# Exclaimer Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Exclaimer Software - reviews, pricing plans, popular comparisons to other Email Signature products and more. Source: https://www.capterra.com/p/188561/Exclaimer-Cloud --- # Exclaimer Software Review 2026: Features, Integrations, Pros & Cons Last updated on June 3, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Pros and Cons](#pros-cons)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Exclaimer ## What is Exclaimer? Exclaimer is the leading provider of email signature management solutions for Microsoft and Google email services. Its scalable cloud-based platform enables organizations to centrally manage and automate email signatures, ensuring regulatory compliance, operational efficiency, and brand consistency. Built for IT teams, Exclaimer simplifies administration by eliminating manual updates, reducing security risks, and maintaining full control over corporate email communications. Exclaimer delivers 20 billion email signatures from 9 million email accounts across 80,000 organizations annually. Its diverse customer base includes Sony, Mattel, Bank of America, NBC, the Government of Canada, the BBC, and the Academy Awards. ## What is Exclaimer used for? [Email Signature](https://www.capterra.com/email-signature-software/)[Email Management](https://www.capterra.com/email-management-software/) Overall rating Based on 585 user reviews Reviews sentiment Positive 94% Neutral 4% Negative 2% Pros & cons Seamless Microsoft 365 integration Easy cloud-based management Frequent technical and usability issues Email routing and deliverability challenges Starting price $0.9 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Exclaimer alternatives [4.9 (541)](https://www.capterra.com/p/171491/Email-Signatures-for-Office-365/reviews/) Starting price $1.36 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars Highest Rated [5.0 (108)](https://www.capterra.com/p/203958/BrandMail/reviews/) Starting price $1.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.9 (63)](https://www.capterra.com/p/182569/Dynasend/reviews/) Starting price $1.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.3 (128)](https://www.capterra.com/p/153237/WiseStamp/reviews/) Starting price $19.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 81% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/188561/Exclaimer-Cloud/alternatives/) ## FAQs about Exclaimer Overview ### What problems does Exclaimer solve? Exclaimer solves inconsistent email branding, unauthorized signature edits, manual disclaimer updates, and difficult Microsoft 365 signature deployment across desktops and mobile devices. Marketing, IT, communications, and client-facing teams use it to centralize signature control, automate user details from directory systems, and manage multi-brand or department-specific messaging without HTML. Answer based on 195 reviews Overview ### Which roles and teams benefit most from Exclaimer? Exclaimer is most used by IT administrators, system administrators, and IT managers who centralize email signature management, enforce branding, and simplify deployment across Microsoft 365 environments. Marketing teams and directors use it to maintain consistent campaigns and brand messaging, while executives and operations leaders support professional communications and company-wide signature governance. Answer based on 585 reviews Overview ### What company size and industries is Exclaimer built for? Exclaimer is built for IT teams, with most reviewers coming from small businesses at 71% and Information Technology and Services at 22%. It also serves midsize businesses at 22% and enterprises at 7%, with additional use in Construction and Computer & Network Security, primarily for email signature management. Answer based on 585 reviews Features and Usability ### What are the key features of Exclaimer? Exclaimer includes core signature management tools like centralized signature creation, signature templates, and user management, plus differentiators such as Active Directory integration, server-side deployment, cross-device email management, and browser-based preview/testing. Reviewers also highlight straightforward setup, campaign-specific signature updates, and customizable rules for groups, regions, and internal versus external emails. Answer based on 429 reviews Pricing ### How much does it cost and what fees or limitations are included? Exclaimer starts at $0.90/user/month for Starter, with Standard at 1.45 and Pro at 1.75 per user/month, plus a free trial. Reviewers often call it good value, easy to implement, and competitively priced, though some small businesses find it expensive and note extra charges for template imports or managed signature creation. Answer based on 41 reviews Integrations ### Which third-party tools and platforms does Exclaimer integrate with? Exclaimer integrates with Microsoft Outlook, Microsoft 365, Google Workspace, Microsoft Entra ID, Microsoft Azure, Calendly, Customer Thermometer, and MimeCast Email Security. Official catalog data indicates more than 20 integrations overall, including CRM, scheduling, analytics, and social platforms