# monday.com vs Todoist: Features and Cost Comparison 2026 | Capterra > monday.com vs Todoist: Which task management tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/147657-149339/monday-com-vs-Todoist-for-Business --- # monday.com vs Todoist Features and Cost Comparison Last updated March 13th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: monday.comTodoist2/4 selected [monday.com](https://www.capterra.com/p/147657/monday-com/)[4.6 (5720)](https://www.capterra.com/p/147657/monday-com/reviews/) [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [## monday.com](https://www.capterra.com/p/147657/monday-com/)[4.6 (5720)](https://www.capterra.com/p/147657/monday-com/reviews/) [## Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) Starting Price $9.00/month Starting Price $9.00/month Value-for-Money 4.3 Functionality 4.4 Ease of Use 4.5 Customer Service 4.4 Starting Price $4.00/month Starting Price $4.00/month Value-for-Money 4.5 Functionality 4.4 Ease of Use 4.6 Customer Service 4.4 Reviews Sentiment Based on [5,720 reviews](https://www.capterra.com/p/147657/monday-com/reviews/) Positive 5,347 Neutral 302 Negative 71 Positive 5,347 Neutral 302 Negative 71 Reviews Sentiment Based on [2,634 reviews](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) Positive 2,463 Neutral 149 Negative 22 Positive 2,463 Neutral 149 Negative 22 Best for (according to reviews) - **Business size**: Small businesses account for 70% of reviews (3911), showing widespread use among smaller organizations. - **Industry**: Marketing & advertising, computer software, and IT/services together represent 24% of reviews, indicating diverse adoption across creative and tech sectors. - **Use cases**: Project management (60%), task management (49%), and workflow management (29%) are frequently cited, highlighting organizational and productivity-focused applications. Best for (according to reviews) - **Business size**: Small businesses account for 70% of reviews (1839), reflecting high usage rates among this segment compared to enterprises and midsize businesses. - **Industry**: Computer software, IT services, and marketing/advertising each contribute 8% of reviews, indicating balanced adoption across these sectors. - **Use cases**: Task management (80%), productivity (49%), and project management (28%) are the main focuses, supporting diverse organizational workflows. ## Reviewer verdict monday.com Reviewers find monday.com best for users who need comprehensive project and task management with customizable workflows, automated notifications, and real-time collaboration. They highlight its value for teams managing complex projects, citing integrations with tools like Slack, Excel, Gmail, Google Drive, and Trello as enhancing productivity and communication. However, users mention that its pricing can be high for smaller teams and that the platform may feel complicated for those seeking straightforward workflows. Todoist Todoist users consider it ideal for individuals or small teams who prioritize simplicity, intuitive task management, and cross-device syncing. They value its efficient task creation, flexible scheduling with natural language input, and motivational progress tracking, noting integrations with Google Calendar, Gmail, Outlook, Shortcuts, and Trello as helpful for daily organization. Reviewers appreciate its affordability and robust free version, though they mention that more advanced features require a premium plan. ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison Beyond cost, assessing the specific features and benefits of monday.com and Todoist within the task management space can help ensure the best fit for your needs. A well-matched option can enhance productivity while avoiding extra spending on functionalities that won't be used. Here's an overview of the key considerations and how these choices compare. \[[1](#source-item-1)\] Key features rated by users Features selected based on 64,270 reviews from Task Management users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. monday.com 87%Fit Feature ratings Task Management 4.6 Task Editing 4.6 Task Scheduling 4.6 Task Progress Tracking 4.6 Todoist 84%Fit High performer Feature ratings Task Management 4.7 Task Editing 4.6 Task Scheduling 4.7 Task Progress Tracking 4.4 Task Management 4.6 (1900) 4.7 (686) Reviewers find monday.com's task management feature robust and versatile, saying that it allows for clear task