--- title: "Airtable Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Airtable the right Project Management solution for you? Explore 2251 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/146652/Airtable/reviews/" page_type: "reviews" language: "en" publication_date: "2026-11-09" --- Airtable 4.6 (2247) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated November 9th, 2026 # Reviews of Airtable Ease of use 4.4 Customer Service 4.4 ## Pros and Cons in Reviews MK Matthew K Research and development chemist and technical engineerChemicals, 11 - 50 employeesUsed the software for: 6-12 months. “I've used Airtable for analytical chemistry, quality control testing and R&D formulation work- each requiring completely different outputs, yet all benefiting from consolidation of disparate lab results into one centralized hub.“ July 25, 2026 Cristiano F ConsultantMarketing and Advertising, Self-employedUsed the software for: 1-2 years. “There’s no simple, native way to move a full schema (tables, fields, relationships) between workspaces or to back it up, so you often end up recreating the structure by hand or relying on scripts and workarounds.“ April 14, 2026 Liv P AnalystRetail, 10,001+ employeesUsed the software for: More than 2 years. “Its automation features allow teams to efficiently communicate updates to key stakeholders, reducing administrative work for project managers while keeping the broader organization informed and aligned on project progress.“ June 25, 2026 CF Cassandra F Operations ManagerNon-Profit Organization Management, 2 - 10 employeesUsed the software for: More than 2 years. “I paid the price by losing important data after I deleted info from one view not understanding it deletes it from every view in that sheet.“ May 28, 2026 Dana K BrokerReal Estate, 2 - 10 employeesUsed the software for: More than 2 years. “I have created Bases that run my business, create invoices, track my continuing education credits, budget, CRM's, organize my home, etc. If it can go in a spreadsheet, it can become so much more in an Airtable Base.“ April 9, 2026 RV Ramesh V Founder and CEOInformation Technology and Services, 201 - 500 employeesUsed the software for: 1-2 years. “When trying to edit simple items (like font color) on individual records I am unable to make those changes.“ August 23, 2026 Cristiano F ConsultantMarketing and Advertising, Self-employedUsed the software for: 1-2 years. “I love how you can switch between different views (grid, calendar, gallery, kanban) and build simple interfaces on top of your data, which makes everyday work feel smooth and actually enjoyable.“ April 14, 2026 Paolo V product and yacht designDesign, Self-employedUsed the software for: I used a free trial. “Did not help much with organizing technologies, materials, or projects in a meaningful way.“ June 29, 2026 ## Showing most helpful reviews Showing 1-25 of 2247 available reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Suicide Prevention Coordinator Used the software for: 1-3 years ### "Honest Airtable Review" November 2, 2026 4.0 I was hesitant to switch from our previous software, which I found easy to use. After getting used to Airtable, I've started to be a bigger fan of it. It's easier to navigate than I initially gave credit. Pros I like being able to forward to needed sections, rather than scrolling through the face sheets my organization uses. Cons I personally had a difficult time acclimating to the airtable software but I'm not sure if that was just my experience or overall. New employees have not had difficulty learning it. Switched from [BestNotes](https://www.capterra.com/p/73807/BestNotes/) My employer made the switch to Airtable. Review Source Website Manager Used the software for: 1-3 years ### "A Flexible and User-Friendly Tool for Project Management" October 28, 2026 5.0 My overall experience with Airtable has been positive. It provides a flexible and organized way to manage projects, track progress, and coordinate work across multiple teams. I particularly appreciate being able to customize workflows based on different project requirements rather than having to follow a rigid structure. The ability to organize information, assign responsibilities, and monitor deadlines makes it a valuable productivity tool. Although there is a learning curve with some advanced features, Airtable offers a good balance between functionality, customization, and ease of use. Pros What I like most about Airtable is its flexibility and ease of use. It combines the simplicity of a spreadsheet with the functionality of a database, making it easier to organize projects, track tasks, and collaborate with team members. The customizable views, filtering options, and automation features are especially helpful for managing multiple projects and keeping information organized. It also provides a clear overview of project progress, deadlines, and responsibilities without requiring extensive technical knowledge. Cons One area where Airtable could improve is its pricing structure, particularly when teams need access to more advanced features and automation capabilities. Some of the more complex functions also require additional time to learn and configure. While the platform is generally user-friendly, setting up relationships between multiple tables and building advanced workflows can become complicated. More flexibility in the lower-priced plans would make it an even better solution for smaller teams. Review Source General Manager Used the software for: 3-5 years ### "My Encounter with Airtable - Experience from 2018 - 2026" October 26, 2026 5.0 Pros Airtable not only allocates PPM features but also a client management portal that saves time by automating projects and tasks processes. Cons Even though Airtable doesn’t have web conferencing capabilities, it offers a robust backend integration feature that doesn’t even needs Zapier subscription. Review Source DS David S. Vice President of Global Sales Used the software for: 1-3 years ### "Finally Airtable stopped us from losing everything in ten different spreadsheets" October 22, 2026 4.0 We used to have individual Spreadsheets for each person working on a Project; people would overwrite other peoples work or save their own copies on their computers. Now we are able to put all of our project management and client contact information into ONE Database that is accessible by everyone. This keeps us from "double entering" things and from hunting down people every week to get an update. Pros I really enjoy being able to connect/associate multiple tables with each other (ie; Customer Orders and Inventory) without having to open 10-15 Excel Tabs. I'm tired of typing on my couch and yelling at the TV, but creating custom forms for collecting data is super fast. Anyone can create a simple dashboard as long as they are familiar with basic conditionals. It also did not crash when five people were updating the same record simultaneously. Cons Pricing is very expensive for smaller sized groups. Very limited ability to make changes to how your records appear. No customization of fonts, color etc... Extremely difficult to develop complex formulas or create permission settings for connected databases. App becomes extremely slow/laggy when working with larger amounts of data. Review Source Executive Manager, Treasury Used the software for: 3-5 years ### "Remarkable PPM Platform with AI Agents - Experience from 2020 - 2026" October 21, 2026 5.0 Pros I started using Airtable in 2020 as a FM from my previous Banking agency. All along, it has been seamless to plan, track and manage tasks automatically via Kanban Boards and Gantt Charts. Cons Now that Airtable has introduced a wide array of AI Agentic Assistants, I don’t feel like they are behind compared to other alternatives. Review Source Business Development Manager Used the software for: 3-5 years ### "Why I Recommend Airtable for Real-time PPM" October 15, 2026 5.0 Pros Airtable is among the project portfolio management systems that I use in my current organization. I appreciate how it centralizes task management, project collaboration and built-in AI fields + assistants. Cons Thanks for asking, but Airtable accomplishes all my project portfolio management needs without experiencing bugs. Review Source Planning and Sustainability Professional Used the software for: 3-5 years ### "my Airtable" October 14, 2026 5.0 Pros I like being able to customize tables and create views according to my needs. Personally, I find it easier to visualize my work when information is organized clearly in one place, especially when several tasks need attention. Cons Setting up more advanced databases can take time, and some features may be difficult for new users to understand. Certain capabilities also depend on the subscription plan. Review Source Remote Assistant Used the software for: 3-5 years ### "Still great for its purposes, but premium features are overpriced" September 30, 2026 4.0 I have been using this software off and on for several years, and it in genuinely one of the best of its kind. It is highly customizable and pretty user-friendly. Unfortunately, the pricing model for premium features is just unacceptable for me. Pros I like the extensive customization options available in the app. This stands head and shoulders above any competitors out there. There are a plethora of templates available, and it's super easy to create your own. On top of that, every single component can be modified within each table. Cons As with any program with a subscription-based pricing structure, I don't like paying a monthly rate for premium features. This is almost always a deal breaker for me. Review Source Marketing coordinator Used the software for: I used a free trial ### "Great dashboards, a lot of effort " September 15, 2026 3.0 Creates great dashboards but there is a steep learning curve before achieving those well designed visuals. Pros The visual dashboard look great and you don’t have to code to build them. It’s good how you can see multiple views. Cons The steep learning curve as it took time to learn how to use the platform compared to other softwares. Review Source Customer Service Reo Used the software for: Less than 1 year ### "airtableden" September 15, 2026 4.0 overall experience is very positive, great tool that bridges the gap between spreadsheets and databases. Pros It looks like a spreadsheet but offers much more powerful data organization and linking capabilities making it very easy for someone who is inexperienced. Cons Costs can rise quickly once your team grows and need more records, automations and advanced features. Review Source Operations Manager 4.0 November 6, 2026 AI summary based on a full review Airtable provides a simple and effective way to manage data for business reporting, benefiting from extensive integrations. However, the absence of dark mode and the initial learning curve could be improved for first-time users. Log in to unlock the full review, detailed ratings, and pros & cons Dana K. Broker Used the software for: 3-5 years ### "The one program that I can't live without" April 13, 2026 5.0 Overall it is one of the few programs that I tend to "nerd out" over. I am always thinking "this would be better in Airtable" when I am in a spreadsheet or another database. I have created Bases that run my business, create invoices, track my continuing education credits, budget, CRM's, organize my home, etc. If it can go in a spreadsheet, it can become so much more in an Airtable Base. It is the one piece of software that I don't even think twice about renewing. And now that they have integrated AI into its capabilities, I'm even more excited to try using it for other projects. Pros I love the flexibility of Airtable. You can design the relational database of your dreams with no programming skills necessary. It's easy to use and has terrific automations that can increase the power of your data. Cons There isn't much that I don't like. The one small thing that