# Zoho Projects vs Trello: Features and Cost Comparison 2026 | Capterra > Zoho Projects vs Trello: Which project management tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/169455-211559/Zoho-Projects-vs-Trello --- # Zoho Projects vs Trello Features and Cost Comparison Last updated March 13th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: Zoho ProjectsTrello2/4 selected [Zoho Projects](https://www.capterra.com/p/169455/Zoho-Projects/)[4.5 (855)](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) [Trello](https://www.capterra.com/p/211559/Trello/)[4.5 (23483)](https://www.capterra.com/p/211559/Trello/reviews/) [## Zoho Projects](https://www.capterra.com/p/169455/Zoho-Projects/)[4.5 (855)](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) [## Trello](https://www.capterra.com/p/211559/Trello/)[4.5 (23483)](https://www.capterra.com/p/211559/Trello/reviews/) Starting Price $4.00/month Starting Price $4.00/month Value-for-Money 4.4 Functionality 4.4 Ease of Use 4.3 Customer Service 4.2 Starting Price $5.00/month Starting Price $5.00/month Value-for-Money 4.5 Functionality 4.3 Ease of Use 4.5 Customer Service 4.3 Reviews Sentiment Based on [855 reviews](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) Positive 789 Neutral 49 Negative 17 Positive 789 Neutral 49 Negative 17 Reviews Sentiment Based on [23,483 reviews](https://www.capterra.com/p/211559/Trello/reviews/) Positive 21,700 Neutral 1,546 Negative 237 Positive 21,700 Neutral 1,546 Negative 237 Best for (according to reviews) - **Business size**: Small businesses account for 671 reviews, representing 81% of feedback, demonstrating broad uptake among this segment. - **Industry**: Information technology and services, computer software, and marketing/advertising together make up 32% of reviews, indicating diverse industry adoption. - **Use cases**: Project management (84%), task management (37%), and project tracking (22%) are the primary use cases, highlighting a focus on workflow and organization. Best for (according to reviews) - **Business size**: Small businesses account for 16,367 reviews, representing 69% of feedback, indicating strong adoption among smaller organizations. - **Industry**: Computer software, marketing and advertising, and IT services together make up 30% of reviews, showing notable usage across tech and creative sectors. - **Use cases**: Task management (58%), project management (47%), and project tracking (22%) are frequently cited, highlighting organizational and workflow-focused applications. ## Reviewer verdict Zoho Projects Zoho Projects users find it best for detailed project and task management, appreciating its comprehensive features like Gantt charts, task dependencies, and time tracking. Reviewers value its integration with Zoho apps and third-party tools, saying it streamlines workflows for small to medium-sized businesses. They note its affordable pricing for the features offered, though some mention challenges with customization and customer support. Trello Trello users consider it ideal for teams seeking a visual, intuitive, and collaborative approach to project management. Reviewers highlight its Kanban-style boards, ease of use, and flexibility, especially for organizing tasks and workflows. They value the functional free version and integrations, mentioning that while it suits simple to moderately complex projects, advanced features often require paid plans. ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison In the project management market, Zoho Projects and Trello both offer a range of features, and comparing them goes beyond just looking at price. Understanding which functionalities align with your specific requirements can help maximize value and eliminate unnecessary spending. Below is a breakdown of the most critical aspects to consider. \[[1](#source-item-1)\] Key features rated by users Features selected based on 75,145 reviews from Project Management users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Zoho Projects 81%Fit Feature ratings Task Management 4.5 Project Planning/Scheduling 4.5 Task Progress Tracking 4.5 Task Scheduling 4.6 Trello 89%Fit High performer Feature ratings Task Management 4.6 Project Planning/Scheduling 4.6 Task Progress Tracking 4.6 Task Scheduling 4.6 Task Management 4.5 (351) 4.6 (3682) Zoho Projects users appreciate its comprehensive task management features, including task lists, dependencies, and assignments. They find it easy to track tasks, set priorities, and monitor progress, saying that the user-friendly interface integrates well with other Zoho apps. However, some users mention that it can be a bit challenging for everyday users to manage their own tasks. Trello users, on the other hand, value its visual Kanban-style boards, lists, and cards for organizing tasks. They highlight its simplicity, ease of use, and collaborative capabilities, though some note that the free version lacks consolidated task views. Overall, users find Zoho Projects effective for detailed task management, while Trello is praised for its intuitive and visual approach. Project Planning/Scheduling 4.5 (299) 4.6 (1492) Zoho Projects users appreciate its robust project planning and scheduling features, which they say include Gantt charts, task dependencies, and real-time progress tracking. They find it easy to create and manage project schedules, set milestones, and adjust timelines as needed. Trello users value its visual boards and cards for planning and scheduling, noting its high level of customization and integration with third-party tools. They find it useful for setting deadlines, creating structured workflows, and tracking project progress, though some mention it lacks advanced Gantt charts. In summary, users find Zoho Projects comprehensive for detailed planning, while Trello is valued for its visual and customizable approach. Task Progress Tracking 4.5 (143) 4.6 (1567) Zoho Projects users appreciate its task progress tracking features, which they say provide clear overviews of task status, including percentage completed and due dates. They find it essential for accountability and efficiency, though some mention it requires a dedicated manager to keep tasks on track. Trello users highlight its visual task progress tracking through moving cards across lists, checklists, and labels. They find it enhances team collaboration and provides clear visibility of project status, though some note it lacks advanced tools like Gantt charts. Overall, users find Zoho Projects reliable for detailed progress tracking, while Trello is praised for its visual and collaborative tracking. Task Scheduling 4.6 (158) 4.6 (1644) Zoho Projects users value its task scheduling features, which they say include task dependencies, Gantt charts, and critical path analysis. They find it efficient for setting deadlines, prioritizing work, and ensuring projects stay on track. Trello users appreciate its user-friendly task scheduling, with features like due dates, reminders, and calendar views. They find it helpful for managing time-sensitive tasks and improving productivity, though some mention it lacks advanced scheduling tools. In general, users find Zoho Projects effective for detailed scheduling, while Trello is noted for its intuitive and visual scheduling capabilities. ## Pricing comparison ### Starting prices Zoho Projects $4.