# Aplos Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Aplos the right Fund Accounting solution for you? Explore 182 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/118759/Aplos-Accounting/reviews --- Aplos 4.5 (182) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Aplos Ease of use 4.4 Customer Service 4.6 ## Pros and Cons in Reviews BG Brittany G Executive DirectorMedical Practice, 2 - 10 employeesUsed the software for: 6-12 months. “Makes nonprofit accounting easier and more intuitive for people new to accounting in general and nonprofits in particular.“ September 16, 2025 RS Raffi S Financial ManagerNon-Profit Organization Management, 2 - 10 employeesUsed the software for: 1-2 years. “For example, you cannot generate a report on acknowledged/dismissed contribution statements. Why even have these fields if they are not useable? “ January 26, 2026 TW Thomas W TreasurerReligious Institutions, 2 - 10 employeesUsed the software for: More than 2 years. “I have used Aplos since 2016 and it has saved me many, many of labor due to its use of use and integration. “ February 11, 2025 Joel Neil W Specialist RecruiterMedia Production, 10,001+ employeesUsed the software for: Less than 6 months. “There are some functions where you don't need to use such as e-mailing, not so useful, so other than focusing these, it should make the interface more user-friendly.“ October 5, 2023 FD Fred D TreasurerCivic & Social Organization, 11 - 50 employeesUsed the software for: More than 2 years. “It is easy to navigate and provides all the accounting reporting we need. “ September 4, 2025 KF Kathy F AccountantNon-Profit Organization Management, 2 - 10 employeesUsed the software for: More than 2 years. “Even many basic accounting functions are missing: Default Expense Codes for Vendors; Contributions do not post in detail at the GL level; it's hard to drill down and find out where the transaction came from. If there is a NSF check; you have to enter it 2 times; once in GL and once is the Contribution module otherwise the detailed contribution report will not match the general ledger. “ December 20, 2022 TJ Terri J Church AdministratorReligious Institutions, 2 - 10 employeesUsed the software for: More than 2 years. “This is easy to use.“ May 7, 2025 JT Jennifer T Director of FinanceNon-Profit Organization Management, 11 - 50 employeesUsed the software for: 6-12 months. “Lack of competent customer support. When you as the user know more than the person in "support", you end up spending alot of time training them before they will believe you that there is a problem. “ October 24, 2023 ## Showing most helpful reviews Showing 1-25 of 182 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Abdelati L. Treasury Accounting Used the software for: 1-2 years ### "The best in accounting and financial management, It' the Best one product..!" August 24, 2023 5.0 The wonderful experience made me love my work and the Turk in clear and good financial reports thanks to this product in accounting. Pros Actually, this product contains the good tools in order to manage good financial reports. Cons A wonderful product that crushes to be the best in this field. Review Source BB Bud B. Assistant Treasurer Religious Institutions Used the software for: 1-2 years ### "Faith Baptist church use of Aplos" May 20, 2022 4.0 Cannot say enough about the excellent support (Especially from \[SENSITIVE CONTENT\]and his team) making the transition to Aplos in the middle of our year and the quick response during the process and afterwards. Pros Time savings, ease of use, great support available and easily understood. Wonderful training session and tools available at your fingertips. Cons Could use some more flexibility in tracking give and particularily break down of givers and amounts for real time reports. Reason for choosing Aplos By far easier to use, cost effective and produces multiple kinds of reports on demand Switched from [Quicken](https://www.capterra.com/p/151854/Quicken/) Needed software that could be utilized in less time and able to produce needed reports on demand. Review Source SN Sherry N. Founder Used the software for: 2+ years ### "Good Software for Beginning Nonprofits" July 13, 2018 3.0 Pros I like that everything is all together in one spot - donor software, accounting, newletters and online giving forms. I like how when someone gives online through your forms that it automatically incorporates into your accounting and saves info from the giver into your contacts. Their customer service and support is their beacon of light. Extreme strong point. It's almost as if you have nonprofit accountant on your staff to answer your questions. They answer you quickly, and their answers are always helpful. And often times they've logged in and completely helped me fix an issue. This is the best thing I love about them and something that makes them completely unique. This was a game changer for me as a brand new nonprofit and didn't know what I was doing. I can't say enough about this! This is what makes me recommend them to everyone I know that's a nonprofit