# Flow Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Flow Software - reviews, pricing plans, popular comparisons to other Task Management products and more. Source: https://www.capterra.com/p/150388/Flow --- # Flow Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Flow ## What is Flow? Flow is beautiful, flexible project and task management software for teams everywhere. Its the easiest way to manage projects, track tasks, balance workloads, and stay up to date with everything happening at work. Teams choose Flow when spreadsheets, whiteboards and sticky notes arent enough, but task management apps like Todoist and Trello are too lean, and project management tools like Wrike, JIRA and Asana are overkill. ## What is Flow used for? [Task Management](https://www.capterra.com/task-management-software/)[Project Management](https://www.capterra.com/project-management-software/)[Remote Work](https://www.capterra.com/remote-work-software/) Overall rating Based on 103 user reviews Reviews sentiment Positive 91% Neutral 8% Negative 1% Starting price $8 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Flow?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.getflow.com/&name=Flow) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Flow 4.5 (103) VS. [4.4 (15,309)](https://www.capterra.com/p/19319/JIRA/reviews/) Starting Price $8 Per User, Per Month Starting Price $7.91 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.4 (103) Ease Of Use 4.1 (9,233) Value For Money 4.3 (89) Value For Money 4.3 (6,903) Customer Service 4.5 (84) Customer Service 4.2 (6,202) ## Flow alternatives [4.5 (13,544)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Starting price $10.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars Highest Rated [4.6 (5,720)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.5 (3,479)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $12.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.4 (2,883)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/150388/Flow/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Prioritization 4.3 (4) 25.00% of 4 reviewers that rated this feature as important or highly important Arrange tasks based on the level of priority or urgency Task Scheduling 5.0 (4) 100.00% of 4 reviewers that rated this feature as important or highly important Track and manage the scheduling of tasks Collaboration Tools 3.7 (3) 33.33% of 3 reviewers that rated this feature as important or highly important Provides a channel for team members to share media files, communicate, and work together Reporting/Project Tracking 3.3 (3) 33.33% of 3 reviewers that rated this feature as important or highly important Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Resource Management 3.3 (3) 33.33% of 3 reviewers that rated this feature as important or highly important Process of planning, scheduling and executing the optimal and effective use of human capital across projects Task Editing 4.3 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Edit task information and all related elements Flow 44 features Track and document all activities across devices, networks, and other systems Iterative project Management approach that involves technologies such as Kanban, Scrum, XP, APF, XPM and more Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Provides a channel for team members to share media files, communicate, and work together Leave comments and notes on documents for others to view Manage and track all internal and external communication conducted via calls, email, text, or chat Add customized logos and colors to align with company branding Convert emails into tasks Public or private sharing of digital files such as documents, audio/video, images, and more Move files across different systems or networks Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects Visualization tool to organize and optimize tasks and track their status at every stage of workflow Monitor task progress and planned accomplishments to better manage project status Access software remotely via mobile devices Arrange tasks based on the level of priority or urgency Statistical data that helps identify improvement areas, delays or interruptions, and output of an employee Plan and coordinate all the resources, costs and time needed to execute assignments Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Notifications that are delivered to users as soon as an event occurs Set the frequency of a task's occurrence Access work applications remotely, for when working away from the office and/or traveling View and track pertinent metrics to find patterns and gain insights from data Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Process of planning, scheduling and executing the optimal and effective use of human capital across projects Search and filter data across systems to locate required information by entering keywords or certain criteria Securely stores data to prevent data loss or breaches Allow users to access multiple services after entering their login credentials once Split and manage tasks into individual components Attach digital tags to documents and assets for identification, search, or monitoring purposes UI looks like task board Edit task information and all related elements Import tasks from external sources Create, manage and track all task activities and progression Track the status and progress of tasks Track and manage the scheduling of tasks Add labels or tags to tasks Log and record hours worked and costs spent to assist in billing and invoicing Measure and track time including hours worked and paid time off (PTO) A digital list of items that need to be completed Sequential approach (i.e. Waterfall) in which users break down and plan an entire project before the launch Supports various video file formats Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.3 (101) 4.3 Based on 101 reviews ## Pricing Value for money 4.3 (89) Free Trial [View pricing plan details](https://www.capterra.com/p/150388/Flow/pricing/) Basic $8.00 Per User,Per Month It includes: - Basic Integrations - Essential Features - Security - Support Plus $12.00 Per User,Per Month It includes: - Advanced Features - API Access - Basic Integrations - Insights - More Control - Security - Support Pro $18.00 Per User,Per Month It includes: - Advanced Features - Advanced Security - All Integrations - API Access - Insights Access Management - More Control - Support - VIP Support Value for money 4.3 (89) 4.3 Based on 89 reviews ## Integrations [ Google Drive](https://www.capterra.com/p/161425/Drive/)[ Slack](https://www.capterra.com/p/135003/Slack/)[ Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/)[ OneDrive](https://www.capterra.com/p/161304/OneDrive/)[ Box](https://www.capterra.com/p/148766/Box/)[ Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ Harvest](https://www.capterra.com/p/75598/Harvest/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.5 (84) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.5 (84) 4.5 Based on 84 reviews ## User reviews Overall rating 4.5 Based on 103 reviews Filter by rating 5(66) 4(28) 3(8) 2(1) 1(0) Mentioned topic Sorted by most recent MW Mark W. Project Manager Education Management ### "Flow - does what is says on the tin." 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 August 29, 2024 Intuitive, satisfying to use and felt like a productivity booster rather than a time drain, as some platform can feel. Helped organise and plan out long checklists in categories, in a much more collaborative way than excel for example! Pros Really liked using Flow, specifically for task planning and prioritisation purposes. Ability to converse around items, add files, tag people and add subtasks was really useful when planning events - essentially creating really interactive checklists. Neat graphic presentation, clear to use and felt satisfying to mark off tasks, always a bonus. Cons Can be a bit fiddly to initially set up, lists by definition should be super-easy to input, but can feel a bit clicky as you create multiples of new items. Project Management ultimately not really the forte, which is possibly a user misconception rather than a product issue, but more gantt-style features might help manage rather than just visualise things. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Bura T. IT Project Manager Computer Software ### "Game changer project management tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 September 30, 2023 Flow boasts exceptional user-friendliness and intuitiveness. We seamlessly started using Flow for task organization, assignment, and communication, all without the need for any training. The entire team embraced it right away, and there were no complaints. The inclusion of emoticons adds a playful touch that our team truly enjoys. Flow understands that project management tools should be neither frustrating, overly complex, nor dull. Finally, my quest for the perfect project management software is complete. Pros Flow is an incredibly intelligent tool. Its capacity to organize numerous tasks across various teams is fantastic, especially in a business with numerous clients where keeping things categorized is crucial. The feature that allows for recurring tasks is a real lifesaver! What I appreciate the most is the flexibility it offers for setting up recurring tasks on specific dates, whether daily, weekly or monthly. Cons When dealing with a large number of cards, the absence of color-coding or the ability to establish visual priorities can make certain projects feel rather daunting. Having the option to apply visual tags would be a valuable addition. I'm looking forward to the upcoming mobile app update with the new UI. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Juan B. CEO Computer Software ### "The tool i never knew i needed" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 July 6, 2023 Pros I liked this tool for its appearance. Yes, its interface is quite nice and modern. It's cool how instead of having a single place to write down your to-dos, you now have multiple tabs and sections that you can explore to find those tasks you forgot existed. Cons The fact that there are so many features and options can be a bit confusing. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MP Matej P. Assistant Director Media Production ### "Not the cheapest, but..." 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 October 31, 2022 My favourite tool, but this time I am not the decision-maker. Pros I was invited to a team that uses Flow. Compared to Asana, the user experience is better, which makes it a tool worth exploring for your next project. Cons The trial was too short, so I could not convince another team to try it... Switched from [Trello](https://www.capterra.com/p/211559/Trello/) [Asana](https://www.capterra.com/p/184581/Asana-PM/) Not my decision. I was reluctant to try yet another tool. I use Flow with one team. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JL Jenee L. GDP PROCESSOR Research ### "Good Project Management App" 3.0 Overall Rating 3.0 3.