# 8 Best Free Event Management Software 2026 | Capterra > Learn about and compare the 8 best free Event Management software in 2026. Understand the pros and cons and cost of each tool to narrow your choices. Source: https://www.capterra.com/event-management-software/s/free --- # Best Free Event Management Software in 2025 Last updated on September 30, 2025 Written by [Andrew Blair](https://www.capterra.com/resources/author/andrew-blair/) Writer Edited by [Caroline Rousseau](https://www.capterra.com/resources/author/caroline-rousseau/) Editor Organizing an event can be costly for businesses operating on tight budgets or with limited resources to complete all the necessary tasks that event management requires. Free event management software helps businesses automate tasks such as marketing, registration, coordination, and scheduling. Available as either forever free or free trial versions, these solutions offer basic tools to meet simple event management requirements, such as event registration, attendee management, and email invitations. To help you find the right event management software with either a free plan or free trial, we analyzed 14,081 verified user reviews and 507 products to identify the most important features, benefits, and limitations of free solutions.[\[1\]](#footnotes) ## 8 best free or free trial event management software [ Cvent Event Management ](#9b91ea45-033b-443e-9a64-a6d200b36bd7) Highly rated for Attendee Management 4.5 (990) [ Eventleaf ](#d249d8ba-8469-4cd0-bc05-a6d200b3ce99) Highly rated for Registration Management 4.8 (181) [ Eventbrite ](#b4dd53ea-351c-49e4-9bb1-a6d200b3ce99) Highly rated for Event Scheduling 4.6 (5747) [ EventCreate ](#1e1be494-b12a-4f3b-bea9-a6d200b3ce99) Highest rated 4.9 (774) [ RSVPify ](#f879196f-9192-43b9-8f86-a90300e4737b) Highly rated for Customer Support 4.8 (422) [ KonfHub ](#4ecf64a7-0e0c-45bf-9dce-518f13c738ff) Highly rated for Value for Money 4.8 (200) [ Perfect Venue ](#9e06eaa2-b178-436d-91b8-477ae74e19c9) Highly rated for Ease of Use 4.8 (75) [ Vibo ](#b9224718-2a85-418d-b4a5-060b3068f31f) Highly rated for Functionality 4.7 (109) [Explore our full Event Management solutions](https://www.capterra.com/event-management-software/) ## How we picked the software on this list All the tools listed below are featured in the 2024 [Capterra Shortlist for Event Management](https://www.capterra.com/event-management-software/shortlist/). To qualify, each tool offers a forever free plan or free trial, at least 20 user reviews in the past two years as of January 2025, and an overall rating of 4 and above. Preference is given to products that are always free over those simply offering a free trial. Our analysis of thousands of user reviews highlights key insights about user experiences with these platforms, offering valuable feedback on functionality, ease of use, customer support, and value for money. * * * [### EventCreate](https://www.capterra.com/p/147664/EventCreate/) [4.9 (774)](https://www.capterra.com/p/147664/EventCreate/reviews/) Highest rated Highest rated [View Profile](https://www.capterra.com/p/147664/EventCreate/) Starting Price: $39.00 Flat Rate, Per Month Free Trial Free Version Top rated feature: Payment Processing Based on 104 reviews User rating: JM 93% of reviewers rated it 5 stars EventCreate is a platform that simplifies event planning and management. The free version offers essential features for creating event websites with customizable templates. Users can manage RSVPs, send invitations, and track attendance. EventCreate ensures a seamless experience with its intuitive interface and reliable support, making it a competitive choice for budget-conscious planners. EventCreate is best rated overall due to reviewers highly valuing its ease of use, customer service, features, and value for money. Features Features reviewers most value **Ticket reservations** Reviewers appreciate EventCreate's ticket reservations capability, rating it 5 out of 5. They find it easy to monitor ticket sales and the remaining quantity. Users report that the system makes purchasing tickets straightforward for guests and allows attendees to reserve tickets without direct interaction. They say the setup is versatile and simple, making it suitable for various events. They indicate that the ease of collecting tickets at the event time is also a valuable aspect. **Data management**  Users rate EventCreate's customer data management capabilities 5 out of 5. They highlight the logical flow for data input and capture, which helps in tracking attendee information. Users report that it is essential for following up with attendees, showing appreciation, and gathering feedback. They find it important for building brand data and ensuring data privacy. They say it helps in securing and managing attendee data effectively. **Attendee tracking** Reviewers find EventCreate's attendee tracking functionality highly useful, rating it 4.8 out of 5. They find it convenient to have a comprehensive list of attendees, making it easy to contact them with a single click. Users report that it simplifies tracking who will attend, which is crucial for cost management related to meals and spaces. They indicate that it is more efficient than tracking RSVPs via email. Some wish for a better interface to enhance usability. Pros & Cons Daysi H. Construction, 51-200 employees Used the software for: 1-2 years "I really like the RSVP feature for attendees as well as the fact that you can customize the website with location, hotels, images, and more." TE Terry E. Food Production, Self-employed Used the software for: Less than 6 months "I also really appreciate that I can keep everything in one place—like my registry, attire info for guests, and other key details." MD Matt D. Education Management, 1-10 employees Used the software for: Less than 6 months "No way to pick a language at the start and then conditionally select all following questions based on that selection. Once you use a question in a logic condition, it disappears from the option list on following conditional logic." AD Albert D. Media Production, 51-200 employees Used the software for: 1-2 years "The major downside was the syncing issue with CRM and not supporting multiple stripe accounts." Pricing EventCreate offers a forever-free plan, ideal for small businesses seeking basic event management capabilities. The free plan includes features like customizable event pages, RSVP tracking, and email invitations, with limitations on advanced functionalities and the number of events. For businesses requiring more robust features, upgrading to paid plans unlocks capabilities such as custom branding, ticketing options, and analytics. Paid plans such as the Pro ($29 per month), and Business ($49 per month) are designed to accommodate growing needs, providing enhanced customization and support, making them suitable for small to midsize businesses aiming for professional event execution. For the Enterprise plan, contact the vendor for a custom quote. [Learn more about EventCreate pricing plans](https://www.capterra.com/p/147664/EventCreate/pricing/) Integrations **Popular Integrations** - **Slack** is a team communication platform that integrates with EventCreate to provide real-time updates and notifications about event activities, ensuring seamless collaboration among team members. - **Mailchimp** is an email marketing service that integrates with EventCreate to facilitate automated email campaigns and attendee communication, enhancing engagement and promotional efforts for events. - **Hubspot** CRM is a customer relationship management tool that integrates with EventCreate to streamline attendee data management and track interactions, helping organizers optimize their event marketing and follow-up