# Resource Guru Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Resource Guru the right Resource Management solution for you? Explore 538 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/134429/Resource-Guru/reviews --- Resource Guru 4.7 (538) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 5th, 2026 # Reviews of Resource Guru Ease of use 4.7 Customer Service 4.7 ## Pros and Cons in Reviews CC Christine C AdministratorArts and Crafts, 11 - 50 employeesUsed the software for: More than 2 years. “The drag-and-drop scheduling is fast, the visual calendar makes capacity gaps obvious, and the clash management feature saves you from awkward “double-booked again” moments.“ February 24, 2026 MA Muhammad Farooq Ijaz A Team Lead Security InfrastructureComputer & Network Security, 51 - 200 employeesUsed the software for: More than 2 years. “Lacking outlook integration which doesn't display the meeting scheduled to other members in the team“ May 17, 2024 PB Peter B Managing DirectorInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “Honestly I use it as necessary but the dashboard does tell me what my team is working on and I am surprised that the automation runs on time instead of never.“ March 23, 2026 JS Jitendra S Technical Service RepresentativeMedical Devices, 51 - 200 employeesUsed the software for: More than 2 years. “Does not work so well on my phone's browser.“ September 6, 2024 Chitrang S Software EngineerTelecommunications, 11 - 50 employeesUsed the software for: Less than 6 months. “Resource Guru has helped my team to go beyond ordinary workflow and project management, and efficiently manage projects, saving time and efforts.“ October 17, 2024 PK Pablo K DesignerArchitecture & Planning, 51 - 200 employeesUsed the software for: 1-2 years. “Maybe the layout design could be a little better sometimes it is hard to navigate to certain menus“ January 15, 2024 Chitrang S Software EngineerTelecommunications, 11 - 50 employeesUsed the software for: Less than 6 months. “It helps to easily and remotely track and manage modules, projects and even workflows.“ October 17, 2024 tn teran n software engineerComputer Software, 201 - 500 employeesUsed the software for: 6-12 months. “One downside is the price of the paid version which varying with the resource count.“ March 31, 2023 ## Showing most helpful reviews Showing 1-25 of 538 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Myroslav P. Integration Services Manager Construction Used the software for: 6-12 months ### "Simple and very easy to use resource scheduling\\tracking app." February 3, 2020 5.0 Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application. Pros \- Ease of use - Very pleasant UI - Flexibility Cons \- Lack of features. The application does the simple scheduling\\tracking perfectly though. - Copy\\paste of resource tasks was not available at the time Alternatives considered [Hub Planner](https://www.capterra.com/p/141119/Hub-Planner/)[Float](https://www.capterra.com/p/136078/Float/) Reason for choosing Resource Guru The balance of features, ease-of-use, UI and the price. Review Source GE Garofi E. Sales Representative Retail Used the software for: 1-2 years ### "Resource Guru is quite effective for resource management" February 5, 2025 5.0 Pros Resource Guru is quite effective in reasource management optimization. Cons Resource Guru can have a better infrastructure for customizable reports. Switched from [Time Tracker](https://www.capterra.com/p/122309/eBillity-Time-Tracker/)[QuickBooks Time](https://www.capterra.com/p/151722/TSheets/) Resource Guru provides a better feature set then others. Review Source Response from Resource Guru March 12, 2025 Hi Garofi, thanks for taking the time and sharing your feedback with us :) You might want to take a look at our downloaded reports, where you can build your own custom reports by using pivot tables: https://help.resourceguruapp.com/en/articles/1957186 I hope this helps :) Dana VR Verified Reviewer Business analyst Retail Used the software for: 1-2 years ### "Glorified spreadsheet" July 8, 2019 1.0 Causes more problems than it solves. We used to use a spreadsheet, it was much better than this. Pros Nothing at all. It has no redeeming qualities. Cons Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go. Not worth the hassle even if free. Review Source AS Adam S. Architectural Manager and Associate Principal Architecture & Planning Used the software for: 6-12 months ### "Excellent Product for Multiple Staff and Multiple Projects" October 28, 2024 5.0 The tool and support has been a great experience. I have recommended this tool to all my colleagues inside my organization and outside. I have been using it for 11 months now and it has been working extremely well. Pros The app is very user friendly and a majority of my staff are able to login and run Resource Guru without any issues. It is a streamline software for project management across multiple projects and departments. Cons They actually just added what my con would be. The Milestone tool helps better manage project milestones. This is a tool that didn't exist before but was desperately needed. Thank you! Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) The other programs were not simple enough for others to use. Review Source SFM Søren Find M. Head of Electrical and Mechanical, RnD Environmental Services Used the software for: 2+ years ### "Easy and efficient resource allocation " September 17, 2024 5.0 Easy to use with a splendid overview. The team managers are adapting to it well, so having two layers of management and the ability to track all layers is perfect. Pros I like that it doesn't try to be anything else than resource allocation, and that it does this very well. In a department with 25 people plus some 'machines', we manage to keep track on our activities very well, and distribute the load in time and across the resources as needed. Cons I find it very intuitive, both for the user who can view the bookings, and for the manager who tries to keep track on everything. As stated above, many tools try to embrace project management, time registration, etc. - but we are really interested in the resource allocation only. If I should mention anything, it would be the request for slightly more flexible reporting options. However, the people behind Resource Guru are very responsive, so they will probably fix it before I am done with the review. Switched from [Wrike](https://www.capterra.com/p/76113/Wrike/) Wrike was too complex, so that we didn't use the full benefits of combined resource allocation, project management and time registration Review Source VR Verified Reviewer Assistant broadcast engineer Building Materials Used the software for: 1-2 years ### "It is so much user friendly." November 28, 2024 5.0 Awsome it is just cherry on the top which makes life easier. Pros The ease of access. It is so reliable and easy to work with at any moment. Cons Nothing. The prompt updates and regular updates are amazing. Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) My organisation did. They decided to switch in resource guru. Review Source DJ Daniel J. Equipment and Logistics Manager Airlines/Aviation Used the software for: Less than 6 months ### "Definitely Recommend" October 22, 2025 5.0 Overall, I would recommend this as a simple and useful scheduling tool. It gives an overview of different elements of what requires scheduling depending on needs. It is modern. Pros Simple to use Visually appealing Can have multiple views to filter for simplicity Can capture all required information Cons When uploading an image, it can get cut off which required playing around with cropping the image for the perfect fit. Review Source KB Kei B. Reliability Engineer Mechanical or Industrial Engineering Used the software for: 1-2 years ### "Resource Guru - Clear Winner" January 23, 2025 4.0 In my experience, it is a flexible, versatile time management tool providing a quick visual reference of everyones' location and task, drill deeper for contact info, client details, equipment etc. Hierarchical access enables permissions to be tuned for edits and updates. Pros Layout, Visual clarity of projects & the ability to see what everyone is up to is a massive help Cons TBH, not much, even the 'mail notifications (for the day) are more refined now ! Review Source MI Maria I. Partner Education Management Used the software for: 2+ years ### "User friendly and efficient " March 11, 2025 5.0 I like very much the interface and easy access Pros Easy to use and easy to connect with others scheduling programs Cons The posdibility to Download all the schedule: it Review Source CO Candace O. Flooring Sales Employee Consumer Services Used the software for: 1-2 years ### "It really is a Guru" February 3, 2025 5.0 User friendly. No issues overall. Love that I can color code jobs based on client and employee. Pros Ease of use. Color Coding. Ability to customize customers. Cons Unable to add check marks or drop downs for why a customer is in or what has been completed. Have to type in the body of the info. Review Source LS Larry S. Operations Manager Facilities Services Used the software for: 2+ years ### "RG is great for keeping track of resources and utilization of employees" December 9, 2022 5.0 RG has made scheduling much simpler and visible across our organization Pros functionality, ease of use, visibility and the way we're able to allow access to certain functions Cons would be nice to have a search function to look up past and future information Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/)[SimplyBook.me](https://www.capterra.com/p/140086/Simplybook-me/)[HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/) Reason for choosing Resource Guru RG was highly recommended by a few of our colleagues Review Source BO Bill O. CTO Oil & Energy Used the software for: 2+ years ### "Simple and to the point - Resource Gu does the one thing we need most, and it does it extremely well" April 26, 2021 5.0 It has been a significant enhancement o our workflow. Our prior use of our CRM system to do what Resource