# Knowify Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Knowify Software - reviews, pricing plans, popular comparisons to other Construction Accounting products and more. Source: https://www.capterra.com/p/135791/Knowify --- # Knowify Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 19, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Knowify ## What is Knowify? For commercial subcontractors and residential remodelers only! Run efficiently, paperlessly, and with better insights on job performance than they ever had before. Offers both contract job and dispatch management tools. Syncs with QuickBooks. Features: Detailed job costing, project management, contract management, change order management, ACH/credit card payment processing, RFIs, scheduling, time tracking, progress invoicing, AIA-style billing, and more. ## What is Knowify used for? [Project Management](https://www.capterra.com/project-management-software/)[Job Costing](https://www.capterra.com/job-costing-software/)[Time and Expense](https://www.capterra.com/time-and-expense-software/) Overall rating Based on 109 user reviews Reviews sentiment Positive 92% Neutral 8% Negative 0% Starting price $99 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Knowify alternatives Highest Rated [4.6 (5,720)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.5 (13,544)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Starting price $10.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.5 (3,479)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $12.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.4 (2,883)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/135791/Knowify/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Billing & Invoicing 4.6 (11) 100.00% of 11 reviewers that rated this feature as important or highly important Create, manage, and send invoices or bills to customers Multiple Projects 4.5 (11) 81.82% of 11 reviewers that rated this feature as important or highly important Ability to handle several projects simultaneously Project Tracking 4.8 (8) 50.00% of 8 reviewers that rated this feature as important or highly important Monitor the progress of projects from start to finish Accounting Integration 4.4 (7) 57.14% of 7 reviewers that rated this feature as important or highly important Integrate with a third-party accounting system Mobile Access 3.3 (7) 28.57% of 7 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Task Management 3.7 (7) 71.43% of 7 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Knowify 131 features Define levels of authorization for access to specific files or systems Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. Integrate with a third-party accounting system Track money owed to a company's creditors/suppliers Track outstanding invoices and the money owed from clients Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases A record of all activities within the system, including user access, changes made, etc. Automatically create schedules based on business needs or employee availability and qualifications Share bid details, archive bids, and create bid requests to assist in bid solicitation and quote comparison Create, manage, and send invoices or bills to customers Material list of manufacturing parts and associated costs Manage and monitor spending to align with the financial constraints or goals Forecast, allocate funds, organize financial resources and report & analyze project's income and expenditure Track actual spending to ensure it's in line with the planned budget Create budgets based on historical data and future projections Track and manage schedules and meetings via an integrated calendar Notifications/alerts for upcoming events or tasks Create and manage digital catalog of products/services with their details, specifications, and price Tracks all change orders submitted across projects and updates the budget to reflect the most recent costs Private online space that lets businesses securely share documents and provide information access to clients Track all company interactions with current clients Provides a channel for team members to share media files, communicate, and work together Specialized for organizations who focus on commercial projects and processes Manage and track all internal and external communication conducted via calls, email, text, or chat Track and manage adherence to policies for any service, product, process, or supplier Manage, organize, and store contact information Track, store, and access client contracts or licenses Easily track all contractor information in one centralised location Specialized for general contractors/sub-contractors (those who conduct work on a contract basis) Collection of data related to the costs associated with various items, products, services, or activities Forecast the cost and resources required to complete a project Process to track, record, and analyze expenses that occurred over the entire duration of a given project Forecast of the expenses necessary for project completion Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system A collection of customer information such as contact details, demographics, previous interactions, etc. Store and organize information about customers and previous interactions A website or login for customers to access information Add customized logos and colors to align with company branding Customize data fields to support various needs and use cases Alter the layout and content of reports Pre-designed layouts that can be customized to match preferences and requirements Import and export data to and from software applications Manage sending personnel and resources to a site as needed Store, manage, and track all electronic documents in a centralized location Store and organize documents in a