# Zoho Projects vs Notion: Features and Cost Comparison 2026 | Capterra > Zoho Projects vs Notion: Which project management tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/169455-186596/Zoho-Projects-vs-Notion --- # Zoho Projects vs Notion Features and Cost Comparison Last updated March 13th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: Zoho ProjectsNotion2/4 selected [Zoho Projects](https://www.capterra.com/p/169455/Zoho-Projects/)[4.5 (855)](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) [Notion](https://www.capterra.com/p/186596/Notion/)[4.7 (2702)](https://www.capterra.com/p/186596/Notion/reviews/) [## Zoho Projects](https://www.capterra.com/p/169455/Zoho-Projects/)[4.5 (855)](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) [## Notion](https://www.capterra.com/p/186596/Notion/)[4.7 (2702)](https://www.capterra.com/p/186596/Notion/reviews/) Starting Price $4.00/month Starting Price $4.00/month Value-for-Money 4.4 Functionality 4.4 Ease of Use 4.3 Customer Service 4.2 Starting Price $12.00/month Starting Price $12.00/month Value-for-Money 4.6 Functionality 4.6 Ease of Use 4.3 Customer Service 4.4 Reviews Sentiment Based on [855 reviews](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) Positive 789 Neutral 49 Negative 17 Positive 789 Neutral 49 Negative 17 Reviews Sentiment Based on [2,702 reviews](https://www.capterra.com/p/186596/Notion/reviews/) Positive 2,617 Neutral 68 Negative 17 Positive 2,617 Neutral 68 Negative 17 Best for (according to reviews) - **Business size**: Small businesses account for 671 reviews, representing 81% of feedback, demonstrating broad uptake among this segment. - **Industry**: Information technology and services, computer software, and marketing/advertising together make up 32% of reviews, indicating diverse industry adoption. - **Use cases**: Project management (84%), task management (37%), and project tracking (22%) are the primary use cases, highlighting a focus on workflow and organization. Best for (according to reviews) - **Business size**: Small businesses account for 80% of reviews (2086), reflecting high usage rates among this segment. - **Industry**: Computer software, IT services, and marketing/advertising together represent 29% of reviews, indicating broad adoption across tech-driven sectors. - **Use cases**: Task management (56%), note-taking (48%), and project management (41%) are the primary functions, supporting diverse organizational workflows. ## Reviewer verdict Zoho Projects Zoho Projects users find it well-suited for structured project management, citing its user-friendly interface, comprehensive task management, and reliable project tracking features. Reviewers highlight its efficient scheduling tools, Gantt chart views, and seamless integration with other Zoho apps and third-party tools, which they say enhance productivity and workflow organization. They also mention its affordability and value for money, especially for teams needing robust planning and reporting capabilities, though some users note limited customization and occasional support challenges. Notion Notion users consider it ideal for flexible project organization and team collaboration, appreciating its customizable task management, versatile project planning views, and real-time content sharing. Reviewers value its cost-effective plans, comprehensive free version, and the ability to manage notes, databases, and projects within a single workspace. They highlight its adaptability for different workflows and the usefulness of templates, though some users mention a learning curve and limitations in formatting and notifications for larger or more complex projects. ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison Beyond cost, assessing the specific features and benefits of Zoho Projects and Notion within the project management space can help ensure the best fit for your needs. A well-matched option can enhance productivity while avoiding extra spending on functionalities that won't be used. Here's an overview of the key considerations and how these choices compare. \[[1](#source-item-1)\] Key features rated by users Features selected based on 75,145 reviews from Project Management users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Zoho Projects 81%Fit Feature ratings Task Management 4.5 Project Planning/Scheduling 4.5 Task Progress Tracking 4.5 Task Scheduling 4.6 Notion 83%Fit High performer Feature ratings Task Management 4.6 Project Planning/Scheduling 4.6 Task Progress Tracking 4.5 Task Scheduling 4.4 Task Management 4.5 (351) 4.6 (1067) Zoho Projects users appreciate its task management feature for its ability to keep track of tasks and deadlines, assign tasks to team members, set priority levels, and monitor progress. They find it user-friendly and efficient for organizing workflows and ensuring team alignment. However, some users mention that it can be a bit difficult for everyday users to manage their own tasks. Notion users, on the other hand, value its customizable task management setup, which they say allows them to create different views, add tags, and link tasks to projects. They appreciate the flexibility and the ability to manage tasks in various ways, though some users find it less intuitive and challenging for large projects. Overall, Zoho Projects users find it reliable and easy to use, while Notion users appreciate its flexibility and customization options. Project Planning/Scheduling 4.5 (299) 4.6 (606) Zoho Projects reviewers value its project planning and scheduling features, highlighting the ease of creating and assigning tasks, setting deadlines, and tracking progress. They appreciate the Gantt chart view, saying that it offers a clear visual representation of project timelines and the ability to adjust schedules as needed. Notion users, meanwhile, appreciate its flexible system for project planning and scheduling, using databases, kanban boards, calendars, and timelines. They find it helpful for mapping out projects and deadlines, though some users mention the lack of full integration with other calendar tools. In general, Zoho Projects users find it comprehensive and easy to use, while Notion users value its flexibility and multiple views for project planning. Task Progress Tracking 4.5 (143) 4.5 (720) Zoho Projects users find the task progress tracking feature useful for monitoring the status of ongoing tasks, providing a clear overview of progress, and ensuring accountability. They appreciate the ability to track task stages and identify bottlenecks. Notion users also value its task progress tracking capabilities, citing customizable status boards and visual indicators that help monitor workflow. They appreciate the ability to add properties like priority levels and due dates, though some users find setting up progress tracking manually challenging. Overall, Zoho Projects users find it reliable and essential for managing tasks, while Notion users appreciate its comprehensive and visual approach to progress tracking. Task Scheduling 4.6 (158) 4.4 (851) Zoho Projects users appreciate its task scheduling feature for its efficiency and organization, which they say allows them to create and assign tasks, set deadlines, and track progress. They value the ability to set dependencies and use Gantt charts for visualizing project timelines. Notion users, on the other hand, find its task scheduling feature versatile and user-friendly, with customizable views and reminders. They appreciate the drag-and-drop calendar view and integration with other tools, though some users mention the lack of native notification features. In summary, Zoho Projects users find it efficient and organized, while Notion users value its versatility and customization options for task scheduling. ## Pricing comparison ### Starting prices Zoho Projects $4.