Guru does was costing us at least a full day per week. Now we get it all done in an hour our tow. Pros Simplicity and focus. Resource Guru solves one problem, a problem that is key to our business - which is project resource assignment and scheduling. It does it quickly, and easily. Our prior tool required us to understand a complex CRM system with multiple interrelated functions. Resource Guru gives us the availability, assignment and schedule tools we need to deliver our projects without needless overhead. Cons I would like more user defined fields when we assign a resource to a project. We assign a project sales phase type to each project, and we assign an individual billing rate to each resource, which can be different for each day of the project. We currently do that using a strict taxonomy in the "Notes" field and them use an Excel macro to parse that information out for sales and revue forecasting. While this doe take a bit of management and programming magic - it is still orders fo magnitude less complicated that it was previously when we managed this data in our CRM system. Having those filed would just make our lives all that much simpler. Reason for choosing Resource Guru Simplicity above all else - the other packages all had extra features we just did not need - we need availability, assignment, and schedule - that's all. Switched from [NetSuite SuiteProjects Pro](https://www.capterra.com/p/153572/NetSuite-OpenAir/) OpenAir is way too complex for what we needed. We were spending more time than we had just managing resources. Review Source HS Harald S. Technical Manager Management Consulting Used the software for: 6-12 months ### "Easy to use calendar and resource management" September 25, 2023 5.0 Resource Guru is a great tool when you need to schedule multiple resources. It is easy to use, does not require any software installation and is a very good tool. Pros Easy to set up, use and implement. Great value for money and super customer support. Integrates with outlook. Cons Mobile solution could be better. It works fine, but could be improved. Alternatives considered [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Reason for choosing Resource Guru Easy sharing of calendar, making it very easy to identify free resource and assign them to a task. No need to email meeting invites back and forth. Easy to include external resources. Good value for money. Review Source LM Leticia M. Queen Pixie Marketing and Advertising Used the software for: 1-2 years ### "Resource Guru has been a game-changer for us" September 24, 2019 5.0 I love Resource Guru. It's the only thing that's shifted our capacity management into a new gear. By which I mean: No more trying to manage everything from a single calendar, complete visibility over workflow and appointments, and the ability to see at a glance how much time is available on any given day. Pros 1\. It doesn't try to do anything other than what it's best for 2. Calendar sync 3. Cost-effectiveness 4. Responsiveness of the support team (including on UX suggestions! Amazing.) 5. The little guru on the dashboard. Yeah it's cosmetic but it makes me feel good every time I log in. 6. Easy to set up and use. Cons The only things I really dislike a cosmetic and non-fatal. They are: 1. The inability to hit a "today" button to go back to today's date, and the thin scrollbars right and left 2. The fact that I have to literally click and drag events to create instances on non-consecutive days, rather than selecting dates. Alternatives considered [Basecamp](https://www.capterra.com/p/56808/Basecamp/)[ClickTime](https://www.capterra.com/p/10010752/ClickTime/)[Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Reason for choosing Resource Guru Everything else is not just resource specific. Resource Guru is (ref comment about it just doing ONE thing and doing it extremely well). Plus the cost. Resource Guru is incredibly cost-effective for a micro team like ours, which runs almost entirely on subcontractors. Review Source Response from Resource Guru September 26, 2019 Hi Leticia Thanks for the great feedback :) I hope you'll be pleased to learn that we definitely do have a "Today" button which takes you straight back to today's date. It's in the top left of the schedule, next to where you navigate between different months and years. I hope this helps! If there's anything else we can do for you please just let us know. Happy scheduling! Kat CV Chloe V. Business Director Marketing and Advertising Used the software for: 1-2 years ### "Easy to use UX" January 2, 2025 4.0 Overall the tool is great and easy to use, but it lacks some more detailed project management features. Pros Very easy to use and easy UX, and easy to implement. Cons Overall the tool is great and easy to use, but it lacks some more detailed project management features. Currently, we use it just to plan resource. Review Source JS Jitendra S. Technical Service Representative Medical Devices Used the software for: 2+ years ### "Nice scheduling tool!" September 6, 2024 4.0 Happy to use