--- title: "Invoice Ninja Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Invoice Ninja Software - reviews, pricing plans, popular comparisons to other Billing and Invoicing products and more." source_url: "https://www.capterra.com/p/145215/Invoice-Ninja/" page_type: "product" language: "en" publication_date: "2026-10-29" --- # Invoice Ninja Software Review 2026: Features, Integrations, Pros & Cons Last updated on October 29, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Invoice Ninja ## What is Invoice Ninja? Create. Send. Get Paid. Invoice Ninja is a leading source-code available platform for SMB’s to invoice, accept payments, track expenses & time billable-tasks. Designed for freelancers and small to medium size businesses, Invoice Ninja is a suite of apps to help you get paid. Incredibly easy to use Invoice Ninja was built to serve freelancers and business owners with a complete suite of invoicing & payment tools to advance your business. ## What is Invoice Ninja used for? [Billing and Invoicing](https://www.capterra.com/billing-and-invoicing-software/)[Recurring Billing](https://www.capterra.com/recurring-billing-software/)[Accounts Receivable](https://www.capterra.com/accounts-receivable-software/) Top alternative Featured Overall rating Based on 166 user reviews Reviews sentiment Positive 95% Neutral 2% Negative 2% Starting price $14 Flat Rate, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Invoice Ninja?[Manage this product listing](https://www.g2.com/products/invoice-ninja/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Invoice Ninja 4.7 (167) VS. [4.4 (3,341)](https://www.capterra.com/p/120109/Xero/reviews/) Starting Price $14 Flat Rate, Per Month Starting Price $25 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (165) Ease Of Use 4.4 (26,808) Value For Money 4.8 (143) Value For Money 4.2 (20,625) Customer Service 4.6 (126) Customer Service 4.0 (20,883) ## Invoice Ninja alternatives [4.2 (2,086)](https://www.capterra.com/p/135757/NetSuite/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 85% of reviewers rated it above 4 stars [PayPal Payments](https://www.capterra.com/p/207944/PayPal/) [4.6 (26,830)](https://www.capterra.com/p/207944/PayPal/reviews/) Starting price $0.29 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/207944/PayPal/) [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) [4.3 (8,555)](https://www.capterra.com/p/190778/QuickBooks-Online/reviews/) Starting price $38.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 86% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/190778/QuickBooks-Online/) Highest Rated [Abby](https://www.capterra.com/p/268623/Abby/) [4.7 (604)](https://www.capterra.com/p/268623/Abby/reviews/) Starting price $0.01 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/268623/Abby/) [View all alternatives](https://www.capterra.com/p/145215/Invoice-Ninja/alternatives/) ## FAQs about Invoice Ninja Overview ### What problems does Invoice Ninja solve? Invoice Ninja solves manual invoice creation, missed recurring billing, and unclear payment follow-up by combining quotes, time tracking, invoices, reminders, and online payment options in one workspace. Freelancers, contractors, small-business owners, and service teams benefit from converting approved quotes into invoices, tracking outstanding balances, and giving clients a portal to view and pay. Answer based on 141 reviews Overview ### Which roles and teams benefit most from Invoice Ninja? Invoice Ninja is most used by business owners, founders, and executive leaders who manage client billing, payment collection, and cash-flow oversight. Directors and managers use it to organize invoices across teams, while consultants, project managers, developers, and system administrators track billable work, recurring charges, and customer payment status. Answer based on 165 reviews Overview ### What company size and industries is Invoice Ninja built for? Invoice Ninja is built primarily for small businesses, which represent 94% of reviewers, especially Information Technology and Services firms (18%). Its payment gateway integrations support businesses across the USA, Canada, South America, UK, EU, South Africa, Australia, and Far East. It also serves Computer Software (10%), Internet (6%), midsize (2%), and enterprise (4%) organizations. Answer based on 167 reviews Features and Usability ### What are the key features of Invoice Ninja? Invoice Ninja includes online invoicing and invoice creation for preparing and sending bills, along with payment processing that supports client payments by PayPal or credit card. Invoice history helps users review billing patterns and client or project records. Core features also include accounting and time tracking. Answer based on 19 reviews Pricing ### How much does it cost and what fees or limitations are included? Invoice Ninja offers a free version, while Ninja Pro costs $10 per month with a 14-day free trial. Enterprise starts at 14 monthly for 1–2 users, rising to 44 for 11–20 users. Reviewers describe minimal costs, no extra system fees, and free self-hosting, though white-label branding removal requires a license. Answer based on 17 reviews Integrations ### Which third-party tools and platforms does Invoice Ninja integrate with? Invoice Ninja integrates with 11 third-party tools, including reviewer-confirmed PayPal, Stripe, Authorize.net, QuickBooks, and Zapier. Its catalog also lists payment and automation connections for Checkout.com, GoCardless, Make, Mollie, and PayTrace, supporting online payment processing, recurring billing, accounting workflows, and automated invoice-related tasks. Answer based on 21 reviews Getting