prioritization, assignment, and tracking. They appreciate the customizable boards, color-coded labels, and automated notifications, which they say help keep teams organized and on track. However, some users mention that the platform can be complicated and lacks intuitive workflows. Meanwhile, Todoist users value its simplicity and ease of use for task management. They highlight the multiple views, such as Kanban boards and lists, and the ability to quickly create, organize, and prioritize tasks. Some users note that it falls short for group management. Overall, users think monday.com offers extensive customization and automation, while they value Todoist for its straightforward and user-friendly task management. Task Editing 4.6 (804) 4.6 (612) Reviewers appreciate monday.com's task editing capabilities, noting the user-friendly interface and features like drag-and-drop functionality and batch actions for quick modifications. They value the ability to add comments, attachments, and updates, although some users mention limitations in editing tasks created by others. On the other hand, Todoist users find task editing simple and efficient, saying that they can update various task components quickly. They appreciate the intuitive interface and the flexibility to edit tasks on multiple devices. However, some users mention occasional issues with recurring tasks. In summary, users find monday.com offers comprehensive task editing features, while they value Todoist for its quick and intuitive task updates. Task Scheduling 4.6 (1315) 4.7 (794) Reviewers find monday.com's task scheduling feature crucial for organizing workflows and ensuring timely project completion. They appreciate the visual boards, customizable workflows, and integration with third-party apps like Google Calendar, which they say enhance their scheduling capabilities. However, some users mention difficulties with creating recurring tasks and the lack of intuitive scheduling options. Meanwhile, Todoist users value the flexibility and ease of scheduling tasks, including setting due dates, durations, and recurring tasks using natural language input. They appreciate the integration with other tools and the ability to manage tasks across multiple devices. Overall, users think monday.com provides a comprehensive scheduling tool with visual aids, while they value Todoist for its flexible and intuitive task scheduling. Task Progress Tracking 4.6 (1213) 4.4 (583) Reviewers value monday.com's task progress tracking for its real-time visibility and various view options like Gantt charts and Kanban boards. They appreciate the customizable status labels and color codes, which they say help in monitoring task progress and team productivity. However, some users find the process of viewing updates cumbersome. On the other hand, Todoist users find progress tracking straightforward, saying that they can break tasks into subtasks and use custom labels. They appreciate the motivational aspects of tracking completed tasks, though some users feel the tracking options are limited. In general, users think monday.com offers detailed and customizable progress tracking, while they value Todoist for its simple and motivational tracking features. ## Pricing comparison ### Starting prices monday.com $9.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/147657/monday-com/pricing/) Todoist $4.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/149339/Todoist-for-Business/pricing/) ### Value-for-money analysis 4.3 (5720) 4.5 (2634) A dive into reviewer perceptions about the value for money of both monday.com and Todoist demonstrates that monday.com reviewers consider it to offer a comprehensive suite of features at a reasonable cost, while Todoist reviewers comment on its affordability and robust free version. Reviewers find that monday.com provides good value for money, especially for its extensive project management features and integrations. They appreciate the free trial and the variety of pricing plans available, although some users note that the cost can escalate quickly with additional users and features. Users also mention that the premium plans offer significant benefits, but the free version is somewhat limited. As for Todoist, reviewers appreciate its cost-effective pricing and the functionality available in both free and premium versions. They highlight the affordability of the premium plan, which includes advanced features like reminders and labels. However, some