strategies. [Learn more about EventCreate](https://www.capterra.com/p/147664/EventCreate/) * * * [### KonfHub](https://www.capterra.com/p/265126/KonfHub/) [4.8 (200)](https://www.capterra.com/p/265126/KonfHub/reviews/) Highly rated for Value for Money Highly rated for Value for Money [View Profile](https://www.capterra.com/p/265126/KonfHub/) Starting Price: $499.00 Usage Based, One Time Free Trial Free Version Top rated feature: Payment Processing Based on 27 reviews User rating: PJ 78% of reviewers rated it 5 stars KonfHub is an event management platform designed to streamline the organization of tech conferences and meetups. The free version offers robust features such as event website creation, ticketing, and attendee management. KonfHub stands out with its unique gamification tools, enhancing attendee engagement. With its intuitive interface and comprehensive support, KonfHub provides exceptional value for money, making it an ideal choice for organizers seeking efficiency without compromising on quality. Features Features reviewers most value **Online registrations** Reviewers appreciate KonfHub's online registration capability, rating it 4.9 out of 5. They report that the process is convenient, allowing attendees to register from anywhere with an internet connection, which saves time and effort. Users find the registration steps clear and straightforward, with no confusion. They say the forms and UI are decent and customizable, enabling the addition of various fields. They highlight the smooth and easy process, making it highly recommended for event registration. **Reporting and analytics** Users rate KonfHub's reporting and analytics capabilities 4.8 out of 5. They indicate that the visualization of reports and data is simple and accurate, helping track event trends effectively. Users find the analytics useful for monitoring registrations and understanding supply and demand. They appreciate the accurate and well-expressed data, making it a critical part of event management. They recommend KonfHub for its reliable analytics services. **Ticketing**  Reviewers find KonfHub's event ticketing functionality easy to use and efficient, rating it 4.8 out of 5. They find it helpful for purchasing tickets for various events, especially tech events, with options like early bird and last-call tickets. Reviewers mention that KonfHub provides a detailed and structured overview of tickets for hosted events. They appreciate the intuitive interface, which facilitates efficient management of event logistics and registrations. Pros & Cons HB Harshil B. Computer Software, 11-50 employees Used the software for: Less than 6 months "Users often praise KonfHub for its user-friendly interface, robust event management features, seamless registration process, effective attendee engagement tools, and reliable performance." ST Shubham T. Computer Software, 5,001-10,000 employees Used the software for: Less than 6 months "What stands out most is its ability to streamline event management processes, offering features like automated scheduling, speaker management, and attendee engagement tools." NA Nithesh A. Events Services, 11-50 employees Used the software for: Less than 6 months "We faced a few minor glitches when trying to export the attendee data in a specific format." HB Harshil B. Computer Software, 11-50 employees Used the software for: Less than 6 months "Some users dislike KonfHub for its limited customization options, less intuitive UI, integration challenges, high pricing, and occasional customer support issues." Pricing KonfHub's website does not publicly list detailed pricing information, suggesting users contact the vendor for a quote. It offers a free plan, which is a forever-free option, providing essential features like event website creation, ticketing, and attendee management, suitable for small events with basic needs. Small businesses might consider upgrading to paid plans for advanced functionalities, such as gamification tools, enhanced analytics, and larger event capacities. These upgrades offer greater customization and engagement tools, ideal for small to midsize businesses looking to elevate their event experiences. [Learn more about KonfHub pricing plans](https://www.capterra.com/p/265126/KonfHub/pricing/) Integrations **Popular Integrations** **Zapier** is an automation tool that connects KonfHub with over 2,000 other applications, allowing users to automate workflows by triggering actions in other apps based on events in KonfHub, such as new event registrations or attendee updates, thus enhancing efficiency and productivity. [Learn more about KonfHub](https://www.capterra.com/p/265126/KonfHub/) * * * [### Perfect Venue](https://www.capterra.com/p/266878/Perfect-Venue/) [4.8 (75)](https://www.capterra.com/p/266878/Perfect-Venue/reviews/) Highly rated for Ease of Use Highly rated for Ease of Use [View Profile](https://www.capterra.com/p/266878/Perfect-Venue/) Starting Price: $99.00 Flat Rate, Per Month Free Trial Free Version Top rated feature: Calendar Management Based on 26 reviews User rating: BH 83% of reviewers rated it 5 stars Perfect Venue is an event management tool tailored for venues and planners. The free version offers core features like event scheduling, client management, and automated invoicing. Its standout attribute is its intuitive drag-and-drop interface which simplifies complex tasks and reduces setup time. Recognized for its ease of use, it empowers users to efficiently manage events without technical expertise, making it a top choice for those prioritizing simplicity and efficiency in event planning. Features Features reviewers most value **Event scheduling**  Reviewers appreciate Perfect Venue's event scheduling capability, rating it 4.9 out of 5. They find it easy to book and manage events, with information shared among team members to ensure preparedness. Users report that it syncs with calendars to avoid double bookings and keeps all event details organized and accessible. They say it helps them stay on track and organized, though some wish for automated event progression through the pipeline. They highlight the ease of seeing availability and managing all events on one platform. **Mobile access** Reviewers find Perfect Venue's mobile access is valuable for checking event details and availability on the go, rating it 4.6 out of 5. They appreciate the convenience of accessing the platform from any device, including a mobile app for Apple, though some are waiting for an Android version. Users report being able to send proposals quickly from their phones and find it helpful to have critical information at their fingertips. They say it is convenient for managing events outside the office. **Contact management** Users rate Perfect Venue's contact management capabilities 4.6 out of 5, noting it keeps all correspondence with potential event bookers in one place. They find it helpful for exporting contact lists to advertise special offers and in-house events. Users report that capturing contact information in one location is beneficial for marketing future events. They appreciate the ability to manage repeat customers effectively and indicate that the email system could be improved. Pros & Cons JL Jocelyn L. Food & Beverages, 11-50 employees Used the software for: 1-2 years "I love the menu building part and the ability to create different BEO’s based on level of management etc…" Mai M. Hospitality, 11-50 employees Used the software for: 6-12 months "I can streamline and even automate repetitive tasks like BEOs, which makes my life exponentially easier!" km kim m. Restaurants, 1-10 employees Used the software for: I used a free trial "At the moment, I can only add repeated events and set them up permanently, and when I need to cancel certain