Started and Support ### What training and onboarding options does Invoice Ninja offer? Invoice Ninja provides documentation and videos to help teams get started. Documentation offers written reference material for setup and feature guidance, while videos support visual walkthroughs that users can review at their own pace. Answer based on 3 reviews Getting Started and Support ### What customer support options does Invoice Ninja offer, and how do users rate the experience? Invoice Ninja offers email/help desk, FAQ/forum, knowledge base, and chat support. Many users describe quick, helpful responses, including assistance with setup, customization, and bug fixes. However, some report difficulty getting effective help during migrations, billing disputes, or account-access problems, and say responses can be inefficient or unhelpful. Answer based on 35 reviews Billing ### Can Invoice Ninja handle recurring billing and payment tracking? Invoice Ninja makes routine customer billing easier with recurring invoices, payment tracking, reminders, and client portals. Freelancers and small business teams value its invoice customization, card payment options, integrations, and accessible workflow. Some users want merchant-initiated card charging, automatic overdue statements, or more support for high-volume billing needs. Answer based on 31 reviews ## Features AI summary Based on 16,388 Billing and Invoicing reviews Capterra data shows that buyers of billing and invoicing software rank the following features as their top priorities: - **Invoice Processing** (**53%** of reviewers rated this feature as critical) - **Invoice Creation** (**55%**) - **Quotes/Estimates** (**55%**) Invoice Ninja supports all three of the features reviewers value most: **Invoice Processing**, **Invoice Creation**, and **Quotes/Estimates**. Together, these capabilities help businesses create invoices quickly, turn estimates into billable work more easily, and manage the path from quote to payment more efficiently, allowing teams to keep cash flow moving and reduce manual billing work. Invoice Processing 4.3 (15) 46.67% of 15 reviewers that rated this feature as important or highly important Creation, processing, verification, and execution of invoices till the payment is made Invoice Creation 4.5 (32) 50.00% of 32 reviewers that rated this feature as important or highly important Create invoices from scratch or have recurring invoices Quotes/Estimates 3.7 (3) 33.33% of 3 reviewers that rated this feature as important or highly important Generate quotes or estimates for customers Invoice History 4.5 (27) 51.85% of 27 reviewers that rated this feature as important or highly important Store and view prior invoices for each account/client Online Invoicing 4.4 (33) 51.52% of 33 reviewers that rated this feature as important or highly important Create, send, and view electronic invoices Payment Processing 4.1 (23) 34.78% of 23 reviewers that rated this feature as important or highly important Accept, record, and reconcile financial transactions Invoice Ninja 64 features Define levels of authorization for access to specific files or systems Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. Integrate with a third-party accounting system Track money owed to a company's creditors/suppliers Track outstanding invoices and the money owed from clients Dashboard to view the status of ongoing processes, identify current incidents and track past activities Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Create, manage, and send invoices or bills to customers Gateway through which end users can view past bills and pay current invoices Private online space that lets businesses securely share documents and provide information access to clients Centralized database of stakeholders and their contact information such as names, address, phone number etc. Business model where clients pay their lawyer a fee only if the case is won/settled successfully Accept and process credit card transactions Record customer information, purchase history, and other notes Reports that show customers their invoices, payments, and balance on the account Add customized logos and colors to align with company branding Customize data fields to support various needs and use cases Invoices that can be tailored according to company's branding, payment terms and personalized information Alter the layout and content of reports Pre-designed layouts that can be customized to match preferences and requirements Assembly of graphs and charts for visualizing and tracking statistics/metrics Import and export data to and from software applications Electronically collect payments for goods or services Reminders sent via email Monitor and record expenses such as purchases or charges incurred Plan, manage, and track the financial activities of an individual or organization Designed for small businesses Centralized accounting record which tracks all financial transactions Business model that charges based on the amount of time spent on an hourly basis Create invoices from scratch or have recurring invoices Store and view prior invoices for each account/client Captures invoice data and maintains comprehensive records for auditing and reporting purposes Creation, processing, verification, and execution of invoices till the payment is made Access software remotely via mobile devices Access the system via a mobile application Clients can submit payments via mobile devices Manage and handle various international currencies Manage and support multiple languages Set rebilling periods, charging customers one rate annually or semi-annually, then a better rate afterward, as a subscriber