--- title: "Robin Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Robin the right Scheduling solution for you? Explore 79 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/143909/Robin-Powered/reviews/" page_type: "reviews" language: "en" publication_date: "2026-10-19" --- Robin 4.7 (79) [View alternatives](https://www.capterra.com/p/143909/Robin-Powered/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated October 19th, 2026 # Reviews of Robin Ease of use 4.7 Customer Service 4.7 ## Pros and Cons in Reviews VD Viktoria D Senior AssociateFinancial Services, 11 - 50 employeesUsed the software for: More than 2 years. “What I really like is that you can have a different view in the rooms that can be booked, hence, you can view it as a schedule or you can view the rooms and see if they are blocked.“ January 20, 2025 CZ Chao Z Software DeveloperE-Learning, 201 - 500 employeesUsed the software for: More than 2 years. “It's sort of useless to book a meeting room because I would just do that just Gmail.“ March 24, 2026 AA Ahmed A freelancerProgram Development, Self-employedUsed the software for: 6-12 months. “Robin offers space management functionality that provides users with real-time office maps and workplace analytics.“ April 23, 2025 AA Ahmed A freelancerProgram Development, Self-employedUsed the software for: 6-12 months. “If I forget to check in when I get to the room, it will cancel out my reservation“ April 23, 2025 JL Jaclyn L Account CoordinatorMarketing and Advertising, 1,001 - 5,000 employeesUsed the software for: More than 2 years. “Robin is a useful platform to use to reserve your desk and space in the office on the days you plan to go in when working a hybrid work schedule.“ February 28, 2025 TT Tommy T AV TechnicianConstruction, 11 - 50 employeesUsed the software for: Less than 6 months. “Older people has gotten a bit overwhelmed.“ January 17, 2025 SC Shakti singh C Senior software Engineering ManagerInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “Our operations management and helped reducing the time taken to manage and book services related to schedule and booking.“ February 10, 2025 Shannen S StrategistDesign, 201 - 500 employeesUsed the software for: 6-12 months. “It took me a while to find the 'book multiple days' option. And even that requires me to tap on every single day instead of selecting multiple days easily.“ September 2, 2023 ## Showing most helpful reviews Showing 1-25 of 79 available reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use chao Z. Software Developer Used the software for: 3-5 years ### "Smart Office Management with Hassle-Free Setup" March 26, 2026 5.0 It's easy to see the map, navigate and book a desk for the selected time. 5 stars deserved because I have not run into any issue except that admin setting doesn't allow me to book a desk 2 month ahead. Pros It's easy to view the office map and book a desk for the time I want. I can also see who will be in office that day and plan, with just the browser, no software setup. Cons I thought I would be able to book any time I want but I only could book within 2 months, turns out it's an admin setting. It's sort of useless to book a meeting room because I would just do that just Gmail. Review Source Paul D. creative services director Used the software for: 1-3 years ### "Using Robin in the Professional Services world" November 10, 2023 5.0 Pros We are a global firm that has offices in over 10 countries. So having a centralized app to book meeting rooms, office/desk space is crucial. Since remote work is a large part of our business now, coming into the office for a day or two we need access to open desks/offices for planning purposes. The user interface is nice and clean, easy to use. Cons I would say the name of the app doesn't really convey the purpose of what it does or the functionality. Review Source R Reviewer Engineering Manager Used the software for: 1-3 years ### "A perfect product in this Hybrid Environment Setup" June 7, 2023 5.0 Pros Robin provided great functionality to make desk reservation and helps finding the designated seats for particular teams in office. It also gives a great projection on who all are going to be available to plan some in person catchups with the peers. Cons I liked the feature of Check-in but probably Robin options but people coming in different shift miss to mark the check-in on time and their seats usually get released . Review Source Freddy P. Facility Manager Used the software for: I used a free trial ### "Product falls short due to price point." February 7, 2023 3.0 Solved the problem of locating people and assets in our facilities. Pros The UI is well designed. Responsive, easy to use. Cons Importing floor plans is a real issue. In the event our facility underwent a renovation, you have to redo all the work you did in the first place. Re-assign desks and employee locations, etc. Review Source R Reviewer AV Architect Used the software for: 3-5 years ### "Best Scheduling Display Software there is" August 27, 2020 5.0 We just moved into new office and one of the main problems of our users is to find the new meeting rooms. With robin ipads next to each conference room, they'll find it easier. Also, the maps feature is helping them a lot - we have displays in the hallway that show them their way. Pros Robin has the general best look and feel of all the apps we tried. Zoom, Teem, everything felt just emotionless, but Robin is really fun to use. The folks there really put an emphasis on user experience. Our coworkers are happy to use it because it doesn't feel like another stupid corporate software. To optimize meeting room utilization, we enabled "abandoned meeting protection" - our users have to checkin, otherwise the room will be freed again. That's one of the best features in my opinion. Cons We have dozens of ipads to roll out some days, also in different offices - I was a bit disappointed that I couldn't configure robin on multiple individual ipads using MDM - or perhaps I