leader. Cons The newsletter email templates and online giving forms are very template-y and don't give you a lot of control. The final product can help you get information out, however it looks pretty amateurish, which in turn makes your nonprofit/your brand, look amateurish - which is more important than most people know. If Aplos could follow constant contact's lead on design formatting they would be top notch. The other thing I don't like is often I'm fundraising for events and have options for customers to pick (example : I want to buy tickets for an event and a tshirt for two people), or want them to be able to buy multiples of items and it really needs somewhat of a "cart" option for online giving forms. Third, I get lots of complaints from customers about the transaction errors which make it hard to give. I get this a lot. Which can hinder givers, often they won't go back again and give again when they get an email way later that the transaction didn't go through, so you lose donations. I've addressed this with them several times, but there hasn't been any resolution. I think it has to do with that the provider they use does a micro-transaction to the bank and then banks don't approve it. Review Source JA John A. Treasurer Religious Institutions Used the software for: 2+ years ### "Aplos Review" September 7, 2021 5.0 I can always get the help we need from Tech. Support. Pros Easy to set up and use. Good tech. support. Cons It seems a little pricey . Some of the screens do not have enough contrast to be easily read. Alternatives considered [QuickBooks Desktop](https://www.capterra.com/p/212058/QuickBooks-Desktop-Pro/) Reason for choosing Aplos Aplos was much easier to set up for our church use. Switched from [ChurchPro](https://www.capterra.com/p/9745/ChurchPro/) ChurchPro seemed over complex for our needs. Review Source BK Bonelle K. Bookkeeper Accounting Used the software for: 2+ years ### "Aplos is great" March 4, 2021 5.0 The Fund Accounting is most helpful for the churches I help. The monthly reports are great to send to my clients so they can see where their money goes and how much they take in. On some clients, the WePay feature is great for online donations going right into Aplos. I love being able to message Aplos right from the client's account with questions. Pros The ease of use is best and the access to help in a timely matter. Cons You can't set up Vendors with a specific Account # like in QuickBooks. Switched from [QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/) QuickBooks doesn't work well for Non-profit and Fund accounting. Review Source KF Kathy F. Accountant Non-Profit Organization Management Used the software for: 2+ years ### "Sounds Great, poor accounting functionality" December 20, 2022 3.0 There is no ticketing system in place. You can report a problem; they may even fix it. You would never know unless you test the system. No update notes to follow. No user group - so they believe they have a good product. Pros Contributions are easy to track and report on. The software is relatively easy to use. I can keep a simple Chart-of-Accounts and use Tags, allowing more detailed reports as needed. Cons Even many basic accounting functions are missing: Default Expense Codes for Vendors; Contributions do not post in detail at the GL level; it's hard to drill down and find out where the transaction came from. If there is a NSF check; you have to enter it 2 times; once in GL and once is the Contribution module otherwise the detailed contribution report will not match the general ledger. The software does not post journal entries as entered. It batch totals cash account lines, making it impossible to reconcile to cash: example Payroll when you have some people getting direct deposit and others a check. Support is useless. I have to figure out my own work-arounds for accounting transactions. They don't understand the basics. You can't print a comparative financial report: This Year vs Last Year. Switched from [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) We changed from QB because of the lack of fund accounting. The accountants that did our install did a poor job and we struggled with QB. We maxed out our COA. But the accounting functionality and reporting was much better. Review Source WJ William J. Executive Director Religious Institutions Used the software for: 2+ years ### "Very Difficult and Complicated, With Poor Tech Support" June 14, 2020 3.0 Not good. I need help, and the support never provides help that works. Pros Had potential for non-profits vs QuickBooks Cons Bank integration does not work. I've used QuickBooks for non-profits, with integration that works fine. In Aplos, what shows up in Aplos doesn't match what the banks say. Tech support answers fairly quickly, however, they come up with all kinds of solutions that don't work. And different people will offer a different solution. None of them work. Then they drop it leaving me hanging. I may go back to QuickBooks which once you get a few words down (business terms vs non-profit) it is actually quite easy, and more