dates, I think I need to cancel all instances of them." TS Tee S. Photography, Self-employed Used the software for: I used a free trial "It could be a little difficult to navigate,the bugs and issues made the experience a little difficult" Pricing Perfect Venue offers a free plan, which is a forever-free option, providing essential features like a guest portal, inbox, and AI email reply, suitable for small businesses with basic operational needs. The paid plans, Basic ($79 per location per month) and Pro ($159 per location per month) would benefit businesses seeking advanced features such as enhanced customization, reporting, and additional support. These upgrades enable small to midsize businesses to optimize event management processes and improve client interactions. For the Premium plan, contact the vendor for a custom quote. [Learn more about Perfect Venue pricing plans](https://www.capterra.com/p/266878/Perfect-Venue/pricing/) Integrations **Popular Integrations** - **Mailchimp** is an email marketing platform that integrates with Perfect Venue to automate email campaigns and communications with clients, enhancing promotional efforts and client engagement for events. - **WordPress** is a content management system that integrates with Perfect Venue to facilitate easy embedding of event details and booking forms on websites, streamlining the online presence and accessibility of venue offerings. - **Gmail** is an email service that integrates with Perfect Venue to synchronize email communications, allowing for seamless client interactions and efficient management of inquiries and bookings directly from the platform. [Learn more about Perfect Venue](https://www.capterra.com/p/266878/Perfect-Venue/) * * * [### RSVPify](https://www.capterra.com/p/176614/RSVPify/) [4.8 (422)](https://www.capterra.com/p/176614/RSVPify/reviews/) Highly rated for Customer Support Highly rated for Customer Support [View Profile](https://www.capterra.com/p/176614/RSVPify/) Starting Price: $10.00 Other, Per Month Free Trial Free Version Top rated feature: Email Marketing Based on 31 reviews User rating: DZ 85% of reviewers rated it 5 stars RSVPify is an event management platform specializing in RSVP tracking and guest management. The free version offers essential features like customizable event pages, seamless RSVP collection, and guest list management. RSVPify is praised for its exceptional customer support, offering responsive assistance and comprehensive resources, ensuring users can maximize the platform's capabilities with ease. This commitment to support makes RSVPify an excellent choice for organizers seeking reliability and guidance in managing their events efficiently. Features Features reviewers most value **Website management** Reviewers appreciate RSVPify's website management capability, rating it 4.8 out of 5. They report that creating a live RSVP website is a breeze, with an intuitive, flexible, and easy-to-learn interface. Users find the default fields user-friendly and the color themes make customization simple. They indicate that setting up, editing, and manipulating the website is very easy, resulting in an aesthetically pleasing and user-friendly landing page from email invites. **Event management** Reviewers find RSVPify's event management capabilities valuable, rating it 4.6 out of 5. They feel it ensures smooth navigation through email invitations, which is particularly valuable for different age groups. Users report that it simplifies tracking information such as employee check-ins and check-outs, and keeps registration structure and email updates easy to use. They find it user-friendly and an exceptional tool for creating events, although some did not need this aspect. **Online registration**  Users rate RSVPify's online registration capabilities 4.5 out of 5. They say it allows everyone to register via a simple link, making communication seamless. Users appreciate the flexible options for guestlist control and data collection and find it easy to track attendee numbers. They report that the registration process is straightforward for all users, making event planning worry-free. They also mention that guests can easily register themselves, and email management is simplified. Pros & Cons CB Crysta B. Insurance, 11-50 employees Used the software for: Less than 6 months "I used RSVPify to plan my 5-year wedding anniversary party and it made it very easy to see which guests I had invited were actually coming so I could plan for budgeting and getting things ready for it well in advance so that there weren't as many surprises." KL Kaleena L. Insurance, 10,001+ employees Used the software for: 6-12 months "I also like having the automated email reminders when it’s getting closer to the event." AM Anna M. Design, Self-employed Used the software for: Less than 6 months "I have used the paid version because the free version didn't have all the options I wanted." JB Josie B. Events Services, 11-50 employees Used the software for: Less than 6 months "We don't currently run enough events to justify the spend on anything above the starter package and there are limited capabilities I wish we had access to." Pricing RSVPify offers a free plan with limited-time access, providing basic features like customizable event pages and RSVP tracking, suitable for small events. The free plan has restrictions on the number of guests and advanced functionalities. Small businesses might upgrade to paid plans such as Starter ($24 per month), Plus ($89 per month), and Professional ($299 per month) for features like unlimited guest lists, custom branding, and detailed analytics. These enhancements allow for greater event customization and management efficiency, making paid plans ideal for small to midsize businesses aiming for professional, scalable event execution. For the Enterprise plan, contact the vendor for a custom quote. [Learn more about RSVPify pricing plans](https://www.capterra.com/p/176614/RSVPify/pricing/) Integrations **Popular Integrations** - **Google Drive** is a cloud storage service that integrates with RSVPify to allow users to store and share event-related documents and files, facilitating easy access and collaboration among event organizers and stakeholders. - **Trello** is a project management tool that integrates with RSVPify to help organize and track event planning tasks and workflows, ensuring efficient coordination and progress monitoring for event teams. - **Mailchimp** is an email marketing service that integrates with RSVPify to automate and manage email communications with attendees, enhancing engagement and streamlining promotional activities for events. [Learn more about RSVPify](https://www.capterra.com/p/176614/RSVPify/) * * * [### Vibo](https://www.capterra.com/p/267612/ExpoSim/) [4.7 (109)](https://www.capterra.com/p/267612/ExpoSim/reviews/) Highly rated for Functionality Highly rated for Functionality [View Profile](https://www.capterra.com/p/267612/ExpoSim/) Starting Price: $250.00 Usage Based, Per Month Free Trial Free Version Top rated feature: No insights found User rating: PS 72% of reviewers rated it 5 stars Vibo offers a versatile virtual event platform designed to empower businesses with a no-code DIY approach. The free version provides robust features for hyper-personalized event creation, including 100% customization, real-time and post-event analytics, and engaging audience tools like networking lounges, selfie zones, and 1:1 meetings. Its user-friendly dashboard ensures quick setup and scalability, making Vibo’s powerful functionality allow organizers to craft unique, interactive experiences effortlessly. Features Features reviewers most value **Real-time chat** Reviewers appreciate Vibo's real-time chat capability, rating it 4.7 out of 5. They