centralized system Estimating software designed for electrical businesses Electronically collect payments for goods or services Digitally sign online documents Track the location of specific equipment at all times Estimate expected cost based on various factors before a project begins Monitor and record expenses such as purchases or charges incurred Store and access documents, forms, and photos in one centralized place Plan, manage, and track the financial activities of an individual or organization Primarily serving architecture, engineering, and construction industry professionals Primarily serving commercial or industrial locations needing electrical work Serving plumbing industry professionals Specialized for organizations who focus on residential projects Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies System to support the positioning, navigation, and timing (PNT) measurements of an object or individual Archive of job costs for similar projects Track and manage inventory levels to maintain proper supply Captures invoice data and maintains comprehensive records for auditing and reporting purposes Calculate total itemized costs, including initial costs and any changes Manage and track all job information and associated tasks Planning and managing the execution of tasks or jobs within a computer system, network, or other automated environments Track and visualize the status of an ongoing job and the time spent on tasks or projects Report on the allocation and distribution of labor costs across projects Store information about leads or contacts and track, manage and nurture them throughout the sales process Identify the physical location of an individual, asset, device, etc. Schedule predetermined or ad hoc maintenance services and labor requests Process of planning, procuring and controlling material flows along with supplier evaluation and shipping Monitor task progress and planned accomplishments to better manage project status Access software remotely via mobile devices Access the system via a mobile application Capture signatures via mobile devices Ability to handle several projects simultaneously Ability of websites, web applications, or mobile applications to function without an active internet connection Accept, record, and reconcile financial transactions Level of completion within a task Manages, automates, stores, and tracks permits to ensure regulatory compliance for multiple industries Estimating software designed for plumbing companies Track and manage the profit margin between the cost of a product and its selling price. Tool used to determine accurate pricing and product eligibility for borrowers Document and report the progress of ongoing projects Reporting on how each user, task or process has advanced since its initiation Manage and track financials on a project-to-project basis Business model that bills clients an amount based on the project/task/job performed Plan and coordinate all the resources, costs and time needed to execute assignments Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Identifying critical tasks that make up a project and assigning start and end dates for each Pre-designed project plans that can be customized Measure time to completion or hours worked for projects Monitor the progress of projects from start to finish Estimate or forecast of a future scenario based on the study of present trends Create proposals based on costs of labor and materials Creating, submitting, and tracking a sales proposal or bid submitted in response to a request for proposal. Create, send, and track purchase orders and their statuses Track certifications, qualifications, and licenses for employees, contractors, etc. Integrates with QuickBooks Generate quotes or estimates for customers Receive data and information in real time Active reporting of data and metrics Receive system updates as soon as any changes are made Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Manage the rescheduling of appointments Process of planning, scheduling and executing the optimal and effective use of human capital across projects Organizes and stores history of RFIs (request for information) & submittals, tracks date/time and whether a response has been received Pipeline view and tracking lead status Plan availability and assign specific time slots for tasks and resources Track work performed and resources used for past customers, sites, or assets Track staff hours through a calendar view Track the status over time for a request, process, asset, or transaction Track information, qualifications, and contact details of subcontractors Ensure subcontractors are working safely on client sites and document audits/inspections for reference. Manage all supplier data and operations Create, manage and track all task activities and progression Track the status and progress of tasks Track and manage the scheduling of tasks Oversee technicians and track their assigned work orders Set up connections to third-party platforms to improve business processes Log and record hours worked and costs spent to assist in billing and invoicing Measure and track time including hours worked and paid time off (PTO) Track the amount of time spent on a job or task Provides varying estimates based on different scenarios Creating, assign, and track jobs and/or tasks for work orders Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.2 (104) 4.2 Based on 104 reviews ## Pricing Value for money 4.4 (97) Free Trial [View pricing plan details](https://www.capterra.com/p/135791/Knowify/pricing/) Core $99.00 Per User,Per Month It includes: - Contract and Change Order Management - Ios/Android App for Field Crews - Progress and AIA-Style Billing - Project Management - Purchase Orders - Simple Scheduling - Standard Customer Support - Sync With Quickbooks