# Calendly vs Vagaro: Features and Cost Comparison 2026 | Capterra > Calendly vs Vagaro: Which appointment scheduling tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/148036-153752/Calendly-vs-Vagaro --- # Calendly vs Vagaro Features and Cost Comparison Last updated April 22nd, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: CalendlyVagaro2/4 selected [Calendly](https://www.capterra.com/p/148036/Calendly/)[4.7 (4089)](https://www.capterra.com/p/148036/Calendly/reviews/) [Vagaro](https://www.capterra.com/p/153752/Vagaro/)[4.7 (3626)](https://www.capterra.com/p/153752/Vagaro/reviews/) [## Calendly](https://www.capterra.com/p/148036/Calendly/)[4.7 (4089)](https://www.capterra.com/p/148036/Calendly/reviews/) [## Vagaro](https://www.capterra.com/p/153752/Vagaro/)[4.7 (3626)](https://www.capterra.com/p/153752/Vagaro/reviews/) Starting Price $10.00/month Starting Price $10.00/month Value-for-Money 4.5 Functionality 4.5 Ease of Use 4.7 Customer Service 4.4 Starting Price $23.99/month Starting Price $23.99/month Value-for-Money 4.6 Functionality 4.6 Ease of Use 4.6 Customer Service 4.6 Reviews Sentiment Based on [4,089 reviews](https://www.capterra.com/p/148036/Calendly/reviews/) Positive 3,918 Neutral 131 Negative 40 Positive 3,918 Neutral 131 Negative 40 Reviews Sentiment Based on [3,626 reviews](https://www.capterra.com/p/153752/Vagaro/reviews/) Positive 3,417 Neutral 120 Negative 89 Positive 3,417 Neutral 120 Negative 89 Best for (according to reviews) - **Business size**: Small businesses account for 77% of reviews (3,074), demonstrating broad uptake among this segment. - **Industry**: Marketing & advertising, computer software, and IT/services collectively represent 26% of reviews, indicating diverse adoption across digital-focused sectors. - **Use cases**: Scheduling (43%), calendar management (29%), and recruiting (4%) are primary functions, highlighting streamlined appointment coordination and team organization. Best for (according to reviews) - **Business size**: Small businesses account for 77% of reviews (2,682), reflecting high usage rates among this segment. - **Industry**: Health, wellness and fitness (28%), cosmetics (20%), and consumer services (17%) are the primary industries utilizing Vagaro. - **Use cases**: Scheduling (32%), salon management (30%), and appointment reminders (27%) are the main use cases, highlighting a focus on appointment-driven operations. ## Send this comparison chart to my inbox ## Reviewer verdict Calendly Calendly users find it best for streamlining appointment scheduling with automated reminders, calendar integrations like Google and Outlook, and efficient online booking that reduces back-and-forth communication. Reviewers highlight its user-friendly interface, mobile access, and customization options, saying it works well for managing multiple time zones and syncing with tools such as Gmail, Google Meet, and Zapier. They note that while the free version covers basic needs, advanced features require a paid plan, which some find costly for small teams. Vagaro Vagaro reviewers consider it ideal for businesses in the beauty and wellness industry who need comprehensive appointment scheduling, client management, and integrated payment processing. Users value its client communication tools, customizable options, and marketing features, mentioning that its mobile app supports managing appointments, staff, and payments on the go. They appreciate the Google Calendar integration and a la carte pricing, though some note that costs can rise with added features and that payment processing and website integration may present challenges. ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison Beyond cost, assessing the specific features and benefits of Calendly and Vagaro within the appointment scheduling space can help ensure the best fit for your needs. A well-matched option can enhance productivity while avoiding extra spending on functionalities that won't be used. Here's an overview of the key considerations and how these choices compare. \[[1](#source-item-1)\] Key features rated by users Features selected based on 41,612 reviews from Appointment Scheduling users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Calendly 89%Fit Feature ratings Confirmations/Reminders 4.7 Online Booking 4.8 Mobile Access 4.6 Calendar Sync 4.7 Vagaro 85%Fit Feature ratings Confirmations/Reminders 4.7 Online Booking 4.6 Mobile Access 4.7 Calendar Sync 4.6 Confirmations/Reminders 4.7 (1196) 4.7 (603) Calendly users appreciate the flexibility and efficiency of its confirmation and reminder