# Airtable vs Notion: Features and Cost Comparison 2026 | Capterra > Airtable vs Notion: Which project management tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/146652-186596/Airtable-vs-Notion --- # Airtable vs Notion Features and Cost Comparison Last updated March 31st, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: AirtableNotion2/4 selected [Airtable](https://www.capterra.com/p/146652/Airtable/)[4.6 (2227)](https://www.capterra.com/p/146652/Airtable/reviews/) [Notion](https://www.capterra.com/p/186596/Notion/)[4.7 (2719)](https://www.capterra.com/p/186596/Notion/reviews/) [## Airtable](https://www.capterra.com/p/146652/Airtable/)[4.6 (2227)](https://www.capterra.com/p/146652/Airtable/reviews/) [## Notion](https://www.capterra.com/p/186596/Notion/)[4.7 (2719)](https://www.capterra.com/p/186596/Notion/reviews/) Starting Price $20.00/month Starting Price $20.00/month Value-for-Money 4.5 Functionality 4.5 Ease of Use 4.4 Customer Service 4.4 Starting Price $12.00/month Starting Price $12.00/month Value-for-Money 4.6 Functionality 4.6 Ease of Use 4.4 Customer Service 4.4 Reviews Sentiment Based on [2,227 reviews](https://www.capterra.com/p/146652/Airtable/reviews/) Positive 2,128 Neutral 87 Negative 12 Positive 2,128 Neutral 87 Negative 12 Reviews Sentiment Based on [2,719 reviews](https://www.capterra.com/p/186596/Notion/reviews/) Positive 2,634 Neutral 68 Negative 17 Positive 2,634 Neutral 68 Negative 17 Best for (according to reviews) - **Business size**: Small businesses account for 74% of reviews (1,626), indicating strong adoption among this segment compared to midsize and enterprise users. - **Industry**: Marketing and advertising, computer software, and IT/services together represent 25% of reviews, showing broad use across creative, tech, and service sectors. - **Use cases**: Project management (45%), task management (33%), and database (27%) are primary, highlighting flexibility for organizing projects, tasks, and data. Best for (according to reviews) - **Business size**: Small businesses account for 80% of reviews (2086), reflecting high usage rates among this segment. - **Industry**: Computer software, IT services, and marketing/advertising together represent 29% of reviews, indicating broad adoption across tech-driven sectors. - **Use cases**: Task management (56%), note-taking (48%), and project management (41%) are the primary functions, supporting diverse organizational workflows. ## Send this comparison chart to my inbox ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. ## Reviewer verdict Airtable Airtable users find it effective for managing complex data and project workflows, appreciating its combination of spreadsheet and database features, customizable views like Kanban and Gantt, and automation capabilities for task scheduling. Reviewers value its real-time collaboration and integrations with tools such as Slack, Google Drive, Trello, and Zapier, saying these enhance team communication and workflow automation. While they mention a learning curve and higher pricing for advanced features, users indicate the free plan is generous for basic needs and that Airtable is well-suited for teams needing powerful data organization and project tracking. Notion Notion users value its flexibility for organizing tasks, projects, and content, highlighting its fully customizable databases, dashboards, and visual scheduling options. Reviewers appreciate the extensive templates, real-time collaboration, and integrations with Google Drive, Slack, Trello, Evernote Teams, and Zapier, which they say streamline workflows and consolidate information. They find Notion affordable and feature-rich even in the free version, noting it is ideal for users seeking a highly adaptable workspace for project management, note-taking, and team collaboration, despite occasional performance issues and some limitations in calendar integration. ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison Choosing a project management solution like Airtable or Notion involves more than just comparing prices. Evaluating the features and capabilities of each option is key to finding the right fit. Selecting a solution that integrates well with your needs can improve efficiency and prevent spending on features you don't require. Here's how these two options measure up in key areas. \[[1](#source-item-1)\] Key features rated by users Features selected based on 76,877 reviews from Project Management users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Airtable 81%Fit High performer Feature ratings Task Management 4.6 Project Planning/Scheduling 4.6 Task Progress Tracking 4.5 Task Scheduling 4.5 Notion 83%Fit Feature