Online - Time Tracking Advanced $249.00 Per User,Per Month It includes: - Advanced Document Management - Advanced Project Management - Advanced Scheduling With Job Board - Growth Reporting - Subcontractor Management - Template Layout Design - Up to 2h of Training Included - Zapier Integration Value for money 4.4 (97) 4.4 Based on 97 reviews ## Integrations [ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ QuickBooks Time](https://www.capterra.com/p/151722/TSheets/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ Square Payments](https://www.capterra.com/p/170278/Square-Payments-Processing/)[ QuickBooks Online Advanced](https://www.capterra.com/p/189398/QuickBooks-Online/)[ PaySimple](https://www.capterra.com/p/146664/PaySimple/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.6 (102) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.6 (102) 4.6 Based on 102 reviews ## User reviews Overall rating 4.5 Based on 109 reviews Filter by rating 5(67) 4(33) 3(9) 2(0) 1(0) Mentioned topic Sorted by most recent BW Brett W. Estimator Construction ### "GREAT PROGRAM" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 December 31, 2025 Great experience. Have had it on my work computer for years now and have been impressed and it only gets better as they update the program. Pros Easy and simple to use. I never have an issue with getting from one area of the program to the next quickly. Cons Nothing. It all works amazing. Every few months they add a new feature that makes the experience with knowify even easier Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JW Josh W. Design Design ### "Knowing Knowify" 5.0 Overall Rating 5.0 5.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 6/10 December 22, 2025 Overall, Knowify is a solid tool for managing costs and profitability, but it works best once you’re familiar with the system. Pros Knowify does a good job of tracking job costs, budgets, and invoices, giving clear visibility into project finances. Cons The interface can feel a bit dated, and some features take time to learn or require extra setup to use effectively. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MS Marie S. Business Manager Telecommunications ### "Great Product" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 7, 2025 Pros Easy navigation and the workflow integration is top notch. Having invoicing, ability to create service orders as well as project proposals makes everything much smoother. Cons The inability to have multiple templates for proposals and also not being able to edit or change the proposal template without contacting knowify's it team. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. WR William R. Owner Construction ### "Many choices. Glad I made this one. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 2, 2025 Overall I'm completely satisfied with the software itself as well as the support I've received. Additionally the QuickBooks and Companycam integrations are a huge bonis. I highly recommend. Pros Moving from a more service oriented CRM, job costing was the main reason for the switch. Specifically bid vs actuals and how time is tracked onto projects. The granular nature of the bidding and tracking process has given me a much clearer picture of my producticity and profitability. Additionally, as I'm starting to branch into prevailing wage projects, the natural flow pushes toward AIA bidding which is a requirement on many of those projects. Cons Hard to give much criticism so far. The software is pretty robust and comes with a learning curve. That said, the support's been great and to emphasize a previous point, it really forces you to see your business as a whole. Switched from [Jobber](https://www.capterra.com/p/127994/Jobber/) Inaccurate and inefficienct job costing and customer support Alternatives considered [Procore](https://www.capterra.com/p/56250/Procore/) [ServiceTitan](https://www.capterra.com/p/150053/ServiceTitan/) [Buildertrend](https://www.capterra.com/p/70092/Buildertrend/) Reasons for choosing Knowify Price value and customer service. Knowify was by far the best when rolled up together. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AK Annette K. Office manager Electrical/Electronic Manufacturing ### "Customer Support" 5.0 Overall Rating 5.0 5.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 6/10 September 25, 2025 Hands down my support and technical team! They are continually there to answer my questions and help walk me through our program step by step. The technical team were great getting our templates exactly like we want the to look and added a few new features for our company Pros Definitely the online support. All products do offer same idea on what we need but it is the support that makes this program stand out. Cons The plan and track percentage increase option on the labor. Would be so much better if they gave the option for set rates like the Cost plus time & materials option. Switched from [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) It actually was T-JAC's but this was not one of your options. It was too simple for our changing needs and it was not able to import or export properly for our needs Alternatives considered [Tradify](https://www.capterra.com/p/152413/Tradify/) Reasons for choosing Knowify Had a few features that appealed to us better to fit our needs Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RO Rachel O. Office Administration Construction ### "Knowify Provides Ease of Doing Business" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 September 23, 2025 Knowify was a totally new way of doing business for us, so there was a learning curve for sure, but it really has made things simpler for us. It's easy to collaborate with our customers using this platform. Pros It makes our job costing and management much easier. We used to use paper as backup for our transactions, now mostly everything is electronic, and with the numbering system it's easy to find what you're looking for fast. Invoicing and payments are easy to track. The platform seems secure as well. So far the value for our money has been worth it. Cons There are changes made behind the scenes that are not always the best for our business, but they are able to adapt to our needs. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JM Jamie M. Owner Manager Construction ### "Knowify review" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 22, 2025 Overall very happy with Knowify. Knowify does what we need it to do. Knowify makes it easy to track job cost Pros Project organization. Job expense tracking. Knowify connects with Quickbooks for my book keeper to keep us up to date tracking job costs. Cons time in/out tracking on the app. Guys have a hard time with time entry. We have guys fill out hard copies too. Must be an easier way to log in/out Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. GL Geni L. Business Manager Construction ### "Knowify is a great fit for a small GC firm" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 19, 2025 Customer service is exceptional, problems are resolved incredibly fast, most times within the hour. Training has been great, loving all the deep dive training that is available. There are a few nuances with the system, but overall, it has been fairly easy to learn to use for both the office staff and field personnel. Billing is straight forward and clear. I like having the ability to manage my own users. Pros As a small GC with limited management staff, Knowify is comprehensive enough to cover most things but not too big that the system becomes cumbersome to manage. AIA billing is primary reason we selected this product for our business. The ability to sync financial transactions with Quickbooks is also a key feature we could not do without. Cons The submittal process is not ideal, the flow is difficult to manage and it is lacking some functionality that would be nice to help manage the submittal process. Project Management/Scheduling is adequate, but definitely has some room for improvement. And for subcontracts, I don't like that a single subcontract cannot include multiple phases of a project. Alternatives considered [Procore](https://www.capterra.com/p/56250/Procore/) [Buildertrend](https://www.capterra.com/p/70092/Buildertrend/) Reasons for choosing Knowify Price and complexity of the other system. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. EK Erica K. Chief of Admin Construction ### "Knowify Rocks!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 16, 2025 We’ve loved it and it has really helped us scale. It keeps all document numbers in order, helped with professionalism and allowed us to spend more time bidding jobs instead of on spreadsheets. Pros It keeps our expenses organized and all documents regarding projects organized. We’ve ditched the spreadsheets which has given us so much more time for other things. Cons I would love more integrations with accounting tasks that don’t require syncing different softwares. Alternatives considered [Procore](https://www.capterra.com/p/56250/Procore/) [ClockShark](https://www.capterra.com/p/155467/ClockShark/) Reasons for choosing Knowify It offered more, had better reviews for support help, and price was competitive. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KG Kristi G. Admin Assist Construction ### "Almost there!" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 September 16, 2025 90 percent pleased. It is frustrating for you guys to say to use the feedback and then nothing ever comes of it. Pros The ease of most of the software. There are a few things still not working as we need them to. But hopefully they will be rectified soon. Cons That I have made suggestions that seem to fall on deaf ears through the feedback portal. They may be merely suggestions to Knowify, but they are must haves for our office staff. We need to be able to search for customers by phone number or address or even their email address. We also need a print function, without having to download and print from there. It is time consuming to have all of these extra steps just to print something. Switched from [mHelpDesk](https://www.capterra.com/p/77264/mHelpDesk/) Easier to utilize at first. I did not anticipate some of the things we wish we could get corrected. Pretty basic needs. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/135791/Knowify/reviews/) Popular comparisons [Asana vs Knowify](https://www.capterra.com/compare/135791-184581/Knowify-vs-Asana-PM)[monday.com vs Knowify](https://www.capterra.com/compare/135791-147657/Knowify-vs-monday-com)[Smartsheet vs Knowify](https://www.capterra.com/compare/79104-135791/Smartsheet-vs-Knowify)[ClickUp vs Knowify](https://www.capterra.com/compare/135791-158833/Knowify-vs-ClickUp)[Wrike vs Knowify](https://www.capterra.com/compare/76113-135791/Wrike-vs-Knowify)[Zoho Projects vs Knowify](https://www.capterra.com/compare/135791-169455/Knowify-vs-Zoho-Projects) [Houzz Pro vs Knowify](https://www.capterra.com/compare/135791-199689/Knowify-vs-Houzz-Pro)[Procore vs Knowify](https://www.capterra.com/compare/56250-135791/Procore-vs-Knowify)[Autodesk Forma vs Knowify](https://www.capterra.com/compare/135791-218046/Knowify-vs-Autodesk-Construction-Cloud)[Buildertrend vs Knowify](https://www.capterra.com/compare/70092-135791/Buildertrend-vs-Knowify)[Jobber vs Knowify](https://www.capterra.com/compare/127994-135791/Jobber-vs-Knowify)[Simpro vs Knowify](https://www.capterra.com/compare/10529-135791/Simpro-Enterprise-vs-Knowify)  Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. 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