--- title: "CodeTwo Email Signatures 365 Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is CodeTwo Email Signatures 365 the right Email Signature solution for you? Explore 573 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/171491/Email-Signatures-for-Office-365/reviews/" page_type: "reviews" language: "en" publication_date: "2026-10-26" --- CodeTwo Email Signatures 365 4.9 (573) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated October 26th, 2026 # Reviews of CodeTwo Email Signatures 365 Ease of use 4.7 Customer Service 4.9 ## Pros and Cons in Reviews CG Carlos G IT StaffAutomotive, 201 - 500 employeesUsed the software for: Less than 6 months. “The ability to decide whether to apply the Signature to internal or external users is very useful when you apply changes or want to show specific data to providers, suppliers, clients, etc.“ June 25, 2026 Cesar M DirectorTransportation/Trucking/Railroad, 11 - 50 employeesUsed the software for: Less than 6 months. “The Outlook add-in cannot be deployed from a Mac: the PowerShell module is Windows-only and there is no Graph or CLI path, so you end up doing it through the admin web console.“ August 13, 2026 DP Dessy P Head of ITLegal Services, 51 - 200 employeesUsed the software for: Less than 6 months. “What I liked most about CodeTwo Email Signatures 365 is how easy it is to manage signatures across the whole company without relying on individual users. Once it’s set up with Microsoft 365, everything just works in the background, and we don’t have to worry about people having outdated or inconsistent signatures.“ April 27, 2026 DP Dessy P Head of ITLegal Services, 51 - 200 employeesUsed the software for: Less than 6 months. “There’s not a lot to dislike about CodeTwo Email Signatures 365, but the initial setup can be a bit confusing if you’re not familiar with Microsoft 365 and how mail flow rules work.“ April 27, 2026 EZ Eric Z COOBuilding Materials, 11 - 50 employeesUsed the software for: Less than 6 months. “We also appreciate the flexibility to create different signature rules for internal and external recipients, marketing banners, and department-specific branding.“ July 8, 2026 SI Stefan I CTOEducation Management, 2 - 10 employeesUsed the software for: Less than 6 months. “That you don't see your own signature when you send an email, which makes it a bit hard to verify how it actually looks in practice.“ September 4, 2026 DF Daniel F PresidentConstruction, 11 - 50 employeesUsed the software for: More than 2 years. “Signatures stay consistent and professional across every employee and device, updates roll out instantly, and we haven’t had to troubleshoot user-side issues.“ April 27, 2026 JR Jordi R Sys AdminOil & Energy, 201 - 500 employeesUsed the software for: Less than 6 months. “The main drawback is that the initial setup can be somewhat complex if you are not familiar with the Microsoft 365 email workflow.“ May 11, 2026 ## Showing most helpful reviews Showing 1-25 of 573 available reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use R Reviewer Director of IT Used the software for: 1-3 years ### "Amazing Partner!!!" October 27, 2026 5.0 CodeTwo is a great partner with excellent support and an incredibly secure integration for our email signature needs. Cons None. Review Source R Reviewer CEO Used the software for: 3-5 years ### "Great signature tool" October 22, 2026 5.0 We've been using Code two for more than 5 years. We've been very happy for the solution since then. We are using it for our customers as well. Pros Ease of management. A tool that makes the job It lets IT Manager handles signatures in a very efficient way. Great marketing tool as well Cons I don't have anything to mention about cons for this solution. I didn't face any problem or difficulty to use the product. Review Source R Reviewer CEO and Founder Used the software for: Less than 1 year ### "Consistent branding with signatures applied after sending" October 18, 2026 5.0 Our FortLyn setup now applies the signature after sending, which is the behavior we wanted. The main setup work was refining the layout and completing the Microsoft 365 permissions. Disclosure: FortLyn is a CodeTwo reseller, and I used AI assistance to prepare this text from our actual setup experience. Pros Centralized control over our branded Microsoft 365 email signature and the option to apply it after sending. We can manage the logo, headshot, links, and disclaimer together and keep the presentation consistent. Cons Getting our preferred after-send behavior and Sent Items display configured took several steps. Permissions and formatting needed attention before the signature looked and worked the way we wanted. Review Source R Reviewer Director of Marketing Used the software for: Less than 1 year ### "Great product and customer support" October 16, 2026 5.0 Overall a great experience - i highly recommend their service, i'm happy with the system and how easy it is to work. Pros Really helpful