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 7/10 April 26, 2022 Overall it is a good app if you are someone with great organizational skills and someone who likes to share tasks and involve teammates in particular activities Pros The ease at which all team members can share ideas and tasks Cons The price is a bit expensive and there are cheaper apps doing similar work Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Syed Amir A. Associate Manager Information Technology and Services ### "Microsoft Flow (Power Automate)" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 3.0 3.0 Likelihood to Recommend 9/10 March 30, 2022 Overall experience has been great. This is an amazing product and it will soon leave Automation Anywhere and UiPath behind Pros 300+ connectors for seamless integration with Microsoft products and others Cons It lacks a centralized orchestrator which can help in centralized monitoring & deployment Switched from [UiPath](https://www.capterra.com/p/135186/UiPath-Robotic-Process-Automation/) Cost effectiveness and because of client requirements Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Arun Sarathy P. Content Creator Design ### "Neat alternative to Trello" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 March 26, 2022 Pros First thing I noticed was its cleaner interface with soothing colors. I am a big fan of minimalistic design and Flow nailed it. The interface closely resembles to Encharge, but I digress. Since, I also use Trello, Flow was quite easy to adapt, use at the outset. Their kanban boards, collaborative features and lightweight design set them apart from other similar tools. I have just started to give this a try and might soon switch to it completely because it's cool. But there is one thing that stops me which is its storage for the basic plan. Cons Nothing much. With 25+ member teams the basic plan of just 50GB storage is quite disappointing. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NT Natalie T. Director of Marketing and Communications Insurance ### "There are much better project management tools out there" 3.0 Overall Rating 3.0 3.0 Ease of Use 2.0 2.0 Features 3.0 3.0 Customer Service 0.0 0.0 Likelihood to Recommend 1/10 April 20, 2021 Using Flow made my team and I realize we needed a much more simple and straightforward project management platform. We were disorganized with Flow as more than half the team boycotted using it, due to its complexity. Pros I didn't like anything about this software when my team was using it. The goal was to get all of us on board and using the software on a regular basis, but so many of us found it confusing to navigate. I consider myself fairly tech savvy so that says a lot about the platform. I'm so glad we since moved to a different program. Cons The interface is boring and difficult to manage, especially compared to so many other project management tools out there. With such a competitive market, you're better off using something else. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DF Daniel F. President Education Management ### "Atrocious Refund Policy" 3.0 Overall Rating 3.0 3.0 Ease of Use 4.0 4.0 Features 2.0 2.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 October 12, 2020 My biggest complaint with Flow is the refund policy---they SIMPLY WILL NOT RETURN YOUR MONEY. I lead a small non-profit and our subscription was renewed by accident after we realized we needed a more robust task management platform. I reached out to Flow for some grace but they offered nothing. Instead we lost a full year of licensing for 10 people, $954.00 in total. Pros The software is basic and easy to use. I also like that it is web-based. Cons The features, especially for tracking time are too limited and the phone app is horrible. This is not robust for handling complex project management with a team and third party contractors. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Anton K. Founder Information Technology and Services ### "Flow is moving to a wrong direction" 3.0 Overall Rating 3.0 3.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 September 18, 2020 In the last year our experience has changed drastically. Instead of improving the main product and providing a responsive support, they now concentrate on cloning Slack. Recently they have removed a feature we were using heavily without even notifying us. That's how they treat paying users now. I wouldn't recommend modern Flow to anyone. We're looking for alternatives to switch to. Pros Flow used to be a perfect task manager for small teams Cons With Flow X update they've implented a buggy, slow and inconvenient version of Slack inside the task manager. During the last year not a single improvement was implemented in the task manager, all the efforts go to this "yet another" corporate chat. Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reasons for choosing Flow It used to be simple, fast and affordable. Unfortunately that's not the case anymore. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/150388/Flow/reviews/) Popular comparisons [Jira vs Flow](https://www.capterra.com/compare/19319-150388/JIRA-vs-Flow)[Asana vs Flow](https://www.capterra.com/compare/150388-184581/Flow-vs-Asana-PM)[Trello vs Flow](https://www.capterra.com/compare/150388-211559/Flow-vs-Trello)[monday.com vs Flow](https://www.capterra.com/compare/147657-150388/monday-com-vs-Flow)[ClickUp vs Flow](https://www.capterra.com/compare/150388-158833/Flow-vs-ClickUp)[Basecamp vs Flow](https://www.capterra.com/compare/56808-150388/Basecamp-vs-Flow)[Notion vs Flow](https://www.capterra.com/compare/150388-186596/Flow-vs-Notion)[Smartsheet vs Flow](https://www.capterra.com/compare/79104-150388/Smartsheet-vs-Flow) [Wrike vs Flow](https://www.capterra.com/compare/76113-150388/Wrike-vs-Flow)[Zoho Projects vs Flow](https://www.capterra.com/compare/150388-169455/Flow-vs-Zoho-Projects)[Todoist vs Flow](https://www.capterra.com/compare/149339-150388/Todoist-for-Business-vs-Flow)[Evernote Teams vs Flow](https://www.capterra.com/compare/150388-154969/Flow-vs-Evernote-Business)[Airtable vs Flow](https://www.capterra.com/compare/146652-150388/Airtable-vs-Flow)[Miro vs Flow](https://www.capterra.com/compare/128955-150388/Miro-vs-Flow)[Nifty vs Flow](https://www.capterra.com/compare/150388-172519/Flow-vs-Nifty)[Quire vs Flow](https://www.capterra.com/compare/137568-150388/Quire-vs-Flow)  Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. 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