ratings Task Management 4.6 Project Planning/Scheduling 4.6 Task Progress Tracking 4.5 Task Scheduling 4.4 Task Management 4.6 (402) 4.6 (1074) Airtable users appreciate its task management capabilities, noting its ability to assign, track, and organize tasks in one place. They value features like customizable views, Kanban boards, and calendar views, which they say help in prioritizing and staying on track. However, some users mention that it requires setup and configuration, and they find it may not be as intuitive as other tools. Notion users, on the other hand, highlight its fully customizable task management system, which they say allows for tracking tasks with due dates, priorities, and progress. They appreciate the ability to create dashboards, link tasks to projects, and use various views. Some users find it less intuitive and lacking in calendar integration. Overall, users find Airtable effective for task management with its customizable views, while they value Notion for its flexibility and integration capabilities. Project Planning/Scheduling 4.6 (255) 4.6 (610) Airtable users find its project planning and scheduling tools effective, with features like Gantt charts, calendar views, and customizable templates. They appreciate its ability to visualize timelines, allocate resources, and keep projects on track. Some users mention that they find it can be complicated to configure. Notion users value its flexible system for project planning, using databases, Kanban boards, calendars, and timelines. They appreciate the ability to create custom project management setups and the real-time collaboration features. However, some users note that they find it lacks full integration with external calendars. In general, users think Airtable offers robust planning and scheduling tools, while they value Notion for its flexibility and customization options. Task Progress Tracking 4.5 (262) 4.5 (725) Airtable users appreciate its task progress tracking capabilities, citing customizable fields, color-coded options, and various views like Kanban and Gantt. They find it easy to track progress, update statuses, and manage timelines. Some users mention that they find it can be complicated to configure. Notion users value its customizable status boards, visual indicators, and the ability to add properties like priority levels and due dates. They appreciate the comprehensive and straightforward progress tracking, though some find setting up progress percentages complicated. Overall, users find Airtable effective for tracking task progress with its customizable views, while they value Notion for its visual indicators and comprehensive tracking features. Task Scheduling 4.5 (254) 4.4 (853) Airtable users find task scheduling intuitive, with features like setting deadlines, tracking progress, and adjusting timelines. They appreciate the automation of day-to-day tasks and the ability to set reminders. Some users mention that they find it can be cumbersome for certain projects. Notion users highlight its versatile task scheduling, with customizable databases, to-do lists, and drag-and-drop calendar views. They appreciate the reminders and the ability to integrate with other tools. However, some users find it lacks native notification features. In summary, users think Airtable offers intuitive task scheduling with automation capabilities, while they value Notion for its flexibility and visual scheduling options. ## Pricing comparison ### Starting prices Airtable $20.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/146652/Airtable/pricing/) Notion $12.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/186596/Notion/pricing/) ### Value-for-money analysis 4.5 (2227) 4.6 (2719) A comparison of how reviewers evaluate the value for money provided by both Airtable and Notion indicates that Airtable reviewers find it offers a generous free plan and powerful features, while Notion reviewers appreciate its affordability and extensive functionality even in the free version. Reviewers appreciate Airtable's generous free plan, which they say is sufficient for many basic needs and allows users to explore its features before committing to a paid plan. They find the software's intuitive interface and powerful features, such as grid-style views and seamless data integration, to be worth the cost. However, some users mention that the pricing can be high for small businesses, with additional fees for advanced features and users. As for Notion, reviewers find it also provides good value for money, highlighting its free plan that includes many essential features and its affordability for personal and small business use. They appreciate the