# Xero vs. FreshBooks: Detailed Features and Cost Comparison 2025 | Capterra

> Xero vs. FreshBooks: Which tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision.

Source: https://www.capterra.com/compare/120109-142390/Xero-vs-FreshBooks

---

# Xero vs. FreshBooks: Features and Cost Comparison

Written by[Shephalii Kapoor](https://www.capterra.com/resources/author/skapoor/)and edited by[Caroline Rousseau](https://www.capterra.com/resources/author/caroline-rousseau/)

•

Last updated on September 29, 2025

Your comparison:

XeroFreshBooks2/4 selected

[Xero](https://www.capterra.com/p/120109/Xero/)[4.4 (3269)](https://www.capterra.com/p/120109/Xero/reviews/)

[FreshBooks](https://www.capterra.com/p/142390/FreshBooks/)[4.5 (4506)](https://www.capterra.com/p/142390/FreshBooks/reviews/)

[## Xero](https://www.capterra.com/p/120109/Xero/)[4.4 (3269)](https://www.capterra.com/p/120109/Xero/reviews/)

[## FreshBooks](https://www.capterra.com/p/142390/FreshBooks/)[4.5 (4506)](https://www.capterra.com/p/142390/FreshBooks/reviews/)

Starting Price

$25.00/month

Starting Price

$25.00/month

Value-for-Money

4.2

Functionality

4.3

Ease of Use

4.4

Customer Service

4

Starting Price

$21.00/month

Starting Price

$21.00/month

Value-for-Money

4.3

Functionality

4.3

Ease of Use

4.5

Customer Service

4.4

Reviews Sentiment

Based on [3,269 reviews](https://www.capterra.com/p/120109/Xero/reviews/)

Positive

2,872

Neutral

237

Negative

160

Positive

2,872

Neutral

237

Negative

160

Reviews Sentiment

Based on [4,506 reviews](https://www.capterra.com/p/142390/FreshBooks/reviews/)

Positive

4,143

Neutral

281

Negative

82

Positive

4,143

Neutral

281

Negative

82

Best for (according to reviews)

-   Tracking income and expenses with clear, easy-to-read dashboards.
-   Creating and managing quotes, bills, and purchase orders in one place.
-   Collaborating with accountants and team members with shared access.

Best for (according to reviews)

-   Creating, sending, and managing invoices.
-   Recurring billing, automated reminders, and converting estimates to invoices.
-   Integration with payment gateways for direct payments from invoices.

## Reviewer verdict

Both Xero and FreshBooks can handle accounting essentials, including sending invoices, tracking expenses, and pulling basic financial reports, but they take different approaches. **Xero goes deeper on the accounting side** with inventory tracking, multi-currency support, and unlimited users, and is a good fit for growing companies. In contrast, **FreshBooks is built for service-based teams who need to draft invoices** in seconds, record billable hours, and automate the chasing of late payments.  

Both tools offer 30-day free trial and tiered plans, which scale differently. Xero’s paid plans start at $20 per month and include unlimited users. FreshBooks starts at $21 per month, but charges $11 per month for each additional user. Xero’s next tier jumps to $45 per month, while FreshBook’s Plus plan costs $38 per month. 

Ultimately, the right choice depends on your business type, user count, and the depth of features you need.

## Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Features comparison

Here’s how Xero and FreshBooks compare across the four core features users care about most in accounting.\[[1](#sources)\]

Key features in Accounting rated by users

Invoice Creation

4.6 (3269)

Client Management

4.6 (3269)

Invoice Processing

4.6 (3269)

Payment Processing

4.5 (3269)

Invoice Creation

4.6 (4506)

Client Management

4.4 (4506)

Invoice Processing

4.6 (4506)

Payment Processing

4.5 (4506)

### Invoice creation

4.40 (3269)

Key reviewer takeaways

Supports drafting, customizing, and sending invoices with ease. Users appreciate the professional look and automation capabilities. However, some mention limitations in email formatting and template customization, which can affect branding consistency.

4.48 (4506)

Key reviewer takeaways

Supports creating and sending professional invoices. You can customize templates, convert estimates, and automate recurring billing. The tool simplifies financial workflows and helps maintain a consistent brand image. Users appreciate its speed and simplicity, especially when managing multiple clients.