benefit Process payments via multiple modes directly through the application Create, send, and view electronic invoices Accept and process online payment transactions Allow customers to make a partial payment on an invoice and track remaining debt Accept, record, and reconcile financial transactions Store, process, and transmit cardholder data in compliance with the Payment Card Industry Data Security Standard (PCI DSS) A type of financial statement used to record and report an organization's revenues, costs, and expenses over a specific amount of time Business model that bills clients an amount based on the project/task/job performed Workflows that help acquire inventory, issue purchase orders and receive and store items in required quantity Generate quotes or estimates for customers Receive data and information in real time Active reporting of data and metrics Generate recurring invoices Automated process of charging customers at regular intervals for repeated access or use of a product or service Timed notification for any upcoming task, deadline, appointment, or activity Access work applications remotely, for when working away from the office and/or traveling Online portal through which end users can access the system, manage tasks, or obtain information Process of managing customer subscription lifecycle for a recurring service or a product Create, manage and track all task activities and progression Set up connections to third-party platforms to improve business processes Log and record hours worked and costs spent to assist in billing and invoicing Measure and track time including hours worked and paid time off (PTO) Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.6 (165) 4.6 Based on 165 reviews ## Pricing Value for money 4.8 (143) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/145215/Invoice-Ninja/pricing/) Forever Free $0.00 It includes: - 1 Professional Invoices - Auto-Billing - Automatic Currency Conversions - Brand Invoices With Company Logo - Google Analytics Integration - Invoice Alerts - Kanban Boards - Product Library Management - Real Time Invoice.Pdf Creation Ninja Pro $14.00 Flat Rate,Per Month It includes: - 10 Professional Invoices - Product Library Management - Real Time Invoice.Pdf Creation - Remove Watermark - Setup Custom Settings - Unlimited Clients + Unlimited Invoices - Kanban Boards - API Integration - Auto-Billing - Automatic Currency Conversions - Branded URL Option - Brand Invoices With Company Logo - Bulk Emailing - Display Clients' E-Signature - Google Analytics Integration - Invoice Alerts Enterprise $18.00 Flat Rate,Per Month It includes: - 10 Professional Invoices - API Integration - Attach 3rd Party Files - Auto-Billing - Automatic Currency Conversions - Branded URL Option - Brand Invoices With Company Logo - Bulk Emailing - Display Clients' E-Signature - Fully Branded Client Portal - Google Analytics Integration - Invoice Alerts - Kanban Boards - Product Library Management - Real Time Invoice.Pdf Creation - Remove Watermark - Setup Custom Settings - Unlimited Clients + Unlimited Invoices Value for money 4.8 (143) 4.8 Based on 143 reviews ## Integrations [ PayPal Payments](https://www.capterra.com/p/207944/PayPal/)[ Stripe Payments](https://www.capterra.com/p/123889/Stripe/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ Make](https://www.capterra.com/p/154278/Integromat/)[ authorize.net](https://www.capterra.com/p/221412/authorizenet/)[ GoCardless](https://www.capterra.com/p/156081/GoCardless/)[ Mollie](https://www.capterra.com/p/195767/Mollie/)[ PayTrace](https://www.capterra.com/p/220016/PayTrace/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.6 (126) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.6 (126) 4.6 Based on 126 reviews ## User reviews Overall rating 4.7 Based on 166 reviews Filter by rating Counts reflect reviews available in this feed. 5(136) 4(22) 3(4) 2(3) 1(1) Mentioned topic Recent reviews first, then most helpful RE Reviewer Consultant Used the software for: 3-5 years ### "A LOT OF BANG FOR YOUR BUCK!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 10, 2026 The best. It keeps track of everything and kept my business running efficiently. You won't go wrong with this service! Pros Ease of use was number one. The fact that I could customize the software, using my own Logo and invoice numbering. And what a bargain! A lot of bang for your buck., Cons There was NOTHING I didn't like. They were VERY RESPONSIVE to questions and I was never disappointed. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. S D. CEO Used the software for: 3-5 years ### "Absolutely perfect" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 19, 2025 I couldn't be happier. The price is nice, it is very easy to use, I can customize everything the way I want. The support is great. Really could not be more satisfied. Pros The ergonomy, the intuitivity, the design, the high level of customization, and the very helpful support service. And the fair price. Cons Nothing, I like everything. Been using for more than 3 years now so I am 100% confirming my satisfaction. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer System Administrator Used the software for: Less than 1 year ### "Billing & Invoicing made easy." 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 November 23, 2022 Invoice management ad billing process has become very easy with the help of Invoice Ninja and inclusion of the client portal is a nice addition. Pros Recurring billing/ Invoices cycle and ability to customize my Invoices to fit my company brand. Cons Tack of multi company support is by far the biggest drawback for my use case. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Conference and Event Services Used the software for: 3-5 years ### "Worst Customer Service" 2.0 Overall Rating 2.0 2.0 Ease of Use 4.0 4.0 Features 2.0 2.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 December 27, 2022 Invoice program is easy to use, but it's a bare bones program. We were fine with what they offered, and I made it work. However, the customer service is ultimate failure. Every year there is an error - and if they do not agree with what you are saying they "downgrade" your account to a free account so you have no access to your records. Be careful with using your card, as they run payment without authorization. Pros Ease of use of this product. HOnestly can't say more as I'm just filling the "40" min count right now. Cons Missing so many features, mobile payments and online payments not offered Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Jonathan G. Chief Narrative Officer Used the software for: 3-5 years ### "Free Invoice Solution - No More Excuses" 5.0 March 22, 2022 Incredibly helpful and uncorked a big bottleneck for getting my business started. Also powerful enough to continue to use even beyond the startup phase. Pros The amount of work it took off my plate. I didn't have to pay someone to send invoices or struggle with PDF templates, Google doc formatting, or other bloated invoice software. Cons The Invoice Ninja messaging is a little low budget, but I also know INC 5000 companies that use the free version. It's really a matter of preference. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Executive Director Used the software for: 1-3 years ### "A great billing and invoicing app for FREE! " 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 7/10 September 20, 2022 I found it really useful. Highly recommend for small businesses and freelancers Pros They offer a plan for free forever which is best for startups, small businesses and individuals who doesn’t want to spend money for invoicing yet. Easily integrable with most e-commerce solutions. You can fully brand the whole thing by paying only a few dollars per month. You can use their server or host it yourself on yours easily without having any programming skills. Also they. Offer a easy to use mobile app which makes invoicing mobile Cons Most payment processors like PayPal offer invoicing app for free. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Trevor R. Owner / Coder Used the software for: Less than 1 year ### "The Best All Around Solution" 5.0 February 11, 2021 Invoice Ninja is the invoicing solution I've always needed! Finally! But it's not just invoicing, it easily enables me to track my time, my income and my expenses as well (plus you can do even more with it if you want!). And it does this all at a very fair and affordable price for this sector. Many of the competitors are simply over priced, especially for sole traders that don't do a ton of business. It's also amazing that it is both powerful and easy to use. If you don't need to do much with it, then you can very quickly just get invoicing. For those who like to tinker and tweak or need more functionality, then it can do that too. It's rare to find both ease of use and powerful customization together. Pros Very easy to use and setup, yet at the same time the flexibility and functionality exceeds all other options I've tried in this sector. Cons There is one or two missing features that are key for me (combined currency income for example), but those are coming with the soon to be released next major version. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SS Sean S. Owner Used the software for: Less than 1 year ### "Invoice Ninja lives up to its name." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 11, 2023 It's been really smooth and makes my work flow easy. Pros I liked how easy it was to onboard and get going. Cons Dark mode isn't available in the react gui interface version. It is available in the Flutter gui version. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Owner Used the software for: 1-3 years ### "Awesome software for a small business" 5.0 April 9, 2020 This is a helpful way for me to manage my company's invoices especially on the go. It is perfect for my self ran business. Pros Easy to setup and use out of the box. Lots of information if you need help. Can create multiple companies and multiple users. Cons The invoice preview wasn't working for me by default. I had to download every invoice to just see what I was sending. I googled a small and simple fix. I just had to disable a setting and previews worked as expected. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Verified Reviewer Head of infrastructure engineering Used the software for: 3-5 years ### "Gets the job done – essential functionality" 4.0 January 10, 2025 Solid tool if you want to self-host, and you do not care for polished interface. Pros I really like Invoice Ninja for several reasons: Open Source: Being open source is a significant advantage, I am just sucker for it. Self-Hosted: I appreciate the option to self-host, giving me full control over my invoicing data. Low Maintenance: It requires minimal maintenance, which is a huge plus for my workflow. Customization: I can customize almost everything, tailoring the platform to fit my specific needs. Functionality: It works reasonably well for creating invoices whenever I need to. Cons There are some bugs now and then in templating and other areas that are annoying. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/145215/Invoice-Ninja/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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