customer support, they really take the time and put in the effort to be professional and communicate well. I highly recommend. Cons Nothing comes to mind for a con that codetwo email signature 365 has provided to me. It has been a good experience. Review Source R Reviewer Support Engineer Used the software for: 3-5 years ### "Excellent product and customer support" October 12, 2026 5.0 10 out of 10! The email signatures integrate seamlessly with Outlook and deliver a sleek, professional look across all messaging. Pros Top-Tier Customer Support, flawless Outlook compatibility, enterprise-grade security framework and ISO certifications. Cons While the initial setup has a bit of a learning curve and would benefit from more detailed documentation, the customer support team is exceptional and readily available to help. Review Source R Reviewer Director of Operations Used the software for: Less than 1 year ### "Great Software, Recommend" October 8, 2026 5.0 The system has great integration with outlook and mobile email as well. The staff i have engaged with have been very helpful and supportive. Pros Its very easy to make edits to our images and links. It looks great and professional. The customer support is always efficient and helpful. We also greatly appreciate the charitable discount. Cons it can load slowly sometimes and delay sending emails as images and data loads. the renewal process can be tricky as we do not have a business license, but a charitable number so i Need to contact customer support to renew vs just doing it myself online. Review Source R Reviewer Commercial Director Used the software for: Less than 1 year ### "Professional signatures with great flexibility" October 6, 2026 5.0 My overall experience with CodeTwo Email Signatures 365 has been very positive. It is easy to work with, offers a lot of flexibility, and gives us full control over how our email signatures look. The end result is much more professional and consistent across the organization. It may take some time to get everything exactly right, but once it is set up, it works very well and is definitely worth the effort. Pros What I like most about CodeTwo Email Signatures 365 is how easy it is to customize and manage email signatures. It gives us a lot of flexibility, while making our signatures look much more professional and consistent across the organization. Cons Getting everything exactly the way you want it can take some time, especially if you want to make the signatures perfect. However, I don’t really see this as a downside, as the flexibility and customization options are worth the extra effort. Review Source ED Edson D. Technical Manager Used the software for: 3-5 years ### "Awesome, no-stress signature management" September 27, 2026 5.0 Pros Easy for tech staff to deploy, easier for marketing staff to manage. Turnaround time to get signatures updated is a few hours. Cons The product is solid I have not come across any turnoffs thus far and we have been using it for ourselves and customers since 2019 Review Source R Reviewer Digital Transformation Manager Used the software for: Less than 1 year ### "Great experience on both, our and our customers side!" September 27, 2026 5.0 Pros Super easy installation with great result. Appreciate the possibility to easily add content with a few clicks. Also exceptional business cases found some pragmatic solutions. Cons Nothing really. As we operate in different languages, a feature to adapt the signature based on the language used in the bodytext of the email would help! Review Source R Reviewer Chief Executive Officer Used the software for: Less than 1 year ### "Great cross-platform email signature tool" September 16, 2026 5.0 Experience was great. I could push it out without having to communicate with the client, and it was cheaper than other solutions. Also, going the add-in method instead of email relay made the client happier in regards to security. Pros That i could remotely push the add-in and get signatures properly showing up on an end user's iPhone and iPad. Cons Didn't run into anything that gave me an issue. The ONLY downside is pushing out the add-in took 72 hours, but i know that's not CodeTwo's fault, it's Microsoft's. Review Source Péter K. Head of IT Used the software for: 3-5 years ### "A Great Fit for Microsoft 365 Environments" September 9, 2026 5.0 We provide IT support for several companies in our region, including businesses with multiple offices and locations, and we also help them meet NIS2 requirements. Managing email signatures centrally is therefore really important for us, especially in larger environments. At the same time, we need a solution that doesn’t slow down or interfere with mail flow. Pros We use it to manage email signatures for several of our partner companies, across different devices and locations. It’s easy to deploy and configure, and the editor gives us plenty of flexibility without being complicated to use. For us, one of the biggest