--- title: "PageProof Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about PageProof Software - reviews, pricing plans, popular comparisons to other Online Proofing products and more." source_url: "https://www.capterra.com/p/163308/PageProof/" page_type: "product" language: "en" publication_date: "2026-10-01" --- # PageProof Software Review 2026: Features, Integrations, Pros & Cons Last updated on October 1, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) PageProof ## What is PageProof? PageProof is a simple-to-use yet powerful online proofing platform that makes review and approval of any file type feel effortless. We help enterprise marketing teams drive efficiency by accelerating approvals through smart tools, templates and automation that streamline creative workflows, eliminating unnecessary meetings and emails – enabling teams to focus on delivering quality creative content at scale. No other tool in this category lets you deeply integrate all your favorite tools into a cohesive workflow - improving your approval workflows by 40%. We are the only fully encrypted online proofing solution. PageProof has the added security of the ISO 27001 certification. Book a demo with our team to see PageProof's powerful features in action - and you'll see why PageProof is rated #1 for online proofing. ## What is PageProof used for? [Online Proofing](https://www.capterra.com/online-proofing-software/)[Creative Management](https://www.capterra.com/creative-management-software/)[Content Collaboration](https://www.capterra.com/content-collaboration-software/) Overall rating Based on 52 user reviews Reviews sentiment Positive 98% Neutral 2% Negative 0% Starting price $249 Flat Rate, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... - Marketing Automation / 2025 ## PageProof alternatives Highest Rated [4.8 (417)](https://www.capterra.com/p/178111/Ziflow/reviews/) Starting price $199.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.7 (98)](https://www.capterra.com/p/146845/ReviewStudio/reviews/) Starting price $15.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.4 (3,044)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [4.6 (6,123)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/163308/PageProof/alternatives/) ## FAQs about PageProof Overview ### Which roles and teams benefit most from PageProof? PageProof is most used by creative teams, including graphic, multimedia, and brand designers, who need fast visual feedback and approval tracking. Marketing and content teams use it to review campaigns and assets with stakeholders, while creative managers and account leads streamline collaboration, version control, and sign-off across client and internal workflows. Answer based on 52 reviews Overview ### What company size and industries is PageProof built for? PageProof is built for small businesses and marketing teams, with 60% of reviewers from small companies and 19% in marketing and advertising. It also serves midsize businesses at 21% and enterprises at 19%, with use in entertainment and retail at 8% each, primarily for online proofing. Answer based on 52 reviews Features and Usability ### What are the key features of PageProof? PageProof includes core proofing and review tools like file upload, annotations, commenting, and version control, plus differentiators such as approval workflow, audit trail, and Smart Compare. Reviewers also highlight team collaboration features including @mentions, to-do lists, real-time notifications, and integrations with creative and project management tools. Answer based on 20 reviews Integrations ### Which third-party tools and platforms does PageProof integrate with? PageProof integrates with over 20 third-party tools, including Asana, Adobe Creative Cloud, monday.com AI Work Platform, Adobe Illustrator, Canva, Google Drive, Jira, Microsoft Teams, Dropbox, and Figma. It also connects with ActiveCampaign, Airtable, Basecamp, Brevo Marketing Platform, ClickUp, and Shopify. Answer based on 7 reviews Getting Started and Support ### What training and onboarding options does PageProof offer? PageProof provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online formats support guided instruction, webinars cover scheduled group learning, documentation offers written reference material, and videos provide visual step-by-step guidance. Answer based on 4 reviews Getting Started and Support ### What customer support options does PageProof offer? PageProof provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, 24/7 Live Rep, and Chat. Users describe the support team as helpful and quick to answer questions, with smooth communication around feedback and updates, though support quality feedback is based on a small number of reviews. Answer based on 2 reviews Features and Usability ### How well does PageProof support team collaboration? PageProof makes team collaboration easy by keeping feedback, version history, and approvals in one shared workspace. Marketing teams, design groups, and cross-functional departments like the clear commenting and remote review process, though some users want better folder organization for older approved proofs and archived work. Answer based on 20 reviews Features and Usability ### How good is PageProof for approval workflows? PageProof handles approval workflows well by centralizing feedback, sign-off steps, and status visibility in one place. Marketing teams, design teams, and client-facing groups value mandatory reviewers, reminders, and