say it allows attendees to engage in chats during events, enhancing interaction. Users report it is valuable for getting real-time answers without delay. They find it helpful to have someone to turn to if any inconvenience arises during the event. They also mention that Vibo supports persistent IRC-featured instant messaging, which adds to the overall user experience. **Video streaming**  Users rate Vibo's video streaming capabilities 4.6 out of 5. They find it enables successful and seamless virtual events. Users report the video quality is wonderful, making it easy for attendees to understand conversations. They say it is an important aspect of any event, regardless of the format. They appreciate the ability to watch various content like movies, TV shows, and YouTube videos online. **Customizable branding** Reviewers find Vibo's customizable branding functionality highly useful, rating it 4.5 out of 5. They report it allows event organizers to give a unique look and feel to virtual events, promoting their brands effectively. Users appreciate the white label option, which is highly requested by event organizers. They find that customization fits users' needs and enhances online branding and promotion. They say it is based on customer behavior and perception, adding significant value to the events. Pros & Cons JH Jennifer H. Marketing and Advertising, 11-50 employees Used the software for: 1-2 years "Furthermore, by including elements like as pools, answers, raising hands, and other live activities, we can encourage people to actively participate in our events and improve engagement." Mozi S. Staffing and Recruiting, 1,001-5,000 employees Used the software for: I used a free trial "The feature that I appreciate the most is the one that allows you to record your events so that attendees can watch them later and live stream them so that viewers can watch from wherever." AV Ajay V. Consumer Goods, 10,001+ employees Used the software for: 2+ years "Network shortages issues is the main challenge that I encounter when using ExpoSim as it makes it difficult to conduct events and meetings." RD Ronak D. International Trade and Development, 11-50 employees Used the software for: 6-12 months "It's difficult to access and use ExpoSim to conduct virtual events when offline as stable internet connectivity is needed." Pricing Vibo offers users the option of a free plan or to create their own plan from $250 and suggests contacting them. The free plan, which is a forever-free option, provides essential features like unlimited registrations, unlimited events, 15 unique event logins, and 2-hour event durations, suitable for small events with basic needs. Small businesses might consider upgrading to the paid plan for advanced functionalities catering to larger event capacities. These upgrades offer greater customization and engagement tools, ideal for small to midsize businesses looking to elevate their event experiences. Integrations **Popular Integrations** Vibo doesn’t provide any information on integrations. [Learn more about Vibo](https://www.capterra.com/p/267612/ExpoSim/) * * * [### Eventleaf](https://www.capterra.com/p/102609/Eventleaf/) [4.8 (181)](https://www.capterra.com/p/102609/Eventleaf/reviews/) Highly rated for Registration Management Highly rated for Registration Management [View Profile](https://www.capterra.com/p/102609/Eventleaf/) Starting Price: $1.00 Per User, One Time Free Trial Free Version Top rated feature: Payment Processing Based on 55 reviews User rating: CM 81% of reviewers rated it 5 stars Eventleaf is an event management solution that excels in registration management. The free version offers key features such as customizable registration forms, attendee tracking, and instant badge printing. Its intuitive interface simplifies the registration process, while real-time reporting provides valuable insights. Its robust features and ease of use ensure a smooth experience for both planners and attendees. Features Features reviewers most value **Online registration** Reviewers appreciate Eventleaf's online registration capability, rating it 4.6 out of 5. They report it is easy to set up, customizable, and intuitive. Users highlight the ability to tailor registration to unique event needs, including customizable ticket options and external links. They find it straightforward for attendees to register, even for those not tech-savvy. Reviewers also value the integration with name badge printing software and lead retrieval systems. They say it simplifies the process, making it efficient and user-friendly for both organizers and attendees. **Registration management** Users rate Eventleaf's registration management capabilities 4.2 out of 5. They appreciate the ability to manage promo codes, timed sales, and guest limits. Users report seamless integration with other platforms like EventBrite, easy attendee substitution, and comprehensive reporting. They find the customization options valuable, allowing for conditional formatting and registration type-specific questions. Reviewers feel the platform enhances organization and efficiency, particularly for large events, and praise its intuitive interface and minimal learning curve. **Attendee management** Reviewers find Eventleaf's attendee management functionality highly useful, rating it 4.1 out of 5. They appreciate the swift check-in process and compatibility with Zebra printers for name tag printing. Users report the ability to collect essential attendee information, manage profiles, and send personalized communications. They find the built-in reports helpful for managing attendees and tracking attendance. Reviewers also value the ease of viewing and exporting attendee data, as well as the ability to handle last-minute registrations efficiently. Pros & Cons RM Richard M. Religious Institutions, Self-employed Used the software for: I used a free trial "The set up of Eventleaf for our Church event was straightforward and I was able to implement everything I needed, including a registration form with a max of mandatory and optional fields with custom names, radio buttons and check boxes." TH Tytiana H. Education Management, 51-200 employees Used the software for: Less than 6 months "I’ve enjoyed using Eventleaf; it is a simple-to-use software that also provides a professional feel for the event. When hosting an event with Eventleaf, everything is conveniently housed under one umbrella: the event webpage, attendee registration, the app, sponsorship promotion, and attendee check-in." AS Ashleigh S. Banking, 1-10 employees Used the software for: Less than 6 months "We need all our attendees to sign in and this can be a tedious process when they write their name and sign a piece of paper, and unfortunately this wasn't part of the basic plan." RB RL B. Non-Profit Organization Management, 1-10 employees Used the software for: 1-2 years "If changes occur or errors are made, not being able to make edits once published." Pricing Eventleaf offers a free plan with limited features, suitable for small businesses needing basic event management. The free version includes functionalities like event registration and attendee tracking but limits the number of attendees. Small businesses may upgrade to paid plans such as Basic ($1 per attendee), or Professional ($2 per attendee) for advanced features such as custom branding, detailed reporting, and larger attendee capacities. These enhancements allow for more comprehensive event management and professional presentation, making paid plans ideal for growing businesses seeking to expand their event capabilities. For the Ultimate plan, contact the vendor for a custom quote. Integrations **Popular Integrations** - **Zapier** is an automation platform that integrates with Eventleaf to connect