such as HubSpot CRM, Microsoft Bookings, and Google Analytics 360. Answer based on 148 reviews Getting Started and Support ### How easy is it to onboard and train a team on Exclaimer? Exclaimer is generally quick to onboard for most teams, with in-person training, live online sessions, webinars, videos, and documentation available. Reviewers say nontechnical users often pick it up quickly, while admins usually need more time for initial setup, template migration, Azure or AD data mapping, and more complex signature rules. Answer based on 21 reviews Getting Started and Support ### What customer support options does Exclaimer offer, and how do users rate the experience? Exclaimer offers email/help desk, FAQ/forum, a knowledge base, phone support, 24/7 live rep, and chat. Users generally describe support as quick, helpful, and knowledgeable, with strong documentation and useful troubleshooting. Some report slower replies, occasional generic answers, outdated articles, and follow-up messages that feel excessive. Answer based on 169 reviews ## Who uses Exclaimer? Based on Capterra reviews from the past 4 years Company size Based on 285 reviews 100% 75% 50% 25% Smallbusiness Midsizebusinesses Enterprise Top job functions Based on 285 reviews IT & Software Development 64% IT & Software Development 64% Marketing 9% Administrative 5% Creative & Design 4% Others 19% Top industries Based on 285 reviews Information Technology and Services 51% Education Management 17% Construction 12% Real Estate 10% Other 10% ## Pros and Cons Seamless Microsoft 365 integration 95% positive reviews out of 37 Most reviewers find integrations with Microsoft 365, Azure, and Google Workspace straightforward, requiring minimal setup effort. Jimmy H IT Manager, 51 - 200 employees. "Works exactly as advertised and integrates seamlessly with Azure / M365 / Outlook." Frequent technical and usability issues 56% negative reviews out of 63 Some users report bugs, slow support responses, navigation difficulties, and occasional disruptions during setup or daily use. Michael M IT Administrator, 51 - 200 employees. "I needed to have a support case open because of a fetch data error to find out that your company prefers the plugin over the local client." Easy cloud-based management 94% positive reviews out of 33 Most reviewers indicate cloud integrations simplify migration, template management, and organization-wide signature updates through a user-friendly interface. Email routing and deliverability challenges 50% negative reviews out of 40 Some reviewers describe email management as causing routing delays, spam flagging, and occasional service interruptions affecting mail flow. Scott N Special Projects Manager, 11 - 50 employees. "We opted to not use the server side because we did not feel comfortable having all our emails routed through a random server (They could spend some more time explaining their server hosting, uptime and security a little better) for the purpose of a signature." Consistent professional email branding 95% positive reviews out of 22 Most reviewers describe branding as ensuring uniform, professional email signatures and reinforcing company identity organization-wide. Rob S Marketing Manager, 501 - 1,000 employees. "Its flexibility and ease of use and that it integrates easily with customer thermometer and that autosignatures are brand aligned and include all legal disclaimers as well as allowing us to promote marketing campaigns for different groups." ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Signature Creation 4.3 (314) 76.43% of 314 reviewers that rated this feature as important or highly important It gives you a straightforward way to design and personalize signatures for various entities and departments, using drag-and-drop tools and templates. Some reviewers find it easy and flexible, while others mention occasional bugs, layout limitations, and a moderate learning curve. Signature Management 4.4 (307) 71.99% of 307 reviewers that rated this feature as important or highly important With this capability, you can centrally manage and update signatures for different users, departments, or events, often integrating with Office 365 and Azure AD. Reviewers appreciate the flexibility, ease of deployment, and ability to automate updates, though some mention a learning curve and occasional complexity. Signature Templates 4.1 (250) 49.20% of 250 reviewers that rated this feature as important or highly important Exclaimer offers a variety of pre-designed templates that simplify signature setup and customization for different groups. Reviewers appreciate the time savings and ease of use, but some feel templates are basic or dated and want more customization options and template variety. Auto Update 4.3 (234) 52.14% of 234 reviewers that rated this feature as important or highly important This aspect helps you keep signatures current by syncing changes automatically from sources like Active Directory or Office 365. Users think it reduces manual effort and ensures consistency, though some report delays in updates and occasional syncing issues, especially with client-side setups. Campaign Specific Signature 4.1 (193) 