features, noting that they can heavily automate reminders through emails and SMS, which they say helps in reducing no-shows and ensuring everyone is informed. They value the integration with Google and Outlook calendars, which they say keeps reminders synchronized and timely. However, some users mention that premium service is required for advanced customization. Vagaro users also find the confirmation and reminders feature vital for improving client communication and reducing no-shows. They appreciate the ability to send reminders via text and email, which they say clients can add to their calendars. Some users, however, report issues with managing appointments directly from reminders. Overall, users find Calendly's automation and integration features valuable, while they appreciate Vagaro's effectiveness in client communication and reducing no-shows. Online Booking 4.8 (1481) 4.6 (671) Calendly users value the convenience and efficiency of its online booking feature, highlighting its ability to eliminate back-and-forth emails and streamline the scheduling process. They appreciate the customization options, time zone management, and integration with calendar platforms. Some users mention the need for better discount code options. Vagaro users also appreciate the convenience of online booking, noting that it allows clients to book appointments anytime and from anywhere, which they say improves customer experience and reduces no-shows. However, some users find the requirement to create a profile before booking inconvenient. In general, users think Calendly simplifies the scheduling process with its user-friendly interface and customization options, while they value Vagaro for its flexibility and client autonomy in booking appointments. Mobile Access 4.6 (938) 4.7 (616) Calendly users find mobile access crucial for managing schedules on the go, appreciating the mobile-friendly interface and real-time updates. They mention that it allows them to check availability, reschedule appointments, and send reminders from anywhere. Some users note occasional formatting issues on mobile devices. Vagaro users also value mobile access for its convenience and ability to manage appointments, staff, and payments on the go. They appreciate the real-time updates and notifications, although some users report occasional app freezes. Overall, users value Calendly's mobile access for its flexibility and responsiveness, while they appreciate Vagaro's comprehensive mobile functionalities for managing business operations on the go. Calendar Sync 4.7 (1253) 4.6 (274) Calendly users highly value the calendar sync feature, noting its seamless integration with Google and Outlook calendars, which they say helps prevent double bookings and ensures real-time availability. They appreciate the automatic updates and the ability to manage both personal and professional calendars in one place. Some users report occasional sync issues. Vagaro users also find calendar sync beneficial for avoiding double bookings and managing appointments efficiently. They appreciate the integration with Google and Apple calendars, although some users wish for better sync with other calendars. In summary, users think Calendly's calendar sync is essential for maintaining organized schedules, while they find Vagaro's sync feature reliable for efficient appointment management. ## Pricing comparison ### Starting prices Calendly $10.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/148036/Calendly/pricing/) Vagaro $23.99 Flat Rate (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/153752/Vagaro/pricing/) ### Value-for-money analysis 4.5 (4089) 4.6 (3626) A comparison of how reviewers evaluate the value for money provided by both Calendly and Vagaro indicates that Calendly reviewers find it offers a user-friendly service with a functional free version, while Vagaro reviewers appreciate its comprehensive features and competitive pricing. Reviewers find that Calendly's free version is sufficient for basic scheduling needs, mentioning its integration with Google Calendar and ability to collect payments. They appreciate the automated reminders and notifications, though they note that advanced features like team collaboration and custom notifications require a paid plan. Some users indicate that the pricing for advanced features can be high, especially for small businesses, and they mention limitations in the free version. As for Vagaro, reviewers find it provides good value for money, highlighting its extensive features such as integrated payment systems, customizable