integrations, though some clients find the login process confusing and some teams want clearer handling for not-yet-approved items. Answer based on 13 reviews Features and Usability ### How easy is it to upload files in PageProof? PageProof makes file uploads straightforward for documents, PDFs, videos, and new versions within active review cycles. Design teams and small marketing teams like the simple upload flow and organized access, though some users mention file size limits, occasional upload freezes, and less-friendly handling for email proofs or certain formats. Answer based on 13 reviews ## Features AI summary Based on 501 Online Proofing reviews Capterra data shows that buyers of online proofing software rank the following features as their top priorities: - **Commenting/Notes** (**69%** of reviewers rated this feature as critical) - **Markup Tools** (**66%**) - **Multiple Projects** (**65%**) PageProof supports all three features reviewers rate most important: **Commenting/Notes**, **Markup Tools**, and **Multiple Projects**. Together, these capabilities help teams review creative work clearly, make precise edits, and manage several proofing workflows at once, allowing teams to keep feedback organized and move approvals forward more efficiently. Commenting/Notes 4.8 (40) 77.50% of 40 reviewers that rated this feature as important or highly important Leave comments and notes on documents for others to view Multiple Projects 4.6 (28) 67.86% of 28 reviewers that rated this feature as important or highly important Ability to handle several projects simultaneously Document Review 4.6 (31) 70.97% of 31 reviewers that rated this feature as important or highly important Review and analyze existing information across documents Version Control 4.6 (35) 62.86% of 35 reviewers that rated this feature as important or highly important Track revisions and updates made to files and navigate between different versions Collaboration Tools 4.5 (28) 64.29% of 28 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Real-Time Updates 4.5 (21) 52.38% of 21 reviewers that rated this feature as important or highly important Receive system updates as soon as any changes are made PageProof 77 features ### All Features - @mentions: An @mention is a way to tag or notify a specific person about a message/post - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Annotations: Highlight content and/or make notations about parts of content - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Archiving & Retention: Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Autonomous Task Execution: Completes tasks independently without constant human intervention - Brand Compliance: Ensures that creative content complies with brand guidelines and standards. - Change Tracking / Audit Logs: Provides an audit log of changes and enables users to revert to a specific version - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Configurable Workflow: Configure existing workflows to meet your organization's needs - Content Library: Centralized repository to store content and assets - Corporate/Business: Software specialized for corporate use - Cross-system Integration: Works across multiple software systems or databases - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Deadline Management: Specify or track the date/time a project, task, etc., is due for completion - Device Syncing: Provides functionality that manages file syncing between both PC and Mobile devices to ensure files are up to date no matter who or what device they are updated on - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Review: Review and analyze existing information across documents - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Due Date Tracking: Ability to identify, sort on and alert participating parties about the approaching date by which action has to be taken - Encryption: Convert data into a code for security - File Management: Create, save, and store files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - File Type Support: Supports all required file types including but not limited to: Google Docs, MS Office, images, videos, etc. - For Creative Agencies: For creative teams and agencies - Gridlines and Rulers: Provides a visual guide to help users accurately align and measure elements within their designs. - Integrations with Creative Tools: Connects with creative tools such as content creation and graphic design software. - Mobile Access: Access software remotely via mobile devices - Mobile apps: Provides iOS, Android and Windows phone apps functionality that enable users to perform the same functions as they would on a PC. - Multi-Language: Manage and support multiple languages - Multiple Projects: Ability to handle several projects simultaneously - Performance and Reliability: Payment gateway is consistently available (up-time) and allows users to complete tasks quickly because they are not waiting for the gateway to respond to an action they took. System scales with load. - Policies and Controls: Ability to control file/folder access by user or group, external sharing permissions, editing policies, device location restrictions, sharing by device, etc. - Prioritization: Arrange tasks based on the level of priority or urgency - Proactive Assistance: Uses webpage, tab, browsing session, or selected text context to generate responses and suggestions - Progress Tracking: Reporting on how each user, task or process has advanced since its initiation - Project Management: Plan and coordinate all the resources, costs and time needed to execute assignments - Project Tracking: Monitor the progress of projects from start to finish - Project Workflow: Create, manage, or update project workflows. - Publishing/Sharing: Share pre-configured sets of data organized and presented in a specific manner with the organization - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Updates: Receive system updates as soon as any changes are made - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting and Auditing: Includes comprehensive reporting capabilities for auditing automated processes. - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Secure Data Storage: Securely stores data to prevent data loss or breaches - Security: Ensures that the application itself is protected and assures data interacting with third-party plugins or integrations do not allow for unapproved access or privilege escalation. - Side-by-Side Comparison: Compare two documents or content pieces side by side - Simultaneously Editing: Users can work simultaneously on files. - Single Sign On: Allow users to access multiple services after entering their login credentials once - Smart Compare: Help users easily identify differences between different versions of an image. - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Status Tracking: Track the status over time for a request, process, asset, or transaction - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Management: Create, manage and track all task activities and progression - Task Progress Tracking: Track the status and progress of tasks - Task Scheduling: Track and manage the scheduling of tasks - Template Management: Create, save, and re-purpose templates for emails, forms, etc. - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - To-Do List: A digital list of items that need to be completed - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Version Control: Track revisions and updates made to files and navigate between different versions - Version Management: Tracks and organizes multiple versions of a design to help wtih easy comparison and retrieval of past versions. - Video Support: Supports various video file formats - Web Interface: Ability to access documents via a web interface without a client being installed on a device. - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.6 (52) 4.6 Based on 52 reviews ## Pricing Value for money 4.8 (39) Free Trial [View pricing plan details](https://www.capterra.com/p/163308/PageProof/pricing/) Team $249.00 Flat Rate,Per Month Team Plus $499.00 Flat Rate,Per Month Enterprise Custom quote available Value for money 4.8 (39) 4.8 Based on 39 reviews ## Integrations [ Google Drive](https://www.capterra.com/p/161425/Drive/)[ Slack](https://www.capterra.com/p/135003/Slack/)[ Trello](https://www.capterra.com/p/211559/Trello/)[ Dropbox](https://www.capterra.com/p/143068/Dropbox-Business/)[ Jira](https://www.capterra.com/p/19319/JIRA/)[ WordPress](https://www.capterra.com/p/131687/WordPress/)[ Basecamp](https://www.capterra.com/p/56808/Basecamp/)[ Asana](https://www.capterra.com/p/184581/Asana-PM/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (40) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (40) 4.7 Based on 40 reviews ## User reviews Overall rating 4.8 Based on 52 reviews Filter by rating 5(42) 4(9) 3(1) 2(0) 1(0) Mentioned topic Sorted by most recent ET Elizabeth T. Marketing Higher Education ### "Great proofing software that is a great value for the money with helpful customer service" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 31, 2026 I have been using it for nearly a year now. We use it to proof a lot of projects from writing to graphic design, to website content and videos. It is very helpful for us to be able to understand where the edit is needed and it is also easy for the clients to use. Pros This is very helpful for proofing any and everything. We are able to get team collaboration on graphic design projects, written documents, websites and video. It is easy to use-- you just make a mark where you would change something and leave a comment. We find this to be a great value for the money. Cons There is really nothing I would say I don't like about it. There are some things I would suggest be added or amended, but I can't think of those at the moment. I have previously made a suggestion for some option to be added, and it was, so that is helpful and shows they are listening to users and working to improve their experience. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User Production Designer Design ### "PageProof 8/10" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 January 8, 2026 I would describe it as successful but there is room for improvement. I also understand that there is a level of user error. Pros ease of use, great for collaborating across multiple departments. I like that it is on the web and doesn't require a VPN / protected access Cons Comments on a page show in opposite order they are left in. Each comment takes a while to load for edits to a web page and appear backwards in order of how they are entered. When clicking on a comment (either in the window on the right or the comment pin itself) the corresponding pin / comment does not always come up as selected, and it makes it tricky to cross check Switched from [Collaborate](https://www.capterra.com/p/143681/Collaborate/) It was a company decision to find something that better