# Remember The Milk Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Remember The Milk the right Task Management solution for you? Explore 59 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/162672/Remember-The-Milk/reviews --- Remember The Milk 4.4 (59) [View alternatives](https://www.capterra.com/p/162672/Remember-The-Milk/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Remember The Milk Ease of use 4.5 Customer Service 4.1 ## Pros and Cons in Reviews TS Tori S Product ManagerComputer Software, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “This helps me when I'm trying to sort different tasks or just write things down so that I don't forget and that they don't have to have a date immediately set to them.“ September 28, 2021 ET Emily T Teacher Education Management, 51 - 200 employeesUsed the software for: 6-12 months. “I haven’t found any features that I don’t like!“ August 13, 2021 JB JoAnne B DesignerApparel & Fashion, Self-employedUsed the software for: 6-12 months. “If I could remember to use it more often it would be helpful.“ April 23, 2022 SA Steffen A ComposerMusic, Self-employedUsed the software for: 6-12 months. “Not everyone might be willing to pay for a "simple to-do list" and thats really the only major issue i have.“ February 28, 2021 SA Steffen A ComposerMusic, Self-employedUsed the software for: 6-12 months. “For me this one is the best solution in the variety of to-do apps, and the automatic synchronisation feature, that works in both ways, saves me a lot of time, and grants a great reliability.“ February 28, 2021 JM John M Front End Software EngineerFinancial Services, 11 - 50 employeesUsed the software for: More than 2 years. “The interface is clean and makes it easy to quickly generate new tasks and follow their progress .“ May 8, 2021 ## Showing most helpful reviews Showing 1-25 of 59 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Smokie L. Program Development Used the software for: 1-2 years ### "Great todo app for people with a programming mind" December 22, 2015 4.0 NOTE: I am a beta tester for Remember the Milk via their Pro program. That means I pay for their service and in return I get to opt-in to the beta version. I've been an RTM user since 2005, and although different things have made me look at other services over the years (all the other services I'd wager) I keep coming back to RTM because of it's amazing flexibility. The current non-beta web app is very outdated looking and badly in need of a design overhaul, but the amazing features of RTM have always been under the hood. I won't be reviewing all of RTM's features as I don't use them all, and listing features in a review is silly because feature sets change. RTM's smart add syntax allows you to add every bit of information to a task via typing, meaning no clicking annoying boxes and no mousing over strange inputs to find out about them. To go with this smart add syntax, there's a very robust task search syntax that allows you to find literally any task via any condition or set of conditions. Think of it like programming but for task management. This syntax allows you to create very complex search queries and save them as smart lists, so if you need to see all your tasks due before 5p on Friday that are in the Work list with a #waiting tag but not those that have been added since yesterday, you can do that. RTM has both an iOS and Android app as well as the web offering. Their Android mobile app is very nice with Material design and access to all the features of the web app, albeit some more well-hidden than others. RTM acts as a "share" app, meaning you can share items from many other apps to RTM as a task; sharing tasks from RTM to other apps isn't yet available. To get unlimited and automatic syncing with the mobile app and app notifications however, you'll need to cough up $25/year for a Pro account; the free version only allows a manual sync once every 24 hours. Pro gives you other features as well. Pros \- Smart add syntax to add all task properties at once via keyboard - fully keyboard compatible (web app) - iOS and Android apps - capable of highly complex search queries that can be saved for future use Cons \- seemingly basic features such as mobile syncing are only available after purchase ($25/year) - current web app UI is dated - no subtask support in current web app Review Source VR Verified Reviewer Software Engineer Medical Devices Used the software for: 2+ years ### "The one-stop tool to drive my life" May 12, 2020 5.0 I started with RTM as a tool to record my To-Dos and now it has turned as my guide for the day. Apart from issues in switching timezones while traveling and still maintaining the position of recurring tasks, there's almost nothing I can complain about the tool. Pros \- Available on all platforms I can think of, including BlackBerry 10! - Recording tasks is as easy on a mobile device