haven't understood how. Review Source R Reviewer Sr. Collaboration Engineer Used the software for: 3-5 years ### "Robin Check-In and Kiosks" August 25, 2020 4.0 Of of the biggest problems we solved with Robin was data-driven decisions when expanding existing spaces or building new ones. We used the data gathered from Robin to make informed decisions on how many rooms and what size to build to better serve our employees. Pros In our organization, our primary use case for Robin was conference room check-in. The thing I like the most about this product is the way it updates. We don't have to manage that using our MDM software. The software automatically updates to the latest version when it launches. Cons While our team uses the kiosk application I think the design can seem less polished than others. It is also not true to scale like other software on the market. I think this is a fairly new product for Robin and probably a lesser used product that other companies. It does work well and I've seen improvements in the latest iteration. Review Source Patrick D. Sr. Director, Finance Used the software for: 3-5 years ### "Allow Your Workforce to Collaborate With Each Other On Their Timeline" March 26, 2025 4.0 I think Robin is great at what they do and makes it super easy for our team to book space. Pros Robin makes it easy for our remote workforce to stay connected and meet in person together Cons Robin isn't used as much as it used to be so sometimes not worth the price Review Source R Reviewer Software developer Used the software for: Less than 1 year ### "Excellent product " February 27, 2025 5.0 Really nice. Would buy it again and be a regular user Pros Its excellent quality and easy to use feature Cons Its little costly and can improve a bit for user Review Source Rachel W. Project Manager Used the software for: Less than 1 year ### "Way easier to setup than I thought, great analytics for those data nerds." May 10, 2018 4.0 The ability to quickly book rooms right outside of a conference room is great. Able to see what rooms are available, for how long, and what ones are in use and by whom. I think it helps get the most out of our meeting spaces. Pros Easy setup Analytics Clean interface Friendly customer support Additional features seem to be added often. Cons Chrome extension for Google calendar, logs out after awhile so makes using it a pain. To get the most out of it, I'd need staff to login to the Robin website not ideal with my group of users. Review Source Josiah S. Digital Lead Used the software for: 1-3 years ### "Easy, Fast, Efficient" November 23, 2020 5.0 Pros Robin is such an effective tool in our industry and seamlessly integrates our shared coworking space to ensure bookings are smooth, consistent, and accurate. There has never been any downsides to the software. Cons I've experienced no notable functions or features of Robin that I dislike. Review Source Caya B. Research Analyst Used the software for: Less than 1 year ### "Innovative Desk Booking Software" September 12, 2022 4.0 Overall Robin has made office setups easier Pros Robin makes it easier to book meeting rooms and desks. No need to go through a whole lot of process just to get a seat at the office. Cons Features has room for improvement. Mapping system could be less confusing. Review Source Alessandra M. Associate Project Manager - Strategic Meetings and Events Used the software for: 3-5 years ### "A great tool to book your desk/car space" March 11, 2025 5.0 Pros It is very clear and it makes easy to choose and reserve a space whether a desk or car-park. Cons You need to check-in well in advance of your reservation or it will give away your space. Review Source TT Tommy T. AV Technician Used the software for: Less than 1 year ### "A simple and effective software for booking meeting rooms." January 20, 2025 5.0 Simple and easy to book rooms for meetings. Not much to complain at all! Pros Very efficient on booking rooms, stations and seeing the status of each room. Cons Mobile could use a bit more refinement to navigate. Older people has gotten a bit overwhelmed. Review Source R Reviewer Nurse Used the software for: Less than 1 year ### "My robin review. " December 23, 2024 5.0 I had a postive experience, it helped me in more way than just banking. Pros I liked that it was secure and very easy to use. Cons There is nothing that i disliked about the app. Review Source R Reviewer Network Operations Supervisor Used the software for: 3-5 years ### "Execellent Cloud based Room Reservation System" September 4, 2020 5.0 The overall experience we have with the Robin platform is fantastic. Support is quick and the team is available when you need them to be. Operation and reservations on the system are easy whether it be at the device or via the web page. Users have flexability of also using an App on their mobile device. Pretty useful when you have users coming and going. With Covid, we are looking at options for hoteling users who may be coming into the office, so we may expand our platform, but we need to make sure it fits into a financial budget. I am pleased with the over 2+ years or more that we have been using the platform. It has caused significant improvement of reserving rooms/spaces with our offices. Pros The primary features of the system that we liked was that it was cloud based requiring no infrastructure to maintain and that it tied right in to exchange and did everything almost automatically. The ease and set up of the platform is very easy. Room setup and configuration again are very ease of use and not technical. User adoption is fairly straight forward as well. We use Apple IPad mini's for our enviroment and the units pair with mounts from a third party look great outside of the rooms. Cons Some of the additional features and add-ons we felt were a bit overly priced and would like to see more bundled options for all services without having to add significant investment into the stack of features. I would like to use the Desks, and other features, but