also find the visual feedback lacking when adding new items; I wish the information would appear immediately so I didn’t have to go searching to verify it landed correctly. Additionally, while the built-in meeting tool is convenient, it lacks some of the advanced visual collaboration/whiteboarding features found in dedicated platforms. Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/)[zcal](https://www.capterra.com/p/227575/zcal/)[Book Like A Boss](https://www.capterra.com/p/180111/Book-Like-A-Boss/) Reason for choosing Google Calendar I did not choose one over another. I am currently utilizing several tools. Zcal was a LTD and allows for me to showcase my brand best. It integrates nicely with Google Calendar, so it works for me. Review Source Justice E. Founder Professional Training & Coaching Used the software for: 2+ years ### "From Paper to Google Calendar " May 13, 2026 5.0 I love Google Calendar. I’m typically a paper calendar person but this app has made the transition from paper people seamless and easy. Pros I like that you are able to set a meeting from your email, booking site or the mobile app. It’s easy to integrate video softwares into your appointments as well. You are able to tag people and add notes/descriptions about the meeting. The time zone feature is another favorite of mine. Cons When added to the iOS calendar you aren’t able to add the video integration in as well as if you were using the app. In order to set a meeting using your phone with say like Google meet - you have to go to that specific app. Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Google Calendar Google Calendar was easier to use than the others. Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[iCloud](https://www.capterra.com/p/204717/iCloud/) Google Calendar was more efficient and easier to use than the other calendars Review Source ANGELA H. Accountant Utilities Used the software for: 6-12 months ### "Google Calendar is good but needs a bit more work" April 9, 2026 3.0 We tried to incorporate Google calendar but we back to Outlook. Outlook was easier to use and did not have as many issues as Google. Pros Google calendar is a good way to track upcoming appointments and keep up with e-mails. Communication is at your fingertips! Cons Google calendar does not talk to other software applications as good as other calendar applications. There is sometimes a lag or miss in updating appointments. Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) We thought Google would be a better product. Review Source NC Nikki C. PERMIT TECHNICIAN Construction Used the software for: 2+ years ### "BEST APP FOR STAYING ORGANIZED!" April 23, 2026 5.0 Overall, my experience with Google Calendar has been very positive. It’s a reliable and user-friendly tool that makes it easy to stay organized, manage schedules, and keep track of important events. The seamless syncing across devices and integration with other tools helps streamline both personal and work planning. While there are a few minor drawbacks, like occasional clutter with multiple calendars, it consistently delivers as a dependable and efficient scheduling solution. Pros What I liked most about Google Calendar is how simple and intuitive it is to use while still being powerful. It makes scheduling effortless with features like easy event creation, reminders, and color-coded organization so I can keep track of everything at a glance. The ability to sync across all devices and share calendars with others also makes coordinating schedules with teams or family really convenient. Cons One thing I liked least about Google Calendar is that it can feel a bit cluttered when you’re managing multiple calendars at once. Notifications and reminders can also become overwhelming if they’re not carefully managed, and customizing certain views or settings isn’t always as flexible or intuitive as it could be. Alternatives considered [Fantastical](https://www.capterra.com/p/210207/Fantastical/) Reason for choosing Google Calendar I chose Google Calendar over alternatives like Microsoft Outlook Calendar and Apple Calendar mainly because it was more flexible and easier to use across different devices and platforms. Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) I made the switch to Google Calendar because it offered better syncing across devices and a more seamless experience overall. It’s much easier to access from anywhere, and the sharing and collaboration features are more straightforward compared to tools like Microsoft Outlook Calendar or Apple Calendar. It just simplified scheduling and made staying organized a lot more efficient. Review Source VR Verified Reviewer It infrastructure engineer Leisure, Travel & Tourism Used the software for: 1-2 years ### "Great calender with seamless integration to Google" May 31, 2026 5.0 My overall experience with Google Calendar has been very positive. I've used it extensively for project coordination, team meetings, client appointments, and personal scheduling. The platform is stable, easy to use, and accessible from virtually any device. From an IT perspective, deployment and user adoption are simple because most people are already familiar with Google's ecosystem. While there are areas that could be enhanced for enterprise users, Google Calendar delivers an excellent balance of functionality, usability, and