it. Pros Whole team's activities visible at a glance, user friendly and easy to browse around (past and future dates). Thanks. Cons Does not work so well on my phone's browser. Review Source Response from Resource Guru March 12, 2025 Hi Jitendra, thanks for sharing your feedback! :) Dedicated mobile apps are definitely something we're considering for the future, but in the meantime the Schedule is mobile optimised. You can also add Resource Guru as a shortcut to your phones home screen, so it only takes you one tap to open the app on the go: https://help.resourceguruapp.com/en/articles/1953730 Also, if you encounter any issues within the mobile browser, please do let us know via happytohelp@resourceguruapp.com and we'll be happy to investigate further :) Thanks, Dana MH Marcus H. Tech III Telecommunications Used the software for: 6-12 months ### "Guru Resource" August 15, 2024 5.0 Very pleasant and quit helpful in scheduling with others. Pros Access to dates for my schedule aswell as other fellow employees Cons Nothing in particular, everything has been an ease of us platform Review Source DK Deven K. Owner Construction Used the software for: 1-2 years ### "Great team management solution" May 9, 2024 5.0 Very positive. The product is great, but its my personality to always give feedback (solicited or not) and they always accept it graciously. Their reps are awesome and give prompt, helpful responses. Pros Beauty of the UI and ease of adding projects and bookings and moving them around. Cons There are lots of notification options which is great, but last I checked, there was know what was deleted if someone accidentally deletes a booking. Our solution is to restrict who can make edits. Reason for choosing Resource Guru The UI was so quick and convenient. My admin showed me a couple options and it was a no brainer. Review Source MFIA Muhammad Farooq Ijaz A. Team Lead Security Infrastructure Computer & Network Security Used the software for: 2+ years ### "Good Product for Resource Management" May 17, 2024 5.0 Very good. Using it for daily routing for resource management. Pros 1\. Easy to Use 2. User Friendly 3. Intuitive design Cons Lacking outlook integration which doesn't display the meeting scheduled to other members in the team Review Source JD Jane D. Project Coordinator Professional Training & Coaching Used the software for: 2+ years ### "Value for money and SO easy to use" July 20, 2021 5.0 This has saved us countless hours of email writing and phone calls as our trainers can see their bookings without us having to call or write to them each time something changes. All of our sales and booking team can immediately see who is available for times requested by a client. Our Marketing and Finance departments love the reports and they are so easy to customise. Pros Colour-coded projects, ability to mark projects as confirmed or tentative, able to sync the software to individual calendars, easy to customise reports, everything on one screen, easy to add and customise new resources. I could go on but, this software has grown with our company over the past 4 years and we are all very happy with it. Cons The new features that are added are not always in the order we want. For example, it took 4 years for the confirmed/tentative option to be added - a very useful feature for us but I understand that the Resource Guru Team needs to prioritise features based on the overall needs of their customers. Reason for choosing Resource Guru Personal support, fast service, adaptability of software, ease of use, best value for money Review Source SK Sherry K. Producer Media Production Used the software for: 2+ years ### "Great tool for easily managing your resources!" October 13, 2021 4.0 We like using this tool because we can see how things can be more efficient, like resources taking on more than one job at a time. Or providing someone with some downtime because we can see they've been overbooked for awhile. Pros This software is intuitive and easy to use. The colour coding makes is simple to make sense of what we are looking at - what resources are available and not. Cons The software has everything that we need for our purposes. I think we would benefit from using more of its features, but the majority of our team prefers to keep it simple as a way to save time and energy that we put into scheduling. Review Source GV George V. Account Executive Marketing and Advertising Used the software for: 1-2 years ### "Resource Guru Overall Review" July 12, 2021 5.0 Overall a great app. Has certainly improved my time management abover all else. This app really enables me to keep on track of my workload and stay organised in the fast paced agency. Very useful indeed and couldnt work without it. Pros As an account executive for a design agency, being able to shcedule resource is a key part of my daily activites. RG is super easy to navigate and makes scheduling my work really efficient. I use it every day and it makes my work management a whole lot easier. An email first thing in the morning shows what I have