Pros & cons based on reviews

Enables automatic creation and sharing of professional invoices.

Limited customization options for invoice templates and branding.

Pros & cons based on reviews

Easy-to-use invoicing tool helps create and send professional invoices quickly.

Limited flexibility in customizing invoice templates for branding needs.

### Client management

4.40 (3269)

Key reviewer takeaways

Enables businesses to manage client access and interactions efficiently. You can maintain a client list with all relevant details, manage staff access, track job progress, and communicate securely with clients through a centralized hub. Users value the ability to add unlimited users and collaborate across departments.

4.48 (4506)

Key reviewer takeaways

Helps businesses manage client relationships and access them efficiently. You can create client accounts, track interactions, and collaborate through mobile access. Reviewers highlight its usefulness for small teams and solo entrepreneurs, though scaling with more clients may require additional effort.

Pros & cons based on reviews

Unlimited user access supports collaboration across teams.

Payments API can become expensive with multiple clients or apps.

Pros & cons based on reviews

Mobile access and client account setup support efficient relationship management.

Managing larger client lists or teams can become challenging without upgrades.

### Invoice processing

4.40 (3269)

Key reviewer takeaways

Automates recurring invoices and integrates quotes into billing workflows. Users value the time saved and reduced manual effort. Some report issues with mobile app performance and invoice formatting, especially when handling large volumes.

4.48 (4506)

Key reviewer takeaways

Automates recurring invoices and supports invoice tracking across users. You can schedule invoices, monitor status, and reduce manual effort. Users value the time saved and improved accuracy, though some note quirks in image handling and template consistency.

Pros & cons based on reviews

Recurring invoices and quote integration simplify monthly billing.

Mobile app can lag when processing large invoice batches.

Pros & cons based on reviews

Recurring invoice scheduling saves time and reduces manual errors.

Uploaded images may default across invoices unless manually removed.

### Payment processing

4.40 (3269)

Key reviewer takeaways

Helps businesses collect payments through invoice-linked workflows. The feature simplifies how businesses get paid by connecting their accounting software with third-party payment providers like Stripe and GoCardless. Users find it convenient and effective for tracking payments.

4.48 (4506)

Key reviewer takeaways

Enables users to collect payments directly from invoices using integrated gateways. You can track payments, send reminders, and manage receipts. Users appreciate the convenience and speed, especially for online payments, but some mention high transaction fees.

Pros & cons based on reviews

Recurring invoices and quote integration simplify monthly billing.

Mobile app can lag when processing large invoice batches.

Pros & cons based on reviews

Integrated payment options make it easy for clients to pay invoices.

Transaction fees can be high unless on premium plans.

## Pricing comparison

Xero and FreshBooks both offer free trials, scalable pricing tiers, and good value depending on your team’s size and complexity. This section breaks down their pricing structure and how users rate their overall value.

4.40 (3269)

Key reviewer takeaways

Xero offers strong value across its pricing tiers, starting with a basic plan that includes invoicing, bank reconciliation, and receipt capture. As businesses grow, they can upgrade to plans with bulk transaction reconciliation, multi-currency support, and advanced analytics. Optional add-ons like project tracking and expense claims make Xero a scalable choice for expanding teams.

4.48 (4506)

Key reviewer takeaways

FreshBooks provides flexible pricing tailored to freelancers, contractors, and growing businesses. Its entry-level plan supports invoicing and expense tracking for a limited number of clients, while higher tiers unlock unlimited billing, advanced reporting, and project profitability tools. Add-ons like payroll and team member access allow businesses to customize their setup as they scale.

Starting price

$25.00

Flat Rate, Per Month

Up to 500 users

Free Trial

Free Version

Starting price

$21.00

Flat Rate, Per Month

Up to 500 users

Free Trial

Free Version

Value-for-money reviewer insights

Xero's pricing is appreciated for its affordability and value. Users highlight its cost-effectiveness and budget-friendly nature, with mentions of a worthwhile free trial. While a few users find it expensive, the majority view it as a competitively priced solution that meets diverse business needs.