39.38% of 193 reviewers that rated this feature as important or highly important You can easily create and schedule campaign-based signatures, such as banners for events or promotions, with date-based automation. Reviewers indicate this is valuable for marketing and awareness, though some note limited functionality in certain versions and occasional setup challenges. Image Library 3.8 (149) 23.49% of 149 reviewers that rated this feature as important or highly important Store and manage images Exclaimer 51 features Test multiple versions of emails, forms, content, or other campaign elements to gauge effectiveness Define levels of authorization for access to specific files or systems Integrates with Active Directory Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases This aspect helps you keep signatures current by syncing changes automatically from sources like Active Directory or Office 365. Users think it reduces manual effort and ensures consistency, though some report delays in updates and occasional syncing issues, especially with client-side setups. Track and interpret campaign performance metrics Create a collection of marketing actions to complete specific goals and plan and analyze campaign results Plan and strategize marketing campaigns You can easily create and schedule campaign-based signatures, such as banners for events or promotions, with date-based automation. Reviewers indicate this is valuable for marketing and awareness, though some note limited functionality in certain versions and occasional setup challenges. Track the amount of clicks on individual products to measure campaign results Track and manage adherence to policies for any service, product, process, or supplier Add customized logos and colors to align with company branding Customize data fields to support various needs and use cases Customize contracts and forms to collect specific information Pre-designed layouts that can be customized to match preferences and requirements Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency Electronic signing method that validates the authenticity and integrity of a digital document Assemble applications and processes by dragging over and arranging pre-built components Receive and/or send email notifications for urgent updates, requests, or other information Manage, store and organize emails within the system or via third-party apps Create and send email blasts/campaigns Pre-made examples and templates for emails Track delivered, received, and opened emails Tracks metrics that provide insight into how a user interacts with any interface or product Store and manage images Organize, prioritize, and manage incoming communications Manage the process of attracting and converting business prospects into leads Manage multiple campaigns in one system Coordinate marketing efforts across channels (email, landing pages, social media, etc.) Allow multiple users with individual logins and varying permissions to use the same account, software, portal, or service Preview materials before finalizing projects Receive system updates as soon as any changes are made Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Planning and managing of resources and procedures to mitigate the impact of events and incidents Input different types of content and edit text formats, fonts, font sizes, and colors Monitor conversion rates and analyze effectiveness and profitability of marketing efforts Set & manage permission levels based on user roles and restrict access to only authorized individuals Reports specific to sales analysis for trends and strategies It gives you a straightforward way to design and personalize signatures for various entities and departments, using drag-and-drop tools and templates. Some reviewers find it easy and flexible, while others mention occasional bugs, layout limitations, and a moderate learning curve. With this capability, you can centrally manage and update signatures for different users, departments, or events, often integrating with Office 365 and Azure AD. Reviewers appreciate the flexibility, ease of deployment, and ability to automate updates, though some mention a learning curve and occasional complexity. Exclaimer offers a variety of pre-designed templates that simplify signature setup and customization for different groups. Reviewers appreciate the time savings and ease of use, but some feel templates are basic or dated and want more customization options and template variety. Integrate with social media platforms such as Facebook, Twitter, LinkedIn, etc. Gauge satisfaction and receive information for improvement and success Create, save, and re-purpose templates for emails, forms, etc. Set up connections to third-party platforms to improve business processes Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Profiles of users providing basic information Create, design and manage workflows for repetitive tasks What You See Is What You Get is a no-code tool that allows users to create and edit content using a visual interface Features 4.3 (585) 4.3 Based on 585 reviews ## Pricing Value for money 4.3 (521) Free Trial [View pricing plan