as on a desktop/web-page - Completing tasks feel more natural than any other tool I've used - The number of tools available to organize tasks is enormous: lists (and smart-lists), tags, contacts, locations, etc. - Filters is one of my most favorite things in RTM Cons \- There's no concept to view multiple lists in a single view as Todoist does - I wish there could be different containers for personal, work, more Switched from [TickTick](https://www.capterra.com/p/170641/TickTick/) TickTick was awesome but considering how RTM seemed to allow me to expand my task-management, the switch was obvious. Review Source VR Verified Reviewer CEO Education Management Used the software for: 6-12 months ### "Simple with limited features" June 12, 2020 3.0 I changed RTM with Clickup to do more with more free features. Pros It is very simple to work with. I took me in no time to learn about its all functionality. It is a good to do list software. Cons The free version of the software comes with very limiting features to force you buy a premium version. Review Source JE Jocelyn E. English teacher Education Management Used the software for: 1-2 years ### "Amazing app!" July 6, 2021 5.0 Amazing! I just love using Remember The Milk for my teaching tasks, also my students love the name of this app (lol). I’ve been using it for 2+ years now and it’s have totally helped me keep my tasks updated. I love that I can connect my tasks with calendar and join both apps in order to keep everything even more organized. It’s inexpensive compared to all the help it provides. I totally recommend it! Pros I love RTM app! Specially that you can connect the app with other servers like Google Workspace apps (calendar, talk, and maps.) as well as Twitter and other social media apps. It helps you organize your tasks and keep everything in order. The most amazing part of this app is that you can use it on your computer or phone and there is an offline version to it. Cons Nothing, Remember The Milk is an amazing app that organized yours tasks and reminds you when it’s time to work on them. Keeps you updated! Switched from [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Remember The Milk helps me being more organized due to its appearance. Review Source SL Sarah L. CSR Telecommunications Used the software for: Less than 6 months ### "My new favorite Task Manager" November 26, 2019 5.0 This has streamlined my productivity, without being distracting to my day. I find it's not more work to use it as a task manager, but rather an easy way to track goals and tasks. Pros I recently switched at RTM, and I love the free features such as the ability to set reccuring tasks. This is important to me, because I used to spend a lot of time adding the same weekly goals I had. Additionally, you can delegate tasks to other coworkers seamlessly. The interface is cleaner than other TM tools I've used, and in this case less is more. Cons It's not intuitive to "complete" a task. There are a lot of random fields that obscure the functional ones that are obvious for a new user. I'm sure I will get used to this Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) Too clunky and features I didn't need and they didn't have the ones I wanted that weren't there. Interface was too busy Review Source NS Nathan S. Digital Marketing Manager Used the software for: 6-12 months ### "A versatile todo app that has loads of functionality and compatibility" May 22, 2018 5.0 Pros RTM is one of the oldest todo apps that are out there, it is versatile and built for people who like to tinker. Having used several other todo apps, I find that RTM covers most of the most important things 1) Integration with Calendars - You are able to display tasks on calendars like Google, Apple and others. Many other apps do not have this function and come with their own calendar. For someone who constantly alternates between apps, being able to see what tasks are due in every app I use is a Godsend. 2) Apps everywhere. RTM has apps for every platform, even BB10. The cool thing its multi platform friendly and this is huge. Sure the apps could be way better but having apps for every platform is great 3) App flexibility - RTM has the ability to sync tasks from other apps like Evernote, IFTT, Zapier and others is also great, as sometimes I have a reminder in another app that I need to sync to RTM. One thing I must applaud RTM for is their functionality across platforms and apps, without saying too much. 4) Smart syntax is a feature I just started using, and it is good to say nonetheless. Being able to deal with a task with my keyboard is just great. Cons Remember The Milk isn't without its flaws. 1) RTM's task lists can sometimes feel very cluttered on the desktop and mobile apps, there are color codes but if the mobile apps could display tasks by day, week and month it would be great. If information could be broken down by when it is due and into specific categories, it would be great. 