# Clearooms Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Clearooms the right Meeting Room Booking System solution for you? Explore 218 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/203753/Clearooms/reviews --- Clearooms 4.7 (218) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Clearooms Ease of use 4.8 Customer Service 4.7 ## Pros and Cons in Reviews NM Nichola M Office ManagerEvents Services, 11 - 50 employeesUsed the software for: 6-12 months. “Our organisation has had a positive experience using Clearooms, and as we continue to grow, the system will be an integral part of ensuring a well-organised working space for all of the team.“ February 13, 2026 PA Prateek A Senior ManagerInformation Technology and Services, 10,001+ employeesUsed the software for: 1-2 years. “The load time is very slow, which affects the user experience and also lacks integration with other calendars, such as Apple Calendar etc.“ June 3, 2025 Bwire G System ManagerFinancial Services, 51 - 200 employeesUsed the software for: Less than 6 months. “The tool seamlessly integrate with google calendars and Microsoft office 365 and allow full synchronization.“ May 14, 2025 OA OMAR A Senior ProfessorHigher Education, 501 - 1,000 employeesUsed the software for: 6-12 months. “This constraint ensures that the users have to use the desktop version to do this, which may not be the most convenient to an employee on the move.“ April 6, 2025 KG Kritika G Administrative HeadEducation Management, 5,001 - 10,000 employeesUsed the software for: 1-2 years. “This has helped gretaly to reduce overgrounding of office premise and the hr team can well balance the office commute of all employee.“ August 16, 2025 HC Hector C Import ManagerLogistics and Supply Chain, 51 - 200 employeesUsed the software for: 6-12 months. “The current system only allows for hourly bookings and therefore it might not meet the needs of a candidate who needs to rent for a shorter time.“ March 19, 2025 JW Josh W Senior Systems EngineerNon-Profit Organization Management, 51 - 200 employeesUsed the software for: More than 2 years. “An added benefit is that Clearooms supports visitor registration alongside meeting room bookings.“ February 15, 2026 ML Michael L Shipping and Receiving SupervisorInformation Technology and Services, 501 - 1,000 employeesUsed the software for: More than 2 years. “It lacks many integration options and only integrates with a few other products.“ May 26, 2025 ## Showing most helpful reviews Showing 1-25 of 218 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Angelina O. Senior Data Manager Program Development Used the software for: 2+ years ### "Clearooms offers a fortune in managing meeting spaces." February 27, 2025 5.0 The overall experience with Clearooms has been magnificent. Unlike before, now we are not struggling with chaos during meetings since everyone can easily find which desk or room is free and which are fully occupied. Clearooms has saved us from poor meeting space management that used to cost us dearly. Pros The floor plans that make is possible to have clear view of all the meeting rooms from a single dashboard. The insightful reports that help monitor all meeting rooms activities. The availability indicator function that directs which desk and room are available and which are fully booked. Cons No features in Clearooms has ever underperformed. There has been no annoying experience. Review Source JW Josh W. Senior Systems Engineer Non-Profit Organization Management Used the software for: 2+ years ### "Clearooms - standout value hot desking application " February 15, 2026 5.0 Overall, we are very happy with Clearooms. It has largely been a set and forget solution for us, with users adopting the application without any issues. It is straightforward and does what we need, while still providing the security features we require. Pros We implemented Clearooms in early 2023. It was the simplest hot desking management tool to set up, with built in support for SSO and user provisioning. It also came in at a lower cost than competing options. Whenever we have needed assistance, the support team has been straightforward and responsive. An added benefit is that Clearooms supports visitor registration alongside meeting room bookings. Our team accesses the platform through the Teams integration, the mobile app, and the web interface. They particularly value being able to see their booked desk on the uploaded floor plans. Cons Placing all desks on the floor plan can be a little fiddly. The app’s design could also be improved but given the overall value it is a minor drawback. Alternatives considered [deskbird](https://www.capterra.com/p/233108/deskbird/)[Envoy](https://www.capterra.com/p/143721/Envoy/) Reason for choosing Clearooms Looked at a few - Deskbird as well. Envoy had a 202% upcharge to enable SSO, so that ruled it out almost immediately. Review Source SA Satrio A. Network Engineer Information Technology and Services Used the software for: Less than 6 months ### "Established hot desk options for dual places of work" March 19, 2025 3.0 Pros Through hot desking our workforce has adapted well by having control of where to work at any given time through Clearooms. Every member of the team can access the mobile-friendly application to book a desk depending on their availability and this increases independence. Cons The notification system could be enhanced as well as the assessment of the amount of work to be done. In some instances the alerts about