# TextExpander Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about TextExpander Software - reviews, pricing plans, popular comparisons to other Sales Enablement products and more. Source: https://www.capterra.com/p/180916/TextExpander --- # TextExpander Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) TextExpander ## What is TextExpander? TextExpander is a typing productivity tool that helps sales teams manage recurring writing tasks, create and share email and note templates, and more. Reach more prospects faster and more effectively while personalizing each message. ## What is TextExpander used for? [Productivity](https://www.capterra.com/productivity-software/)[Sales Enablement](https://www.capterra.com/sales-enablement-software/)[Team Communication](https://www.capterra.com/team-communication-software/) Overall rating Based on 63 user reviews Reviews sentiment Positive 97% Neutral 2% Negative 2% Starting price $3.33 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## TextExpander alternatives Highest Rated [4.7 (24,036)](https://www.capterra.com/p/135003/Slack/reviews/) Starting price $8.75 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.5 (13,544)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Starting price $10.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.6 (5,720)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.6 (14,521)](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/reviews/) Starting price $14.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/180916/TextExpander/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Notes Management 4.4 (12) 50.00% of 12 reviewers that rated this feature as important or highly important Allow users to create, edit, and sort multiple notes Collaboration Tools 4.3 (11) 36.36% of 11 reviewers that rated this feature as important or highly important Provides a channel for team members to share media files, communicate, and work together Document Management 4.6 (10) 20.00% of 10 reviewers that rated this feature as important or highly important Store, manage, and track all electronic documents in a centralized location File Sharing 4.4 (9) 22.22% of 9 reviewers that rated this feature as important or highly important Public or private sharing of digital files such as documents, audio/video, images, and more Customizable Templates 4.6 (7) 85.71% of 7 reviewers that rated this feature as important or highly important Pre-designed layouts that can be customized to match preferences and requirements Productivity Tools 4.9 (7) 71.43% of 7 reviewers that rated this feature as important or highly important Tools to facilitate the production of information and promote efficiency TextExpander 27 features Define levels of authorization for access to specific files or systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Provides a channel for team members to share media files, communicate, and work together Leave comments and notes on documents for others to view Manage, organize, and store contact information Centralized repository to store content and assets Alter the layout and content of reports Pre-designed layouts that can be customized to match preferences and requirements Import and export data to and from software applications Store, manage, and track all electronic documents in a centralized location Public or private sharing of digital files such as documents, audio/video, images, and more Search for specific words or phrases within a document or database Manage a repository of information that includes articles, FAQs, or tutorials used for self-service support Gather, organize, share, and analyze knowledge in terms of resources, documents, and people skills Manage and support multiple languages Allow users to create, edit, and sort multiple notes Adjust communications based on previous interactions or personal preferences Tools to facilitate the production of information and promote efficiency Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Search and filter data across systems to locate required information by entering keywords or certain criteria Online portal through which end users can access the system, manage tasks, or obtain information Allow users to access multiple services after entering their login credentials once Sample files or documents that could be customized as needed or used as is Edit text as needed Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.7 (63) 4.7 Based on 63 reviews ## Pricing Value for money 4.6 (42) Free Trial Basic $3.33 Per User,Per Month Value for money 4.6 (42) 4.6 Based on 42 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.5 (31) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.5 (31) 4.5 Based on 31 reviews ## User reviews Overall rating 4.7 Based on 63 reviews Filter by rating 5(49) 4(12) 3(1) 2(0) 1(1) Mentioned topic Sorted by most recent AU Anonymous User HR and Recruiting Specialist Renewables & Environment ### "You can become a prompt engineer when using this tool :)" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 December 7, 2025 Pros This is such an easy tool to implement that has helped me so much with cutting down my content creation time through setting up so many prompts! Cons I guess it’s not the “sexiest” tool, but it really is so practical that since I found out about it, I can only recommend it! Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KK Kimberly K. Customer Service Music ### "I love TextE! I use it all day! " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 9/10 June 11, 2025 I use it like all day so I can tell you alot about this system! It can be better in small areas but it is pretty good now! I can not do my job without it! Pros I like that in one spot, you have all your templates! I have so many links and emails, texts created to help me go faster, get info quickly! I love that whole idea! It just works! Cons I have created too many of the same thing, use AI to help find similar created emails to be condensed to one & make a better filing system! Sometimes TextE. acts up and if you cursor is not on the email/text location you want it to be put, you will loss all your info if you do not have it in the correct cursor spot! SUPER annoying! You should not lose it but the system realize it is not in an email or text and does not dissappear making us have to go and re=create it again! Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. WL William L. Account manager Health, Wellness and Fitness ### "Un indispensable pour la bureautique en communication " 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 May 11, 2025 Un outil dont je ne pourrais plus me passer. Il permet un gain de temps incroyable en enregistrant des modèles de texte utilisables très facilement via des raccourcis. En quelques touches on sauve de précieuses minutes de saisie. Un peu déçu qu'il n'y ait pas plus de possibilité de mise en forme du texte pour que cela colle à 100% au besoin, d'où l'étoile manquante dans la notation. J'apprécie beaucoup les discrets reminders lorsqu'on fait une saisie manuelle, nous rappellant l'existence d'un raccourci déjà créé pour cette entrée c'est hyper pratique et très ludique, excellente façon pour mieux mémoriser les nombreux raccourcis créés. Pros Énorme impact au quotidien sur le temps économisé sur de la saisie de patterns récurrents Widgets de notification peu intrusifs et toujours pertinents Cons Mise en forme textuelle trop limitée Connexion automatique parfois perfectible. Switched from [Magical AI](https://www.capterra.com/p/10015436/Magical-AI/) Mon employeur a souscrit à ce logiciel, je ne suis pas décideur. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MB Marine B. Account Manager Hospital & Health Care ### "Appli simple pour Gain de temps CONSIDERABLE!!!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 9, 2025 Pros Grâce a cet outil j'ai pu gagner un temps considérable au quotidien ! Son ergonomie reste simple et c'est parfait !! Cons Il serait appréciable de pouvoir facilement intégrer des images, gif à nos modèles par exemple Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. YD Yasmin D. Ceo Apparel & Fashion ### "Text expander review " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 6/10 April 19, 2025 Overal text expander is very good and easy to use, very helpful for any business Pros I like that it makes it easy to create emails and it’s very good Cons I don’t think there was anything I disliked about textepander Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. BL Billy L. Operations Law Practice ### "TextExpander - Time saved is money saved" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 October 18, 2024 TextExpander is worth it to me and my team (and it will be to you) if you spend a lot of time typing on a computer and often type the same thing repeatedly. If your time is valuable, then it easily pays for itself with the time it saves. Pros TextExpander works practically anywhere you enter text. It saves a lot of time when you have to type out the same/similar things in your job. There are many creative uses for it. For example, I use the snippet .d to type today's date. So I don't have to write out the date manually. This is just one example, but think of the time you save if you get a whole team of employees to use TextExpander to automate repetitive text. It will save you time if you integrate it into your workflow It's easy to set up, understand, and add new snippets. Cons Nothing, really. It does exactly what I want it to - it's so simple that I haven't found any bugs or anything. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RC Rachel C. Customer Support Lead Real Estate ### "Best investment" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 August 2, 2024 12/10 would recommend! This is truly the best tool and investment. Yes, while some specific softwares have shortcuts, snippets, macro, or templates built into the their tool already for example: Confluence, Kustomer, or Zendesk, the great thing about TextExpander is the ability to use it for text box in any application. Pros LOVE textexpander. It is easily one of my favorite tools amongst all of the software we used. For Operations, we often retype a lot of the same phrases when responded to customers. This tool has saved our entire team so much time. My favorite feature is that you can create personal expanders or expanders for the entire team to access. Cons Not sure if it was an Admin permissions issue, but for a while I could not create the text expanders directly in the app. Luckily, you can see sign into their online website and I was still able to make new personal text expanders that way. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KD Keri-Ann D. Paralegal Law Practice ### "TextExpander saves lots of time and eases the mundane nature of repetitive tasks " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 June 12, 2024 So far TextExpander has changed they way I work, and has helped me to increase my productivity by saving me hours of typing time. Pros I love the fact that I no longer have to type out long sentences that I use to describe tasks daily. It's a lifesaver when making frequent time entries or drafting similar documents. I also love that I can create personal snippets that are just for my use outside of the snippets shared by the team. Cons I think the interface could be a bit more modern but that doesn't affect usage at all. its very easy to use and you hardly ever have to open the window once you have it set up. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JC Jake C. csm Telecommunications ### "Makes templating easy across multiple platforms" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 8, 2024 Pros I love how I can use it for email, texting, and our website's chatbot. They're also super easy to share with teammates and customize. Super easy to get set up, and the support is always very responsive. Cons Had a couple hickups with the UI not being the most user friendly, but was able to find docs / reach their support team easily and quickly. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Andrew N. Psychiatrist Health, Wellness and Fitness ### "Life-Changing Good. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 18, 2023 Wonderful. Pros It enables me to type fast enough to type while talking to people. Cons I didn't know about it 10 years ago.... Reasons for choosing TextExpander It worked better. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/180916/TextExpander/reviews/) Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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