it with thousands of other apps, enabling users to automate workflows by triggering actions in other applications based on events like new registrations or attendee updates in Eventleaf. - **Okta** is an identity management service that integrates with Eventleaf to provide secure single sign-on (SSO) capabilities, ensuring streamlined and secure access for event attendees and organizers. - **Marketo Engage** is marketing automation software that integrates with Eventleaf to enhance lead management and nurturing by syncing attendee data, allowing for targeted marketing campaigns and post-event follow-ups. [Learn more about Eventleaf](https://www.capterra.com/p/102609/Eventleaf/) * * * [### Eventbrite](https://www.capterra.com/p/114949/Eventbrite/) [4.6 (5747)](https://www.capterra.com/p/114949/Eventbrite/reviews/) Highly rated for Event Scheduling Highly rated for Event Scheduling [View Profile](https://www.capterra.com/p/114949/Eventbrite/) Starting Price: Not provided by vendor Free Trial Free Version Top rated feature: Payment Processing Based on 415 reviews User rating: RK 68% of reviewers rated it 5 stars Eventbrite is an event management platform renowned for its event scheduling capabilities. The free version offers essential features like easy event creation, customizable event pages, and seamless ticketing. Its robust scheduling tools allow organizers to manage multiple events effortlessly, with options for recurring events and time slots. Eventbrite's user-friendly interface and integration with calendars ensure efficient planning, making it the top choice for those prioritizing streamlined event scheduling and management. Features Features reviewers most value **Event calendar** Reviewers appreciate Eventbrite's event calendar for its ability to remind them of upcoming events, rating it 4.8 out of 5. They find it helpful for organizing schedules and avoiding double bookings. Users report that Eventbrite seamlessly integrates events into their local calendars, making it easy to track and manage event dates. They indicate that the calendar is user-friendly and straightforward, allowing for easy date indication and schedule organization. **Event scheduling** Users rate Eventbrite's event scheduling capabilities 4.5 out of 5. They find the platform user-friendly, allowing for easy scheduling of recurring events, managing time zones, and integrating with calendars. Users report that it helps in managing multiple sessions, speakers, and activities, ensuring smooth event execution. They also highlight the convenience of creating templates for recurring events and the ability to send digital invitations and reminders, saving time and effort. **Self-check-in/check-out** Reviewers find Eventbrite's self-check-in/check-out feature highly useful, rating it 4.5 out of 5. They appreciate the user-friendliness and real-time attendance tracking, which reduces the need for additional staff. Reviewers indicate that this capability speeds up the registration process and provides flexibility for attendees. They find it easy to use, with some noting that even older attendees can navigate it without issues. Overall, it simplifies event management and improves the attendee experience. Pros & Cons Andrea N. Computer Software, 1-10 employees Used the software for: Less than 6 months "Setting up an event takes minutes — you can customize your event page, set ticket tiers, manage capacity, and start selling almost immediately without needing any technical know-how." AO Aidan O. Entertainment, Self-employed Used the software for: 2+ years "It's natural discoverability is fantastic and I often sell 10-20% of my tickets just by listing a portion of tickets on the platform - no marketing needed." IH Inbal H. Events Services, 1-10 employees Used the software for: 2+ years "When a customer is buying a ticket, at the end, after he is done paying there is an extra screen to fill with the phone number, and sometimes people miss this screen and they think they were done with the order." AD Aaron D. Non-Profit Organization Management, 11-50 employees Used the software for: 2+ years "What I don’t like about Eventbrite is that some of the fees can add up quickly, especially for paid events, which makes it harder to keep ticket prices affordable." Pricing Eventbrite offers a forever-free plan for free events. For paid events, fees are paid by ticket buyers on paid tickets or by organizations. Incurred costs for paid tickets are 3.7% plus a $1.79 service fee per ticket and a 2.9% payment processing fee per order. It is recommended to contact the vendor website for detailed pricing information. [Learn more about Eventbrite pricing plans](https://www.capterra.com/p/114949/Eventbrite/pricing/) Integrations **Popular Integrations** - **Mailchimp** is an email marketing platform that integrates with Eventbrite to automatically sync attendee data and facilitate targeted email campaigns, enhancing communication and engagement with event participants. - **WordPress** is a content management system that integrates with Eventbrite through plugins to embed event listings and ticketing options directly on websites, providing seamless access and purchase options for site visitors. - **SurveyMonkey** is a survey creation tool that integrates with Eventbrite to collect attendee feedback before, during, and after events, enabling organizers to gather insights and improve future event experiences. [Learn more about Eventbrite](https://www.capterra.com/p/114949/Eventbrite/) * * * [4.5 (990)](https://www.capterra.com/p/26318/Cvent-Event-Management/reviews/) Highly rated for Attendee Management Highly rated for Attendee Management Starting Price: Not provided by vendor Free Trial Free Version Top rated feature: Reporting/Analytics Based on 64 reviews User rating: 59% of reviewers rated it 5 stars Cvent Event Management is a platform designed for comprehensive attendee management. The free version offers essential features like customizable registration forms, attendee tracking, and seamless communication tools. Its advanced analytics provide insights into attendee behavior, enhancing engagement strategies. Cvent's intuitive interface and integration capabilities streamline the management process, making it the preferred choice for organizers seeking efficient and effective attendee management solutions. Features Features reviewers most value **Email marketing** Reviewers appreciate Cvent Event Management's email marketing capabilities and rate them 4.5 out of 5. Users report the ability to create templates, track email opens and clicks, and send multiple invitations. They find the setup easy, with options to copy and preschedule emails and value the reporting features. However, they note that the email marketing module hasn't evolved much over the years and desire more advanced features like A/B testing and time-based emails. **Registration management** Users rate Cvent Event Management's registration management capabilities 4.4 out of 5. Users appreciate the ability to manage various event aspects, such as hotel reservations and dinner events, and highlight the real-time tracking and reporting capabilities. They find the platform easy to use for both attendees and planners, though some mention that group registration and payment functions could be improved. Overall, they value the flexibility and comprehensive data collection options. **Website management**  Reviewers find Cvent Event Management's website management feature highly useful, rating it 4.4 out of 5. They appreciate the user-friendly nature of the FLEX platform, which enables them to become mini web designers. However, some reviewers wish for more drag-and-drop functionality and additional design features, noting that they often need to do some coding