upcoming bookings were sometimes omitted or maybe late a thing that created slight inconvenience. Review Source JR Jennie R. Head of Operations Information Technology and Services Used the software for: 6-12 months ### "Perfect system for our size versus desk ratio" January 7, 2026 5.0 Very happy with the system, pleased to be using it. Not had any complaints from the team which is praising indeed given they build digital solutions themselves. Pros Value for money, we have 80 staff 22 desks. The way other systems are costed was disproportionate to the usage we would have. Also, Dawn is so helpful, in my new role I’m dealing with a lot of different systems and struggling immensely with trying to get an account manager or a customer support person to actually listen to me and help me with an issue I have. Dawn has been great for this. Employee of the month. Cons As an admin, the back section has quite a lot of intricate detail. I appreciate for bigger companies who have multiple buildings it’s probably required but for our version it feels that may be a lie to touch back system admin would be potentially better. Sometimes I feel lost when I’m looking for something unless I know exactly what it is that I’m looking for. Alternatives considered [Microsoft Power Apps](https://www.capterra.com/p/228526/Microsoft-Power-Apps/) Reason for choosing Clearooms Because of the price difference of the system systems were priced per user, whereas you guys are priced per desk Switched from [Microsoft Power Apps](https://www.capterra.com/p/228526/Microsoft-Power-Apps/) The team that built the power apps were no longer employed by the business additionally purchasing a system purposely built for desk booking made more sense than struggling to build something ourselves. Future development will enhance the system whereas we would’ve only created our own version and then stopped. Review Source SsC Shakti singh C. Senior Software Engineering Manager Information Technology and Services Used the software for: 1-2 years ### "An Amazing Booking System , Clearooms !" February 6, 2025 5.0 My experience about Clearooms was amazing and i feel they have a great user interface and clean Booking system . They have option to integrate multiple software seamlessly with popular calendar systems like Microsoft Outlook and Google Calendar, allowing users to see room availability and book spaces directly from their calendars. They have amazing features And have an Amazing customer support which helps us book rooms very effectively . Pros The best thing about Clearooms is they have An exclusive option to book meeting rooms as well as they have workspaces and other resources efficiently. They have an amazing User interface and a great dashboard which helps to manage things very conveniently and efficiently. Cons Nothing i like their services and they don't have such cons . i feel happy about it and their services are great . Switched from [Robin](https://www.capterra.com/p/143909/Robin-Powered/) Due to dedicated support and a great customer service. Review Source TS Trudy S. Facilities Co-Ordinator Education Management Used the software for: 1-2 years ### "Best system to use " February 13, 2026 5.0 for someone who is not tech savvy I find it so easy to use better than any other system I have used The Flexibility easy to navigate customer service is second to none nothing is too much trouble secure safe Pros The Flexibility easy to navigate customer service is second to none nothing is too much trouble secure safe Cons Unfortunately I have no cons to report I am very happy with Clearooms for someone who is not tech savvy I find it so easy to use better than any other system I have used Review Source RH Robert H. Executive Assistant to the CEO Facilities Manager Information Technology and Services Used the software for: 2+ years ### "Does exactly what you need it to when you need it to!" February 13, 2026 5.0 After two years of using this - it is our go to booking system for hot desks around the country. No major issues during our time using it and a very simple symstem to use. Pros Its clean and simple to use, we have this rolled out to 250 employees in the UK and very rarely have any issues, the guys at Clearooms are always on hand to support for minor changes I need making to my room plans. Cons I find the mobile app a bit glitchy sometimes but its always resolved quickly. This doesnt happen too much so not a huge issue. Review Source GC Gabby C. Head of People Education Management Used the software for: 2+ years ### "Clearooms is a no-nonsense platform" February 13, 2026 5.0 We decided to get Clearooms post-Pandemic when hot desking became our new norm. Getting our floor plan created on Clearooms was a super easy process which involved us sending over our floor plan which was then created digitally. If we required any changes, these were really easy to do. It has been great having \[sensitive content hidden\] as our contact. She provides such prompt responses and is so efficient when we wanted things changed or needed to edit our package. Her customer service has been excellent! Pros Clearooms is an extremely easy platform to use. Booking a desk is a 2 second process and it provides a great visual on who is 'in' the office - no need to email people and ask as you can just check Clearooms to see who has booked which desk! Cons I think the only thing I would like is the ability to do same day bookings as I don't think we are able to do this, unless I am wrong! Review