# My Music Staff Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about My Music Staff Software - reviews, pricing plans, popular comparisons to other Music School products and more. Source: https://www.capterra.com/p/148451/My-Music-Staff --- # My Music Staff Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Users](#users)[Pros and Cons](#pros-cons)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) My Music Staff ## What is My Music Staff? My Music Staff is the #1 studio management software that automates the way you run your music studio. Schedule lessons, create invoices, record payments and more! If you're looking for a solution that has everything all in one place and saves you time and money, then your search stops here! Discover why more music teachers are choosing My Music Staff. Start your FREE 30-day trial today. Free unlimited phone & email support. ## What is My Music Staff used for? [Music School](https://www.capterra.com/music-school-software/) Overall rating Based on 755 user reviews Reviews sentiment Positive 98% Neutral 1% Negative 1% Pros & cons Comprehensive studio organization tools Integrated teaching and business platform Occasional glitches and slowdowns Starting price $16.95 Flat Rate, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## My Music Staff alternatives Highest Rated [4.8 (74)](https://www.capterra.com/p/197828/DreamClass/reviews/) Starting price $99.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.5 (93)](https://www.capterra.com/p/168245/Jackrabbit-Music-Online-Music-School-Management-Software/reviews/) Starting price $49.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [4.7 (114)](https://www.capterra.com/p/155900/Classter/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.4 (604)](https://www.capterra.com/p/145039/WellnessLiving/reviews/) Starting price $69.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 85% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/148451/My-Music-Staff/alternatives/) ## Who uses My Music Staff? Based on Capterra reviews from the past 3 years ## Pros and Cons Comprehensive studio organization tools 95% positive reviews out of 130 Most reviewers indicate studio management centralizes scheduling, billing, and resources, streamlining operations for studios of any size. Jennylynne A Music Teacher, Music Director, 2 - 10 employees. "My Music Staff has been a great tool to keep my admin organized and my music studio running smoothly." Occasional glitches and slowdowns 60% negative reviews out of 81 Some reviewers indicate bugs and issues cause slow loading, glitches, and navigation frustrations, especially after updates or on mobile. Kaitlyn T Music School Owner, 2 - 10 employees. "The mobile version glitches a lot and is hard to view." Integrated teaching and business platform 95% positive reviews out of 101 Most users report music teaching features simplify lesson scheduling, resource sharing, and communication for educators and students. Graehme F Chief Instructor, 11 - 50 employees. "It is absolutely essentially to running and maintaining my music school, and has taken away a lot of the stress of scheduling lessons." Significant administrative time reduction 100% positive reviews out of 38 Most reviewers describe time saver as dramatically reducing weekly administrative hours, improving organization, and minimizing stress. Nick M Owner, 1 employee. "It took a while to get all the data on, but once that was done the system saves so much of my time." ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Calendar Management 4.7 (225) 89.78% of 225 reviewers that rated this feature as important or highly important This aspect helps you coordinate schedules, sync with Google or iCal, and share calendars with students and parents. Reviewers indicate it keeps everyone organized, reduces scheduling confusion, and saves time with reminders and easy rescheduling options. Student Management 4.7 (213) 82.16% of 213 reviewers that rated this feature as important or highly important My Music Staff offers a centralized place to store student data, track progress, and communicate with families. Some reviewers find it convenient for organizing contacts, notes, and payments, though a few mention setup and navigation could be more streamlined. Attendance Tracking 4.8 (206) 84.95% of 206 reviewers that rated this feature as important or highly important With this capability, you can easily monitor student attendance, mark tardiness, and manage make-up lessons. Reviewers appreciate how it streamlines billing, payroll, and communication, while helping track student engagement and lesson trends over time. Class Scheduling 4.7 (197) 84.77% of 197 reviewers that rated this feature as important or highly important It gives you flexible tools to organize individual and group lessons, adjust times, and let students self-schedule make-ups. Users think it simplifies weekly planning, reduces manual work, and keeps everyone informed with automated reminders and conflict alerts. Reporting & Statistics 4.5 (129) 75.97% of 129 reviewers that rated this feature as important or highly important You benefit from easy-to-generate reports on