dependable. Alternatives considered [QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/) Reason for choosing Aplos I believed the Aplos advertising, and the trial offer of a low price. Switched from [QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/) I believed the Aplos advertising that their app is so much better. It isn't. Review Source Response from Aplos June 19, 2020 Hi William! Thank you for your feedback, and I'm sorry to hear of the trouble you've had concerning bank integration. You also mentioned using QuickBooks instead, so if you don't mind I'll briefly speak to both. QuickBooks creates and maintains its own bank integration feature, whereas Aplos has a partnership with Plaid and Finicity, which are industry leaders in the space. Plaid and Finicity both connect with the financial institutions and pass the information back to Aplos. We have very little control over the information received. However, we do have a great relationship with both partners, and consistently work with them on improving the experience for our customers. As for using QuickBooks, this may be a better fit if you do not need Fund Accounting and donor management. Our Customer Success Director, Alex Acree, will be reaching out personally to help troubleshoot the bank integration issues you're seeing. If you have any other questions or feedback please let us know. LS Laura S. Treasurer Non-Profit Organization Management Used the software for: 6-12 months ### "From QuickBooks Online to Aplos" April 26, 2021 5.0 From the initial inquiry to day to day activities, the Aplos team has been a great support. They are quick to respond and guide us with the different features. Very refreshing! Pros Aplos is easy to use and I appreciate the Fund Reports and the Budgeting Reports. Learning the software was very easy and there are a number of help topics to assist you. Today I ran into a snag and used the chat box and received an answer back very quickly. Aplos has always be very responsive to any inquires. Cons It would be nice to have more reporting options. What is there is great, however it would be helpful to have some more analytical reports for number nerds like me. Also 1099 reporting. Alternatives considered [Sage Accounting](https://www.capterra.com/p/168740/Sage-One-UK/) Reason for choosing Aplos Aplos has a great CRM module and the Fund accounting. Also the cost was very reasonable. Switched from [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) QuickBooks does not have a useable fund accounting option for the online product. We needed an accounting system that allowed remote users which pushed up the costs of the desktop version. Review Source JW Jennifer W. Financial Administrator Non-Profit Organization Management Used the software for: 1-2 years ### "Great Software Great Support" September 30, 2021 5.0 Pros User friendly, provides fund accounting, integrated online giving, and customer service is great. Cons I would like to see some more report features Reason for choosing Aplos Aplos provided fund accounting Switched from [QuickBooks Online Advanced](https://www.capterra.com/p/189398/QuickBooks-Online/) Recommended by our Foursquare national office Review Source TT Tracy T. President Religious Institutions Used the software for: 1-2 years ### "Life Made Uncomplicated" May 21, 2022 5.0 When it comes to a business like APLOS it is all about service and they shine in this area. Wish more of our friends would give them a try and break the Quick Books strangle hold on them. Pros Fantastic Support and training available. Staff is quick to respond and worked with us to resolve any questions or issues. Easy to get started website maker that gave our site a professional appearance relatively easy and has substantial flexibility out of the box. Reporting is a big selling point...many reports and lots of filters that allow for detailed customization. Cons Not having a larger number of initial users allowed under the basic package. Alternatives considered [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) Reason for choosing Aplos Price, depth of functionality and real Fund Accounting mentality Review Source TW Thomas W. Treasurer Religious Institutions Used the software for: 2+ years ### "Great Tool for Anyone" February 11, 2025 5.0 I have used Aplos since 2016 and it has saved me many, many of labor due to its use of use and integration. It is also really easy for a non-accountant like me Pros Ease of use and everything stored in the cloud. As well as the ability to give permission to other organization leads to view high level summary of import data and metrics Cons A little bit pricey for a small organization Review Source Response from Aplos February 25, 2025 Thanks so much for your kind review, Thomas! We love that we can make your job easier and save you some time! KB Kassie B. Financial Administrator Religious Institutions Used the software for: 6-12 months ### "So easy to install and use!" May 23, 2022 4.0 We previously had a vendor that did all of our financial services including payroll, general ledger, bill pay and