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/169455/Zoho-Projects/pricing/) Trello $5.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/211559/Trello/pricing/) ### Value-for-money analysis 4.4 (855) 4.5 (23483) A dive into reviewer perceptions about the value for money of both Zoho Projects and Trello demonstrates that Zoho Projects reviewers consider it to offer affordable pricing with extensive features, while Trello reviewers comment on its functional free version and flexible pricing plans. Reviewers appreciate Zoho Projects for its user-friendly interface, customizable features, and affordable pricing plans that cater to small and medium-sized businesses. They find the free version useful for small teams and value the ability to test the software before committing financially. However, some users feel that the premium plans are expensive and that certain advanced features are only available in higher-priced tiers, which they mention can be a drawback for smaller teams. When it comes to Trello, reviewers highlight its intuitive interface, flexibility, and the comprehensive features available in its free version. They appreciate the affordable subscription plans and the ability to use the software effectively without immediate financial commitment. Nonetheless, some users note that the free version has limitations, such as restricted advanced features and customization options, which they indicate can be a barrier for larger teams or more complex projects. ## How does the user experience compare on Zoho Projects vs Trello? ### Overall rating 4.5 (855) 4.5 (23483) ### User interface Zoho Projects Trello ### Customer service and support Zoho Projects Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Trello Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of Zoho Projects vs Trello These project management software solutions have been evaluated by verified reviewers on Capterra. Check out what real users say about Zoho Projects and Trello to find out which one would work best for your needs. Users appreciate Zoho Projects for its robust project management features, including task management, time tracking, and collaboration tools, which they say enhance productivity and team coordination. They also value its project tracking capabilities, noting that it simplifies planning, tracking progress, and reporting. Additionally, reviewers highlight its integration capabilities with other Zoho apps and third-party tools, which they indicate streamline workflows. When it comes to Trello, users praise its team collaboration features, citing its visual approach and real-time collaboration tools. They also find it effective for project management, noting its flexibility and ease of use. Reviewers appreciate its task management capabilities, mentioning its integration with other tools and the powerful Butler automation feature. As for the cons, Zoho Projects users mention difficulties with task management, citing complex setups and limited customization options. They also express dissatisfaction with customer support, noting slow response times and limited availability. Meanwhile, Trello users find card management can become overwhelming with too many cards and lists, and they mention limitations in the free version, indicating that many advanced features are locked behind paywalls. \[[2](#source-item-2)\] Pros Zoho Projects MEENACHISUNDARAM M Project ManagerArchitecture & Planning, 2 - 10 employeesUsed the software for: 6-12 months. “The integration of features such as timesheets, reporting, and task tracking facilitate effective project management, making Zoho Projects an ideal solution for teams seeking a comprehensive project management system.“ January 29, 2026 VA Vicky A Account ManagerInsurance, 2 - 10 employeesUsed the software for: More than 2 years. “Zoho Projects enabled Equatorial Insurance Brokers to project tracking plus team coordination, resulting in better client service plus more organized case management.“ October 6, 2025 Trello Tom L Marketing DirectorInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “Useful collaboration tool for the marketing team to manage our content and comms calendar - the calendar power up in particular is easy to manage within the team, and share across the wider business to give visibility on our activity“ March 18, 2026 Willy H IT PMInsurance, 1,001 - 5,000 employeesUsed the software for: More than 2 years. “It's my go-to tool for things like personal to-do lists, planning a quick social media calendar, or handling small projects with a defined beginning and end.“ November 10, 2025 Cons Zoho Projects Jay B OwnerAnimation, 2 - 10 employeesUsed the software for: I used a free trial. “I disliked the UI creativity, there are lot of options but still it lacks that user friendliness of making task, sub task, task decscription and its confusing as compared to Asana as per UI is the concern, It should have a project briefing and atatchments module like Asana has at the start of the project.“ November 1, 2025 EZ Eman Z PMO excutiveManagement Consulting, 11 - 50 employeesUsed the software for: I used a free trial. “Zoho Projects' drawbacks include a learning curve for advanced features, limited customization in lower plans, complex permission settings, mobile app limitations, occasional performance issues, minimal offline access, and integration challenges with non-Zoho apps“ November 28, 2024 Trello LA Lalitha A Product ManagerHospital & Health Care, 51 - 200 employeesUsed the software for: Less than 6 months. “Also, the free version has some frustrating limitations around attachment sizes and automation features. If you want calendar views or more advanced automations, you have to jump to a paid plan pretty quickly.“ January 13, 2026 RV Ravi V QAConstruction, 1,001 - 5,000 employeesUsed the software for: 6-12 months. “Trello has its limits and not a good fit for the big projects. when you generate performance reports for the project , it doesnt go much in details also automations are not advanced if you're not paying for premium.“ November 9, 2025 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from project management software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between Zoho Projects and Trello? Talk to a Capterra advisor for free and get results within 15 minutes. 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