extensive customization options and the ability to manage projects and collaborate effectively. Nonetheless, some users note that the premium plans can be expensive for larger teams and that certain advanced features are locked behind paywalls, which may not suit all budgets. ## Integrations Popular Integrations Compare available integrations between Airtable and Notion. ### Google Drive Airtable Notion ### Slack Airtable Notion ### Box Airtable Notion ### Dropbox Business Airtable Notion ### GitHub Airtable Notion ### Zendesk Suite Airtable Notion ### Gmail Airtable Notion ### Google Calendar Airtable Notion Total Integrations 36 Zapier Reviewers say that integrating Zapier with Airtable automates workflows, which they note helps in syncing data, triggering actions, and connecting with various other platforms seamlessly. Slack Users mention that integrating Slack with Airtable facilitates real-time notifications and updates, which they say enhances team communication and collaboration on tasks and projects. Google Drive Reviewers report that integrating Google Drive with Airtable streamlines file sharing and document management, which they note ensures files are always accessible and up-to-date. Trello Users state that integrating Trello with Airtable combines task management with database capabilities, which they indicate helps in organizing and tracking project progress efficiently. Airtable Integrations (36) - [Box](https://www.capterra.com/p/148766/Box/) - [ChatGPT](https://www.capterra.com/p/10009334/ChatGPT/) - [Claude](https://www.capterra.com/p/10011218/Claude/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [GitHub](https://www.capterra.com/p/129067/GitHub/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Contacts](https://www.capterra.com/p/203196/Google-Contacts/) - [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) - [Google Slides](https://www.capterra.com/p/178686/Google-Slides/) - [Instagram](https://www.capterra.com/p/210721/Instagram/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [Jira Integration+](https://www.capterra.com/p/161444/Nextup/) - [Jotform](https://www.capterra.com/p/158456/JotForm-4-0/) - [Jotform Sign](https://www.capterra.com/p/10014571/Jotform-Sign/) - [LinkedIn for Business](https://www.capterra.com/p/213505/LinkedIn-for-Business/) - [Mailchimp](https://www.capterra.com/p/110228/MailChimp/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [Meta for Business](https://www.capterra.com/p/213257/Facebook/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Miro](https://www.capterra.com/p/128955/Miro/) - [Outlook Email Extractor](https://www.capterra.com/p/10002490/Outlook-Email-Extractor/) - [Salesforce Platform](https://www.capterra.com/p/268338/App-Cloud/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Snowflake](https://www.capterra.com/p/148267/Snowflake/) - [Stripe](https://www.capterra.com/p/123889/Stripe/) - [Tableau](https://www.capterra.com/p/208764/Tableau/) - [Twilio](https://www.capterra.com/p/180158/Twilio-Communications-Platform/) - [Typeform](https://www.capterra.com/p/137289/Typeform/) - [Unito](https://www.capterra.com/p/147319/Unito/) - [WordPress](https://www.capterra.com/p/131687/WordPress/) - [YouTube](https://www.capterra.com/p/237905/YouTube/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) Total Integrations 88 Google Drive Users report that they integrate Google Drive with Notion to embed and access documents, manage file storage, and enhance team collaboration, noting that it simplifies document management. Slack Reviewers mention that integrating Slack with Notion facilitates team communication and project updates, which they say helps streamline workflows and improve collaboration through notifications and reminders. Trello Users state that they use Trello and Notion together for project management, noting that importing Trello boards into Notion saves time and enhances task organization with Kanban-style boards. Evernote Teams Reviewers report that they integrate Evernote Teams with Notion to migrate and manage notes, citing that it allows them to consolidate their knowledge base and streamline note-taking processes. Zapier Users say that integrating Zapier with Notion automates repetitive tasks and connects various tools, which they indicate enhances productivity by reducing manual work and enabling seamless workflows. Notion Integrations (88) - [Adobe