[View pricing plans](https://www.capterra.com/p/120109/Xero/pricing/)

FreshBooks offers flexible pricing with automation perks. Users say its plans suit freelancers and small businesses, especially those seeking time-saving features like automated invoicing and expense tracking. However, some note that adding users or accessing advanced features can increase costs. Overall, FreshBooks is seen as a practical choice for SMBs prioritizing ease of use and financial organization.

[View pricing plans](https://www.capterra.com/p/142390/FreshBooks/pricing/)

## Integrations comparison

Integrations play a key role in streamlining workflows. This section compares how Xero and FreshBooks handle third-party app connections and user access across plans.

4.40 (3269)

Key reviewer takeaways

The Xero App Store offers access to hundreds of certified apps, including CRM, payroll, inventory, and eCommerce tools. These integrations enable seamless data flow between platforms, reducing manual entry and improving financial accuracy. Users can trial apps, read verified reviews, and customize workflows to suit specific business needs—all within any Xero plan.

Users frequently mention integrations with tools like Google Calendar, Slack, Stripe, and HubSpot to manage scheduling, communication, payments, and CRM. These connections help reduce manual work and improve visibility across departments. However, some reviewers note setup challenges and wish for smoother integration with time tracking and automation tools.

4.48 (4506)

Key reviewer takeaways

FreshBooks integrates with popular platforms like Salesforce, Stripe, Mailchimp, and Zapier to automate tasks from invoicing to marketing. Its App Store features curated apps for scheduling, CRM, time tracking, and payment processing. Many integrations require no coding, and FreshBooks offers an open API for developers to build custom connections.

Users appreciate FreshBooks’ integrations with payment gateways like PayPal and Stripe, which simplify online billing and client payments. The platform also connects with other tools to support broader business workflows. However, some reviewers note limitations in integration depth—especially with CRM systems and project management tools—often requiring third-party connectors like Zapier.

Popular Integrations

Compare available integrations between Xero and FreshBooks.

### Capsule

Xero

FreshBooks

### Expensify

Xero

FreshBooks

### Dext

Xero

FreshBooks

### Shopify

Xero

FreshBooks

### authorize.net

Xero

FreshBooks

### BigCommerce

Xero

FreshBooks

### Adobe Commerce

Xero

FreshBooks

### MinuteDock

Xero

FreshBooks

## Which one is best for my use case?

Choosing between Xero and FreshBooks depends on who you are and how your team works. To help you decide, here’s how each tool stacks up across business sizes, industries, and team functions.

Key reviewer takeaways

Xero is primarily used by small businesses. Most reviewers come from companies with lean teams, indicating that Xero is designed for firms that prioritize simplicity and ease of use in accounting. While it sees some adoption among midsize and enterprise companies, its core audience remains small business owners and finance leads.

Reviewer's company size

Based on 3269 reviews

Small Business(1-200)

73%

Mid-Size Businesses(201-500)

3%

Enterprise(500+)

7%

Others(500+)

17%

> “The financial reporting features that provide eye-opening insights about where our organization stands financially. Xero has budgeting and expenses tracking tools that help us manage and properly...”

MI

Muresan Ioan

Insurance

[Continue reading](https://www.capterra.com/p/120109/Xero/#Capterra___6567965)

Popular Industries

Finance & Accounting21%

Based on 2450 reviews

Finance & Accounting

21%

IT & Software Development

20%

Professional Services

18%

Others

42%

Xero is widely reviewed by users in finance, accounting, and IT, with strong adoption in professional services as well. While it spans multiple industries, its popularity among finance professionals suggests it’s well-suited for firms needing structured, compliance-ready accounting. Its broader reach also makes it viable for service-based businesses with growing financial needs.

> “At Dogsnhomes Rescue, we use Xero for our accounting needs, and it has proven to be an invaluable tool for managing our financial operations efficiently. Here's what...”