I can think of is that when you are adding records in a table view, it would be nice if hitting Enter would automatically start a new record instead of giving the popup saying to press Shift-Enter. It especially should not erase the record if you hit Enter a second time. Switched from [monday AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Airtable was far more flexible and customizable than Monday. It was also more intuitive for me to use. Review Source Associate Director, Evaluation Used the software for: 3-5 years ### "Powerful Data Platform" January 22, 2026 5.0 Pros I have become an Airtable evangelist after my organization had adopted the platform as our source of truth. As a relational database, it allows organizations to store large amounts of dynamic data in organized, reliable ways. The fact that it can be used as a no- or low-code tool makes it easily adoptable. And, with the right architecture, automations, and even scripts, it can become a powerful collaboration and project management platform. Cons The Airtable team keeps growing its features, but there is still room for growth in the types of data and visualizations that can be seen in interfaces. More complex form features, like matrices and advanced conditional logic, could help it replace other survey tools at my organization. Switched from [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[Microsoft Excel](https://www.capterra.com/p/176574/Excel/) My organization needed a more reliable way to manage our data. Review Source Marketing Used the software for: 1-3 years ### "Terrible account management and hidden charges - do not use" July 31, 2025 1.0 Absolutely horrible - there is no amount of good tech that is worth dealing with this horrible account management. They do not care about customer service or their clients whatsoever. Pros The overall functionality of the tool achieves what we need it to do and the senior leadership likes the dashboard functionality Cons Horrific customer service. The worst I have ever seen. Tech team is only available via email and there is a clear language barrier causing issues in communicating programs and finding solutions. Account management is abhorrent. They are not proactive and actual blame the client for their lack of skilled account managers. When issues are escalated to senior leadership you are met with blame and rudeness. Financial processes are a mess. Late invoicing, demanding immediate payment. There is no functionality in place that prevents you from going over seats/licenses and this is by design - it allows Airtable to continually hit you with overage fees. Review Source Matthew K. Research and development chemist and technical engineer Used the software for: Less than 1 year ### "Centralizing Lab Worflows: Utilizing Airtable as a Relational Chemical Database" July 26, 2026 5.0 The overall experience with Airtable has been a great one, overall I would say its saved me countless hours of sifting through data and having all of our data in "one" base is a lot more effective, just from a readability point of view, but also from an automation point of view. Pros I've used Airtable for analytical chemistry, quality control testing and R&D formulation work- each requiring completely different outputs, yet all benefiting from consolidation of disparate lab results into one centralized hub. What i like most is before airtable we just worked with excel and all of our data was all over the place! With airtable we now have integrated applications for sample logging, test results, calbiration, maintence etc etc. The longer i've used the product I keep thinking to myself, why didnt we use this sooner? Cons I think the learning curve for people coming from different applications can be quite steep, especially for people that have little or no knowledge to do with database systems such as sql and so forth. I would say to get the setup going you need someone with the technical know how to get you going, if you do not have this at your company, i think standard people would struggle. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Our Excel data management was getting out of hand, airtable simplified everything for us into one space. Review Source Sean N. LX and Technology Manager Used the software for: 3-5 years ### "Still the best & most robust" July 31, 2026 5.0 Pros Still the most robust project management software/service. It can integrate to everything you need or as little as you want. Cons It has a relatively steep learning curve if you haven't used it before, especially if you haven't used any other PM SAAS before. Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) Needed something more robust and Airtable was recommended to us. Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/)[Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Reasons for choosing Airtable Robustness and integrations with other platforms Review Source Administrative Aide Used the software for: 3-5 years ### "Airtable does it all" June 26, 2026 5.0 I use it for everything in my company -- from organizing our very large annual conference, to running several seminars, to publishing books and journals, to managing our contacts. Pros It allows me to organize and manipulate my data without having to learn how to code or speak app-specific language Cons The cost. I wish there was a different pricing model for small non-profits, instead of the customary per-user subscription Switched from [Microsoft Access](https://www.capterra.com/p/233275/Microsoft-Access/) Airtable is much more user-friendly and agile Review Source Ramesh V. Founder and CEO Used the software for: 1-3 years ### "Works just how I imagined it to be" August 24, 2026 5.0 We were forced to create our own tool outside of Airtable for signature collection which was a pain, however Airtable sends triggers for it without crashing. Gladly I do not waste 15 hours per week anymore correcting data entry mistakes in spreadsheets. Pros The dashboards have eliminated all