reliability for both individual and professional use. Pros As an IT engineer, what I like most about Google Calendar is its seamless integration with the wider Google ecosystem. Scheduling meetings, sending invites, managing multiple calendars, and syncing across devices is straightforward and reliable. The ability to integrate with tools like Gmail, Google Meet, and third-party applications saves time and reduces administrative overhead. I also appreciate the clean interface, real-time synchronization, and the ease of sharing calendars with teams and clients. Cons One limitation is that some advanced scheduling and resource management features are less comprehensive than those offered by certain enterprise-focused calendar platforms. Managing complex recurring events can occasionally be cumbersome, and customization options for notifications and calendar views could be more flexible. Additionally, when working across multiple organizations, permission management can sometimes become confusing. Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Free alternative with better integration with Google system Review Source VR Verified Reviewer Clinical Psychologist Hospital & Health Care Used the software for: 1-2 years ### "Reliable, Fast, and Occasionally Clunky at the Edges" May 28, 2026 5.0 My overall experience with Google Calendar is that it’s a dependable, low-friction tool that does the core job of scheduling extremely well, even if it isn’t always elegant in the details. On the positive side, it’s one of the easiest ways to keep time organized across devices. Creating events is fast, invitations are simple, and syncing is reliable. It’s especially strong in collaborative settings—meeting invites, shared calendars, and automatic updates make coordination straightforward without a lot of manual follow-up. The integration with email and video meetings also makes it feel like part of a larger workflow rather than an isolated app. Day to day, it tends to fade into the background in a good way. Once it’s set up, you don’t have to think much about whether it’s working—it usually just is. That reliability is a big reason it’s widely used. On the downside, it can feel a bit uneven when you get into more advanced use. Things like recurring event edits, notification tuning, or combining tasks and scheduling aren’t as smooth or unified as they could be. It’s powerful, but not always intuitive in the edges. Overall, it’s best described as a “very solid default”: not perfect, not especially innovative in how it feels, but consistently effective at helping you manage time without much overhead. Pros What I like most about Google Calendar is how well it turns time management into something almost effortless. The biggest strength is how it stays out of your way while still doing a lot. Creating events is fast, especially with natural language like “Dentist Friday 3pm,” and it just figures it out. That small detail makes scheduling feel low-friction instead of like filling out a form. Another standout is how well it handles coordination. Shared calendars, invitations, and real-time updates make it easy to coordinate with other people without back-and-forth messages. When someone changes a meeting, everyone sees it immediately, which reduces confusion. It also integrates deeply with other Google services, so things like meeting links, location details, and reminders connect smoothly without extra setup. That said, it’s not perfect—some people find the interface a bit cluttered if they use multiple calendars or advanced settings. But overall, its combination of simplicity and reliability is what makes it so widely used. Cons What I like least about Google Calendar is that it can feel more complicated than it looks once you move beyond basic scheduling. One common frustration is how messy recurring events can get. Editing “just this one” instance versus the whole series isn’t always intuitive, and it’s easy to accidentally change more than you meant to. It also isn’t great as a combined calendar + task manager. It technically supports tasks, but it feels secondary, so people often end up using a separate app anyway instead of staying fully within one system. Another issue is flexibility around notifications and sharing. You can customize them, but the settings are scattered enough that fine-tuning everything the way you want can take more time than it should. And shared calendars sometimes behave in ways that aren’t obvious until you’ve already run into permission quirks. Finally, while it works well overall, the interface can start to feel a bit cluttered if you’re juggling multiple calendars, color-coding systems, or heavy scheduling needs. So in short: it’s powerful and reliable, but not always as simple or cohesive as it first appears. Alternatives considered [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[Calendly](https://www.capterra.com/p/148036/Calendly/)[Fantastical](https://www.capterra.com/p/210207/Fantastical/)[Notion](https://www.capterra.com/p/186596/Notion/) Reason for choosing Google Calendar Yes, I considered several alternatives to Google Calendar before settling on it. Some of the main options were: Microsoft Outlook Calendar — Strong integration with business and enterprise workflows, especially in Microsoft-focused environments. Apple Calendar — Clean