Source Response from Clearooms February 16, 2026 Hi Gabby, thank you for your review. Same day booking is an option in Clearooms - sounds like your administrator has blocked this function for your users. NM Nichola M. Office Manager Events Services Used the software for: 6-12 months ### "Clear winner" February 13, 2026 5.0 Our organisation has had a positive experience using Clearooms, and as we continue to grow, the system will be an integral part of ensuring a well-organised working space for all of the team. Pros Clearooms streamlines desk booking throughout several sites. Being able to upload our own floor plan makes booking so much easier and more accessible, too. Cons Some of the more advanced settings can be a little confusing but the support team do help in a swift manner. Review Source MC Matthew C. Head of Technology Hospitality Used the software for: 1-2 years ### "Boxpark Head Office" February 13, 2026 5.0 Onboarding and support were great, any issues we had were solved very quickly and few and far between. Pros Simple, cost effective and easy to train teams on. We implemented for visitors into our shared office and worked like a dream. Cons Lack of integrations, would have been great to get the Slack notifications when visitors were on their way up as the emails would get missed. Review Source Dheeraj K. Product Manager Computer Software Used the software for: Less than 6 months ### "Best platform to manage our workspace." August 24, 2024 5.0 Pros It has a great dashboard to manage our meeting rooms very easily. It easily integrates with our Google Workspace to make our meetings easier. Cons Till now everything is going in smooth flow. Alternatives considered [YAROOMS](https://www.capterra.com/p/140364/YAROOMS/)[deskbird](https://www.capterra.com/p/233108/deskbird/)[Robin](https://www.capterra.com/p/143909/Robin-Powered/) Reason for choosing Clearooms Clearooms has more features and it is more affordable compared to other platforms. Review Source TE Tolga E. Head of Department Higher Education Used the software for: 6-12 months ### "Made the implementation process easy and cheap" March 21, 2025 4.0 Pros Clearooms provide a detailed analysis and a set of reporting features which have actively contributed to quantify the usage of workplaces. This has informed our decisions on changes to the office layouts and the distribution of the resources. Cons During the initial setup the desks’ and rooms’ details were entered manually which was inconvenient since our office is quite large. It would have been convenient if this data could be uploaded in bulk. Review Source AR Alejandro R. Marketing Manager Marketing and Advertising Used the software for: 1-2 years ### "Helped us to effectively arrange spaces in our facility" April 6, 2025 4.0 Pros From the features offered by the Clearooms we particularly liked its access control integration. This made it possible for only the authorized members of the teams to book for certain sections thus increasing security. Cons Although it is user friendly the user interface seemed slightly dated compared to other tools I have utilized. At times the real-time availability updates were somehow slow resulting to the cases of double bookings. Review Source NK Neeraj K. Network engineer Information Technology and Services Used the software for: 6-12 months ### "Efficient and Cost-Effective Workspace Management with Room for Improvement" January 8, 2025 5.0 Overall, users find Clearooms to be a reliable and efficient solution for managing hybrid workspaces. It saves time and improves productivity, although minor improvements in booking features and performance could enhance the experience further. Pros Users appreciate Clearooms for its intuitive and easy-to-use interface, cost-effectiveness, and responsive customer support. It simplifies workspace management and provides good value for money. Review Source DD Davis D. Cybersecurity Analyst Security and Investigations Used the software for: 6-12 months ### "Space management and room booking platform." March 5, 2025 5.0 I can easily recommend this software as booking and space management is easily done which helped improved work flow. Its been a great experience using Clearooms. Pros I can say its been a great software i have used for proper scheduling and booking of rooms for productive meetings which has helped improve work flow. Managing of space available using this software has also helped in achieving an organized work space. It is also easy to integrate with other platforms such as calendar for easy usage. Easy to also set up. Cons I have none as there is no regret since using it. Review Source PK Piyush K. Assistant junior manager Consumer Goods Used the software for: 6-12 months ### "Easy and effective workspace management tool." January 16, 2025 5.0 Overall experience is on positive side only. It's a wonderful tool that makes things smooth and easy. Pros Not much to dislike but there is always room for improvement, same is true for this also. Cons I really liked the interface that has made easy to interact and it's very efficient too. Cost effective also. It has made bookings less stressful for me. Review Source WL Williams L. Director Management Consulting Used the software for: 6-12 months ### "A versatile software for managing meetings." January 20, 2025 5.0 i had a satisfactory and productive experience using this software for managing and planning of various meetings. Pros It is actually a good software i have used in managing