# Bookwhen Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Bookwhen Software - reviews, pricing plans, popular comparisons to other Scheduling products and more. Source: https://www.capterra.com/p/157881/Bookwhen --- # Bookwhen Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Bookwhen ## What is Bookwhen? We're passionate about helping small businesses succeed - through great value booking software and a team focused on success, not just support. Over the years we've transformed bookings for thousands of businesses, helped individuals follow their passions, and supported franchisors to scale internationally. You can get set up in 15 minutes - join us for a free two week trial and slash your admin time today! ## What is Bookwhen used for? [Scheduling](https://www.capterra.com/scheduling-software/)[Ticketing](https://www.capterra.com/ticketing-software/)[Event Management](https://www.capterra.com/event-management-software/) Top alternative Featured Overall rating Based on 179 user reviews Reviews sentiment Positive 99% Neutral 1% Negative 0% Starting price $15 Flat Rate, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Bookwhen?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://home.bookwhen.com/&name=Bookwhen) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Bookwhen 4.9 (179) VS. [4.6 (5,044)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting Price $15 Flat Rate, Per Month Starting Price $29 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (179) Ease Of Use 4.7 (3,908) Value For Money 4.8 (172) Value For Money 4.5 (2,701) Customer Service 4.9 (172) Customer Service 4.6 (2,395) ## Bookwhen alternatives [4.6 (1,420)](https://www.capterra.com/p/127994/Jobber/reviews/) Starting price $39.00 Per User, Per Month Highest Rated [4.9 (14)](https://www.capterra.com/p/231920/anny/#reviews) Starting price $5.00 Per User, Per Month [4.7 (164)](https://www.capterra.com/p/144596/Accelevents/reviews/) Starting price $7000.00 Per User, Per Month [4.4 (2,883)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month [View all alternatives](https://www.capterra.com/p/157881/Bookwhen/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Online Booking 4.7 (23) 43.48% of 23 reviewers that rated this feature as important or highly important Book meetings and appointments through a website or digital platform Event Scheduling 4.6 (16) 50.00% of 16 reviewers that rated this feature as important or highly important Plan an event's time and location Payment Processing 4.6 (15) 26.67% of 15 reviewers that rated this feature as important or highly important Accept, record, and reconcile financial transactions Attendee Management 4.5 (14) 50.00% of 14 reviewers that rated this feature as important or highly important Process of managing, tracking, and communicating with individuals who are registered to attend an event Registration Management 5.0 (10) 60.00% of 10 reviewers that rated this feature as important or highly important Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. Calendar Sync 4.7 (9) 33.33% of 9 reviewers that rated this feature as important or highly important Synchronize with other calendars to view mutual availability and schedules Bookwhen 55 features Define levels of authorization for access to specific files or systems Allows businesses to offer customers reservations for a variety of activities. Dashboard to view the status of ongoing processes, identify current incidents and track past activities Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Schedule appointments via a calendar Manage attendance for classes, shifts, meetings, or events Track the attendance of specific individuals or groups Process of managing, tracking, and communicating with individuals who are registered to attend an event A list of registered participants Automatically create schedules based on business needs or employee availability and qualifications Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Create, update, and manage bookings, itineraries, and reservations Synchronize with other calendars to view mutual availability and schedules Notifications/alerts for upcoming events or tasks Online registration for classes Schedule in-person or online classes Automated reminders and confirmations for booked appointments and events via text or email Manage, organize, and store contact information Searchable repository of information about clients Provide online support for your customers through live chat or help desk functionality Customize data fields to support various needs and use cases Customize contracts and forms to collect specific information Track products that are for sale at a reduced price or part of coupon promotions Manage, store and organize emails within the system or via third-party apps Reminders sent via email A list of events with their respective dates Schedule and manage the logistics of activities and other gatherings Online registration for events Plan an event's time and location Manage tickets for specific events Store, manage and track all forms in a centralized location Register a group/batch of attendees The ability to reserve times in groups. Automatically find mutually available meeting time slots across multiple calendars Manage and support multiple languages Manage and support multiple locations Book meetings and appointments through a website or digital platform Real-time registration over the web Allow users to buy and sell tickets online, register for events, and collect buyer information Accept, record, and reconcile financial transactions Accept and process customer payments for products or services using hardware and software Design, communicate, and distribute incentives to perform a specific action Track/optimize rates in relation to usage Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. Timed notification for any upcoming task, deadline, appointment, or activity View and track pertinent metrics to find patterns and gain insights from data Plan availability and assign specific time slots for tasks and resources Check-in and out via a mobile device or kiosk Allows bookings to be made through a third party service Set up connections to third-party platforms to improve business processes Create and manage ticket reservations for various events Customize, sell, and distribute tickets Seamlessly integrates with 3rd party websites Built-in website builder or integration with third-party site Get Advice We can help you find the software with the features you need. Features 4.6 (179) 4.6 Based on 179 reviews ## Pricing Value for money 4.8 (172) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/157881/Bookwhen/pricing/) Free $0.00 It includes: - 1 Booking Page - 1 Team Member - 50 Spaces Booked / Month - Free Events Only - Website Integration (Iframe or API) Lite $15.00 Flat Rate,Per Month It includes: - 1 Booking Page - 2 Team Members - 300 Spaces Booked / Month - Online Events - Online Support - Payments & Discounts - Ticket Transfers - Unlimited Locations & Classes - Website Integration (Iframe or API) - Zoom Integration Standard $29.00 Flat Rate,Per Month It includes: - 3 Booking Pages - 5 Team Members - 800 Spaces Booked / Month - Attendance Tracking - Class Passes - Online Events - Online Support - Payments & Discounts - Reminder Emails - Ticket Transfers - Unlimited Locations & Classes - Waiting List - Website Integration (Iframe or API) - Youtube & Vimeo Integration - Zoom Integration Plus $59.00 Flat Rate,Per Month It includes: - 10 Team Members - 1800 Spaces Booked / Month - 6 Booking Pages - Attendance Tracking - Class Passes - Online and Phone Support - Online Events - Payments & Discounts - Reminder Emails - Ticket Transfers - Unlimited Locations & Classes - Waiting List - Website Integration (Iframe or API) - Youtube & Vimeo Integration - Zoom Integration Value for money 4.8 (172) 4.8 Based on 172 reviews ## Integrations [ PayPal](https://www.capterra.com/p/207944/PayPal/)[ Google Analytics 360](https://www.capterra.com/p/177042/Google-Analytics/)[ Stripe](https://www.capterra.com/p/123889/Stripe/)[ Worldpay for Enterprise](https://www.capterra.com/p/165694/Virtual-Terminal/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (172) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (172) 4.9 Based on 172 reviews ## User reviews Overall rating 4.9 Based on 179 reviews Filter by rating 5(154) 4(24) 3(1) 2(0) 1(0) Mentioned topic Sorted by most recent AH Adam H. Director Health, Wellness and Fitness ### "Great Value for simple bookings" 5.0 Overall Rating 5.0 5.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 November 5, 2024 Great system for simple class bookings. Can be slightly complicated initially setting everything up, but once up and running, it does the job well. Pros Excellent value and easy to use. Very responsive support team Cons Very hard to switch classes for the user Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Too labour intensive being a manual process Alternatives considered [ABC Glofox](https://www.capterra.com/p/136861/Glofox/) Reasons for choosing Bookwhen Price essentially and too many features we didn’t need Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AM Aries M. Sales and Customer Support Retail ### "Bookwhen Feedback & Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 June 10, 2024 Overall, Bookwhen definitely simplifies our booking process. I like that there are knowledge base to help us get the most out of the system. In terms of cost, the Lite plan definitely provides a good value, especially for small sized businesses like us. Pros I really like the fact that it can be sync with Google calendar to ensure that our bookings are incorporated with current schedules without any hiccups. The initial setup is very straightforward and I really appreciate the responsiveness and helpfulness of the support team. Cons I would say that having a wide range of features can be a little overwhelming for some users, especially for a company like us with just simple booking needs. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JS Jo S. Fitness Instructor Health, Wellness and Fitness ### "I love Bookwhen" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 21, 2024 The staff are fantastic. I always get quick replies it easy to understand language Pros Customers can make their own purchases with ease. This has given me lots of free time as before they always had to contact me directly Cons I would like to be able to write comments on my registers Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KK Ken K. Executive E-Learning ### "Very good system" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 8, 2024 Very pleasing overall. Really pleased ad very settled with system Pros Flexible. Excellent support options and easy to use Cons As Admin we should be allowed to amend emails without contacting Bookwhen support Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. PF Peter F. Director Leisure, Travel & Tourism ### "A Comprehensive Booking System" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 2, 2024 Pros Good choice of Plans with reasonable costs. Easy to add , delete and amend booking pages Online help is very good Cons I have not found anything i don't like about bookwhen Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RL Rhio L. Founder Education Management ### "Really simple system to use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 12, 2024 Been brilliant so far. Really helps my small buisness run much better! Pros Great support, ease of use, freindly and helpful customer team Cons Nothing! It's been really great and easy to use Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AH Amy H. Yoga Teacher Health, Wellness and Fitness ### "Takes the stress out of managing bookings" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 3, 2023 Fantastic! Pros Ease of use and support when setting up.Quick response of support team to Amy queries Cons Nothing! So far I’ve been able to ask the team and find a solution to any queries I’ve had Reasons for choosing Bookwhen Recommendation from a friend and mentor Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CS Christina S. company director Performing Arts ### "Great for Dance clubs or any other after school clubs" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 14, 2023 Great. Super friendly staff and so easy to use but if you do have questions you can do an online chat Pros This software makes booking classes easy. All the information is stored and saved for the organisation. For those booking on reminders and confirmation emails are sent do they have clear details of what they have signed up too. The page it sets up for you looks professional and classy. Cons It does not link to my account software or mailing software Reasons for choosing Bookwhen It was free to try and did most of what I needed Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JP Julia P. Art Teacher Arts and Crafts ### "Easy for dinosaurs!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 14, 2022 Excellent, it’s easy to use for me and customers. It looks professional. Pros Once set up, it is very quick and easy to use. Cons I do not understand the analytics side. It could be a little more user friendly for absolute beginners. Reasons for choosing Bookwhen I saw it in practice with another small business. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. HC Hazel C. Pilates instructor Health, Wellness and Fitness ### "Works well, customers like to use it" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 December 9, 2022 It saved me time, it meant more reliable income for the business as people booked in advance, and over time gave me enough information about regular bookings to be able to give up my ‘day job’ and just teach pilates (using bookwhen as our booking software.) Pros The software works well for customers, they can book smoothly. It reduced the amount of time I spent on admin. Cons The one problem I had with the software (no class swaps) is now fixed. As an entry level software, I’d highly recommend bookwhen. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/157881/Bookwhen/reviews/) Popular comparisons [Google Calendar vs Bookwhen](https://www.capterra.com/compare/157881-213340/Bookwhen-vs-Google-Calendar)[Connecteam vs Bookwhen](https://www.capterra.com/compare/153140-157881/Connecteam-vs-Bookwhen) [Google Workspace vs Bookwhen](https://www.capterra.com/compare/157881-247901/Bookwhen-vs-Google-Workspace)[Calendly vs Bookwhen](https://www.capterra.com/compare/148036-157881/Calendly-vs-Bookwhen)  Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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