users feel that the free version is too limited and that many essential features are locked behind a paywall, making it less ideal for more complex task management needs. ## Integrations Popular Integrations Compare available integrations between monday.com and Todoist. ### Jira monday.com Todoist ### Zapier monday.com Todoist ### Microsoft Outlook monday.com Todoist ### Slack monday.com Todoist ### Zendesk Suite monday.com Todoist ### Gmail monday.com Todoist ### Microsoft Teams monday.com Todoist ### Trello monday.com Todoist Total Integrations 38 Slack Reviewers mention that Slack integration with monday.com is crucial for real-time notifications and team communication, which they say improves project management and task tracking efficiency. Microsoft Excel Users report that integrating Excel with monday.com is beneficial for exporting data, managing tasks, and utilizing familiar spreadsheet functionalities, noting that it enhances project tracking and productivity. Gmail Reviewers state that Gmail integration with monday.com is useful for sending automated emails and notifications, which they note helps streamline communication and task management. Google Drive Users mention that Google Drive integration with monday.com is essential for file storage and sharing, which they say facilitates document management and collaboration within projects. Trello Reviewers report that Trello integration with monday.com helps streamline workflows and enhance productivity, noting that it combines visual task management with advanced project tracking features. monday.com Integrations (38) - [Adobe Creative Cloud](https://www.capterra.com/p/48969/Adobe-Creative-Cloud/) - [Asana](https://www.capterra.com/p/184581/Asana-PM/) - [Basecamp](https://www.capterra.com/p/56808/Basecamp/) - [Bitbucket](https://www.capterra.com/p/233341/Bitbucket/) - [Box](https://www.capterra.com/p/148766/Box/) - [Copper](https://www.capterra.com/p/51236/Copper/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [GitHub](https://www.capterra.com/p/129067/GitHub/) - [GitLab](https://www.capterra.com/p/159806/GitLab/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) - [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [Jotform](https://www.capterra.com/p/158456/JotForm-4-0/) - [LinkedIn for Business](https://www.capterra.com/p/213505/LinkedIn-for-Business/) - [Mailchimp](https://www.capterra.com/p/110228/MailChimp/) - [Meta for Business](https://www.capterra.com/p/213257/Facebook/) - [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [OneDrive](https://www.capterra.com/p/161304/OneDrive/) - [PagerDuty](https://www.capterra.com/p/125693/PagerDuty/) - [Pipedrive](https://www.capterra.com/p/132666/Pipedrive/) - [Salesforce Sales Cloud](https://www.capterra.com/p/61368/Salesforce/) - [Shopify](https://www.capterra.com/p/83891/Shopify/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Stripe](https://www.capterra.com/p/123889/Stripe/) - [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) - [Trello](https://www.capterra.com/p/211559/Trello/) - [Twilio](https://www.capterra.com/p/180158/Twilio-Communications-Platform/) - [Typeform](https://www.capterra.com/p/137289/Typeform/) - [WooCommerce](https://www.capterra.com/p/225601/WooCommerce/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) - [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) Total Integrations 74 Google Calendar Reviewers mention that Todoist integrates with Google Calendar to sync tasks and due dates, which they say helps with scheduling, reminders, and viewing tasks alongside calendar events. Gmail Users report that Todoist integrates with Gmail to turn emails into tasks, which they note helps in managing follow-ups and ensuring no important emails are missed. Microsoft Outlook Reviewers state that Todoist integrates with Microsoft Outlook to create tasks from emails, which they say helps in scheduling and managing tasks directly from their email account. Shortcuts Users mention that Todoist's keyboard shortcuts facilitate quick task creation and management, which they note improves efficiency by allowing task updates without using a mouse. Trello Reviewers say that Todoist integrates with Trello to manage projects and tasks, which they indicate helps in organizing workflows and improving productivity through combined use. Todoist Integrations (74) - [1Password](https://www.capterra.com/p/176113/1Password/) - [Airmail for