income, expenses, attendance, and payroll. Reviewers appreciate how it simplifies tax preparation, business tracking, and accountant collaboration, though some wish for more integrations and customizable reporting options. Online Registration 4.6 (140) 75.71% of 140 reviewers that rated this feature as important or highly important Real-time registration over the web My Music Staff 39 features Accept electronic bank-to-bank transfers using a network called the Automated Clearing House (ACH) Manage attendance for classes, shifts, meetings, or events With this capability, you can easily monitor student attendance, mark tardiness, and manage make-up lessons. Reviewers appreciate how it streamlines billing, payroll, and communication, while helping track student engagement and lesson trends over time. Create, manage, and send invoices or bills to customers This aspect helps you coordinate schedules, sync with Google or iCal, and share calendars with students and parents. Reviewers indicate it keeps everyone organized, reduces scheduling confusion, and saves time with reminders and easy rescheduling options. Synchronize with other calendars to view mutual availability and schedules Create and schedule group classes, recurring appointments, and private sessions, etc. It gives you flexible tools to organize individual and group lessons, adjust times, and let students self-schedule make-ups. Users think it simplifies weekly planning, reduces manual work, and keeps everyone informed with automated reminders and conflict alerts. Manage contact details and communication with clients Private online space that lets businesses securely share documents and provide information access to clients Manage and track all internal and external communication conducted via calls, email, text, or chat Accept and process credit card transactions Electronically collect payments for goods or services Reminders sent via email A list of events with their respective dates Schedule and manage the logistics of activities and other gatherings Plan an event's time and location Track and manage staff profiles, recruitment, schedules, productivity, career development and performance Software to be used by music institutions Track and manage inventory levels to maintain proper supply Captures invoice data and maintains comprehensive records for auditing and reporting purposes Manage and support multiple locations Accept and process online payment transactions Real-time registration over the web Online gateway through which parents and students can view material and communicate with teachers Manage employee salary processes, data, taxes, and records administration efficiently Reporting on how each user, task or process has advanced since its initiation Automated process of charging customers at regular intervals for repeated access or use of a product or service Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. Timed notification for any upcoming task, deadline, appointment, or activity You benefit from easy-to-generate reports on income, expenses, attendance, and payroll. Reviewers appreciate how it simplifies tax preparation, business tracking, and accountant collaboration, though some wish for more integrations and customizable reporting options. Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held Plan availability and assign specific time slots for tasks and resources Online portal through which end users can access the system, manage tasks, or obtain information Send messages via SMS My Music Staff offers a centralized place to store student data, track progress, and communicate with families. Some reviewers find it convenient for organizing contacts, notes, and payments, though a few mention setup and navigation could be more streamlined. Set up connections to third-party platforms to improve business processes Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period Seamlessly integrates with 3rd party websites Features 4.6 (755) 4.6 Based on 755 reviews ## Pricing Value for money 4.8 (714) Free Trial [View pricing plan details](https://www.capterra.com/p/148451/My-Music-Staff/pricing/) Basic $16.95 Flat Rate,Per Month It includes: - Full Version - Priority Support - Security - Unlimited Storage - Unlimited Students Value for money 4.8 (714) 4.8 Based on 714 reviews ## Integrations [ PayPal](https://www.capterra.com/p/207944/PayPal/)[ WordPress](https://www.capterra.com/p/131687/WordPress/)[ Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/)[ Wix](https://www.capterra.com/p/169007/Wix/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Squarespace](https://www.capterra.com/p/143461/Squarespace/)[ Stripe](https://www.capterra.com/p/123889/Stripe/)[ Zapier](https://www.capterra.com/p/130182/Zapier/) ## Support, customer service and training options Customer Service 4.8 (650) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (650) 4.8 Based on 650 reviews ## User reviews Overall rating 4.8 Based on 755 reviews Filter by rating 5(623) 4(118) 3(9) 2(4) 1(1) Mentioned topic Sorted by most recent SN Sonja N. Owner Music ### "Great for private lesson studios, less great for group lesson studios." 