XD](https://www.capterra.com/p/168423/Adobe-XD/) - [Amplitude](https://www.capterra.com/p/158741/Amplitude/) - [ApiX-Drive](https://www.capterra.com/p/265765/ApiX-Drive/) - [Asana](https://www.capterra.com/p/184581/Asana-PM/) - [Bardeen](https://www.capterra.com/p/10002563/Bardeen/) - [Box](https://www.capterra.com/p/148766/Box/) - [Calendly](https://www.capterra.com/p/148036/Calendly/) - [Canva](https://www.capterra.com/p/168956/Canva/) - [Clay](https://www.capterra.com/p/237944/Clay/) - [ClickUp](https://www.capterra.com/p/158833/ClickUp/) - [CloudEagle](https://www.capterra.com/p/238495/CloudEagle/) - [Datadog](https://www.capterra.com/p/135453/Datadog-Cloud-Monitoring/) - [Deepnote](https://www.capterra.com/p/219539/Deepnote/) - [Dovetail](https://www.capterra.com/p/174077/Dovetail/) - [Drata](https://www.capterra.com/p/218441/Drata/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [Everhour](https://www.capterra.com/p/133409/Everhour/) - [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) - [Figma](https://www.capterra.com/p/175027/Figma/) - [Fillout](https://www.capterra.com/p/10002520/Fillout/) - [forms.app](https://www.capterra.com/p/197758/forms-app/) - [GitHub](https://www.capterra.com/p/129067/GitHub/) - [GitLab](https://www.capterra.com/p/159806/GitLab/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [GoLinks](https://www.capterra.com/p/208740/GoLinks/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) - [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) - [Hightouch](https://www.capterra.com/p/241212/Hightouch/) - [Hipporello Service Desk for Trello](https://www.capterra.com/p/227596/Hipporello/) - [IFTTT](https://www.capterra.com/p/186695/IFTTT/) - [incident.io](https://www.capterra.com/p/246211/incidentio/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [JustCall](https://www.capterra.com/p/157853/JustCall/) - [Linear](https://www.capterra.com/p/10026109/Linear/) - [Loom](https://www.capterra.com/p/191187/Loom/) - [Lucidchart](https://www.capterra.com/p/146136/Lucidchart/) - [Lucidspark](https://www.capterra.com/p/211643/LucidSpark/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [Marker](https://www.capterra.com/p/152269/Marker/) - [MeetGeek](https://www.capterra.com/p/266646/MeetGeek/) - [Microsoft Entra Verified ID](https://www.capterra.com/p/267058/Microsoft-Entra-Verified-ID/) - [Miro](https://www.capterra.com/p/128955/Miro/) - [Mixpanel](https://www.capterra.com/p/158740/Mixpanel/) - [Nightfall AI](https://www.capterra.com/p/211481/Nightfall-DLP/) - [Okta](https://www.capterra.com/p/119653/Okta/) - [OneDrive](https://www.capterra.com/p/161304/OneDrive/) - [OneLogin](https://www.capterra.com/p/114110/OneLogin/) - [PagerDuty](https://www.capterra.com/p/125693/PagerDuty/) - [Panther](https://www.capterra.com/p/204059/Panther/) - [PDF Maker - Automate Documents](https://www.capterra.com/p/10017586/PDF-Maker/) - [Pinterest](https://www.capterra.com/p/234608/Pinterest/) - [Pipedream](https://www.capterra.com/p/242217/Pipedream/) - [Pitch](https://www.capterra.com/p/186431/Pitch/) - [POWR](https://www.capterra.com/p/210309/POWr/) - [Qonto](https://www.capterra.com/p/173384/Qonto/) - [Quip](https://www.capterra.com/p/151651/Quip/) - [Relay.app](https://www.capterra.com/p/10012226/Relay/) - [Responsly](https://www.capterra.com/p/10003441/Responsly/) - [Rippling](https://www.capterra.com/p/172127/Rippling/) - [Rootly](https://www.capterra.com/p/253820/Rootly/) - [Rovo](https://www.capterra.com/p/10020663/Rovo/) - [Rows](https://www.capterra.com/p/219587/Rows/) - [SendOwl](https://www.capterra.com/p/210397/SendOwl/) - [Shortcut](https://www.capterra.com/p/160498/Shortcut/) - [Sketch](https://www.capterra.com/p/171364/Sketch/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Softr](https://www.capterra.com/p/232331/Softr/) - [Splunk Enterprise](https://www.capterra.com/p/94317/Splunk/) - [Streamlit](https://www.capterra.com/p/206476/Streamlit/) - [Sumo Logic](https://www.capterra.com/p/124188/Sumo-Logic/) - [Tableau](https://www.capterra.com/p/208764/Tableau/) - [TimeCamp](https://www.capterra.com/p/129847/TimeCamp/) - [Tines](https://www.capterra.com/p/178319/Tines/) - [Tray.io](https://www.capterra.com/p/162651/Tray-io/) - [Trello](https://www.capterra.com/p/211559/Trello/) - [Twitter/X](https://www.capterra.com/p/214056/Twitter/) - [Typeform](https://www.capterra.com/p/137289/Typeform/) - [Unito](https://www.capterra.com/p/147319/Unito/) - [Vanta](https://www.capterra.com/p/211459/Vanta/) - [VideoToPage](https://www.capterra.com/p/10026313/VideoToPage/) - [WebWork Time Tracker](https://www.capterra.com/p/151338/WebWork-Time-Tracker/) - [Whimsical](https://www.capterra.com/p/172789/Whimsical/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) - [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) For each product, we show you the most common integrations according to our user reviews and analyze themes in what reviewers say to