everything that has to do with planning and having a productive meeting from proper scheduling to booking of rooms for meetings in a conducive venues which has helped in improving productivity and having an organized work operation. Simple to use with a good interface and a responsive customer care service. Cons I have not found anything to discourage me from this software since using it. No cons. Review Source Deep Kumar V. Senior SEO Specialist Marketing and Advertising Used the software for: 1-2 years ### "Controlling hybrid workplace with desk scheduling" September 4, 2024 5.0 Clearoom magically saves my time in scheduling and i have best experience after using clearoom as i am able to easily schedule of my all room booking at single dashboard without any difficulties. Pros Clearoom support me in my work by easily scheduling room, check available floor plan and i love its unique feature of Optional health questionnaire prior to booking. Cons Clearooms never disappoint me with its service and i have no dislike about it so far. Review Source SS Shalini S. Software Engineer Information Technology and Services Used the software for: Less than 6 months ### "Very Useful and Easy to Use" January 8, 2025 5.0 I had a great experience with Clearooms. It’s easy to use, and it makes organizing meetings much simpler. It’s very helpful, but it could be faster during busy times. Pros I liked how simple it is to book rooms. The design is clean, and it connects well with calendars. It saves a lot of time. Cons Sometimes it’s a little slow when many people are using it at the same time. Review Source NC Nick C. Project Manager Airlines/Aviation Used the software for: Less than 6 months ### "Simplified the approach of dealing with desks and meetings rooms" April 6, 2025 4.0 Pros It is also important to note that Clearooms is compatible across different platforms. Regarding the access to the system by desktop or mobile devices the same experience will be provided to all the team members to book the spaces. Cons As for the reporting analytics it deserves somewhat criticisms as well. The regular gaps that we experience when analyzing space in detail hamper the ability to make informed decisions when managing offices.​ Review Source rK rony K. software developer Information Technology and Services Used the software for: Less than 6 months ### "really helpful and realible" December 14, 2024 5.0 really helpful and realible, so excellent experience. Pros Clearooms is so easy to manage rooms. The interface is clean and and it helps to mange your work and save your valuable time. Cons in my opinion all thins is great and there is not any thing which i point to be negative about this. Review Source Deep K. IT Testing Information Technology and Services Used the software for: 6-12 months ### "My First Choice for Organising Office Spaces." September 8, 2024 5.0 It's suitable for both team leaders and facilities managers who want to make the most use of available space. Any company seeking to boost productivity and streamline office operations. Pros I enjoy how Clearooms books can be managed with only a few clicks, as can meeting spaces. On the dashboard, I can quickly see the status of my reservations and rooms. Cons For business use, room modification could be more adaptable. Review Source Sarthak V. Student Education Management Used the software for: 6-12 months ### "Room Booking is Very Easy" August 12, 2024 4.0 Clearooms is very easy to operate and its multi functional tools for desk booking and room meeting booking is superb and helps a lot in time saving . Pros Room Configuration setting feature is best and helps a lot in setting room for meeting and also it helps cater the efficiency of desk booking , and allows to explore the convenience of meeting rooms. Cons talking in prices plan , clearoom lacks behind as it is little bit expensive and even they have no trial plan in it for testing. Review Source Meet M. Software Tester Information Technology and Services Used the software for: 6-12 months ### "Comprehensive review on clearooms " September 1, 2024 4.0 Overall the software provided a positive experience to me especially for straightforward and efficient way to manage meetings. Pros There are 2 pros of clearooms that i feel to mention here. 1. It's user friendly interface makes it easy for me to navigate and book desks or meeting room. 2. Integration feature help me to integrate clearoom with google Calendar which also helps me to schedule my whole day efficiently. Cons The only con i felt about the software is its limited customisation options compared to other similar organizations. Review Source Deepanshu S. Digital Specialist Engineer Information Technology and Services Used the software for: Less than 6 months ### "Easing my workspace management! " September 13, 2024 4.0 Overall, Clearooms has made organizing office resources easier for me, reducing the headache of making duplicate bookings and ensuring proper use of available space. Pros I found Clearooms most attractive because of its straightforward nature and ease of use. Clearooms simplified my office space management and hotel reservations, reducing my confusion and saving me time. Its interfaces with current technologies and real-time updates also enhanced my everyday effectiveness. Cons Its customer support took longer than expected to respond, making it more difficult to resolve my issues. Review Source Talk to a Capterra advisor for free and get results within 15 minutes.