details](https://www.capterra.com/p/188561/Exclaimer-Cloud/pricing/) Starter $0.90 Per User,Per Month It includes: - One Signature template - Centrally managed, organization wide - Auto-update details with directory sync - Add banners, icons and headshots - Choose from a pre-built template library - Users see their signature before sending - Support for all devices including mobile - Legal disclaimers on every email - 24/5 support via email Standard $1.45 Per User,Per Month It includes: - Up to 10 signature templates - Unique signatures for different departments and teams - Manage different banners for your campaigns - Schedule signatures and banners - Target recipients with specific signatures and banners - Automatically rotate between banners - Users can add/edit their own details (e.g. personal pronouns) - Collect feedback with one-click surveys - Handheld onboarding experience - Additional 24/5 support via live chat Pro $1.75 Per User,Per Month It includes: - Unlimited signature templates - Advanced signature scheduling - Include feed of social media posts - Apply banners above your emails - Signature usage and engagement dashboards - Share vCards with email recipients - Unlimited edits to user details (e.g. personal pronouns) - Enhanced feedback management - Salesforce integration - Access to audit log - Ongoing customer success - Additional 24/5 support via phone Value for money 4.3 (521) 4.3 Based on 521 reviews ## Integrations [ Slack](https://www.capterra.com/p/135003/Slack/)[ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Google Analytics 360](https://www.capterra.com/p/177042/Google-Analytics/)[ Instagram](https://www.capterra.com/p/210721/Instagram/)[ HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/)[ Calendly](https://www.capterra.com/p/148036/Calendly/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) ## Support, customer service and training options Customer Service 4.4 (548) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.4 (548) 4.4 Based on 548 reviews ## User reviews Overall rating 4.5 Based on 585 reviews Filter by rating 5(370) 4(181) 3(25) 2(1) 1(8) Mentioned topic Sorted by most recent RR Richard R. Support Manager Real Estate ### "Exclaimer custom signatures for Marekting Campaigns" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 July 9, 2025 It worked well for a time, and the brands using it wanted to explore more of the features. This enabled the business to focus on marketing and the IT team to focus on creating custom signatures. Pros Standard signature across the group and the ability to make ad hoc changes to signatures for marketing campaigns.Works well and provided what we needed. Cons not as easy to copy signature templates easily, and presented issues when managing multiple signatures for a branch/brand, making it challenging to manage. Alternatives considered [Rocketseed Email Signatures](https://www.capterra.com/p/171493/Rocketseed/) Reasons for choosing Exclaimer The group still uses Exclaimer for 2 brands, but they will be moving to Rocketseed in the next financial year to streamline management. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor July 11, 2025 Thank you for taking the time to provide this valuable feedback. We're glad to hear that Exclaimer initially met your needs, particularly with standardizing signatures and supporting ad hoc marketing changes. However, we understand your concerns around the ease of copying templates and managing multiple signatures across branches or brands. We'd appreciate the opportunity to explore these points further with you and see how we might improve your experience. Could we connect to discuss this in more detail? KH Kelsey H. Information Systems Admin Machinery ### "Exclaimer is efficient" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 June 11, 2025 Overall, I enjoyed using Exclaimer within our environment. Setup was fairly simple and it allowed me to update our companies email signature in one spot based off building, department, etc. Within the console, it was nice to be able to see a preview of each email signature before deploying it to all users. Pros I liked the ease of updating our whole companies email signatures in one platform. The setup was fairly simple and the ease of grouping employees based off department, building, etc. was extremely helpful. Cons The only item I found to be inconvenient was waiting for the policy to replicate across the company. I found it sometimes took 20 minutes for all users to be updated or it could take 24 hours. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JH Jimmy H. IT Manager Building Materials ### "Ready to stand out with Exclaimer?" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 April 28, 2025 Positive overall. Very straightforward product / process with consistent professional results. It's a must have for your organization! Pros Easily create outstanding custom professional email signatures! Works exactly as advertised and integrates seamlessly with Azure / M365 / Outlook. Cons We have multiple locations and need location information displayed correctly for our users. For some reason we had a minor issue of having to re-create a signature group. We weren't clear if it was something on our end, the O365 connector or the Exclaimer Signature group but with Exclaimer quick help we were able to resolve the issue. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DS David S. Owner Information Technology and Services ### "The best email signature management tool on the market" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 24, 2025 I have used Exclaimer for many years both for use within my own company and also for managing email signatures on behalf of my clients. I typically connect exclaimer to microsoft office 365 tenants for use with company emails. I have sometimes used the premade templates from exclaimer but often created my own custom templates and I have also reached out to exclaimer in the past and asked them to create a custom template for me, based on a design that I provided. Pros I love how easy it is to create professional and complex email signatures and to deploy them throughout the company for use by all users. I also like the reseller program and the fact that I can also manage my clients email signatures from one online dashboard. Cons Although the signature creation tool is quite good it is sometimes a little complicated to use and often there are quirks when it comes to setting up a signature with a specific layout. I wish this was more user friendly. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BP Brittany P. Desktop Support Technician Information Technology and Services ### "Exclaimer is an Excellent option for and Exceptional email signature." 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 1.0 1.0 Likelihood to Recommend 7/10 February 20, 2025 Exclaimer is the application that manages my client's email signatures. After implementation, I handed over the reins to the marketing director for the company to govern with ease. Pros Adding a new hire and assigning them a signature was a piece of cake! Cons There are serverside and client-side deployment options and this can be confusing to explain to a nontechnical individual who has a hybrid environment. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AO Austin O. IT Support Engineer Construction ### "Great Signature Resource" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 26, 2024 It has been great. Easy to set up, easy to manage, and customize when needed. Pros It works like magic! A great software that solves problem. Cons I don't have anything. It is easy to use, and easy to set up. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AU Anonymous User Creative Director Graphic Design ### "Great solution to control email branding." 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 September 18, 2024 Its a great way to enforce and control corporate branding / signatures across emails, and prevent user-level changes that fall outside brand guidelines. Pros Great functionality in that it allows for more complex mail signatures that are platform agnostic and allow mobile computing to remain invisible to the receiver. Cons The lack of mobile-responsive and dark mode testing Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JO Joshua O. Infrastructure Engineer Information Technology and Services ### "A centralized signature management system is the optimal solution." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 21, 2024 Pros Absolute solution for signature management Cons You cant send an email when you run out of subscription automatically, you have to disable it from the tenant security settings Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SC Scott C. Partner Marketing and Advertising ### "Terrible Service" 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 May 21, 2024 Pros Once it was set up it worked as promised. Cons The billing department is terrible and the customer service is even worse. They have been charging me for almost a year and not providing the service. Repeated attempts to contact support and the credit department go unanswered. I have an open case on this issues that is 6 weeks old. No update in 3 weeks despite repeated attempts to contact support. The last update I received was they were trying to get in touch with their own Credit department, which is a strange response. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AF Adam F. Director of Multimedia Technology Entertainment ### "Slightly dated UI, but capable system" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 7/10 February 1, 2024 I've been using it for over 2 years now with minimal issues. The main downside is that it took our IT team about a year to get around to implementing some custom AD fields to sync with Exclaimer, but the system is flexible enough that we were able to move forward with more manual methods until the dev work was completed. Pros Exclaimer provides all of the needed organization and sectioning for our business with 3 distinct units that all rely on separated branding and control. Cons The UI is a little dated, and sometimes it can be tricky to get custom AD fields to sync correctly to Exclaimer. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. 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