the "update" requests I get constantly from my boss throughout the day. I did think that building the custom API for the PDF signings would be something that would totally crash the whole system but they worked perfectly. Good customer service and easy task management. Cons When trying to edit simple items (like font color) on individual records I am unable to make those changes. One of these limitations specifically, the font colors limitiation is probably one of the most frustrating aspects of the UI is how dated it appears and also getting through the permissions configurations with multiple tables and sub-tables took me many days. However, the documentation provided by Airtable on nested data seems basically useless. Review Source CF Cassie F. Operations Manager Used the software for: 3-5 years ### "Versatile and Powerful" June 2, 2026 5.0 Overall, I don't think my organization could properly function without a beefy, yet agile tool like Airtable. My boss asked me if our CRM could fully replace it and it was a clear "no" from me. Pros Our team uses Airtable to manage dues, track event registrations, and serve as the first stop for member management information. What makes it so valuable is the balance between flexibility and structure as it handles heaps of data while still being approachable for everyday users. I especially appreciate how customizable it is. We’ve been able to shape it around the way our organization actually works instead of forcing our processes into rigid software. It gives us visibility across multiple moving parts without feeling overly technical. Whatever project you're managing, I'm sure you could make Airtable work for you. Cons The biggest caution I’d give is that Airtable works best when users are properly trained. I jumped in assuming it functions like Excel or Google Sheets, without realizing how interconnected the data and fields really are. I paid the price by losing important data after I deleted info from one view not understanding it deletes it from every view in that sheet. Review Source REX S. Quality Assurance Used the software for: 3-5 years ### "Thanks to you Airtable! " April 23, 2026 5.0 This is amazing tool especially in task management because it provides an easy to use which is why I loved most of using this tool it really helped me in my everyday task. Pros I love using Airtable because of the task management that the tools has. All files are being stored in a safest way possible and also the email notifications does his work which is why I used it frequently. Cons I think what I didn't like about Airtable is that the tools will sometimes doesn't work due to technical issues and I think it is understandble on their end. Review Source Co-Founder and Chief Executive Officer Used the software for: 1-3 years ### "We use Airtable frequently" April 23, 2026 5.0 This has prevented our team from losing links in everyone’s messy inbox. Although, there may be better ways to design the interface and feel at times like it is a little cumbersome, this program does bring some semblance of order to our chaotic processes. Pros I enjoyed the switch to be able to flip back and forth between grid view and gallery view on the swap button, so my older guys could see how they would go with it in a practice setting. I was impressed with how well the AI tool build off of my initial prompt and created a proper starting point for me, it also looked fairly good. Cons The mobile app next to it is slow when many records are there in the loading. Automation Scripting, too many technical terms things normal people could never learn for themselves. Review Source Connor M. Account Executive Used the software for: 1-3 years ### "Best Platform to Keep Deals Organized" January 16, 2026 5.0 Overall the platforms ease of use and functionality make it one of the best out there. Great integrations to make for seamless correlation. Pros I love airtable because they are able to keep deals organized in a way that not many can. We use it for a specific section of deals that is managed by its own teams and it makes communication seamless. Cons Airtable really does have any huge disadvantages. I wish there were more notification from the platform but that may just be something we haven't figured out yet. Review Source National Treasurer Used the software for: 3-5 years ### "Airtable Review by Optometrist " July 29, 2025 5.0 Real-time collaboration on projects is one of the best aspects of using Airtable. Automating repetitive tasks is another benefits that I realize. Pros Airtable facilitates all the features that allows me to track, plan and organize optometric projects automatically across my two current organizations. Cons Ever since 2021 when I started using Airtable, I have never come across daunting aspects and I use it on a daily basis. Review Source Mercedes S. social operations Used the software for: 3-5 years ### "Airtable for Social" February 17, 2026 5.0 Pros Ease of use, project management, project collaboration, tracking, and artifact handling. Building robust editorial calendars, content tracking, and publishing. Cons Onboarding teams and getting them used to using a new tool. Folks breaking filters, coding, and views. Review Source Development Manager Used the software for: 3-5 years ### "Highly customizable management software with a learning curve " March 11, 2026 4.0 Pros Airtable is incredibly customizable. It can be used for a variety of tasks, from project management, contact libraries, inventory tracking, grant-tracking, to-do lists, comms planning, etc. It is really a jack-of-all-trades product. Cons There is a steep user-curve with Airtable. The more tech-savvy members of my team love it, but others have disliked it, even just navigating an already-created Airtable. You have to set aside dedicated time to bring people on board to use Airtable, even as viewers. Some people may find it too complicated to learn to create their own tables. Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.