benefits is simply the amount of time it saves. The pricing is also very reasonable for what the product offers. Integration with Microsoft 365 works really well, which is important since all of our partners use the Microsoft 365 ecosystem. We’ve had a very good experience with the product overall. Support has always been quick and helpful when we’ve needed it, although to be fair, we rarely need to contact them. Cons So far, we haven’t experienced any major issues with the current version. If there’s one thing we’d improve, it would be the new Outlook add-in. It works well, but the interface could be a little more intuitive and easier to navigate. Review Source R Reviewer IT Director Used the software for: 1-3 years ### "Love CodeTwo!!" September 10, 2026 5.0 Excellent!! Price and product are solid!! CodTwo is my go to recommendation for all of my customers. From the ease of setup and how well it works and the great pricing.. there is no competition in my opinion. Pros It was easy to setup and it works very well. I had no issues getting it to work properly on the Microsoft 365 tenant. Email and outlook integration work well. The sent items preview is also a plus. I haven't needed to contact support yet but I'm sure that is spot on too. Dealing with customers that have iphones and windows pc's CodeTwo makes signatures across the devices a breeze, especially when customers decide to change logo's often or add banners for sales teams. Cons Nothing really, the only thing that could be made a little easier is the custom design area of the web portal. The tables and setting things up aren't too bad but seem kind of tedious to get it just right. Also adding elements to custom signatures could be better like "|" pipe symbols to separate sides of signatures. Review Source Verified Reviewer Technical Director Used the software for: 3-5 years ### "Aggressive Support Teams" October 12, 2020 3.0 I don't like the set up of the software and the fact that you need to have an install of the software to design the signatures. This often doesn't work properly. The signatures often go down and you have open the software and reconnect to allow it to work again. This means you either have to remote into the machine that the software is loaded on or drive to the work. I have also found that the delivery of the mails is often very slow through their servers and can sometimes have to wait for 15 to 30 mins for the mails to go through. Their support says that this is impossible. Pros Has a couple of features that Exclaimer Cloud Signatures don't have. Cons The support teams are aggressive and even though I have vast experience with Office 365 and Exchange, when asking for help, their support are not helpful and make it seem like it my fault rather than their fault. I have moved up the support levels and the experience did not improve. They also don't treat their resellers well. Review Source R Reviewer CEO Used the software for: Less than 1 year ### "Our brand shines thanks to CodeTwo Email Signatures" August 17, 2026 5.0 We feel like we're getting a very good product at a very fair price. Once it was set up, it has been super useful and requires little to no management. And most importantly, it helps our brand shine! Pros I love how easy this solution is to connect to M365 and Outlook. I love how fast it was to implement and how easy it is to manage. I also loved how quickly we could create beautiful signatures and deploy them across the entire organization. Cons The templates were a little trick to figure out at first. Spacing felt awkard, the HTML is a bit awkward. Creating new templates doesn't feel as "drag and drop" as I'd like. Review Source VR Verified Reviewer Executive Administrator Used the software for: Less than 1 year ### "Really good software, good team, good integration in microsoft" August 24, 2026 5.0 Pros The ease of problem solving, great design, great compatibility. Customer service responded really quickly and executed my vision really well. Cons The user website could be a little more modern looking but its not bad by any means. The signature design feature would be amazing if it were a little more like HubSpot or Canva in the sense that you can play with any shape, size, dimensions, etc you want in easy drag-and-drop. A little more manipulation of the design would make it so good. Review Source R Reviewer ICT Project Delivery Used the software for: 3-5 years ### "Great solution and support - much better than Exclaimer and a cheaper too" October 6, 2025 5.0 Pros CodeTwo is much easier to use compared to our previous solution (Exclaimer). The signature creation features are great and it has all the options for a signature we want and more. They're regularly rolling out new features and their support articles and videos are very helpful. Out acount rep is also very helpful and always quick to respond. Cons It sometimes takes me a while to find the admin feature I'm looking for. I think they could make their menus