GB

Gary Baxter

Non-Profit Organization Management

[Continue reading](https://www.capterra.com/p/120109/Xero/#Capterra___6591718)

Teams that use Xero the most

Finance & Accounting Teams27%

Based on 620 reviews

Finance & Accounting

27%

Administrative

20%

Entrepreneurs/Owners

12%

Others

42%

Xero is most reviewed by finance and accounting teams, followed by administrative staff and business owners. This concentration suggests Xero is built for operational roles that manage budgets, transactions, and compliance. While it sees some use across other teams, its strength lies in supporting core financial workflows for small business operations.

Key reviewer takeaways

FreshBooks attracts a broader mix of users. While small businesses dominate its reviewer base, it also sees meaningful adoption from midsize and enterprise firms. This spread suggests FreshBooks suits teams that are scaling and need flexible accounting tools that grow with them, without requiring complex implementation.

Reviewer's company size

Based on 4506 reviews

Small Business(1-200)

58%

Mid-Size Businesses(201-500)

4%

Enterprise(500+)

10%

Others(500+)

28%

> “Through the software, I can design visually pleasing credit risk reports in which complicated data can be communicated effectively across management. The advantage of being able to...”

Zulma Quiroz

Financial Services

[Continue reading](https://www.capterra.com/p/142390/FreshBooks/#Capterra___6531494)

Popular Industries

IT & Software Development25%

Based on 3022 reviews

IT & Software Development

25%

Professional Services

20%

Retail, Consumer Goods & Services

11%

Others

46%

FreshBooks sees strong adoption in IT, software development, and professional services, with notable use in retail and consumer goods. Its appeal lies in serving freelancers, consultants, and small teams that need simple, scalable accounting. The diversity of industries represented shows that FreshBooks fits businesses that prioritize ease of use and flexibility.

> “Freshbooks lives up to its name... fresh! It's user interface is open and easy to navigate with all the main features necessary in accounting software.”

AM

Alicia Motes

Information Services

[Continue reading](https://www.capterra.com/p/142390/FreshBooks/#Capterra___6571874)

Teams that use FreshBooks the most

Administrative Teams15%

Based on 307 reviews

Administrative

15%

Finance & Accounting

15%

Creative & Design

13%

Others

57%

FreshBooks sees strong adoption among finance, admin, and IT teams, with notable use by software developers and freelancers. Its broader spread across roles points to its appeal for teams that need lightweight, flexible accounting tools. FreshBooks suits businesses where non-finance users also manage billing, expenses, and client payments.

## User experience

User experience goes beyond design—it includes ease of use, support availability, and platform reliability. This section compares how Xero and FreshBooks perform across usability, customer service, and security.

4.36 (2771)

Key reviewer takeaways

Xero offers an intuitive user experience that supports efficient navigation and quick adoption. Its interface is widely praised for being user-friendly and visually clear, helping users stay productive with minimal training. However, some users note that the platform can feel overwhelming initially, especially for those unfamiliar with accounting software.

Pros & cons based on reviews

Mobile access allows users to manage tasks on the go with a consistent experience.

Simple setup process and intuitive design reduce onboarding time.

Navigation can be unintuitive in certain modules, requiring extra clicks.

Lack of guided tutorials may hinder adoption for first-time users.

4.60 (587)

Key reviewer takeaways

FreshBooks delivers a clean and accessible user experience tailored for freelancers and small businesses. Its intuitive interface and mobile accessibility make daily accounting tasks manageable even for non-experts. However, some users mention that the interface lacks visual appeal and could benefit from more interactive guidance for new users.

Pros & cons based on reviews

Mobile-friendly design enables seamless access across devices.

Intuitive layout simplifies routine accounting tasks for non-experts.

Visual design may feel dull or outdated to some users.

Lack of interactive onboarding can slow down initial adoption.

## Support and customer service

4.04 (2278)

Key reviewer takeaways

Xero offers 24/7 customer support for all plans, primarily through its help center, Xero Central, and a chatbot. Users can raise support tickets directly from help articles and request callbacks from specialists. The platform also hosts a community forum for peer-to-peer assistance and product discussions.

Email/Help DeskFAQs/ForumKnowledge BasePhone Support24/7 (Live rep)Chat

Xero’s customer support receives generally favorable reviews, with users appreciating the availability of online help and the responsiveness of the support team. Several users highlight the helpfulness of the support articles and the ease of raising tickets. However, a few reviews mention delays in response times and a lack of direct phone support.