options, and marketing tools. They appreciate the a la carte pricing model, which allows businesses to add features as needed. However, some users mention that the cost can add up quickly with additional fees for advanced features and services, indicating that it may be expensive for small businesses or startups. ## Integrations Popular Integrations Compare available integrations between Calendly and Vagaro. ### Google Calendar Calendly Vagaro ### Microsoft Outlook Calendly Vagaro ### WordPress Calendly Vagaro ### Zoom Workplace Calendly Vagaro ### Stripe Calendly Vagaro ### Microsoft Excel Calendly Vagaro ### Microsoft 365 Calendly Vagaro ### Xero Calendly Vagaro Total Integrations 108 Google Calendar Users report that they integrate Google Calendar with Calendly to sync appointments, avoid scheduling conflicts, and manage their availability in real-time, noting that it simplifies their scheduling process. Microsoft Outlook Users state that they integrate Microsoft Outlook with Calendly to sync calendars, prevent double bookings, and streamline meeting scheduling, citing that it enhances efficiency and organization. Gmail Reviewers mention that they use Gmail with Calendly for sending meeting reminders, syncing calendars, and receiving notifications, noting that it helps keep their schedules organized and clients informed. Google Meet Users say that they integrate Google Meet with Calendly to automatically generate meeting links, schedule video calls, and streamline virtual appointments, indicating that it simplifies the meeting setup process. Zapier Reviewers report that they use Zapier with Calendly to automate workflows, connect with CRMs, and integrate with various apps, noting that it enhances functionality and data management. Calendly Integrations (108) - [ActiveCampaign](https://www.capterra.com/p/79367/ActiveCampaign/) - [Airtable](https://www.capterra.com/p/146652/Airtable/) - [Asana](https://www.capterra.com/p/184581/Asana-PM/) - [AWeber](https://www.capterra.com/p/95949/AWeber-Email-Marketing/) - [Breeze](https://www.capterra.com/p/156024/Clearbit/) - [CallHippo](https://www.capterra.com/p/159578/CallHippo/) - [Chameleon](https://www.capterra.com/p/153079/Chameleon/) - [ClickSend](https://www.capterra.com/p/175783/ClickSend/) - [ClickUp](https://www.capterra.com/p/158833/ClickUp/) - [Close](https://www.capterra.com/p/132667/Close-io/) - [Constant Contact](https://www.capterra.com/p/31898/Constant-Contact/) - [Copper](https://www.capterra.com/p/141642/Copper/) - [Coupler.io](https://www.capterra.com/p/202311/Coupler-io/) - [Drip](https://www.capterra.com/p/164933/Drip/) - [eatNgage](https://www.capterra.com/p/167356/eatNgage/) - [Feathery](https://www.capterra.com/p/10023375/Feathery/) - [Firefox](https://www.capterra.com/p/228987/Firefox/) - [Flexie CRM](https://www.capterra.com/p/177586/Flexie-CRM/) - [FormCrafts](https://www.capterra.com/p/211812/FormCrafts/) - [Freshsales](https://www.capterra.com/p/155563/Freshsales/) - [Gem](https://www.capterra.com/p/204052/Gem/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Gong.io](https://www.capterra.com/p/157969/Gong-io/) - [Google Analytics 360](https://www.capterra.com/p/177042/Google-Analytics/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Chrome](https://www.capterra.com/p/228985/Chrome/) - [Google Meet](https://www.capterra.com/p/176572/Google-Hangouts/) - [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) - [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) - [GoTo Meeting](https://www.capterra.com/p/163332/GoToMeeting/) - [Grammarly Business](https://www.capterra.com/p/170306/Grammarly-Business/) - [Greenhouse](https://www.capterra.com/p/133100/Greenhouse/) - [HoneyBook](https://www.capterra.com/p/162588/HoneyBook/) - [HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/) - [iCloud](https://www.capterra.com/p/204717/iCloud/) - [Insightly](https://www.capterra.com/p/130671/Insightly/) - [Intercom](https://www.capterra.com/p/134347/Intercom/) - [JazzHR](https://www.capterra.com/p/87750/JazzHR/) - [Jotform](https://www.capterra.com/p/158456/JotForm-4-0/) - [Kajabi](https://www.capterra.com/p/154682/Kajabi/) - [Kit](https://www.capterra.com/p/175000/ConvertKit/) - [Klaviyo](https://www.capterra.com/p/156699/Klaviyo/) - [Kommo](https://www.capterra.com/p/120048/amoCRM/) - [Leadpages](https://www.capterra.com/p/203635/Leadpages/) - [LiveChat](https://www.capterra.com/p/62194/LiveChat/) - [Loom](https://www.capterra.com/p/191187/Loom/) - [Mailchimp](https://www.capterra.com/p/110228/MailChimp/) - [MailerLite](https://www.capterra.com/p/136603/MailerLite/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [ManyChat](https://www.capterra.com/p/206636/ManyChat/) - [Marketo