Business](https://www.capterra.com/p/210396/Airmail-for-Business/) - [Akiflow](https://www.capterra.com/p/232035/Akiflow/) - [Albato](https://www.capterra.com/p/228273/Albato/) - [Alexa](https://www.capterra.com/p/168725/Alexa-Marketing-Stack/) - [APIANT](https://www.capterra.com/p/155486/APIANT/) - [ApiX-Drive](https://www.capterra.com/p/265765/ApiX-Drive/) - [Built.io Flow](https://www.capterra.com/p/224552/Builtio-Flow/) - [Clockify](https://www.capterra.com/p/169607/Clockify/) - [Day.io](https://www.capterra.com/p/202518/Oitchau/) - [Dispatch](https://www.capterra.com/p/139893/Dispatch/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [Everhour](https://www.capterra.com/p/133409/Everhour/) - [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) - [Fantastical](https://www.capterra.com/p/210207/Fantastical/) - [Firefox](https://www.capterra.com/p/228987/Firefox/) - [Flock](https://www.capterra.com/p/151072/Flock/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Chrome](https://www.capterra.com/p/228985/Chrome/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Maps](https://www.capterra.com/p/227511/Google-Maps/) - [HourStack](https://www.capterra.com/p/173007/HourStack/) - [Hugo](https://www.capterra.com/p/195893/Hugo/) - [IFTTT](https://www.capterra.com/p/186695/IFTTT/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [Klips](https://www.capterra.com/p/130237/Klipfolio-Dashboard/) - [Llama Life](https://www.capterra.com/p/253326/Llama-Life/) - [Mailbutler](https://www.capterra.com/p/166387/Mailbutler-Business/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [Microsoft Edge](https://www.capterra.com/p/229037/Microsoft-Edge/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Power Automate](https://www.capterra.com/p/227210/Microsoft-Power-Automate/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Missive](https://www.capterra.com/p/152884/Missive/) - [Momentum Dashboard](https://www.capterra.com/p/234327/Momentum-Dashboard/) - [monday.com](https://www.capterra.com/p/147657/monday-com/) - [Monkedo](https://www.capterra.com/p/10023582/Monkedo/) - [n8n embed](https://www.capterra.com/p/267441/n8n-embed/) - [n8n.io](https://www.capterra.com/p/198028/n8n-io/) - [Opera](https://www.capterra.com/p/229024/Opera/) - [OttoKit](https://www.capterra.com/p/10012201/SureTriggers/) - [Pabbly Connect](https://www.capterra.com/p/205994/Pabbly-Connect/) - [Pabbly Subscriptions](https://www.capterra.com/p/166386/Pabbly-Subscriptions/) - [Pipedream](https://www.capterra.com/p/242217/Pipedream/) - [Pleexy](https://www.capterra.com/p/197390/Pleexy/) - [Pluga](https://www.capterra.com/p/208338/Pluga/) - [Reclaim](https://www.capterra.com/p/10014704/Reclaim/) - [Relay.app](https://www.capterra.com/p/10012226/Relay/) - [RoundPie](https://www.capterra.com/p/178882/PomoDone-App/) - [Safari](https://www.capterra.com/p/229123/Safari/) - [Shortcuts](https://www.capterra.com/p/13284/Shortcuts-Software/) - [Skyvia](https://www.capterra.com/p/146167/Skyvia/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Sunsama](https://www.capterra.com/p/145616/Sunsama/) - [Time Doctor](https://www.capterra.com/p/129984/Time-Doctor/) - [TimeCamp](https://www.capterra.com/p/129847/TimeCamp/) - [Timely](https://www.capterra.com/p/131584/Timely/) - [Timely](https://www.capterra.com/p/142756/Timely/) - [TMetric](https://www.capterra.com/p/148624/TMetric/) - [Toggl Track](https://www.capterra.com/p/247745/Toggl/) - [TrackingTime](https://www.capterra.com/p/136591/TrackingTime/) - [Trello](https://www.capterra.com/p/211559/Trello/) - [Trevor.io](https://www.capterra.com/p/155488/TrevorMyData/) - [Twist](https://www.capterra.com/p/167818/Twist/) - [Usersnap](https://www.capterra.com/p/135579/Usersnap/) - [Webex Suite](https://www.capterra.com/p/237272/Webex/) - [WebWork Time Tracker](https://www.capterra.com/p/151338/WebWork-Time-Tracker/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) - [Zluri](https://www.capterra.com/p/215002/Zluri/) - [Zoho Cliq](https://www.capterra.com/p/167639/Zoho-Cliq/) - [Zoho Flow](https://www.capterra.com/p/227460/Zoho-Flow/) - [Zoho Mail](https://www.capterra.com/p/174694/Zoho-Mail/) For each product, we show you the most common integrations according to our user reviews and analyze themes in what reviewers say to highlight what you need to know. ## How does the user experience compare on monday.com vs Todoist? ### Overall rating 4.6 (5720) 4.6 (2634) ### User interface monday.com Todoist ### Customer