2) While it is a great todo app, the price for the pro feels a bit higher than it should be. I understand that there are a boatload of features but if there were better pricing plans, it would help a great deal rather than a one size fits all. 3) Again on the upgrade to pro, to get the most functionality out of RTM, you need a pro account. If you are testing the app, there is no free trial to give it a go, you have to fork out the money, which may be a deal breaker for some. 4) You can display tasks from RTM on calendars, but you cannot check those tasks off unless you do it in the RTM app. For Evernote the vice versa function is there but its not there for other apps. Review Source Jeff S. Founder Computer Software Used the software for: 2+ years ### "Best Task Management Tool" May 26, 2018 5.0 Pros I have loved Remember the Milk for years. It is my go to tool for managing my to do lists. It is easy to use and has great mobility connectivity. The support team is also always there to help you with anything you need, anytime Cons I simply wish this tool would let you have location based alerts (based on the location set on a task) on iOS. This available on Android, but not on iOS Review Source Chris P. President Marketing and Advertising Used the software for: 6-12 months ### "Best Organizational Tool I have Found" November 12, 2019 5.0 I very much enjoy this product and it has helped me tremendously as it has made me more productive. Pros I've used many options to organize my small business and RTM seems to balance the need for simplicity while still providing a quality product. Obviously fits in the budget! The daily notifications allow me to stay on top of the tasks I need to get done. Cons I wish the sorting function was a little more robust but other than that what more can you ask for? Switched from [Things](https://www.capterra.com/p/119096/Things/) Things was expensive and too complex Review Source Shin O. División manager Internet Used the software for: 1-2 years ### "Easy to use, cute ui" October 10, 2019 4.0 Pros Remember the milk is very easy to use compared to toodledo. Also the cow is cute;) Cons There was nothing wrong in particular. I just switched because i found a better option. Review Source Meredith J. Used the software for: 1-2 years ### "Makes Managing Your Tasks Quick and Easy" September 18, 2015 5.0 The last thing I need when managing my tasks is a complicated system of clicks and fields to add. I've tested and reviewed many other task managers, but Remember the Milk is the quickest system that I've found to enter my tasks thanks to their Quick Add options. I can add everything from due date to estimated time to priority quickly, all in the same field. Once my tasks are in Remember the Milk, I can use their Smart List system to see only what I need to handle at that moment. I love that Remember the Milk is exactly what I need in a task management system, even when what I need changes (as it has many times in the 7 years I've used it). It's perfect for my personal and business tasks, all at the same time! Pros Easy to use Adaptable to your needs Fun Helpful team Review Source VR Verified Reviewer Dependienta Consumer Services Used the software for: 2+ years ### "Aplicación muy cómoda para el seguimiento de distintas tareas" February 26, 2023 5.0 Muy contentos con ellos. Como nota, ponen en el análisis de la herramienta en Capterra que no está disponible en mi país, pero sí que está disponible. Pros La facilidad de uso y lo cómodo que es de manejar. No tiene ninguna complejidad y nos permite organizar fácilmente las tareas que nos reparte nuestro jefe. Cons No hay nada a destacar. Es bastante práctica e intuitiva. Alternatives considered [TickTick](https://www.capterra.com/p/170641/TickTick/)[Toodledo](https://www.capterra.com/p/180631/Toodledo/)[Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) Switched from [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Por precio y comodidad Review Source CS Catherine S. Translator and Editor Translation and Localization Used the software for: 2+ years ### "Helps make your to-do list more manageable" February 15, 2023 5.0 As a small business owner it helps keep track of my bigger picture goals and projects, as well as personal/family tasks, all in one place. Pros I love the way you can add tags and different priorities. It helps to see all your "projects" in one place .I use it mostly for personal tasks rather than work. Cons Not really a criticism of the software, but personally I find it more useful for medium to longer term tasks rather than deadlines/projects with a fast turnaround, which I prefer to manage using old fashioned paper diary. Review Source TS Tori S. Product Manager Computer Software Used the software for: 1-2 years ### "Not the easiest to use, but still great!" September 