and simple experience for people already heavily invested in the Apple ecosystem. Calendly — Excellent for appointment booking and external scheduling coordination. Fantastical — Known for its polished interface and powerful natural-language event creation. Notion Calendar — Useful for people who want scheduling integrated closely with project planning and notes. What ultimately stood out about Google Calendar was the balance between simplicity, reliability, collaboration features, and cross-platform accessibility. Review Source AH Andrew H. Evangelist Non-Profit Organization Management Used the software for: 2+ years ### "An effective tool for productivity" May 25, 2026 5.0 It has proved to be an effective tool for productivity and management. The ability to sync across many platforms greatly increases it's usefulness. Pros Multiple calendar options provide easy filtering for different areas of responsibility. The sharing feature in conjunction is very helpful. Cons The lack of adaptability and customization is unfortunate. Being able to customize the size and order of different events on each day would be nice. Alternatives considered [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Reason for choosing Google Calendar Simpler access and syncing across many platforms. Review Source AB Anna B. Kinesiologist Health, Wellness and Fitness Used the software for: 1-2 years ### "Google Calendar, a must!" April 22, 2026 5.0 I was very hesitant to transition from a paper calendar to a digital one because I was afraid I wouldn't have a clear overview, but since I made the switch, I have no regrets. Everything is much more accessible and much quicker. Pros I love the user interface; you can easily personalize it. I find it easy to share events with other people, and I like how it's connected to my Gmail, allowing me to sync events directly from there. I like that it is free. Cons The only thing I would add as functionality is to have the calendar days fully covered with an event if it spans multiple days. Right now, it just shows as a header above the multiple days, which doesn't give me an accurate representation of what's happening on that day. Switched from [CalendarWiz](https://www.capterra.com/p/130288/CalendarWiz/) My boyfriend was using Google Calendar, and I wanted our calendars to be synced. Plus, many of my coworkers were using it too, so I thought it was more versatile. Review Source VR Verified Reviewer Headmistress Education Management Used the software for: 2+ years ### "Used to be, but hasn't grown ... " May 7, 2026 4.0 Mostly positive, but I am beginning to wonder when I will start looking for something that can cooperate with my other non-google tools better. Pros I love the interactive editing elements, the sharing and role options, etc. And it's great the the calendar can give you alerts. Cons It's been stuck in the same model and tech for awhile now, and it's not as easy to use, intuitive, or interactive with other devices and apps as it could be. Most of the google products started out strong, but they haven't kept up with the tech and potential. Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) federated login and cross platform ease of use Review Source VP Valentin P. Administration Manager Construction Used the software for: 2+ years ### "Reliable calendar for work and everyday planning" April 27, 2026 5.0 My overall experience has been very positive. I use it regularly for work planning, reminders and coordinating schedules. It saves time, reduces missed appointments and works smoothly with Gmail and other Google tools. Pros Google Calendar is reliable, easy to use, and very practical for daily planning. It helps with appointments, meetings, reminders, and deadlines in one place. Calendar sharing makes team coordination easier, notifications are useful, and the sync between phone and desktop works smoothly. It also works well with Gmail for managing invites and communication. Cons Sometimes too many notifications can become distracting if settings are not adjusted properly. For larger teams, shared calendars can also become cluttered if not organised well. Alternatives considered [Yahoo! Calendar](https://www.capterra.com/p/248991/Yahoo-Calendar/) Reason for choosing Google Calendar It is simpler to use, syncs well across devices, and works perfectly with Gmail and Google Workspace. Review Source MR Mary R. Assistant Administrator Non-Profit Organization Management Used the software for: 2+ years ### "My Calendar as I like it." February 3, 2026 5.0 Overall, I find Google Calendar very helpful. I can glance at one day, a week, or a month at a time, however, I wish. I can copy and paste, or duplicate an event. I also like the options of color use for my choosing. Pros I like the ease of use, being able to connect to other calendars, scheduling repeating events and the ease of editing events as needed. Cons There isn't much I don't like about Google Calendar. I guess the main thing I dislike is when I mix up my personal and business appointments, I have to cancel and reschedule on the calendar. There isn't an easy way to edit and select the correct calendar, at least not that I've found. Switched from [Samsung SDS](https://www.capterra.com/p/194115/Samsung-SDS/) Google Calendar gave me more options and much more variety in use, particularly the