highlight what you need to know. ## How does the user experience compare on Airtable vs Notion? ### Overall rating 4.6 (2227) 4.7 (2719) ### User interface Airtable Notion ### Customer service and support Airtable Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Notion Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of Airtable vs Notion These project management software solutions have been evaluated by verified reviewers on Capterra. Check out what real users say about Airtable and Notion to find out which one would work best for your needs. Users appreciate Airtable for its robust data management capabilities, noting its combination of spreadsheets and databases that simplify data organization and workflow customization. They also value its team collaboration features, highlighting real-time collaboration and seamless integration with other tools. Additionally, reviewers find Airtable's database management efficient, citing easy access and integration with other platforms. Meanwhile, Notion users praise its team collaboration tools, emphasizing real-time content sharing and cross-platform compatibility. They also appreciate Notion's organizational tools, mentioning its flexibility for various tasks, and its project management features, noting its extensive templates and customizable workflows. As for the cons, Airtable users mention a steep learning curve and find its pricing plans confusing and expensive. When it comes to Notion, reviewers point out issues with page creation and text formatting, as well as occasional performance problems. \[[2](#source-item-2)\] Pros Airtable Dana K BrokerReal Estate, 2 - 10 employeesUsed the software for: More than 2 years. “I have created Bases that run my business, create invoices, track my continuing education credits, budget, CRM's, organize my home, etc. If it can go in a spreadsheet, it can become so much more in an Airtable Base.“ April 9, 2026 Cristiano F ConsultantMarketing and Advertising, Self-employedUsed the software for: 1-2 years. “I love how you can switch between different views (grid, calendar, gallery, kanban) and build simple interfaces on top of your data, which makes everyday work feel smooth and actually enjoyable.“ April 14, 2026 Notion Cq Connor q IT Team LeadMedia Production, 201 - 500 employeesUsed the software for: More than 2 years. “It is ideal for project management and allows for a variety of views and filters, such as bullet points, kantan board, etc. As expected from task management solutions it allows for different status' flags that can be customised (Completed, pending, cancelled, etc) as well as creation of different 'buckets' that can be set according to whatever logic is fit for your purpose.“ April 2, 2026 Marco C Pre Litigation Legal AssistantLegal Services, 51 - 200 employeesUsed the software for: Less than 6 months. “It is an excellent application for achieving optimal collaborative work in large teams on complete cases, as it allows you to customize notes for a better visual and informational flow.“ December 28, 2025 Cons Airtable Cristiano F ConsultantMarketing and Advertising, Self-employedUsed the software for: 1-2 years. “There’s no simple, native way to move a full schema (tables, fields, relationships) between workspaces or to back it up, so you often end up recreating the structure by hand or relying on scripts and workarounds.“ April 14, 2026 JE Jeffrey E Software DeveloperComputer Software, 11 - 50 employeesUsed the software for: 1-2 years. “There seems to be an ease in over engineering the entire system and subsequently no one will know how to use the system as we’ve created it to be too complex due to the excessive amount of fields.“ December 2, 2025 Notion SP Stephanie P American accent coachE-Learning, Self-employedUsed the software for: More than 2 years. “I have found the addition of AI to the app to be kind of annoying, especially when a note-taking banner would automatically pop up every time I started a Zoom call or even made a call via Google Voice in my browser.“ March 1, 2026 RV Rakhi V QA LeadInformation Technology and Services, 51 - 200 employeesUsed the software for: More than 2 years. “Finally, maintaining a clean system requires discipline: without consistent templates and naming, it’s easy for information to become scattered across pages and databases, making things harder to find over time.“ March 27, 2026 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from project management software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between Airtable and Notion? Talk to a Capterra advisor for free and get results within 15 minutes. 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