4.37 (484)

Key reviewer takeaways

FreshBooks provides free customer support during office hours, with 24/7 access to its help center and AI-powered chatbot, FreshBot. Depending on region, plan, and time of request, users may receive live chat, email ticketing, or region-specific phone support. FreshBot also guides users through support options and connects them to specialists when needed.

Email/Help DeskFAQs/ForumKnowledge BasePhone Support24/7 (Live rep)Chat

FreshBooks’ customer support is generally well-regarded, with users highlighting the helpfulness of the support team and the ease of accessing assistance through various channels. Many users appreciate the responsiveness and professionalism of the support staff. However, a few reviews mention limitations in support availability and dissatisfaction with resolution times for complex issues.

## Security and reliability

4.40 (3269)

Key reviewer takeaways

Xero is recognized for its secure and user-friendly platform. Users appreciate its straightforward login process and accessible user management features. The platform earns praise for being easy to set up, even for users without an accounting background, making it suitable for teams of varying expertise.

Best for:

Offers granular access controls, secure document sharing, and cross-workspace visibility. These features make it ideal for organizations managing sensitive data across teams, ensuring both collaboration and control without compromising on security standards.

SOC 2 and ISO certificationsEnd-to-end encryptionPCI DSS Level 1 compliancePenetration testing and bug bounty256-bit SSL encryptionRegular vulnerability scanningData residency optionsBiometric access and physical data center security

4.48 (4506)

Key reviewer takeaways

FreshBooks earns user trust for its strong security features, including data encryption, secure access controls, and user authorization settings. Reviewers highlight its ability to protect sensitive financial information and maintain confidentiality across teams, making it suitable for businesses that prioritize data safety.

Best for:

Offers secure infrastructure and responsible data handling, with strong encryption, PCI compliance, and secure development practices. Its use of Google Cloud Platform and redundant data centers ensures high availability and resilience, while its breach notification policy aligns with global data protection laws.

SOC 2 and ISO certificationsEnd-to-end encryptionPCI DSS Level 1 compliancePenetration testing and bug bounty256-bit SSL encryptionRegular vulnerability scanningData residency optionsBiometric access and physical data center security

## Not a match?

Not every tool fits every team. If Xero or FreshBooks doesn’t meet your needs, consider these alternatives that offer similar functionality with different strengths in usability, integrations, or AI-powered features.

[Acumatica Cloud ERP](https://www.capterra.com/p/96371/Acumatica-Cloud-ERP/)[4.43 (243)](https://www.capterra.com/p/96371/Acumatica-Cloud-ERP/reviews/)

Best for Small Business

-   More than 40 integrations provided
-   Bills of Material features

[Zoho Invoice](https://www.capterra.com/p/163114/Zoho-Invoice/)[4.73 (822)](https://www.capterra.com/p/163114/Zoho-Invoice/reviews/)

Best for Small Business

-   More than 11 integrations provided
-   Mobile App features

[Zoho Books](https://www.capterra.com/p/163115/Zoho-Books/)[4.39 (671)](https://www.capterra.com/p/163115/Zoho-Books/reviews/)

Best for Small Business

-   More than 32 integrations provided
-   Recurring/Subscription Billing features

**Sources**

1.  Our research team identified features from vendor websites (as of September 10, 2025) based on their analysis of what users find valuable or expect from accounting software. This list is not exhaustive. For additional features, refer to the vendor’s website.
    
2.  Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar.
    

Need Help Deciding Between Xero and FreshBooks?

Talk to a Capterra advisor for free and get results within 15 minutes.

## Popular Comparisons

Looking for side-by-side comparisons? See how popular accounting tools stack up on pricing, features, and ease of use to find the best fit for your team.