and options clearer. But part of this issue is because I don't need to go into the admin section very often because the tool just works once it's set up. Review Source SHA S. Hisham A. Head of IT Used the software for: Less than 1 year ### "One of the Best signatures solutions" May 15, 2026 5.0 Happy with the solution as it help me unify the signatures in our organization. and from now on, it will be very easy for us to change our signatures. Pros Fast and easy to implement where you can unify your team email signatures. I implemented it with no experience. Cons Cannot reach the support team before in the trial period. I think that you need to provide a live chat in your site for the small technical issues that may face the potential customers. Review Source RB Rafael B. Salles Used the software for: 3-5 years ### "Automate your email signature in just a few clicks using CodeTwo." July 28, 2026 5.0 My overall experience with CodeTwo Email Signatures 365 has been very positive. The platform is reliable, easy to manage, and simplifies the deployment of consistent email signatures across an organization. The centralized management, flexible signature rules, and seamless Microsoft 365 integration make it an excellent solution for both IT administrators and marketing teams. The documentation is comprehensive, and the technical support team is knowledgeable, responsive, and helpful whenever assistance is needed. Overall, CodeTwo has proven to be a robust and dependable product that delivers great value, although adding more advanced analytics and reporting capabilities would make it even stronger. Pros What I liked most about CodeTwo Email Signatures 365 was the ease of centrally managing corporate signatures, ensuring standardization across the entire company. The solution is intuitive, offers great flexibility for creating custom templates, and integrates seamlessly with Microsoft 365. Another highlight is the range of features, such as advanced rules, dynamic placeholders, and marketing campaigns. Furthermore, the documentation is comprehensive, and technical support is fast, helpful, and efficient, making both implementation and troubleshooting easy. It is a reliable tool that simplifies signature management and delivers an excellent experience for both administrators and end-users. Cons I would like to see more advanced analytics and reporting features. The current satisfaction survey capabilities are somewhat limited. It would be valuable to have built-in click tracking for links included in email signatures, along with a centralized dashboard showing engagement metrics, such as total clicks, click-through rates, and which signature templates or marketing campaigns generate the most interactions. These insights would help organizations better measure the effectiveness of their email signature campaigns and make data-driven improvements over time. Review Source R Reviewer President Used the software for: 3-5 years ### "Reliable, Set-and-Forget Signature Management That Just Works" April 28, 2026 5.0 We’ve been running CodeTwo Email Signatures 365 for over six years at Echo ED Corp and it has quietly become one of those tools we don’t have to think about, which is the highest compliment for any business software. Signatures stay consistent and professional across every employee and device, updates roll out instantly, and we haven’t had to troubleshoot user-side issues. For a licensed contractor where every email represents the company, that consistency matters. Strong value for the money and easy to recommend. Pros The Outlook and Microsoft 365 integration is seamless — signatures apply consistently across desktop, web, and mobile without any end-user effort, which is exactly what we needed running a small but busy contracting operation. Centralized control is the standout feature for us. Being able to update signatures, contact info, license numbers, and disclaimers across the entire company from one dashboard saves real time and eliminates the inconsistency you get when employees manage their own signatures. Server-side processing means signatures look right whether emails are sent from Outlook desktop, OWA, or a phone. Setup was straightforward and the platform has been genuinely stable over the years we’ve used it. Cons The template editor has a learning curve, especially when fine-tuning HTML for consistent rendering across different email clients Review Source John H. President Used the software for: 3-5 years ### "Intuitive Email Signature Management with Excellent Support" March 11, 2026 5.0 Overall, our experience with CodeTwo Email Signatures 365 has been excellent. The product is very intuitive to use, making it easy to manage and deploy consistent email signatures across our entire organization without much training or setup time. Their support team has also been outstanding—responsive, knowledgeable, and quick to help whenever we have had questions. Between the ease of use, reliable performance, and