ability to share calendars and ease in scheduling. Review Source Eric T. Owner Information Technology and Services Used the software for: 2+ years ### "Most Powerful Calendaring Tool Available" January 6, 2026 5.0 Overall, Google Calendar's ability to create a shared calendar is awesome. It saves us time and ensures that we are aligned on commitments. Pros Google Calendar is one of the most powerful and easy to use calendaring tools available. Shared calendaring is critical and Google Calendar does it seamlessly. The second part is calendar integrations, with other tools. The ability to view Google based calendars in tools like Outlook or on iOS devices is a requirement. Cons The Google Calendar is easy to share into other tools. It is not quite as easy to configure other calendars into Google Calendar, especially on my mobile devices. I find myself having to use two calendars if I want to see everything. Alternatives considered [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Reason for choosing Google Calendar Ease of configuration and availability on web. Switched from [Yahoo! Calendar](https://www.capterra.com/p/248991/Yahoo-Calendar/) Yahoo Calendar does have the same level of integration with other tools that Google has Review Source VR Verified Reviewer Sr. Consultant Computer Software Used the software for: 2+ years ### "Amazingly easy to use." August 26, 2025 5.0 Honestly, Google Calendar has become like a personal assistant for me. Whether it is remembering office meetings, kids’ school PTMs, or even Ganesh Chaturthi celebrations – everything is neatly scheduled. It brings a sense of discipline and peace of mind, very useful in today’s fast-paced life. Pros Very easy to use, syncs automatically across mobile and laptop. No tension of missing meetings. Reminders and notifications are very accurate, helps a lot in our busy Indian lifestyle where work, family, and social functions all overlap. Sharing events with colleagues, friends, or family is super smooth. Even wedding invites or puja reminders can be set! Integrates beautifully with Gmail, so flight tickets, doctor appointments, interviews – all show up without manual entry. Cons Internet dependency is high. If network is weak (especially in train journeys or rural areas), access becomes difficult. Too many notifications sometimes feel overwhelming if not managed properly. Customisation options for traditional Indian festivals and regional calendars (like Panchangam dates) can be improved. If I have to compare with Outlook kind of style, I guess it needs more cross-platform synchronizations. Switched from [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) Google's services have been amazingly impeccable. Especially the similar concept like Office 365, it was quite easy. Review Source VR Verified Reviewer Vice President Financial Services Used the software for: 2+ years ### "Easy to share easy to use" March 16, 2026 5.0 Overall, it's great. It works perfectly showing me my work appointments alongside my personal commitments. and being able to shift between a 7 day view right back to a daily agenda is extremely helpful. Pros Very easy to use and allows you to see all your calendars in one place. Automatically adding appointments/meetings from you calendar (joint or personal) making it a very convenient tool especially across groups in both business and personal settings. Cons Limited colours for tagging appointment types is my biggest bug bear because the last thing you want it get confused about what is happening when. Review Source JK Jessie K. RVT manager Veterinary Used the software for: 2+ years ### "Simple, Reliable, and Easy Scheduling with Google Calendar" April 2, 2026 5.0 Overall, my experience with Google Calendar has been very positive. It’s a reliable and easy-to-use tool that makes managing daily schedules, events, and reminders straightforward. The interface is clean and accessible, and features like quick event creation, automatic reminders, and seamless syncing across devices help keep everything organized with minimal effort. Its integration with other Google services also adds convenience by reducing the need to manually enter information. While there are some limitations with advanced features, it works well for everyday planning and has consistently helped me stay on track. Pros What I like most about the ease of use in Google Calendar is its clean and intuitive interface, which makes it simple to navigate even for first-time users. Creating events is quick and straightforward, and the natural language input feature allows me to enter details like “meeting tomorrow at 2” without needing to fill out multiple fields manually. It also integrates seamlessly with other Google services, which reduces the need for extra steps when adding events. Switching between different views, such as day, week, and month, is smooth, and features like automatic reminders and color coding make it easy to stay organized without feeling overwhelmed. Cons One of the main drawbacks I’ve experienced with Google Calendar is that, despite its simplicity, some features can feel a bit limited or unintuitive when you need more advanced scheduling options. For example, customizing recurring events or managing multiple calendars can become slightly confusing and require extra steps. The interface, while clean, can