Engage](https://www.capterra.com/p/75130/Marketo-Lead-Management/) - [Marketo Sales Connect](https://www.capterra.com/p/227165/Marketo-Sales-Connect/) - [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Power Automate](https://www.capterra.com/p/227210/Microsoft-Power-Automate/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [monday.com](https://www.capterra.com/p/147657/monday-com/) - [Nimble](https://www.capterra.com/p/123032/Nimble/) - [Notion](https://www.capterra.com/p/186596/Notion/) - [Nutshell](https://www.capterra.com/p/144340/Nutshell/) - [Okta](https://www.capterra.com/p/119653/Okta/) - [Omnisend](https://www.capterra.com/p/153508/Omnisend/) - [ON24](https://www.capterra.com/p/158766/ON24/) - [OneLogin](https://www.capterra.com/p/114110/OneLogin/) - [Ontraport](https://www.capterra.com/p/220784/Ontraport/) - [Oracle Eloqua Marketing Automation](https://www.capterra.com/p/64036/Oracle-Eloqua/) - [Ortto](https://www.capterra.com/p/131879/Autopilot/) - [Outfunnel](https://www.capterra.com/p/181249/Outfunnel/) - [PayPal](https://www.capterra.com/p/207944/PayPal/) - [Pendo](https://www.capterra.com/p/151951/Pendo-Platform/) - [Ping Identity](https://www.capterra.com/p/131419/PingOne/) - [Pipedream](https://www.capterra.com/p/242217/Pipedream/) - [Pipedrive](https://www.capterra.com/p/132666/Pipedrive/) - [Pipeliner CRM](https://www.capterra.com/p/125911/Pipeliner-CRM/) - [Podium](https://www.capterra.com/p/164285/Podium/) - [Postal](https://www.capterra.com/p/203387/Postal-io/) - [Pumble](https://www.capterra.com/p/218055/Pumble/) - [RD Station](https://www.capterra.com/p/180098/RD-Station/) - [Reachdesk](https://www.capterra.com/p/196982/Reachdesk/) - [Redtail CRM](https://www.capterra.com/p/121349/RedTail-CRM/) - [Relay.app](https://www.capterra.com/p/10012226/Relay/) - [Salesforce Sales Cloud](https://www.capterra.com/p/61368/Salesforce/) - [SalesRabbit](https://www.capterra.com/p/157329/Sales-Rabbit/) - [Sendoso](https://www.capterra.com/p/160537/Sendoso/) - [Sendspark](https://www.capterra.com/p/228373/Sendspark/) - [Shape](https://www.capterra.com/p/173673/SetShape/) - [Skyvia](https://www.capterra.com/p/146167/Skyvia/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Squarespace](https://www.capterra.com/p/143461/Squarespace/) - [Stax](https://www.capterra.com/p/157492/Fattmerchant-Payments-Online/) - [Streak](https://www.capterra.com/p/124465/Streak/) - [Stripe](https://www.capterra.com/p/123889/Stripe/) - [Supademo](https://www.capterra.com/p/10005933/Supademo/) - [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) - [Twilio](https://www.capterra.com/p/180158/Twilio-Communications-Platform/) - [Typeform](https://www.capterra.com/p/137289/Typeform/) - [Unbounce](https://www.capterra.com/p/145639/Unbounce/) - [VideoAsk](https://www.capterra.com/p/239248/videoask/) - [Webex Connect](https://www.capterra.com/p/168110/IMIconnect/) - [Webex Suite](https://www.capterra.com/p/237272/Webex/) - [Webflow](https://www.capterra.com/p/136159/Webflow/) - [Wistia](https://www.capterra.com/p/82313/Wistia/) - [Wix](https://www.capterra.com/p/169007/Wix/) - [WordPress](https://www.capterra.com/p/131687/WordPress/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zoho Flow](https://www.capterra.com/p/227460/Zoho-Flow/) - [Zoho Recruit](https://www.capterra.com/p/125768/Zoho-Recruit/) - [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) Total Integrations 10 Google Calendar Reviewers mention that Vagaro syncs with Google Calendar, which they note helps keep track of scheduling and ensures appointments are visible to family members and other stakeholders. Vagaro Integrations (10) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Gusto](https://www.capterra.com/p/131882/Gusto/) - [Instagram](https://www.capterra.com/p/210721/Instagram/) - [Meta for Business](https://www.capterra.com/p/213257/Facebook/) - [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) - [WordPress](https://www.capterra.com/p/131687/WordPress/) - [Xero](https://www.capterra.com/p/120109/Xero/) - [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) For each product, we show you the most common integrations according to our user reviews and analyze themes in what reviewers say to highlight what you need to know. ## How does the user experience compare on Calendly vs Vagaro? ### Overall rating 4.7 (4089) 4.7 (3626) ### User interface Calendly Vagaro ### Customer service and support