the ROI or justification of cost could not be done for us at this time. Review Source R Reviewer Associate Payments Used the software for: 3-5 years ### "It provides everything we need to customize the remote working environment to suit our needs." February 14, 2023 5.0 Robin efficiently provided everything we needed to work remotely, as documenting working hours, sharing tasks with colleagues, and holding meetings became very smooth. Pros Robin is a flexible and easy-to-use application that allows us to transfer my real workplace into virtual reality and arrange it as I wish. There are many great tools that naturally enable me to accomplish all my daily duties. With Robin, I can easily submit a request to work remotely as well as document start and departure times accurately. It's great how Robin gives you the full details of the office, so we can see who's actually there, and the scheduling lets us know when the meeting room is available, so we can pick the right times to hold meetings. Cons Robin is easy to use in general, but sometimes it is not without some difficulties, especially when booking appointments, as I may not get a notification to confirm the reservation, which forces me to try again more than once until the reservation is confirmed. Review Source R Reviewer Database Administrator Used the software for: 1-3 years ### "Perfect conference room display!" November 20, 2019 5.0 Robin has been great for reducing help desk calls too! People can see everything they need to know about the room right on the display! Pros I really like being able to walk up to a room and to be able to see if it is available and reserve the room for immediate usage without having to use a phone or laptop. Just push one button on the display and I can get right to work. I also like that each room displays what devices and capacity each room has. This has saved me from booking the wrong room when I need a conference phone or projector. Cons I would like the ability to have multiple pictures of the room. Sometimes one pic cannot show all of the features of a room. Review Source R Reviewer Senior Research Scientist Used the software for: 1-3 years ### "Robin review" November 23, 2020 5.0 In our shared space with several start-up companies, Robin has been exceptional in helping us all share the office spaces. Especially, now that we are dealing with pandemic related restrictions. Pros 1\. easy to see what rooms are available 2. easy to reserve room 3. easy to include colleagues 4. the reminders are helpful Cons 1\. losing my reservation when I forget to check-in 2. needing to kick people out when they overstay their reservation - need a reminder for when reservation is done. Review Source R Reviewer Software Engineering Intern Used the software for: Less than 1 year ### "Go-to companion for everything related to the office" November 26, 2020 5.0 Overall Robin is a great product, it's easy to use even as a relatively new user and is my one source for everything related to office management - and as busy employee that saves me time. Pros As an active user of meeting spaces in the office, having them organised and administered through Robin has been a delight. Previous room booking systems struggled from double-bookings and had a legacy feel to them - Robin on the other hand has a clean UI, some interesting analytics which are always engaging to check in on and is generally well integrated with the rest of the company e.g. contact info, admin etc. Cons As our organisation is quite large Robin can sometimes be a little slow to load and administer a room booking, however, the intuitive UI does in some part make up for that. Review Source Robin S. CEO Used the software for: 1-3 years ### "I love Robin " November 23, 2020 5.0 Easy to use. Some great settings to allow changes during social distancing times. Pros It is easy to use. Just a click or two to get what I want done. Cons The system has been upgraded and there is nothing I don't like with Robin Review Source R Reviewer Sr. Project Director Used the software for: 1-3 years ### "Easy Scheduling" November 23, 2020 5.0 Prior to COVID meeting rooms were in demand and going through Outlook to find a meeting room was tedious and time consuming. With Robin it was quick and efficient. Now with COVID and social distancing mandates, the meeting rooms are even more in demand. Robin quickly finds a meeting room for personal use or a room large enough for collaboration. Pros I can easily and quickly find which meeting rooms in our office are open and which features each space has. I can then book one immediately. Cons If I forget to check in when I get to the room, it will cancel out my reservation. Review Source ZD Zach D. AE Used the software for: 1-3 years ### "Good but can live without it." September 14, 2018 5.0 Pros Really great tool for helping coordinate room booking and sharing. Facilitates organization without the need for whiteboards/or printing schedule cards. Cons The software is great, the only thing is it's typically not business critical. A really "nice to have" option that we could probably live without if we had to. Review Source R Reviewer Global Finance Trainee Used the software for: 1-3 years ### "Great software!" November 26, 2020 4.0 Very positive, love using it! Pros Robin is very easy to use and has a great design. Overall very user friendly! Cons Sometimes, there are some bugs when trying to book a room, so one would need to click 2 or 3 times Review Source Woltter V. Cloud Engineer Used the software for: 1-3 years ### "Great User Experience" November 23, 2020 5.0 Pros Office map containing meeting rooms availability Cons I can't book a room for an existing event on my calendar. Review Source R Reviewer inside sales Used the software for: Less than 1 year ### "EASY" July 9, 2020 5.0 Pros I LIKE THAT I CAN HAVE MORE THAN ONE SALESREPS CALENDAR OPEN AT ONCE TO PLAN ALL MEETINGS Cons I HAVE NO ISSUES AT ALL WITH THIS PROGRAM. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.