sometimes hide important settings, making them harder to find. Additionally, heavy integration with Google services may feel restrictive if you prefer using non-Google tools, and occasional syncing delays or notification inconsistencies can impact reliability. Review Source BB Bree B. Ops Coordinator Education Management Used the software for: 2+ years ### "Love Google Calendar for Scheduling! " April 13, 2026 5.0 Overall, my experience with Google Calendar has been very positive. It’s a reliable and essential tool for scheduling, communication, and organization across a multi-school system. The addition of features like appointment scheduling has made it even more efficient and user-friendly. While it can require some structure to stay organized, it’s a powerful platform that keeps meetings, events, and availability running smoothly. Pros No matching results, press enter to execute your custom prompt rewrite more casual Google Calendar is a super handy tool for juggling schedules across different teams and locations. In a nine-school system, it really helps with organizing events between schools and keeping everyone on the same page. Scheduling virtual or in-person meetings is a breeze, plus you can attach links and share calendars, making teamwork so much easier. One of the best features has been the appointment scheduler, it lets staff and parents book time slots based on real-time availability, which has cut down on all the back-and-forth emails about scheduling. Overall, it’s user friendly, efficient, and easy for everyone to get the hang of! Cons Google Calendar is pretty handy, but juggling multiple calendars for different teams can get a bit messy. The options to customize the layout aren’t the best, so it might take a while to make sure everyone’s looking at the right calendars. Plus, it’s easy to overlook notifications or accidentally mess up the settings. Review Source RR Rebecca R. Production manager, office Construction Used the software for: 2+ years ### "google calender review " April 23, 2026 5.0 Overall, my experience with Google Calendar has been very positive. It’s a reliable and easy-to-use tool that helps me stay organized both personally and professionally. Creating events is simple, setting reminders takes just a few clicks, and I like that I can access my schedule from any device. The ability to share calendars and invite others to events makes coordinating meetings and appointments much easier. I also appreciate the automatic reminders and integration with email, which helps keep everything in one place. While there are small areas that could be improved, Google Calendar has consistently been a dependable and efficient way to manage my time. Pros I absolutely love using Google Calendar because it keeps my entire life organized in one place. What I like most is how easy it is to schedule appointments, set reminders, and share events with others. The color-coding feature helps me quickly see the difference between work, personal, and family commitments at a glance. I also appreciate how it syncs seamlessly across all my devices, so I can check or update my schedule anytime, anywhere. The automatic reminders and notifications have saved me from missing important meetings more times than I can count. Overall, Google Calendar makes staying organized simple, efficient, and stress-free. Cons While Google Calendar is very useful overall, one of the things I like least is how cluttered it can feel when managing multiple calendars at once. If you have several shared calendars, notifications and overlapping events can become overwhelming. It sometimes takes extra steps to adjust settings for reminders or visibility, which isn’t always as intuitive as it could be. I also find that syncing delays occasionally happen, especially when switching between devices, which can be frustrating if I need real-time updates. Overall, it’s a powerful tool, but the interface and notification management could be more streamlined and user-friendly. Review Source VR Verified Reviewer Computer Software Computer Software Used the software for: 2+ years ### "Efficient and Reliable Scheduling Tool for Daily Productivity" May 8, 2026 5.0 My overall experience with Google Calendar has been very positive because it has helped me stay organized, improve productivity, and manage both personal and professional schedules efficiently. The platform is easy to use, and the interface is clean and simple, making it convenient to create events, set reminders, and track daily activities without confusion. I especially like how smoothly it synchronizes across mobile devices, tablets, and desktops, allowing me to access my schedule anytime and anywhere. One of the most useful aspects is the seamless integration with other Google services like Gmail and Google Meet. Meeting invitations, automatic event creation from emails, and direct video meeting links save a lot of time and make communication easier. The reminder and notification system is also very reliable because it helps me stay on top of deadlines, appointments, and important events. Features like recurring events, shared calendars, and color-coded scheduling are extremely useful for organizing work, study, and personal tasks separately. Pros Google Calendar because it makes scheduling meetings, managing daily tasks, and organising personal