[Xero](https://www.capterra.com/p/120109/Xero/)[4.40 (3,269)](https://www.capterra.com/p/120109/Xero/reviews/)

vs

[QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[4.34 (8,385)](https://www.capterra.com/p/190778/QuickBooks-Online/reviews/)

$25/month

Price

$38/month

4.3

Features

4.3

4.4

Ease of Use

4.2

[View full comparison](https://www.capterra.com/compare/120109-190778/Xero-vs-QuickBooks-Online)

[FreshBooks](https://www.capterra.com/p/142390/FreshBooks/)[4.48 (4,506)](https://www.capterra.com/p/142390/FreshBooks/reviews/)

vs

[QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[4.34 (8,385)](https://www.capterra.com/p/190778/QuickBooks-Online/reviews/)

$21/month

Price

$38/month

4.3

Features

4.3

4.5

Ease of Use

4.2

[View full comparison](https://www.capterra.com/compare/142390-190778/FreshBooks-vs-QuickBooks-Online)

[Xero](https://www.capterra.com/p/120109/Xero/)[4.40 (3,269)](https://www.capterra.com/p/120109/Xero/reviews/)

vs

[QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/)[4.51 (20,610)](https://www.capterra.com/p/174984/QuickBooks-Enterprise/reviews/)

$25/month

Price

$2210/year

4.3

Features

4.4

4.4

Ease of Use

4.3

[View full comparison](https://www.capterra.com/compare/120109-174984/Xero-vs-QuickBooks-Enterprise)

[FreshBooks](https://www.capterra.com/p/142390/FreshBooks/)[4.48 (4,506)](https://www.capterra.com/p/142390/FreshBooks/reviews/)

vs

[PayPal](https://www.capterra.com/p/207944/PayPal/)[4.65 (26,283)](https://www.capterra.com/p/207944/PayPal/reviews/)

$21/month

Price

$0.29

4.3

Features

4.6

4.5

Ease of Use

4.6

[View full comparison](https://www.capterra.com/compare/142390-207944/FreshBooks-vs-PayPal)

[Xero](https://www.capterra.com/p/120109/Xero/)[4.40 (3,269)](https://www.capterra.com/p/120109/Xero/reviews/)

vs

[NetSuite](https://www.capterra.com/p/135757/NetSuite/)[4.22 (1,991)](https://www.capterra.com/p/135757/NetSuite/reviews/)

$25/month

Price

Contact vendor for pricing

4.3

Features

4.2

4.4

Ease of Use

4.0

[View full comparison](https://www.capterra.com/compare/120109-135757/Xero-vs-NetSuite)

[FreshBooks](https://www.capterra.com/p/142390/FreshBooks/)[4.48 (4,506)](https://www.capterra.com/p/142390/FreshBooks/reviews/)

vs

[Abby](https://www.capterra.com/p/268623/Abby/)[4.75 (603)](https://www.capterra.com/p/268623/Abby/reviews/)

$21/month

Price

€0.01/month

4.3

Features

4.6

4.5

Ease of Use

4.7

[View full comparison](https://www.capterra.com/compare/142390-268623/FreshBooks-vs-Abby)

[Xero](https://www.capterra.com/p/120109/Xero/)[4.40 (3,269)](https://www.capterra.com/p/120109/Xero/reviews/)

vs

[QuickBooks Desktop](https://www.capterra.com/p/212058/QuickBooks-Desktop-Pro/)[4.37 (2,547)](https://www.capterra.com/p/212058/QuickBooks-Desktop-Pro/reviews/)

$25/month

Price

$1922/year

4.3

Features

4.3

4.4

Ease of Use

4.3

[View full comparison](https://www.capterra.com/compare/120109-212058/Xero-vs-QuickBooks-Desktop-Pro)

[FreshBooks](https://www.capterra.com/p/142390/FreshBooks/)[4.48 (4,506)](https://www.capterra.com/p/142390/FreshBooks/reviews/)

vs

[QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/)[4.51 (20,610)](https://www.capterra.com/p/174984/QuickBooks-Enterprise/reviews/)

$21/month

Price

$2210/year

4.3

Features

4.4

4.5

Ease of Use

4.3

[View full comparison](https://www.capterra.com/compare/142390-174984/FreshBooks-vs-QuickBooks-Enterprise)

[Xero](https://www.capterra.com/p/120109/Xero/)[4.40 (3,269)](https://www.capterra.com/p/120109/Xero/reviews/)

vs

[Sage Intacct](https://www.capterra.com/p/76/Intacct/)[4.26 (606)](https://www.capterra.com/p/76/Intacct/reviews/)

