# CapLinked Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about CapLinked Software - reviews, pricing plans, popular comparisons to other Virtual Data Room products and more. Source: https://www.capterra.com/p/131751/CapLinked --- # CapLinked Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 30, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) CapLinked ## What is CapLinked? CapLinked provides the industry's leading Virtual Data Room and Document Management solution. Get started in minutes with a free trial of our self-serve product. Or call us for expert help with enterprise accounts. For developers, we have a full API with private keys available. Securely share, track, and audit all of your files and other communications inside and outside of your organization. Access or share your information from anywhere on any device, browser, or platform with confidence. ## What is CapLinked used for? [Virtual Data Room](https://www.capterra.com/virtual-data-room-software/)[File Sharing](https://www.capterra.com/file-sharing-software/)[Document Management](https://www.capterra.com/document-management-software/) Overall rating Based on 122 user reviews Reviews sentiment Positive 95% Neutral 3% Negative 2% Starting price $399 Flat Rate, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## CapLinked alternatives Highest Rated [4.9 (174)](https://www.capterra.com/p/158671/Digify/reviews/) Starting price $140.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.4 (908)](https://www.capterra.com/p/123400/revver/reviews/) Starting price $25.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [4.3 (41)](https://www.capterra.com/p/19703/Content-Central/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 85% of reviewers rated it above 4 stars [4.8 (353)](https://www.capterra.com/p/131320/Firmex-Virtual-Data-Rooms/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Access Controls/Permissions 4.1 (25) 64.00% of 25 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Document Storage 4.5 (15) 73.33% of 15 reviewers that rated this feature as important or highly important Store and organize documents in a centralized system Collaboration Tools 3.5 (13) 30.77% of 13 reviewers that rated this feature as important or highly important Provides a channel for team members to share media files, communicate, and work together Drag & Drop 4.5 (11) 45.45% of 11 reviewers that rated this feature as important or highly important Assemble applications and processes by dragging over and arranging pre-built components Data Security 4.6 (10) 70.00% of 10 reviewers that rated this feature as important or highly important Protect sensitive data for digital privacy Data Storage Management 4.3 (10) 60.00% of 10 reviewers that rated this feature as important or highly important Manage and store data in a database CapLinked 77 features Define levels of authorization for access to specific files or systems Set rules for access to expire based on fixed dates, time elapsed, number of views, number of downloads etc. Revoke access to files even after their delivery to end users Integrates with Active Directory Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Protect a range of audio and video file formats Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws A record of all activities within the system, including user access, changes made, etc. Verify the identity of users/devices to enable secure access Data is backed up automatically to prevent data loss Upload multiple documents at once Track and monitor efficient handling of all changes/transitions Provides a channel for team members to share media files, communicate, and work together Leave comments and notes on documents for others to view Track and manage adherence to policies for any service, product, process, or supplier Track and report regulatory data to either internal management or external stakeholders Prevent unauthorized copying, downloading, or printing of protected files Add customized logos and colors to align with company branding Import and export data to and from software applications Protect sensitive data for digital privacy Manage and store data in a database Manage the delivery of digital media content such as software, audio, videos, images, and electronic publications Scan, move or upload electronic files within the software's repository Assign categories, labels, tags, or attributes to documents for organization, search and storage Custom forms to streamline repetitious aspects of a document Store, manage, and track all electronic documents in a centralized location Review and analyze existing information across documents Store and organize documents in a centralized system Assemble applications and processes by dragging over and arranging pre-built components Digitally sign online documents Convert files to a different format Create, save, and store files Recover lost, deleted, or damaged files Public or private sharing of digital files such as documents, audio/video, images, and more Move files across different systems or networks Store, manage and track all forms in a centralized location Search for specific words or phrases within a document or database Compliant with HIPAA, which sets standards for