reporting. It was very expensive and the delay in being able to get the reporting was a big problem. We were able to switch to Aplos and take over all of that very easily. It is actually less labor doing it ourselves on Aplos than it was to supply all the data to our previous vendor that was doing it for us. Love this software! Pros The software is extremely intuitive. Tutorials are VERY good. Online support is very good. When all of that didn't answer my questions, I was thrilled to find that I can call and get the answer from very knowledgeable associates without having to wait on hold for more than a minute or two. The set up was very easy. Changes are very easy to make. The reporting is very flexible and easy to use. Cons I have only a couple of minor annoyances. There is a bug with the date range functionality on reporting when putting in a custom date that causes you to have to do it twice before it works properly. The other minor thing is that you can't customize reports over and above the filter and layout options that are offered. But, that is minor because the report flexibility is still very good. Reason for choosing Aplos Quickbooks didn't have the fund accounting options we needed and Sage was WAY more expensive. Aplos gave us everything we needed at a very reasonable price. Review Source SO Sharon O. Interim Director Non-Profit Organization Management Used the software for: 2+ years ### "Training is Key" June 17, 2022 5.0 I really like the APLOS software and it has been very instrumental in helping me get our finances uncontrol as well as to see what is needed financially. Pros I like the fact that the checkbook register, banking information, letter writing, fundraising campaign and donation tracking is in the same software. The software is easy to use especially if you already know what you are doing. Integration was easy for us because we already was using APLOS. Cons I don't like that you can't deleted or change charts of accounts once created. I don't think there are products that are difficult to use but just the person knowing what to do. I didn't have to bring our information from another software, I just had to add it to APLOS. Reason for choosing Aplos After purchasing APLOS software and using it for years, I decide to purchase Network for Good to go along with our APLOS product. The things that I thought Network for Good has that APLOS didn't . I realize that APLOS offered more and I cancelled the contract with Network for Good. I thought that they could help me with connecting to potential donor. Review Source WA Wendy A. Volunteer Treasurer Religious Institutions Used the software for: Less than 6 months ### "APLOS Software for my Small (but growing) Church" December 28, 2018 5.0 The people at APLOS are great to work with. Easy to reach out to, quick to respond, They are really good at listening to my particular need and showing me how APLOS helps with it vs. just a generic response. Also, you can't beat the price. (I got a Black Friday 50% off special for a year). I looked at other options - some were too much for my need (both cost and complexity) and some could be made to work (Quickbooks for example) but were not really designed for a church. This is PERFECT for us. Pros I purchased this software to help me take on a new role as treasurer of a small church. Am about 6 weeks into a "practice period" and will wipe out my practice data and start clean in January. It has (almost) everything I could want and some things I did not expect. The people database for church members, vendors, & prospects supports communication and there are robust accounting features (budgeting, bill pay, offerings, etc.). It has predesigned reports of all kinds that can be easily customized. You can import and export data. And it is really easy to use. Clearly designed for non-professionals like me - a volunteer doing a treasurer's job. Loved it from the first time I started playing with it during the free trial period. Also the resources (webinars, academy, one on one support) are great! Have watched several webinars, and chatted with people in customer support several times to get specific guidance/suggestions on my questions. Cons Have found only 2 things missing so far: 1) My pastor wants the ability to use the letter/email functions to communicate with members (uses the contact database) without seeing their donation records - and right now that "separation" isn't available. Also in recording donations, I would like to differentiate between cash and check because you need that info to make your bank deposit. APLOS doesn't provide for that. There's a workaround but not a great one. Customer Service made note of both of these needs for future releases. Review Source PV Paul V. Owner Accounting Used the software for: 2+ years ### "Perfect fit for Churches" September 7, 2021 5.0 Pros Written for churches by individuals from church/nonprofit world. Training webinars and videos are excellent. Customer service is quickly responsive. Best I have used in 30 years Cons No obvious short comings. They are continuing to develop the