Calendly Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Vagaro Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of Calendly vs Vagaro Calendly and Vagaro are two options for appointment scheduling software users to meet their business needs. Both products have been reviewed on Capterra. Check out what real users say about Calendly vs Vagaro to find the best fit for you. Users appreciate Calendly for its efficient meeting scheduling, highlighting its integration with various calendar systems and the ability to manage multiple time zones. They also value its customization options for meeting types and automated reminders. At the same time, Vagaro users praise its appointment scheduling features, noting its user-friendly interface and suitability for the beauty and wellness industry. They also commend its robust customer service and effective client management tools, which help streamline operations and enhance customer interactions. When it comes to cons, reviewers find Calendly's pricing to be high, especially for small teams, and note issues with email integration and payment plans. Meanwhile, Vagaro users mention problems with payment processing, citing glitches and high costs, as well as challenges with email management and website integration. \[[2](#source-item-2)\] Pros Calendly FK Farman K Software DeveloperInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “Calendly enables seamless sharing of availability with clients or teammates to book time without back-and-forth emails, while its integration to popular calendars and video tools like Zoom or Teams works particularly well.“ November 27, 2025 Will M Account ExecutiveImport and Export, 51 - 200 employeesUsed the software for: 1-2 years. “The interface is simple and intuitive, even for non-technical users, and it handles things like time zones, buffers, and availability rules quietly in the background.“ January 27, 2026 Vagaro DB Diane B OwnerHealth, Wellness and Fitness, 2 - 10 employeesUsed the software for: 6-12 months. “The customer support is reliable and helpful, and the reporting and bookkeeping features make it easy to stay organized and keep track of performance. While the system can be a bit slow at times and the online store categories could be more customizable, the benefits definitely outweigh the drawbacks.“ April 10, 2026 CT Courtney T Business OwnerCosmetics, Self-employedUsed the software for: Less than 6 months. “The platform helps streamline bookings, reduce no-shows with automated reminders, and keeps everything organized in one place.“ April 10, 2026 Cons Calendly CK Cara K TutorE-Learning, 51 - 200 employeesUsed the software for: More than 2 years. “Otherwise, I had to arbitrarily offer them only part of the list of possible times, so as not to overlap, and then they wouldn't find what they needed. If I offered students a window (anytime between 4 and 8), they would choose awkward times (such as 5:30) that meant I could fit fewer total sessions in. If students forgot to come to sessions, I had no proof that they had scheduled, which meant I couldn't hold them accountable.“ November 25, 2025 Tehreem G Quality Assurance ExecutiveTelecommunications, 11 - 50 employeesUsed the software for: 1-2 years. “Occasionally, syncing issues with external calendars can occur, and customer support on lower-tier plans is not as responsive as expected. While the core features are strong, the pricing structure and limited flexibility at lower levels can be frustrating.“ January 29, 2026 Vagaro AN Amanda N OwnerCosmetics, Self-employedUsed the software for: 1-2 years. “The least thing I like about Vagaro is the fact that I cannot do deposits without having the shopping cart purchased so I pay an extra fee just to collect fees to protect my business so that is an unfortunate side of it as well as I do not like that, you cannot customize the amount of a deposit per an appointment that it has to be a set amount per service.“ April 15, 2026 JH Julie H Owner and Licensed EstheticianHospitality, Self-employedUsed the software for: 1-2 years. “Every time I rebook a customer, I am forced to enter that it is a returning guest and Vagaro should have the intelligence to know that if I am "REBOOKING" a customer - to know that it is a repeat customer.“ April 13, 2026 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from appointment scheduling software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between Calendly and Vagaro? Talk to a Capterra advisor for free and get results within 15 minutes. 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