excellent customer support, it has been a very positive addition to our Microsoft 365 environment. Pros CodeTwo Email Signatures 365 has been an excellent solution for standardizing email signatures across our entire organization. The integration with Microsoft 365 and Outlook was seamless, and the learning curve was very manageable, allowing us to quickly deploy professional, consistent signatures for all users. What we appreciate most is the improvement in client communication and branding. Every email our team sends now includes a polished, uniform signature that reinforces our company’s professionalism, while the centralized management makes updates simple and secure without relying on individual users to maintain their own signatures. The platform delivers strong value for the cost and has made email management much more efficient for our organization. Cons The only minor downside is that the signature design editor can take a little time to fully get comfortable with when creating more complex layouts, especially if you want precise formatting. However, once you get familiar with it, managing and updating signatures becomes very straightforward. Review Source R Reviewer CTO Used the software for: 3-5 years ### "This product makes my life easier" May 15, 2026 5.0 CodeTwo comes across as a trustworthy company and has great customer service. I’m very pleased with the functionality and ease of use. And the price is right. Pros CodeTwo Email Signatures fills a gap in the Microsoft 365 product offering perfectly. It solves a specific problem and does it extremely well. What I like the best is that takes all the best parts of the cloud and puts them together in a complete package: SSO, cloud app and flexibility. And it’s easy to use. The best thing about the product is that I can instantly change signatures for many users in a few seconds. A basic and simple problem in theory but in reality it’s a giant task without this tool. Cons I can’t complain about anything really. The only problem is that the product is at risk of being acquired by Microsoft which, if it happened, probably would impact functionality in a negative way. Review Source R Reviewer CEO Used the software for: 3-5 years ### "CodeTwo signature review" March 23, 2026 5.0 We've had an excellent overall experience with CodeTwo from signing up, mult-tenant usage and billing. Pros We found the product incredibly easy to deploy and setting up a signature from either a template or an idea was very simple. The support team is incredibly responsive and effective and managed to resolve some tricky issues passed on from a design team. We've deployed it internally and at clients and the server/client side signatures all work well. The integration into Outlook was easy and we haven't had any issues we couldn't resolve. The price for what you get is excellent and an easy on sell to our existing client base. Cons We haven't come across any cons in the product and the only places we haven't deployed it are clients without the need for centralised signature management. Review Source R Reviewer Senior Project Manager Used the software for: Less than 1 year ### "Great Product Solving An Important Problem" May 5, 2026 5.0 Overall, the experience has been a 5/5 and I would highly recommend them. Pricing seems fair for the ease they provide, UI is clean and intuitive, set up is easy, and they support responded pretty timely. Pros Hands down the best thing about this product is its UI and how you design the templates. It solves a very real solution and we got set up in about an hour for our 15 person team. Cons The only thing that is difficult to get around that Ive experienced is the way Outlook client formats the HTML signatures. It "Wordifies" them and that conversion breaks the earlier signatures in a chain. If they can figure a work around to that formatting issue, then I would have 0 critiques. Review Source ☁ Didier G. Chief Information Technology Officer Used the software for: 3-5 years ### "Seamless Email Signature Management with CodeTwo 365" August 19, 2025 5.0 Reliable, user-friendly tool that standardizes professional email signatures across all devices and platforms. Pros Easy, centralized signature management with seamless Microsoft 365 integration, branding, and marketing options. Cons Setup of advanced rules can be tricky, signatures route via cloud, and updates may not apply instantly. Review Source R Reviewer CEO Used the software for: 3-5 years ### "CodeTwo review" February 17, 2026 5.0 Great experience with the software. I really appreciate the values that CodeTwo, as a company, represents. They build their products based on their philosophy. Pros Ease of use, stability, and strong performance, combined with a reasonable and well‑designed set of options, make the software highly reliable Cons I can’t find any drawbacks. The software simply works exactly as it is designed to, without causing issues or requiring extra attention. Review Source