to achieve their desired results. Pros & Cons NK Nikita K. Pharmaceuticals, 10,001+ employees Used the software for: 2+ years "End to End workflow integration, configurable registration & forms is something that we use on daily basis for the event customization & Cvent really is advanced to accommodate our needs." Maxwell P. Hospitality, 11-50 employees Used the software for: 2+ years "The registration features are incredibly customizable, allowing us to handle complicated attendee tracks without breaking a sweat." Md Amir K. Computer Software, 1,001-5,000 employees Used the software for: 2+ years "It's complex to understand for new users and constant change in feature/ UI without proper communication to users makes it difficult to keep up with software." Maxwell P. Hospitality, 11-50 employees Used the software for: 2+ years "The interface in some areas feels a bit clunky and could use a modern refresh to match newer competitors." Pricing Contact the vendor for a quote. Integrations **Popular Integrations** - **Salesforce Sales Cloud** is a customer relationship management platform that integrates with Cvent Event Management to sync attendee data and interactions, enhancing lead tracking and sales processes by providing comprehensive insights into event participation. - **Zoom Workplace** integrates with Cvent Event Management to facilitate virtual event hosting and seamless video conferencing, allowing organizers to manage and conduct online sessions directly through the platform. - **Microsoft Teams** is a collaboration tool that integrates with Cvent Event Management to enable real-time communication and coordination among event teams, streamlining planning and execution through chat, video meetings, and file sharing. [Learn more about Cvent Event Management](https://www.capterra.com/p/26318/Cvent-Event-Management/) * * * ## Top free event management software at a glance Vendor Highly rated Starting Price [Cvent Event Management](https://www.capterra.com/p/26318/Cvent-Event-Management/)[4.5 (990)](https://www.capterra.com/p/26318/Cvent-Event-Management/reviews/) Attendee Management Not provided by vendor [Eventleaf](https://www.capterra.com/p/102609/Eventleaf/)[4.8 (181)](https://www.capterra.com/p/102609/Eventleaf/reviews/) Registration Management $1.00 One Time [Learn More](https://www.capterra.com/p/102609/Eventleaf/) [Eventbrite](https://www.capterra.com/p/114949/Eventbrite/)[4.6 (5747)](https://www.capterra.com/p/114949/Eventbrite/reviews/) Event Scheduling Not provided by vendor [Learn More](https://www.capterra.com/p/114949/Eventbrite/) [EventCreate](https://www.capterra.com/p/147664/EventCreate/)[4.9 (774)](https://www.capterra.com/p/147664/EventCreate/reviews/) Rated $39.00 Per Month [Learn More](https://www.capterra.com/p/147664/EventCreate/) [RSVPify](https://www.capterra.com/p/176614/RSVPify/)[4.8 (422)](https://www.capterra.com/p/176614/RSVPify/reviews/) Customer Support $10.00 Per Month [Learn More](https://www.capterra.com/p/176614/RSVPify/) [KonfHub](https://www.capterra.com/p/265126/KonfHub/)[4.8 (200)](https://www.capterra.com/p/265126/KonfHub/reviews/) Value for Money $499.00 One Time [Learn More](https://www.capterra.com/p/265126/KonfHub/) [Perfect Venue](https://www.capterra.com/p/266878/Perfect-Venue/)[4.8 (75)](https://www.capterra.com/p/266878/Perfect-Venue/reviews/) Ease of Use $99.00 Per Month [Learn More](https://www.capterra.com/p/266878/Perfect-Venue/) [Vibo](https://www.capterra.com/p/267612/ExpoSim/)[4.7 (109)](https://www.capterra.com/p/267612/ExpoSim/reviews/) Functionality $250.00 Per Month [Learn More](https://www.capterra.com/p/267612/ExpoSim/) Explore our 664 Event Management solutions[Browse Directory](https://www.capterra.com/event-management-software/) ## Our methodology Our independent and objective research is based on market demand signals along with analysis of our proprietary data, including product information and verified user ratings and reviews as of March 2025. To be considered for this list, products had to: - Appear in the [2024 Capterra Shortlist for Event Management](https://www.capterra.com/event-management-software/shortlist/?year=2024). - Show evidence of offering required functionality for a given software category as demonstrated by publicly available sources, such as the vendor’s website. - Offer either a forever free version or a free trial period. - In certain cases, depending on the market, we may expand the criteria for selection of products based on our market insights to ensure we’re providing the best options for buyers.  We took the highest-rated products in each of the listed parameters a product is “best for” unless that product already appeared on our list. In these cases, we feature the next highest-rated product.  In our descriptions of each featured product, we include the following details:  **Most valued features:** Our research team analyzed verified event management software reviews on Capterra to identify each product’s highest-rated features (among features with at least five reviews). We then summarized user sentiment using real reviews for each feature. Please note: Some of the highest-rated features for a given product may not be included in its free version.  **Review excerpts selection**: Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, sentiment, topic coverage, and thematic relevance. Excerpts represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. **Popular integrations:** We identified integrations from our internal database and selected products considered as “most popular” based on how often they were cited by users as integrating with products in the category. ## What is event management software? [Event management software](https://www.capterra.com/event-management-software/) is a digital platform that aids businesses and event planners in managing the planning and process of meetings and events. The software typically offers features for marketing, attendee registration, badge creation, calendar generation, and venue space management. Event management software facilitates the automation of various event management tasks such as event planning, scheduling, registration, and coordination. Additionally, event management software offers a variety of self-service functions for event attendees such as online registration, content delivery, and fee payment.  ## Common types of “free” event management software Event management software typically offers two “free” options: a forever-free version and a free trial version. Some providers offer both options—a basic free version for getting started plus a free trial of their full-featured, typically paid, plans. ### Forever-free options (free versions with limited features) Forever-free options provide access to basic event management software features without any time limit or cost. However, these solutions usually limit ticketing options you can manage or restrict certain features. For example, while they may offer features to manage one venue such as a guest portal, you’ll need to upgrade to a paid plan if you need to manage more than one venue. Forever-free options best serve event planners or businesses that are organizing singular venues at a time or free events that require basic digital organization. With [250 software vendors](https://www.capterra.com/event-management-software/?pricing_options=FREE_VERSION) listed on our site offering a forever-free version, you’ll find plenty of options that match your needs.  ### Free trial options (time-limited free access) Free trial versions provide full access to all the features of a software tool at no cost but for a limited time. Typical free trials last anywhere between 14 and 30 days; users can test the features offered in various paid plans without any restrictions, including advanced brand customization, event collaboration, and advanced integrations. However, users must either upgrade to a paid plan or lose access to the software once the trial period ends.  