as well as professional events very simple. The platform works smoothly across mobile and desktop devices, which helps me stay updated wherever I am. One of the best features is the real-time synchronisation that instantly updates events across all connected devices without any delay. I also appreciate the smart reminders and notifications because they help me avoid missing important meetings, deadlines, and appointments. I like most is the seamless integration with other Google services such as Gmail and Google Meet, which makes joining meetings and managing invitations extremely convenient. Creating recurring events, sharing calendars with team members, and checking availability for meetings saves a lot of time and improves productivity. The colour-coding feature also helps in organising work, study, and personal schedules efficiently. Overall, Google Calendar provides excellent time management, collaboration, scheduling, reminders, synchronisation, productivity, and integration features that make daily planning much easier and more efficient. Cons Google Calendar is that some advanced features for business scheduling and team coordination can feel limited compared to other premium calendar management tools. In terms of Value for Money, the free version is very useful, but certain advanced collaboration and administrative controls are only available through paid Google Workspace plans, which may not be ideal for small users or individuals looking for more professional features at a lower cost. Another area that could be improved is customer support. Since many users rely on community forums and help articles, getting direct and fast assistance for technical issues can sometimes be difficult, especially for free users. Response times for troubleshooting may not always be immediate, which can be frustrating when managing important schedules or meetings. I have also noticed occasional Bugs and Issues such as delayed notifications, synchronization problems between devices, or events not updating properly in real time. While these issues are not very frequent, they can still create confusion and affect productivity when handling important appointments or work meetings. Review Source Nicholas D. Project Manager Construction Used the software for: 1-2 years ### "Calendar with All the Features" March 3, 2026 5.0 I use Google Calendar nearly nonstop. I've even integrated my personal calendar in, although usually toggled off, as it's just THAT easy to navigate. I can check my tasks for the day, my events, the documents linked through, and send reminder emails to customers. It's made things much easier here. Pros This calendar is incredibly easy to use to sync up with both inter-company personnel as well as our customers. We are able to set up appointments, use email to allow the customers easier visibility, and best of all, it's inexpensive! Great value if you ask me. The ability to set different "calendars" within Google Calendar is fantastic, and we use it more than we use the native Microsoft functions within our system. It allows us easier separation of "company-only" and "\*company-name\* calendars, with color tabs to view the difference. Cons There's very little to dislike, it's got everything a calendar needs. No bugs, no issues, no need to contact customer support. We use links for document management, and it works, although it's not my favorite method. Review Source JH Jonathan H. Contract Instructor Pilot Aviation & Aerospace Used the software for: 2+ years ### "One Calendar app to rule them all." March 11, 2026 5.0 I'm a big fan of this app. I've used it for several years now and upgraded my phone and tablet a couple of times. I really like how seamlessly it pulls in the data once I put in my Google ID. Pros As a proud member of Gen X I've used all kinds of calendar "apps" in my life, starting with real calendars hanging from the kitchen door, then upgrading to pocket-sized calendars shoved into my back pocket. When my boss plopped the first 286-Intel computer on my desk back in the mid-90s and told me to 'figure it out' I played around with the first few generations of calendars that were included in the Microsoft products but always gave up in frustration since they were stuck in the computer and I still had to carry around a hard copy of my schedule when I left work. But finally, Google heard my cries in the wilderness and gave me Google calendar. Now i can't imagine living without it. It seamlessly links all my important dates, meetings, and events in my personal and professional life and I have them at my fingertips at the office, on my phone and on my tablet. And yes, I could do something similar using MS Outlook but having tried both I find that Google's Calendar is easier to use and is far more intuitive. Five stars from me. Cons The only drawback I ran into was on the initial setup the calendar doubled up displaying all the holidays. It took me a few minutes to figure out what setting I needed to adjust to make this holidays display correctly, but other than that it's been seamless. Review Source Nava B. Owner Computer Software Used the software for: 2+ years ### "Works But Needs Better Integration with Gmail to Create Events" January 26, 2026 3.0 Generally good but that's just because I'm used to it. However, everything I have to manually create a meeting