scheduled for the day so I can be prepared for the days bookings. The dashboard also enables me to see what Ive got in for the day which is great. I can easily cancel, edit and add new bookings with just a couple of clicks. Using the different colour schemes also enables me to see who on my team has bookings so if i ever need to edit a booking, I kow who to speak too on my team. Overall, I would highly recommend this app too anyone as its super intuitive and no training is really needed! Perfect for anyone in client services. Cons Nothing to improve from my point of view. I havent used all the features off the app so no comments on ways to improve. Review Source PR Piper R. Research Director Environmental Services Used the software for: 2+ years ### "Perfect for small business" February 21, 2022 5.0 Overall we love it and it works perfectly for our small company (i.e., 35 people) Pros The software is intuitive and very useful for scheduling people to travel on projects, indicate time off, and let people know where you are each day. Cons I don't like that you can't organize your resources on your own. They are all alphabetical so we have to put the same letter at the beginning of each person in a group so they are grouped together on the schedule. Not a huge deal but seems a little odd for that the be the default and can't change it. Review Source Response from Resource Guru March 31, 2022 Hi Piper Thanks for sharing your feedback with us! We do have plans to let you reorder your resources in future, so I've made a note to contact you as soon as this is available. In the meantime there are a couple of options. You can use custom fields and filters to display only the resources you're interested in. This is great if you want to focus in on specific teams, for example. You can read more about using custom fields here https://help.resourceguruapp.com/en/articles/2942058-using-custom-fields-to-categorize-resources-by-skills-department-and-more And learn about filtering resources here https://help.resourceguruapp.com/en/articles/2942088-filtering-resources The alternative option to put numbers at the start of your resource's names in order to group them on the schedule you currently use already and I hope it helps for now! If there's anything else I can do to help at any point please just let me know! Thanks, Michelle KG Kevin G. Engineering Manager Oil & Energy Used the software for: 2+ years ### "Simple and intuitive scheduling software" June 2, 2021 5.0 Overall, this software is the easiest scheduling software that I have ever used. Pros The product interface is very well designed and very easy to use. There is a very short learning curve. It is easy to create new clients, projects, resources, etc. It is also easy to move the date of bookings, copy and paste bookings to other resources, and split or delete bookings. Cons The major feature that is missing is that Resource Guru does not have a native feature to alert resources of new or changed bookings. We currently manage this using Zapier, but it requires us to have another 3rd party software subscription. Review Source NE Nancy E. Location Manager Computer Software Used the software for: 2+ years ### "Resource Guru Review" July 17, 2019 4.0 Everyone has access to the schedule so each developer or designer not only knows what they're supposed to be working on, but what others are working on. We can schedule months into the future which helps us as we have projects that last months, not weeks. Pros It's easy to use. Everyone can see what's on the schedule or what they are supposed to be working on. I can see how long a project is in our production queue to ascertain when we'll be finished. I can schedule vacations so others know which resources are available on which date. Cons The times are sometimes not correct. It seems to think a work day is twelve hours long, instead of eight. It's hard to schedule several projects in the same day. It's easiest to assign a project for the whole day. Review Source Response from Resource Guru July 25, 2019 Hi Nancy - thanks for your review. I just wanted to question a couple of things you wrote in the Cons section. You said the times are sometimes not correct - I'd love it if you can send us an example so we can troubleshoot it for you - we are not aware of this happening to any of our customers. You also said, "It seems to think a work day is twelve hours long". I'm not sure where you see this info - it would be good to assist you further with this. By default a day is 8h long, but Normal Availability is totally customisable at a resource level - this is actually a feature we have that other products we've reviewed don't. Finally you said, "It's hard to schedule several projects in the same day". Again, this is a limitation we found in other products which is why we made it easy to create as many bookings as you liked in a day - to a very granular level eg for as little as 1 minute. Would love to hear from you .. Best, Percy Talk to a Capterra advisor for free and get results within 15 minutes.