product and partnering with other products integration Switched from [QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/) Fund accounting Review Source TW Terry W. Founder/Project Director Used the software for: ### "Amazing Fund Accounting software for small to medium non-profits!" March 7, 2015 5.0 If you are busy with the stuff that your non-profit is about, and accounting for the organisation is a necessary dragon, then Aplos will be your knight in shining armor to slay it! Having implemented a number of other products for small organisations in the past (Quickbooks, Xero, Sage, MS Dynamics GP) I have to give the award for easiest, quickest & most readily accepted to Aplos. If you want to account for your Funds discretely (separate pots of income) then Aplos just works! Took about an hour to sign up and set up a sandbox (using the trial license) to represent the way my small organisation works - I uncovered a couple of desirable features for product development (see later) but within another 30 minutes I had reports and analysis that would do the job for us so much better than my grumpy accountant! - I showed the software to a user who, after a 5 minute demo, needed no more explanation and was able to enter transactions with multiple expense lines each separately analysed by fund. The user interface is clearly the 'killer' feature - it is so intuitive that I wonder why others didn't think of it (why didn't I think of it?). The transaction input process for most accounting products is the 'ugly baby' of the product - in Aplos it's the wonder child! Some caveats to bring this back to earth... a) The product is currently for the North American market - needs additional features to make it more readily accepted in UK/Europe: 1. Needs a parameterised currency symbol (we don't do dollars!) - but the easy export of reports allows replacement of currency symbol in Excel. 2. Online donations (a great feature!) require a US Bank Account 3. Needs Paypal integration 4. UK giving sites like justgiving.com are very common - integration needed b) Many grant funders want a full budget before grant - we then need to account against the budget elements (e.g. £500 for travel + £5000 for salary). Aplos currently doesn't budget by Fund element (just at Fund level) but the Income Report provides a full breakdown by expense for each Fund (so allowing manual comparison). The free support provided by Aplos is responsive and helpful and I am assured that most of these features are on future development plans. I'm just going to go ahead and sign up for the paid version - I need this software so that I can get on with the purpose of our Charity!! Terry Wilcox Project Director In2Out www.in2out.org.uk Review Source sK sanu K. Researcher Education Management Used the software for: 1-2 years ### "Aplos is designed to be user-friendly and easy to use " February 14, 2023 4.0 Aplos is an excellent choice for nonprofits and other organizations that need to manage their finances and donations. Its fund accounting, donor management, online giving, reporting, and ease of use make it one of the best accounting software options for nonprofits. Pros Aplos has a robust fund accounting system that allows organizations to track their income and expenses by fund, program, or project. This feature is essential for nonprofits that need to report on how their funds are being used.it allows organizations to track their donors and donations, create donation forms, and generate reports on their fundraising activities. This feature makes it easy for nonprofits to manage their fundraising efforts and build relationships with their donors. Cons Limited mobile app: While Aplos has a mobile app for iOS and Android devices, the app is limited in terms of features and functionality. Some users may find that they need to use the desktop version of Aplos to access all of the features they need.Aplos can be more expensive than some other accounting software options, particularly for smaller organizations. Review Source MB Matthew B. Executive Director, Finance Information Technology and Services Used the software for: 1-2 years ### "Your solution partner for accounting." November 2, 2022 3.0 Aplos is an accounting software that combines an easy-to-use interface and the power of a robust accounting engine to elevate your business.Aplos makes running your accounting fast, simple, and secure. Users can track their finances and make proactive decisions by analyzing their current and historical data.Aplos provides a variety of unique features, including: A state-of-the-art accounting engine, Customizable dashboards, Multi-currency support. Pros Aplos is a new company that is in the process of moving into the accounting industry. Aplos is a membership company designed to help companies like yours manage their membership programs. Aplos offers a wide variety of solutions that can be customized to meet your company's needs. Cons Overall interface quality could be improved a bit, I didn't see any other problems. Review Source CD Cheryl D. church secretary Religious Institutions