sensitive patient data protection Protect a range of image file formats Compile and organize data into specific metrics Only allow access from specified IP addresses Track and organize the number of licenses available to the organization Restrict access based on users¿ geographic locations Communicate using messages within the system Access software remotely via mobile devices Observe and track the demand, usage, progress or quality of a system, product, or user Request two or more credentials to prove user's identity before granting access to systems Includes a variety of messaging formats including industry-specific (EDIFACT, HL7, X12) Ability of websites, web applications, or mobile applications to function without an active internet connection Allow users to download license keys to their device, enabling offline access to protected files Ability to recognize printed or written text within digital images or scanned documents Prevent unauthorized editing, copying, downloading or printing of PDF files Allow users to collaborate and ask questions regarding folders and/or documents within the system Notifications that are delivered to users as soon as an event occurs Active reporting of data and metrics Access work applications remotely, for when working away from the office and/or traveling Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Set & manage permission levels based on user roles and restrict access to only authorized individuals Search and filter data across systems to locate required information by entering keywords or certain criteria Securely stores data to prevent data loss or breaches Secure online viewing of sensitive documents Allow users to access multiple services after entering their login credentials once Prevent unauthorized access, editing, copying, or downloading or software applications Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access Create, manage and track all task activities and progression Set up connections to third-party platforms to improve business processes Extra layer of security that requires not only a password and username but also something specific to that user Track and interpret metrics on the usage of company resources Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Track revisions and updates made to files and navigate between different versions Add a digital mark to show ownership of an image, video, document, etc. Get Advice We can help you find the software with the features you need. Features 4.2 (119) 4.2 Based on 119 reviews ## Pricing Value for money 4.4 (102) Free Trial Team Plan $399.00 Flat Rate,Per Month Enterprise Transactional Plans $495.00 Flat Rate,Per Month Enterprise Subscription Plans $5,000 Flat Rate,Per Year Value for money 4.4 (102) 4.4 Based on 102 reviews ## Integrations [ Google Drive](https://www.capterra.com/p/161425/Drive/)[ Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/)[ Salesforce Sales Cloud](https://www.capterra.com/p/61368/Salesforce/)[ OneDrive](https://www.capterra.com/p/161304/OneDrive/)[ Box](https://www.capterra.com/p/148766/Box/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.6 (96) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.6 (96) 4.6 Based on 96 reviews ## User reviews Overall rating 4.5 Based on 122 reviews Filter by rating 5(68) 4(48) 3(4) 2(1) 1(1) Mentioned topic Sorted by most recent Bellevida H. Entrepreneuriat Writing and Editing ### "Caplinked ,un excellent logiciel " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 7, 2023 Pros C'est un logiciel vraiment très fiable et avec de très bon fonctionnalités. Avec cette application un très bon partage des numériques est assuré. Cons Malgré son bon fonctionnement , elle n'est pas totalement fiable. L'accès gratuit a tout les données ne sont pas possible. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor December 8, 2023 Hi Bellevida, Thank you for your review! We truly appreciate your positive feedback! BJ Brian J. Director, Quality Assurance Pharmaceuticals ### "Review of CapLinked as a secured document viewing solution" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 19, 2023 Very good experience and feedback from users. Pros Ease of use by administrators and users. Good navigation within the tool. Cons Cannot rotate PDFs documents while viewing; only if permitted to download (which we do not allow our clients to do). Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor May 1, 2023 Hi Brian, Thank you for your feedback! We are glad you've had an overall great experience with CapLinked. We plan to release a PDF editor feature that will allow for file rotating in the future! KH Kevin H. Senior IT Manager Biotechnology ### "Hope to provide traditional Chinese language" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 7/10 April 7, 2023 You can become familiar with the operation after using it for a period of time Pros payment mechanism is good to use, share funtion is good too. Cons nop, i don't think i have anything to say. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor May 1, 2023 Hi Kevin, Thank you for sharing your feedback! AW Alfred W. Information Security & Compliance Manager Computer Software ### "Excellent Document Management Platform" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 April 6, 2023 Overall experience has been positive. Pros The Caplinked platform plays a vital role for our company to share important documents with our customers. Cons I cannot think of anything I do not like about Caplinked. Reasons for choosing CapLinked Amazon at one time used Caplinked, which prompted me to select Caplinked to share documents. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor May 1, 2023 Hi Alfred, Thank you for your review! We truly appreciate your positive feedback! Andrew H. CFO Renewables & Environment ### "Solid VDR Option" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 7/10 April 6, 2023 Pros Relatively easy to navigate, upload documents, enable permissions. Cons Would be nice to make it easier to share one folder with different investors and for them to be able to see consecutive numbers folders according to different permissions Alternatives considered [Dropbox DocSend](https://www.capterra.com/p/136311/DocSend/) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor May 1, 2023 Hi Andrew, Thank you for your feedback! We take your feedback into consideration for future feature updates. In regards to sharing individual folders, we recently launched a feature that allows you to share specific files/folders with individual users. For more information, please find our support article: https://support.caplinked.com/hc/en-us/articles/360039103392-Administrator-s-Guide-File-Level-Permissions-Share-File-feature- JC Jeice Caren Da Silva Fernandes F. Op de caixa Consumer Services ### "Ajuda real" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 5/10 January 6, 2023 Pros O produto e facil de usar, na manutenção de computadores e softwares Cons Ha recursos que sao um pouco difíceis de achar Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor February 1, 2023 Hi Jeice, Thank you for your review of CapLinked! We appreciate your feedback and are glad that you've found ease of use within the platform. You can view all of our Support material here: https://caplinked.zendesk.com/hc/en-us CapLinked Team SK Sanil k. Asso.Vice President Pharmaceuticals ### "High level Security Control." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 3.0 3.0 Likelihood to Recommend 10/10 November 2, 2022 I was using this application for 3 years; I didn't face any issues and it is easy to use Pros user friendly and easy to share the files Cons Detailed audit trail is important, and it should meet 21 CFR part 11 Alternatives considered [Hunter EDGE](https://www.capterra.com/p/145236/Hunter-HRMS/) Reasons for choosing CapLinked technology used in this application and compliance with regulatory requirements, security control, data protection, data recovery....etc Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor January 5, 2023 Hi Sanil, Thank you for your review of CapLinked! We appreciate your feedback and are glad that you've found ease of use overall with file management within the platform. CapLinked Team AR Andrea R. Site Regulatory Expert Pharmaceuticals ### "CapLinked Review" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 September 27, 2022 Pros Ease of use. Software was easy to configure and launch Cons Documents don't always upload timely, even when all instructions to make the file smaller or meet the upload recommendations Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor October 25, 2022 Hello Andrea, Thank you for your review! We appreciate your feedback as a CapLinked customer. Thank you, CapLinked Patrick D. Analyst Financial Services ### "Budget Option and It Shows" 2.0 Overall Rating 2.0 2.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 0.0 0.0 Likelihood to Recommend 2/10 September 6, 2022 Pros It is super cheap and a lot of early stage companies use it but it comes at a cost of the quality of the product Cons Very difficult to use, the access control functionality is not intuitive Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor December 8, 2023 Hi Patrick, We appreciate your feedback! If we can assist in providing a better experience or any additional resources for setting permissions or granting access, please feel free to reach out to our support team or visit https://support.caplinked.com/hc/en-us. The CapLinked Team SJ Steve J. EVP, Commercialization Environmental Services ### "Excellent product " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 August 2, 2022 Excellent Pros Ease of implementation and features of the product… Cons The cost seems high, especially considering the use that our company needs it for. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor August 29, 2022 Hello Steve, Thank you for your review! We appreciate your feedback as a CapLinked customer. Thank you, CapLinked [View all Reviews](https://www.capterra.com/p/131751/CapLinked/reviews/) Popular comparisons [M-Files vs CapLinked](https://www.capterra.com/compare/122215-131751/M-Files-vs-CapLinked)[Revver vs CapLinked](https://www.capterra.com/compare/123400-131751/revver-vs-CapLinked) [Digify vs CapLinked](https://www.capterra.com/compare/131751-158671/CapLinked-vs-Digify)  Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. 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