28, 2021 4.0 Pros I love the nesting lists feature. I like that i can have a "parent" task with a bunch of subtasks underneath it. I also love that I can have either a due date or a priority. This helps me when I'm trying to sort different tasks or just write things down so that I don't forget and that they don't have to have a date immediately set to them. Cons My least favorite part of this software is the UI. It feels outdated (almost 90s-ish) and wish it had more of a modern feel. It does make it feel like a hand-written list though! It has a lot of cool features but the learning curve is quite long - after using this product for over a year I still feel like there is so much more I don't know about the product. Review Source MB Michael B. Pastor Religious Institutions Used the software for: Less than 6 months ### "A great calendar tool" March 3, 2022 5.0 I've used it about 30 days. It's a great addition to my daily life. Pros This program is great to keep one on track and on time. It's easy to add events and the daily email feature is a great morning reminder of the day's "to do" list. Cons I haven't seen how to go from Google calendar to RTM with ease, though I think this is one of RTM's selling points. Review Source LW Laura W. Personal Assistant Sports Used the software for: I used a free trial ### "Catchy, refreshing name and easy to get up to speed" September 29, 2018 4.0 Pros I like the smart lists and creating them by pulling certain keywords in. You can add time estimates, add location, add a start date, add a list tag. It’s neat that you can enable offline work. The keyboard shortcuts come in handy. You can make the navigation column menu disappear to increase the task creation workspace. There’s a desktop and mobile app, and it offers integrations with a variety of apps. Cons Subtasks are a premium feature yet it’s a basic feature in my opinion. You can’t stay organised without breaking tasks down into subtask. However they need to make a living and I understand that they can’t offer all the golden apples under a freemium plan. The name of the app is quirky and appealing; it makes me think of the groceries shopping lists and crossing items out - I like that. I was just expecting a certain fluidity between completed items and items that ought to be completed still: in All Tasks, it features both completed and active tasks but without differentiating between the two. It’s a neat idea to feature both types under All Tasks, but I’d like the completed tasks to be crossed out. Review Source ET Emily T. Teacher Education Management Used the software for: 6-12 months ### "Fantastic app " August 13, 2021 5.0 Pros I LOVE this app! It is so helpful to get me to remember everything I need. You’ll never “forget the milk” again! Cons I haven’t found any features that I don’t like! Review Source MA Maria A. Client Relations Manager Construction Used the software for: 6-12 months ### "Good list making/tast management app" February 9, 2021 3.0 I only used it for a short period of time. Overall it's a simple to-do list app that has most of what you need to stay on top of your to-do list complete with reminders and organization. Pros The app is straightforward to use and organized well and you can do most of what you need with the free version. Cons I don't love the interface of the iPhone app as much as I love some other task management to-do list apps. It's a little too simplistic for me, but that may work better for others. Review Source JB JoAnne B. Designer Apparel & Fashion Used the software for: 6-12 months ### "I keep forgetting to use it" April 23, 2022 3.0 If I could remember to use it more often it would be helpful. I need a reminder for setting my reminders apparently Pros The logo mostly and also the brand name. Cons It's not that I didn't like the software, it's that I'm terrible at keeping track of things digitally in general. Review Source VR Verified Reviewer Editor-in-Chief and General Manager Internet Used the software for: 2+ years ### "Excellent task manager, very cool, very easy" November 19, 2018 4.0 Pros I've been a Remember the Milk user for more than a decade and it's the best tool for managing tasks. Users can tag items, set them to be due at a certain time, and allow recurring tasks. It has an excellent (when it works) Gmail plugin, so you can manage your task from your email. There are also apps for your mobile device and tablet, and the UI of each is excellent. It can also be "hacked" for your calendar items to be forwarded to your task manager, so that everything you need to do is in one single list--which has helped me maintain inbox zero (and almost 0 overdue task) for more than 8 years. A very easy-to-use app manager that has a lot of awesome functionality. Cons Their support team is small and lean, and their Gmail plugin is not compatible with the new version of Gmail because it's