Used the software for: Less than 6 months ### "First Time User" May 12, 2021 5.0 We are a fairly new to this program and I appreciating how this program works for me in regards to accounting and reporting. I am still working out a few issues on our end regarding the People side. Overall I like this product. Pros This product was fairly easy to learn, and what I needed help on was easily accessible through Help. The turnaround time for help was very quick. Sometimes they have to get back to me in a couple of days, but they always stay in touch to let me know they're researching the issue. Cons I am with a church. The Check In system, for us, was not working too well. Research was done and the application was tweaked to service us. Regarding Reports: I would like to see the column titles stay as we scroll down, and would like to see column titles printed on multiple pages. When I asked for this I was told it had been submitted to the developers. I believe they will be able to adjust this. Review Source VR Vickey R. Accounting Firm Owner Used the software for: 2+ years ### "Aplos is Great for Churches and NonProfits" February 12, 2018 5.0 Even with the bank integration issues with some of my clients and the lack of apps that connect, I still highly recommend this awesome accounting and donation tracking software! Pros I love the simplicity of using Apolos. It is a great choice for non-accountants! I love the "tags" for tracking fundraisers, programs, projects, etc. Cons Not very applications integrate with it such as Hubdoc and Bill.com that I use with my bookkeeping clients. I also have some issues with the bank integration. Review Source JM Jessie M. Founder Non-Profit Organization Management Used the software for: 2+ years ### "APLOS is a great starter product" September 9, 2022 5.0 We loved APLOS for the capacity we need at the time. Pros I loves the customer service. You could always get someone on the phone, always and that was super helpful. Cons I did not like that customization was limited. Branding our colors and design was limited. Review Source BM Bruno M. Attendant Consumer Goods Used the software for: 6-12 months ### "Aplos a great software to manage" July 23, 2022 5.0 This software it's absolutely amazing and provide us a lot of things. Pros The management with this software it's absolutely useful and great, I really like the differents tools, the differents functionalities this software it's absolutely useful and it's easy to understand. Cons In some cases the software have some problems with the accounting tools and it may cause a problem, but are little problems. Review Source BG Billy G. Church Treasurer Used the software for: ### "Great Church Financial Software" May 19, 2012 5.0 After looking at several other church financial software products, we decided on Aplos Software and are very satisfied with the product. It meets all of our needs. Pros Aplos software is simple to use and the fund accounts can be easily customized and updated to fit your churches budget categories. Great for volunteer church treasurers. You don't have to be an accountant to use this software. After populating the people management tool and the account set up, all you have to do is enter contributions and maintain the check registry. All of the calculations are performed for you and the reports are built by the software. The reports in the report tool can be downloaded into excel or pdf and used to build monthly treasurer's reports or other budget statements. At the end of the year simply download the contribution statements report, hit print, and you are done. The cost is very affordable compared to other products. The customer service and technical support are outstanding. Cons We have had some compatability issues with Internet Explorer 9 in regard to downloading reports. However, the technical support folks at Aplos were quick to respond with a fix. We are a small church so I'm not sure if it would meet all the needs of a larger church. Aplos is expanding their capabilities. Review Source DP Drinda P. Program Coordinator Non-Profit Organization Management Used the software for: Less than 6 months ### "Great software for non-profits" March 8, 2021 5.0 Good experience. Pros There are many useful features in Aplos to assist non-profits in daily operations, events and donor management. Cons Needs better sign-up process to elicit and track volunteers. Alternatives considered [Neon CRM](https://www.capterra.com/p/102088/NeonCRM/) Reason for choosing Aplos Better functionality for our applications. Review Source RF Ryan F. Pastor Used the software for: 1-2 years ### "Extremely easy, cloud-based accounting software" April 25, 2018 5.0 Pros The fact that Aplos Accounting is cloud-based means that I can access our books from any computer, whether I am at the office or not. Cons It is a little pricey. However, despite it being pricier than programs such as Quickbooks and other accounting software, the cloud-based feature more than makes up for its cost. Review Source Talk to a Capterra advisor for free and get results within 15 minutes.