fit our department's needs Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RF Richard F. Creative Services Manager Marketing and Advertising ### "A decent platform but has bugs and isn't the most user-friendly UI" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 2.0 2.0 Customer Service 2.0 2.0 Likelihood to Recommend 5/10 January 8, 2026 In the main, it's ok. It's functional. The software has frustrating quirks when in use - becomes unresponsive regular and hangs for no reason resulting in either refreshing the browser or completely restarting. Pros The ability to track the amount of amends and cycles, and proof artwork digitally and over distance/remotely. Cons It's a clunky UI with bugs, is frustrating at times, not no the most user-friendly. Becomes unresponsive regular and hangs for no reason resulting in either refreshing the browser or completely restarting. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MS Meredith S. Marketing Coordinator Retail ### "Fantastic Addition to the Workplace" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 January 7, 2026 Page Proof has made my job much easier in workload, and in tracking changes. Has decreased my email inbox amount and has been a welcome addition to our internal stakeholders as well. Pros super easy for my company to keep track of multiple comments and changes for proofs. Has cut down on emails in my inbox too! Cons We have a very high volume of pages going in and out, and often can does not respond well to templates/rules, so checklists and workflows are hard to use as they change on our end so frequently. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DP Daniel P. Graphic Designer Consumer Goods ### "Great platform to streamline feedback" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 January 7, 2026 I overall really like the process, It streamlines feedback and makes it clear where hang ups are in the approval process. Pros easy version uploads, files are well organized and easy to access, ability to save workflows saves so much time Cons Email notifications could be more clear (possibly showing a preview of the file with notifications). Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User Account Manager Fine Art ### "Account Manager" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 7, 2026 Page Proof has been a great value for our team and was an immediate upgrade for us when working with clients. Having the ability to proof all different forms of media in one place has been a humungous benefit. Pros Page Proof has been great for our team. We collaborate with many different teams and often have as many as 20 clients reviewing the proof. Clients find the ability to leave comments very easy. When we are working through proofs to update documents it is very easy to follow along. The Page Proof support team has been great at answering any questions we have in a speedy manner. Cons I wish there was more detailed reporting available in the Audit without Enterprise. Simple numbers like the date the first proof was uploaded, how many comments total and how many days in proofing would be great to see on the Audit menu. Switched from [CollaborateMD](https://www.capterra.com/p/81299/CollaborateMD-PMS/) Ability to review motion, web and print in one place. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. LB Lisa B. Graphic Designer Oil & Energy ### "Great Proofing Product" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 7, 2026 It has bee really good! We love the product and the people we have worked with have been amazing. We are very happy. Pros Their customer support is impeccable. And the product is easy to use and easy for our clients to learn. This product has really upped our game when it comes to getting proof approval. Cons I would like a separate field for proofs that are NOT approved. You have the approved tab, and ALL tab, but nothing for not yet approved. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. VA Victor A. Creative Designer Entertainment ### "Proofing Workflow" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 15, 2024 i like it and hope that more abilities get added to it Pros once u get the hang of it, its VERY easy to use and flow thru Cons a little bit of a learning curve and then your good Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. HP Heidi P. copywriter Consumer Goods ### "Easy to use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 July 23, 2024 It has done what we needed it to do. I do not have any major complaints. Pros Collaborating with multiple partners and having feedback all in one place Cons load times can be long and comments get lost in multiple versions Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AS Alissa S. Project Manager Marketing and Advertising ### "Fantastic For Client Work" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 July 18, 2024 Pros It's ease of use. It's easy for our clients to pick up, and the most seamless way of providing edits on projects. Cons There's a small learning curve with our clients, but that's to be expected. Thats really the only possible "con" we have! Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. [View all Reviews](https://www.capterra.com/p/163308/PageProof/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Ziflow vs PageProof](https://www.capterra.com/compare/163308-178111/PageProof-vs-Ziflow) [Approval Studio vs PageProof](https://www.capterra.com/compare/163308-184578/PageProof-vs-Approval-Stodio)