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 0.0 0.0 Likelihood to Recommend 5/10 January 31, 2026 Going from manual billing and entry with receipt books to My Music Staff was great - it saved me a lot of time. Once I switched to group lessons, it fell short on the UX. Pros Billing. I didn't have to chase down checks, cash them, keep track of records, and do all the filing. Cons Didn't work well for group lessons with our structure for unlimited make up lessons. It was clunky at best, and I had to spend a bunch of time helping parents navigate how to do a make up lesson. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JH Jon H. Owner, Teacher Music ### "Great Product" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 28, 2026 I've been a customer for a number of years and it pays for itself. Great product and great team. I look forward to the future upgrades. Pros The team is very responsive to customer inquiry, they continue to improve with more updates, the updates are relevant to teacher experience, the format is very user friendly and intuitive, the billing system is simple, and I love the website integration. Cons I have 2 accounts and manually transfer calendar info. I convinced a studio I'm contracted with to use MMS as well. This caused 2 accounts with my MMS account. I log out/in depending on whether I use my personal studio or my contracted studio. This is a good integration, but I wish there was some way of better managing the 2 accounts for one user. I have to keep both calendars updated because one is synced to my phone and the other belongs to the studio. I'd rather just use one calendar for both, but that would impact the invoicing system as well as the student accounts. Alternatives considered [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) [GoDaddy Website Builder](https://www.capterra.com/p/182500/GoDaddy-Website-Builder/) Reasons for choosing My Music Staff MMS was more directly relatable for music teachers. The others were good for appointments, but I had to make too many adjustments for private lessons. It was also the best product for solo teachers or small studios. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. James R. Founder Education Management ### "Frustrated by the inability to integrate or to get good data " 2.0 Overall Rating 2.0 2.0 Ease of Use 3.0 3.0 Features 1.0 1.0 Customer Service 4.0 4.0 Likelihood to Recommend 0/10 December 29, 2025 At first it was great when my business was in its infancy but as I grow and need more from my tools it's become clear that MMS simply cannot deliver without a ton of manual work also. Pros Has many good basic features that improve efficiency for invoicing, payroll, the registration widget is decent. Overall, it was a good tool for a while. Cons Beyond the bare bones, anything I try to achieve with MMS is not possible. Want to integrate with other tools? Can't do it... no open APIs and functions through Zapier are so limited. Want to get data to help make informed decisions? Can't do that either. The reports are so limited and require hours of work on spreadsheets using formulas and pivot tables in order to import into a better system. This data is of course all static because you can't feed it properly to create dynamic data. Want to allow customers to book their own lessons through your website? The booking widget is so limited and can't be customized to meet your needs. AVOID AT ALL COSTS if you want a software that you can scale and grow with. Lately every function I try to achieve is not possible with MMS. To say I'm frustrated and disappointed is an understatement. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BR Becky R. Musician Music ### "Extensive offerings, couldn't have succeeded in starting my business without them." 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 12, 2025 Overall very good, got me to a fantastic start with my online music lesson business. Couldn't have done it without them. Pros I love the integration of administration and web site builder. Easy to use with very good customer support. Extensive offerings, really incredible. Cons I switched because at the time the web builder was not very modern (this has since been updated). Also, I could not have students auto-reschedule in 15min increments. Otherwise, I really liked it. Alternatives considered [Fons](https://www.capterra.com/p/171305/Fons/) Reasons for choosing My Music Staff I switched to Fons from My music staff for the easier auto pay and auto self schedule features. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KD Kinnie D. Owner Music ### "I love MMS!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 19, 2025 I recommend MMS to all of my music teacher friends. It's the best platform I've ever used. I tried some other platforms, just to see what was out there, but came back to MMS for the value, the ease, and the efficiency of use. Pros I've been using My Music Staff since 2018. The platform is incredibly user-friendly. Customer Service is EXCELLENT. They are always adding in new features and upgrading the system to better suit us as teachers. Cons Sometimes I have issues with the Forms section. I've found some workarounds that get me to what I need. Switched from [Fons](https://www.capterra.com/p/171305/Fons/) I hated that my families weren't connected. It was awful. I also didn't like their calendar or automated payment set up. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SR Sarah R. Private Music Teacher Music ### "BEST music studio mgmt tool - others can't compete - MMS continually improving & adding powerful functionality (10+yr user)" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 2, 2025 Overall, MMS has always been extremely user-friendly and has all the tools I need, plus the ones I didn't know I needed, and is constantly adding more functionality. It's incredibly powerful, and a one-stop shop to streamline my business and make everything run smoothly and professionally. Pros MMS makes my life SO MUCH SIMPLER!!! I couldn't teach and manage 40+ students as an individual teacher without it. What do I love about it? \* Scheduling \* Client database \* SMS & email reminders \* Booking from calendar/availability \* Can create multiple Registration Forms (a recent upgrade) \* Contact form \* Student Portal \*Website hosting or easy integration of 3rd party website (I've used both) \* Google Calendar integration (both ways) \*Automatic reports (tax time = a literal button click) \*Credit card processing (and multiple integrations with card and ACH processors for lots of options), \*Automatic invoicing and AUTO PAY!!! THIS IS THE BIGGEST TIME SAVER! \* And now the recent addition of an app for mobile devices (no more hunting down the MMS tab on my phone's web browser - yay!!). An unbeatable value for all that functionality in ONE PLACE for one low monthly price of $14.95 (I remember when it was $12.95!). Others like Fons and Duet Partner simply cannot compete with MMS. I Love MMS! Cons Lesson Notes tool is linked to the attendance record and is very weak, clunky, unintuitive (can't format the notes, previous week's notes are not visible and don't blow in automatically so you have to go find them and copy/paste). I don't use it, but really wish I could. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RA Ruth A. Owner Education Management ### "A game changer " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 29, 2025 Excellent, I wish I’d started using it sooner! It’s made my life running a piano teaching studio much easier and saves me a lot of time doing admin. Pros It’s so user friendly and has everything you need to run your business with ease. It’s also affordable and has great customer service Cons I don’t dislike anything about My Music Staff! It would be great if they launched an app for on the go. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. GM Graeme M. Owner Music ### "My Music Staff is perfect for solo studio owners" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 14, 2025 I'm really glad I've started using My Music Staff to keep all of my student activity in one place. There are some features that I still haven't used, but will definitely take advantage of when I have the time! Pros The calendar is so handy to see my week at a glance. The invoicing is convenient and easy to use. My students appreciate it. Definitely great value for your money. Cons The only real con I have would be the lack of a mobile app, but the website works well on mobile, so it's not too much of an issue. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AR Ash R. Piano Teacher Music ### "Made admin way easier, MMS is basically my assistant" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 10/10 June 1, 2025 So far it has made my admin work way easier, I can finally keep track of who payed & who hasn’t, and I no longer have to individually make invoices every month. Pros The easy way invoices are created & sent & the fact that I can keep track of all my students pieces, progress & attendance. Cons I really wish that it would time out when I log on with my mobile phone. It stays logged on with my pc but my phone is so much easier cause it’s always on me. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. BM Bonnie M. Guitar tutor Music ### "I’m Enamoured" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 28, 2025 I really love it and I have already recommended it to other music teachers. Anything that can save me laborious time typing up invoices in Word is fantastic. Pros It has saved me time and energy. I love the fact that it can hassle my clients who are slow to pay. Tech support is good about replying. Cons There’s not much to dislike. If the designers could make an app that I could download to my phone, that would be fantastic rather than going from the web. Alternatives considered [Xero](https://www.capterra.com/p/120109/Xero/) Reasons for choosing My Music Staff Because it was more cost-effective and tailored to a solo tutor and also specific to the music industry Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/148451/My-Music-Staff/reviews/) Popular comparisons [Opus1.io vs My Music Staff](https://www.capterra.com/compare/148451-10014058/My-Music-Staff-vs-Opus1)  Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. 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