service and support monday.com Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Todoist Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of monday.com vs Todoist Both monday.com and Todoist are solutions that have been reviewed by verified reviewers on Capterra. Check out what real users have to say about their experiences to see how monday.com stacks up against Todoist and pick the one that fits best your needs. Users appreciate monday.com for its robust project management, task management, and task tracking capabilities. They highlight its ability to streamline complex projects, facilitate real-time collaboration, and offer customizable workflows. Reviewers also value its integration with other tools and its user-friendly interface. At the same time, Todoist users praise its efficient task management, task coordination, and task reminders. They find it versatile with features like subtasks, custom filters, and offline access. Reviewers also appreciate its priority lists, recurring tasks, and cross-device syncing, which help them stay organized and productive. When it comes to cons, users find monday.com's pricing to be high, especially for smaller teams, and note issues with email notifications and the limited free trial. Meanwhile, Todoist users mention limitations in the free version, problematic task notifications, and occasional issues and bugs. \[[2](#source-item-2)\] Pros monday.com JC Jack C ManagerInformation Technology and Services, 2 - 10 employeesUsed the software for: 6-12 months. “Monday.com is excellent for teams that need flexible workflows, visual project management, and strong collaboration within larger organizations willing to invest in scalable tools with automation and integration capabilities, has such much of my experience comes from working with it with our clients.“ January 12, 2026 JC Jack C ManagerInformation Technology and Services, 2 - 10 employeesUsed the software for: 6-12 months. “It offers highly customizable boards, workflows, and multiple viewing options (Kanban, Timeline, Gantt or Calendar) with built-in automation that lets you reduce repetitive tasks and streamline workflows.“ January 12, 2026 Todoist VK Vatsal K Software Engineer InternComputer Software, 501 - 1,000 employeesUsed the software for: More than 2 years. “I use it as an app on my phone and some devices and as a browser extension on my laptop's chrome which is so helpful because they are synced all the time and I can easily update it from anywhere.“ December 1, 2025 Nona P Management Technician IILaw Enforcement, 51 - 200 employeesUsed the software for: 6-12 months. “My absolute favorite feature is the option for calendar plug-ins, where you can easily create a task from within an email; not only can you create a task with the click of a button, but the task is automatically hyperlinked to the email from which it stems -- incredibly convenient!“ May 22, 2025 Cons monday.com AM Aqiral M Project Management Solution for GrowingCivil Engineering, 51 - 200 employeesUsed the software for: Less than 6 months. “Also, the pricing structure becomes expensive if you need many seats or advanced features, and some important functions (like time tracking or certain automation) are only available in higher-paid plans — which may limit value for small teams or solo users.“ December 5, 2025 MH Michael H Sales and SupportInformation Technology and Services, 51 - 200 employeesUsed the software for: More than 2 years. “Honestly, I dislike very little. But the two things would be notifications (tend to be overwhelming in quantity and hard to curate properly) and search (I'm not always able to search as targetted as I'd like to be able to).“ February 21, 2026 Todoist SC Sarah C Independent ContractorInformation Technology and Services, Self-employedUsed the software for: Less than 6 months. “Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to manually schedule it for my weird time pattern.“ October 21, 2025 RF Robert F Sales RepresentativeFood & Beverages, 501 - 1,000 employeesUsed the software for: Less than 6 months. “While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current app.“ December 16, 2025 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from task management software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between monday.com and Todoist? Talk to a Capterra advisor for free and get results within 15 minutes. 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