from an email that has all the details in it I get annoyed and wonder why they don't prioritize this common task. Pros It's easy to access from both my desktop and phone, I can get to calendar details very quickly and most of all I'm able to search past events because sometimes I need the date an event happened. Cons What I like least about Google Calendar is that in 2026 it should be smarter and know how to automatically create an calendar event from an email that has a date, time, location, etc. Instead all it knows how to do is create an blank meeting where you still have to fill in all those details yourself. Review Source Elena T. Freelance Copywriter Marketing and Advertising Used the software for: 2+ years ### "A simple but essential tool for staying organized" December 22, 2025 5.0 My experience with Google Calendar has been very good. I use it every day for both work and personal life, and it really helps me stay organized. With shared calendars, time zone support, and smooth integration with Google Workspace, it has become essential for managing my time (which is a huge win for someone as disorganized as me) Pros Google Calendar is very reliable and easy to use (love that they send automatic reminders vía email). I work with Google Workspace, so it fits very well in my daily work. Having shared calendars, especially with my partner, really helps me stay organized. I also like how it manages different time zones it makes scheduling meetings much easier and avoids mistakes. It's free (if you only use the basics) and almost everyone has a Google Calendar on their phone. I never had a problem or bug. Cons In this case, I don’t really have any drawbacks to mention. Everything works well for me, and I haven’t experienced any problems or issues using it. Review Source AS Abby S. Marketing Manager Computer Software Used the software for: 2+ years ### "My favourite calendar app" May 11, 2026 5.0 Pros What I like about Google Calendar is how intuitive and easy it is to use. The interface feels fresh, modern and is very visually appealing, which makes organising schedules much less overwhelming. I also like the ability to use different colours for calendars and events, making it simple to separate work, personal life and other commitments at a glance. Another big advantage is that it’s free to use, while still offering powerful features that feel premium and the paid options are good and reasonably priced too if you need more advanced tools through Google Workspace. Shared calendars are especially useful for coordinating with the team and, on a personal note, for syncing with my partner. The syncing and integration across other systems like Gmail, HubSpot, Zoom etc. and devices work really smoothly. Overall, it feels reliable, user-friendly, and well-connected with other apps and platforms. Cons What I liked least about Google Calendar was honestly very little - I haven't had any major issues with it. Overall, think its a great, easy to use software and works well for what I needed. Review Source AT Ann T. Events Coordinator Education Management Used the software for: 2+ years ### "Effective and easy to use scheduling management" December 15, 2025 5.0 I use Google Calendar daily to effectively schedule meetings, appointments, and office hours. I love the option to see when co-workers are available as well, giving me the information and knowledge I need when attempting to invite them to a meeting. Google Calendar's invitations communicate directly to the potential attendees' email addresses, giving them reminders that are customizable to suit my needs. Being able to include the location or room is also imperative, as it allows guests to know what to expect and where to go! Pros Google Calendar is an excellent time and appointment management tool that I use on a daily basis. It is easy to use, an effective scheduling and communication tool, and I love the ability to collaborate. From the color coding, room and location selections, and ability to see others' availability, Google Calendar makes appointments and meetings simple to schedule. Cons There are many additional things that Google Calendar can do - such as setting up a video call or the option to add meeting notes - but without proper training some of those seem inaccessible. Review Source Nicole G. Senior Field Underwriter Insurance Used the software for: 2+ years ### "Google Calendar is a Schedule Game-Changer" January 16, 2026 5.0 I have been using Google Calendar for several years now and I love the ease of use. The time block format is aesthetically pleasing, and sharing meetings with others is a breeze. I love Google Calendar for all my scheduling needs! Pros Google Calendar is a powerful scheduling tool and it's free! It has great value for no cost. It is very user-friendly and provides event sharing as well, to make synchronous meetings easier to keep track of. Cons I don't have any complaints for Google Calendar. I believe it is a powerful tool and it is well worth using for your scheduling needs. Review Source Similar Products Featured ## Related categories [Calendar](https://www.capterra.com/calendar-software/)[Scheduling](https://www.capterra.com/scheduling-software/)[Appointment Scheduling](https://www.capterra.com/appointment-scheduling-software/) ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.