$25/month

Price

Contact vendor for pricing

4.3

Features

4.2

4.4

Ease of Use

4.2

[View full comparison](https://www.capterra.com/compare/76-120109/Intacct-vs-Xero)

[FreshBooks](https://www.capterra.com/p/142390/FreshBooks/)[4.48 (4,506)](https://www.capterra.com/p/142390/FreshBooks/reviews/)

vs

[Jobber](https://www.capterra.com/p/127994/Jobber/)[4.58 (1,420)](https://www.capterra.com/p/127994/Jobber/reviews/)

$21/month

Price

$39/month

4.3

Features

4.3

4.5

Ease of Use

4.6

[View full comparison](https://www.capterra.com/compare/127994-142390/Jobber-vs-FreshBooks)

[Xero](https://www.capterra.com/p/120109/Xero/)[4.40 (3,269)](https://www.capterra.com/p/120109/Xero/reviews/)

vs

[QuickBooks Online Advanced](https://www.capterra.com/p/189398/QuickBooks-Online/)[4.43 (1,037)](https://www.capterra.com/p/189398/QuickBooks-Online/reviews/)

$25/month

Price

$235/month

4.3

Features

4.4

4.4

Ease of Use

4.4

[View full comparison](https://www.capterra.com/compare/120109-189398/Xero-vs-QuickBooks-Online)

[FreshBooks](https://www.capterra.com/p/142390/FreshBooks/)[4.48 (4,506)](https://www.capterra.com/p/142390/FreshBooks/reviews/)

vs

[Bookipi](https://www.capterra.com/p/195165/Bookipi/)[4.76 (176)](https://www.capterra.com/p/195165/Bookipi/reviews/)

$21/month

Price

$0/month

4.3

Features

4.6

4.5

Ease of Use

4.8

[View full comparison](https://www.capterra.com/compare/142390-195165/FreshBooks-vs-Bookipi)

## Frequently asked questions

What is the difference between Xero and FreshBooks?

Xero and FreshBooks are both cloud-based accounting software for small businesses. However, they differ in terms of pricing, target market, and feature set. Xero is for users who prioritize in-depth financial reporting, including profit and loss, cash flow statements, budgeting, and forecasts. FreshBooks, on the other hand, is more suitable for small businesses with simple accounting needs.

Can Xero read invoices?

Yes, Xero can read invoices, and for this, it integrates with a third-party tool that uses optical character recognition (OCR) technology to extract data from invoices. You can upload invoices to Hubdoc, and its OCR technology will extract data such as invoice, date, vendor, name, and line items.

Does Xero have an accountant version?

Yes, Xero offers a version for accountants, called Xero Practice Manager. This tool is designed for accounting firms to manage client portfolios by tracking project information, managing engagements, and simplifying workflows.

What is FreshBooks primarily used for?

FreshBooks is a cloud-based accounting software designed for small businesses, freelancers, and self-employed professionals. Its main purpose is to simplify financial tasks like creating and sending professional invoices, tracking expenses, managing projects, and getting paid faster. It is particularly popular for its user-friendly interface and robust invoicing features.

Does FreshBooks integrate with Xero?

Yes, FreshBooks can integrate Xero. However, there may not be a direct integration, and you will have to use a third-party integration tool that allows you to create custom workflows to automatically sync data between the two systems.

How does FreshBooks handle online payments?

FreshBooks makes it easy to accept online payments by integrating with various payment gateways, including its own FreshBooks Payments powered by Stripe, as well as third-party options like PayPal. This allows clients to pay directly from the invoice using a credit card or bank transfer, which automatically marks the invoice as paid and streamlines the reconciliation process.

## About the authors

[Shephalii Kapoor](https://www.capterra.com/resources/author/skapoor/)

Author

Shephalii Kapoor is a writer at Capterra. She helps small businesses identify the right software for their needs by analyzing user reviews for top-rated...

[Caroline Rousseau](https://www.capterra.com/resources/author/caroline-rousseau/)

Editor

Caroline Rousseau is a content editor at Capterra. A former content analyst, Caroline has, for the past five years, built, written, and edited research reports...