essentially a completely new product. Since Gmail's plugin is the best way for me to access RTM, I find this a significant limitation. Review Source VR Verified Reviewer Software Engineer Computer Software Used the software for: 1-2 years ### "Great task management tool with a host of features." September 24, 2018 4.0 Simple task management and increased productivity along with loads of features and integrations. Pros Task management is something that an effective tool can simplify and RTM is the tool that I have used for some time to handle this. The number of features available is extensive, some of my favorites are: 1) Easily attach files from Google Drive. As a GSuite user, this is essential and allows me to manage tasks and keep the necessary documents, photos etc. in one place. 2)Desktop Smart Add Tool. Keep lists updated and quickly add new items on the fly. 3)Powerful search terms and shortcuts. They have the feel of gmail search terms and shortcuts so this should feel natural to a gmail user. 4) Subtasks, tags... There are many many more features that make this a great task management tool. Cons For the full version, the subscription price is a little steep. If you are not an advanced user, searching and sorting through tasks can be a bit cumbersome as your lists grow. Review Source SV Stéphane V. expert comptable Accounting Used the software for: 1-2 years ### "Version française" April 19, 2024 4.0 Pros Le logiciel est très pratique, je l'utilise comme un pense-bête. Cons Il semble qu'il n'existe pas de version française. J'utilise le traducteur de google, mais cette solution n'est pas stable et il faut demander à traduire à chaque fois qu'on se connecte à l'application. Par ailleurs, l'aide et toutes les infos sont systématiquement en anglais (que je ne maîtrise pas suffisamment pour me passer de la traduction en français). Review Source VR Verified Reviewer CTO, EMEA Used the software for: 2+ years ### "Heavy daily user for business and personal tasks" August 2, 2018 5.0 I never forget anything, a very organized app that puts the right things I need in front of me so I can get more things done... Pros ease of use, especially when I learned the keyboard shortcuts (I like not having to switch to the mouse every 5 seconds) the UI is very clean, simple to use and no matter how many levels of nested tasks I go into I always know where I am (navigation-wise). Excellent mobile app (Android) in almost every sense Cons Some workflows on mobile are too long, the worst is postponing a task by anything other than 1 day - It requires quite a few clicks. So much so that I often dismiss the reminder and later change the due date on my PC... Review Source VR Verified Reviewer Preparadora Exámenes de Inglés E-Learning Used the software for: 1-2 years ### "keeps track of all your tasks" January 11, 2019 4.0 Pros What I liked most about this is the fact that you can share tasks with other users (aka your family). This is difficult to do with regular to do lists or planners, using this app you can solve this sync issues. No more confussion trying to get all things done and matching timetables with your family. You can make several lists of tasks to do and include relevant information to each of them, such as the end date or the person who has to do it. Cons It may seem a little overwhelming at the beginning, with all the different options, and it may take some trial and error before you can take the most advantage of it. But when you do, you won't be able to live without it. Review Source VR Verified Reviewer Programming Keeper (Contract) Alternative Dispute Resolution Used the software for: 2+ years ### "Solid and Reliable" November 28, 2018 5.0 I love Remember the Milk! For a long time, I used the free version but switching to the Pro (paid) version has been worth the price - the ability to sync with my android app is amazing. Pros I've tried all sorts of productivity apps and I keep coming back to Remember the Milk. It's simple and yet robust - has a lot of different features (tags, postpone, priorities, subtasks, colours, smart lists, locations, etc). Highly customizable. Cons I wish it would have a calendar integration with Google Calendar - that's the only thing that's really lacking. Review Source VR Verified Reviewer Content Marketing Consultant Arts and Crafts Used the software for: 6-12 months ### "Simple task management took" November 2, 2022 5.0 Overall this is a very easy to use task management system Pros I love how easy this is to use. Since it is just me, I don’t need all the bells and whistles of other project management tools. Cons I wish there was a better way to sort task lists on mobile, so I can automatically see tasks by date. Reason for choosing Remember The Milk I needed something very simple. All the other things I tested were too complex for a simple set of to-do lists. Review Source Similar Products Featured