These options suit businesses that have many event registrations and want to explore the full capabilities of different solutions without incurring any initial costs but eventually want to purchase a paid plan. [With 182 software vendors](https://www.capterra.com/event-management-software/?pricing_options=FREE_VERSION,FREE_TRIAL) listed on our site with free trial options, you can thoroughly evaluate each option to find the best fit for your business. ## Features included with free event management software All dedicated event management software offers event scheduling, registration management, and attendee management as core features. However, when it comes to free event management tools, you must zero in on what features and capabilities you’ll actually get for free.  Here are some features that are usually standard (core and common) and those that are not usually included in free software packages, along with our analysis of user feedback on which functionalities matter most: ### Core features available in free event management software - **Event scheduling:** Plan an event's time and location. 87% of users find this feature highly important or critical. - **Registration management:** Oversee and coordinate the registration of attendees, visitors, customers, events, and activities. 87% find this feature highly important or critical. - **Attendee management:** Process of managing, tracking, and communicating with individuals who are registered to attend an event. 87% find this feature highly important or critical. ### Common features of free event management software - **Basic reporting/analytics:** View and track pertinent metrics to find patterns and gain insights from data. 77% find this feature highly important or critical. - **Contact management:** Manage, organize, and store contact information. 73% find this feature highly important or critical. - **Event promotion tools:** Promote events through email invitations and social media integration. ### Features ‘not’ typically included in free email marketing software - **Calendar management:** Track and manage schedules and meetings via an integrated calendar. 73% find this feature highly important or critical. - **Customizable branding:** Add customized logos and colors to align with company branding. 66% find this feature highly important or critical. - **Customizable forms:** Customize contracts and forms to collect specific information. 66% find this feature highly important or critical. ## Key benefits of using free event management software Event management solutions aid event organization by automating tasks to plan, schedule, and manage attendees, venues, and ticket and revenue collection. Our analysis of user feedback reveals some benefits you can expect from the free versions.  - **Enhanced team collaboration:** Free event management solutions often include features like shared calendars, task assignments, and communication tools, which facilitate better coordination among team members. This ensures everyone is on the same page, reducing miscommunication and improving overall efficiency. - **Better manage staff and volunteers:** Free event management solutions typically offer tools for scheduling and tracking staff and volunteer activities, allowing organizers to allocate resources effectively. This helps ensure that all roles are covered and that staff and volunteers are well-informed about their responsibilities. - **Improved task tracking and project management:** Free versions usually come with basic project management features, such as to-do lists and progress tracking, which help organizers manage tasks and deadlines. This ensures that all aspects of the event are addressed in a timely manner, minimizing last-minute issues. ## What to look for in free event management software Any software with a “free” label can be enticing for a prospective customer. However, it’s vital to deduce exactly what works best for you and your business goals. When evaluating free event management software, consider the following key aspects. ### Hidden costs and fees Many free event management solutions limit the number of registrations, features, and support options. Therefore, in many cases, users who reach their cap of registrations, number of events, or users will need to upgrade to a paid plan or add the extra which can result in unexpected fees. Additionally, bear in mind that there may be other hidden costs such as training and implementation costs, customization costs, add-on charges, and integration and scalability costs. Before making a choice, ask the software provider about any such hidden charges to ensure complete pricing transparency. ### Upgrade pathway Look for solutions with multiple, tiered paid plans to upgrade to as your business grows. Paid plans often unlock features such as more automation and give you the option to add more users, amplify registrations and number of events, or access priority customer support.  ### User reviews Doing your homework on each product can go a long way toward choosing the most suitable one for your needs. Start by evaluating user reviews and looking for providers with a strong track record and positive feedback. You can check Capterra's database of over [250 free event management products](https://www.capterra.com/event-management-software/?pricing_options=FREE_VERSION) for independent research and verified user reviews. ## How to choose free event management software for your portfolio Not all free event management software platforms are the same, and selecting the one that’s right for you requires ensuring that it meets both your current and future needs. Here’s how you can approach this decision: ### 1\. Assess your capabilities and resources The aim of event management software is to help event organizers take the weight off of all the necessary event tasks, many of which can be automated. Usually, multiple events require more planning and resources, therefore reducing the amount of time it takes to complete all the necessary tasks is essential for event management. If more automation across multiple projects is required, then ask yourself which processes you need automated and for how many events, as this is often the primary limiting factor in free versions. Identify your current processes relating to event management and factor in your capabilities and resources.  ### 2\. Consider your workflow and operations Think about how you and your team will use the software day-to-day. Will you be organizing and managing multiple events? Do you have a large number of registrations? Do you require greater automation for task management? Understanding your operational style will help you eliminate options that won't fit your workflows, saving you time in the selection process and preventing adoption issues later. ### 3\. Narrow down your options  While it might be tempting to try every free version available, our research shows that having [three options](https://www.capterra.com/resources/us-tech-trends/) on your shortlist leads to the most successful software choices.