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/169455/Zoho-Projects/pricing/) Notion $12.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/186596/Notion/pricing/) ### Value-for-money analysis 4.4 (855) 4.6 (2702) When it comes to the value for money of both Zoho Projects and Notion, Zoho Projects's user reviews tend to focus on its affordability and extensive features, and Notion reviews call out its cost-effective plans and comprehensive free version. Reviewers find Zoho Projects to offer good value for money, highlighting its affordable pricing plans and the availability of a free version. They appreciate the range of features, including customization options, collaboration tools, and seamless integrations. Users also value the extended free trials and the ability to test the software before committing financially. However, some users feel that the premium plans can be expensive and that certain advanced features are only available in higher-priced tiers. As for Notion, reviewers appreciate its cost-effective plans and the comprehensive features available in the free version. They find the free plan sufficient for personal use and small projects, with many essential features included. Users also value the customization options and the availability of templates. However, some users mention that the pricing structure can be confusing and that premium plans can be costly for larger teams or those requiring advanced features. They also note limitations in the free version, such as storage and user restrictions. ## How does the user experience compare on Zoho Projects vs Notion? ### Overall rating 4.5 (855) 4.7 (2702) ### User interface Zoho Projects Notion ### Customer service and support Zoho Projects Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Notion Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of Zoho Projects vs Notion Both Zoho Projects and Notion are solutions that have been reviewed by verified reviewers on Capterra. Check out what real users have to say about their experiences to see how Zoho Projects stacks up against Notion and pick the one that fits best your needs. Users appreciate Zoho Projects for its robust project management capabilities, highlighting its user-friendly interface, comprehensive tools for task management, time tracking, and reporting. They also value its effective project tracking features and seamless integration with other Zoho apps and third-party tools, which enhance productivity and streamline workflows. Meanwhile, Notion users praise its team collaboration features, noting its real-time content sharing and editing capabilities. They also find its organizational tools versatile and effective for managing notes, projects, and databases, and commend its project management functionalities, which include customizable templates and efficient task tracking. As for the cons, Zoho Projects users mention issues with task management, citing complex setup and lack of customization options. They also report dissatisfaction with customer support, noting slow response times and limited availability. At the same time, Notion users find page creation can be cumbersome and sometimes overwhelming, and they express frustration with limited text formatting options, which they say can hinder customization and ease of use. \[[2](#source-item-2)\] Pros Zoho Projects MEENACHISUNDARAM M Project ManagerArchitecture & Planning, 2 - 10 employeesUsed the software for: 6-12 months. “The integration of features such as timesheets, reporting, and task tracking facilitate effective project management, making Zoho Projects an ideal solution for teams seeking a comprehensive project management system.“ January 29, 2026 VA Vicky A Account ManagerInsurance, 2 - 10 employeesUsed the software for: More than 2 years. “Zoho Projects enabled Equatorial Insurance Brokers to project tracking plus team coordination, resulting in better client service plus more organized case management.“ October 6, 2025 Notion Marco C Pre Litigation Legal AssistantLegal Services, 51 - 200 employeesUsed the software for: Less than 6 months. “It is an excellent application for achieving optimal collaborative work in large teams on complete cases, as it allows you to customize notes for a better visual and informational flow.“ December 28, 2025 Jiahao H Deployment StrategistInformation Technology and Services, 201 - 500 employeesUsed the software for: 1-2 years. “Creating and formatting documents is intuitive and efficient, and features like tables, databases, and strong search capabilities help keep information well organized and accessible.“ January 4, 2026 Cons Zoho Projects Jay B OwnerAnimation, 2 - 10 employeesUsed the software for: I used a free trial. “I disliked the UI creativity, there are lot of options but still it lacks that user friendliness of making task, sub task, task decscription and its confusing as compared to Asana as per UI is the concern, It should have a project briefing and atatchments module like Asana has at the start of the project.“ November 1, 2025 EZ Eman Z PMO excutiveManagement Consulting, 11 - 50 employeesUsed the software for: I used a free trial. “Zoho Projects' drawbacks include a learning curve for advanced features, limited customization in lower plans, complex permission settings, mobile app limitations, occasional performance issues, minimal offline access, and integration challenges with non-Zoho apps“ November 28, 2024 Notion SP Stephanie P American accent coachE-Learning, Self-employedUsed the software for: More than 2 years. “I have found the addition of AI to the app to be kind of annoying, especially when a note-taking banner would automatically pop up every time I started a Zoom call or even made a call via Google Voice in my browser.“ March 1, 2026 RV Rakhi V QA LeadInformation Technology and Services, 51 - 200 employeesUsed the software for: More than 2 years. “Finally, maintaining a clean system requires discipline: without consistent templates and naming, it’s easy for information to become scattered across pages and databases, making things harder to find over time.“ March 27, 2026 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from project management software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between Zoho Projects and Notion? Talk to a Capterra advisor for free and get results within 15 minutes. 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