[\[2\]](#footnotes) Use [Capterra Shortlist](https://www.capterra.com/event-management-software/shortlist/), [comparison tools](https://www.capterra.com/resources/capterra-software-comparison-tool/), and verified reviews to identify the most promising options. Focus on solutions where users specifically review their free plans, and include both forever-free versions and free trials of paid solutions in your comparison. Software buyers who end up satisfied with their purchase are 50% more likely to rely on product comparison sites and expert recommendations. ## Common limitations of using free event management software Typically, free event management  software comes with one or all of these three limitations:  - **Limited registrations and attendees:** Free versions often cap the number of registrations or attendees you can manage per event. This can be restrictive for larger events, requiring organizers to either upgrade to a paid plan or use multiple accounts to accommodate all participants. - **Restricted features and customization:** Many free plans offer only basic features, with limited customization options for event pages and branding. Advanced functionalities like detailed analytics, custom ticket types, and integration with other software are typically reserved for paid versions. - **Single event management:** Free versions may restrict users to managing only one event at a time, or limit the number of concurrent events. This can be a significant drawback for organizations looking to host multiple events simultaneously, necessitating an upgrade for expanded capabilities. Beyond these standard restrictions, you'll often find yourself doing more manual work. Tasks that paid versions automate—like customizations, scheduling, and calendar management—usually require manual tracking and updates in free versions beyond the limited amounts.  You might also face customer support limits such as no access to 24/7 support for critical issues and gain access to just online community forums. ## When to consider free vs. paid event management software Free event management software provides an entry-level solution for event organizers who are just starting out or are looking for a centralized tool to help consolidate tasks and team members, allowing them to make the most of limited functionality to facilitate communication, automate, personalize, and optimize event planning without incurring costs.  Consider upgrading to paid solutions when you: - Need to scale as your business grows - Require detailed reporting to make data-driven decisions - Need to automate more workflows or trigger-based events - Have multiple team members who need to access the system - Allocate too much time to manual processes ## What is the cost to upgrade from free event management software to a paid package? There are various pricing tiers available for different business needs, and costs vary based on the number of users, features, minimum monthly fees, and integration requirements. Typical upgrade plans include[\[3\]](#footnotes): - **Entry-level plans** usually start at between $4 and $32 per month. They offer standard features such as email notifications for new registrations, custom email invites, custom email templates, custom images and messages, and advanced reporting. - **Higher-end enterprise-level plans** can exceed $88+ monthly and typically offer online ticket sales, an integrated check-in app, and custom surveys and form questions. ## FAQs What is the best free event planning software? [Our Shortlist research](https://www.capterra.com/event-management-software/shortlist/), which analyzes recently published user reviews to identify highly rated free event management products, has identified [Eventbrite](https://www.capterra.com/p/114949/Eventbrite/) as the “best free” software for event management. Using reviews and ratings, Capterra Shortlist ranks products that score highly with users based on usability and customer satisfaction. What is the best event management tool? [Our Shortlist research](https://www.capterra.com/event-management-software/shortlist/), which analyzes recently published user reviews to identify highly rated free event management products, has identified [Whova](https://www.capterra.com/p/149712/Whova/) as the overall highest-rated software for event management. Using reviews and ratings, Capterra Shortlist ranks products that score highly with users based on usability and customer satisfaction. Is Eventbrite free to create an event? Yes, Eventbrite allows you to create events for free, especially if they are free events. However, for paid events, Eventbrite charges a fee per ticket sold. The platform provides essential features like event registration, ticketing, and promotion tools, making it accessible for small to medium-sized events. How much does event management system cost? Event management system costs vary widely based on features and scale. Free versions offer basic functionalities, while entry-level paid plans can range from $4 to $32 per month and over $88 per month for higher-end enterprise plans. Enterprise solutions with advanced features, such as detailed analytics and CRM integration, may cost significantly more, often requiring custom pricing. Does Google have an event planner? Google does not offer a dedicated event planner, but Google Calendar can be used for basic event planning. It allows you to schedule events, send invitations, and manage RSVPs. While not a full-fledged event management tool, it integrates well with other Google Workspace apps for collaboration and communication. **Sources** 1. **Capterra reviews data:** Reviews are collected from verified users for individual software products. For this report, we analyzed reviews from the past two years as of the production date. [Read the complete methodology.](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology) 2. **Capterra’s 2025 Tech Trends Survey** was conducted to understand the timeline, organizational challenges, adoption & budget, vendor research behaviors, ROI expectations, and satisfaction levels for software buyers. Respondents were screened to ensure their involvement in business software purchasing decisions. [Read the complete methodology.](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology) 3. **Capterra software pricing data:** Only products with publicly available pricing information and qualified software products within the category are included in our pricing analyses. [Read the complete methodology.](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology) [Andrew Blair](https://www.capterra.com/resources/author/andrew-blair/) Andrew Blair is a content analyst at Capterra, covering marketing, cybersecurity, and emerging technologies across industries. He leverages his technical expertise and business acumen, acquired from experience as a web developer in the eCommerce industry, to deliver data-driven insights on market and business operations, empowering businesses to embrace the right technology. Andrew’s research and analysis is informed by more than 150,000 authentic user reviews on Capterra and nearly 3,000... [Caroline Rousseau](https://www.capterra.com/resources/author/caroline-rousseau/) Caroline Rousseau is a content editor at Capterra. A former content analyst, Caroline has, for the past five years, built, written, and edited research reports about technological trends, opportunities, and challenges with a small and midsize business audience in mind. Her content has been featured in French tier 1 media including Le Monde, L’Express, and Le Figaro, among other publications. Her previous experience as a graphic designer, translator, and LQA specialist in various industries... Related reading Best rated products on this list - [ Cvent Event Management](#9b91ea45-033b-443e-9a64-a6d200b36bd7) - [ Eventleaf](#d249d8ba-8469-4cd0-bc05-a6d200b3ce99) - [ Eventbrite](#b4dd53ea-351c-49e4-9bb1-a6d200b3ce99) - [ EventCreate](#1e1be494-b12a-4f3b-bea9-a6d200b3ce99) - [ RSVPify](#f879196f-9192-43b9-8f86-a90300e4737b) - [ KonfHub](#4ecf64a7-0e0c-45bf-9dce-518f13c738ff) - [ Perfect Venue](#9e06eaa2-b178-436d-91b8-477ae74e19c9) - [ Vibo](#b9224718-2a85-418d-b4a5-060b3068f31f) Talk to a Capterra advisor for free and get results within 15 minutes.